Banner Web Time Entry - Jackson State University | Challenging

Web Time EntryWeb Time EntryWeb based time entry Web based time entry

usingusingJSU P.A.W.SJSU P.A.W.S

Advantages to Web Time EntryAdvantages to Web Time Entry

Paperless system Paperless system –– money savings$$money savings$$Reduce errorsReduce errorsReduce redundanciesReduce redundanciesReduces lost timesheetsReduces lost timesheetsIncrease in process controls and monitoring Increase in process controls and monitoring capabilitiescapabilitiesProcess becomes more efficient Process becomes more efficient Improves accountability/empowers employeesImproves accountability/empowers employeesUnlimited accessibility Unlimited accessibility Ensures employee/supervisor verificationEnsures employee/supervisor verificationAbility to include comments on time sheetsAbility to include comments on time sheets

THE STUDENTTHE STUDENTEMPLOYEE PACKETEMPLOYEE PACKET

MUST BE COMPLETED,MUST BE COMPLETED,SUBMITTED & APPROVEDSUBMITTED & APPROVEDPRIOR TO THE STUDENTPRIOR TO THE STUDENT

WORKING!!!!WORKING!!!!

Federal WorkFederal Work--studystudyPROCESS FOR STUDENT PAFPROCESS FOR STUDENT PAF

Federal Work Study (FWS) Coordinator issues the Student Federal Work Study (FWS) Coordinator issues the Student Employment Packet for Federal Work Study to student.Employment Packet for Federal Work Study to student.

Once the student secures a job, the supervisor will ensure that Once the student secures a job, the supervisor will ensure that the the documents in the Student Empoyment Packet is fill out completelydocuments in the Student Empoyment Packet is fill out completelywith the required signatures prior to the student beginning workwith the required signatures prior to the student beginning work..

Supervisor will submit the completed Student Employment Packet Supervisor will submit the completed Student Employment Packet to the FWS Coordinatorto the FWS Coordinator

FWS Coordinator will forward the completed Student Employment FWS Coordinator will forward the completed Student Employment Packet to Human Resources (HR)Packet to Human Resources (HR)

HR will set up student in Banner according to the information onHR will set up student in Banner according to the information onthe PAFthe PAF

Federal WorkFederal Work--studystudyProcess for Completed Student Employment PacketProcess for Completed Student Employment Packet

StudentCommunity

Service/Service Learning Office

FWS Coordinator

Supervisor

Human Resource

Office Campus

College Work AidCollege Work AidNEW PROCESS FOR ST PAFNEW PROCESS FOR ST PAF

Supervisor completes the Student Empoyment Supervisor completes the Student Empoyment PacketPacket

Supervisor forwards the completed Student Supervisor forwards the completed Student Employment Packet to the College Work Aid Employment Packet to the College Work Aid (CWA) Coordinator in Payroll(CWA) Coordinator in Payroll

The Student Empoyment Packet will be process The Student Empoyment Packet will be process as follow:as follow:

College Work AidCollege Work AidNEW PROCESS FOR STUDENT EMPLOYEESNEW PROCESS FOR STUDENT EMPLOYEES

Department

CWA Coordinator VP Research &

Strategic Initiatives

Grants & ContractsBudget

Human Resource

Grants Only

WTE Timesheet WTE Timesheet Submission & ApprovalSubmission & Approval

Student Time EntryStudent Time Entry

Go toGo to www.jsums.eduwww.jsums.edu. . Click JSU P.A.W.SClick JSU P.A.W.SLog in using J# and PINLog in using J# and PIN

Click on Click on ““EmployeeEmployee””

Click on Click on ““Time SheetTime Sheet””

Click the circle under Click the circle under ““My ChoiceMy Choice”” beside the appropriate beside the appropriate ““Title Title and Departmentand Department””Select the appropriate pay period under Select the appropriate pay period under ““Pay Period and StatusPay Period and Status””Click Click ““Time SheetTime Sheet””

Click on Click on ““Enter HoursEnter Hours”” to report hours workedto report hours worked

Enter Time In and Enter Time In and Time Out in 15 Time Out in 15 minutes intervalsminutes intervalsClick Click ““SaveSave””

Click Click ““TimesheetTimesheet”” to go to go back to back to ““Time & Leave Time & Leave ReportingReporting

When all time has been entered for the When all time has been entered for the pay period, click pay period, click ““submit for approvalsubmit for approval””

••Enter PIN Enter PIN ••Click Click ““submitsubmit””

Supervisor ApprovalSupervisor Approval

Go toGo to www.jsums.eduwww.jsums.edu. . Click JSU P.A.W.SClick JSU P.A.W.SLog in using J# and PINLog in using J# and PIN

Click on the Click on the ““Employee.Employee.””

Click Click ““Time SheetTime Sheet””

Proxy SetupProxy Setup

Supervisor will log on to JSU P.A.W.S. as normalSupervisor will log on to JSU P.A.W.S. as normalAt the At the ““Time Reporting SelectionTime Reporting Selection”” screen, click screen, click ““Proxy Set UpProxy Set Up””

..

> Select the Proxy> Select the Proxy’’s names name>Click the add check box>Click the add check box>Click Save>Click Save>Click >Click ““Time Reporting SelectionTime Reporting Selection”” to return to previous to return to previous menumenu

Choose Choose ““Approve or Approve or Acknowledge Acknowledge TimeTime””Click on Click on ““SelectSelect””

••Choose the Department and Pay Period you want to review.Choose the Department and Pay Period you want to review.••Choose the Sort OrderChoose the Sort Order••Click Click ““SelectSelect””

To view a studentTo view a student’’s time sheet, click on the students time sheet, click on the student’’s names name

Verify time in & time outVerify time in & time outClick Click ““ApproveApprove””

Time transaction has been successfully Time transaction has been successfully approvedapproved

Supervisor can view time sheet status and Supervisor can view time sheet status and historyhistory

Students can log in again and check the status of their time sheStudents can log in again and check the status of their time sheetet

Students can see when their time sheet was approved.

Once the approval window has closed, Payroll Once the approval window has closed, Payroll will electronically process time sheets and will electronically process time sheets and generate pay checks.generate pay checks.

ATTENTION !!!!!

NO SUPPLEMENTALS

WTE Monthly DeadlinesWTE Monthly Deadlines

Students can submit time for approval after the last Students can submit time for approval after the last day worked has been entered. The deadline to day worked has been entered. The deadline to submit for approval is the 2submit for approval is the 2ndnd work day of the work day of the following month.following month.Supervisors can approve time sheets as soon as the Supervisors can approve time sheets as soon as the student submits it. The deadline to approve all time student submits it. The deadline to approve all time sheets is the 3sheets is the 3rdrd work day of the following month.work day of the following month.FWS Coordinator has to the 5FWS Coordinator has to the 5th th work day of the work day of the following month to approve FWS time sheetsfollowing month to approve FWS time sheetsPayroll is processed on the 10Payroll is processed on the 10thth of every monthof every month

For More Information

For Federal Work Study, contact Monica DuPree at 601-979-7081

For College Work Aid, contact C. Sheria Smith at 601-979-1763

That concludes the That concludes the Web Time Entry Web Time Entry

Training.Training.Thank you for your Thank you for your

time. time.