TENDER DOCUMENT FOR ELECTRICAL AUDIT OF BRANCHES & OFFICES OF MUMBAI NORTH ZONE AT Bank of India, Mumbai North Zonal Office, 1 st floor, Opp. Natraj Market, S.V. Road, Malad (West), Mumbai 400064 E-mail Address : [email protected]Website: www.bankofindia.co.in
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Bank of India, Mumbai North Zonal Office, 1st floor, Opp ... Audit Tender... · Navi Mumbai ii. Thane b) The ... The work consists of the proposed electric audit work of branches
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AND WHEREAS the Bank has issued work order for electrical audit of branches and offices
which includes SLD (Single Line Diagram), thermography, quantity and rating/specifications for
propose electrical rectification work . The work/project to be known as “Electrical Audit of
Branches and Offices of “Mumbai North Zone” as per the term and conditions of the
contract.
AND WHEREAS the tender of the Contractor for the above work at, branches or offices under
jurisdiction of Mumbai North Zone has been approved by the Bank.
WHEREAS THE Contractor has deposited/Bank Guarantee with the Bank 5% of the work order
as a security deposit for the due performance of the Agreement.
NOW IT IS HEREBY AGREED AS FOLLOWS:
1) In consideration of the payments to be made to the contractor as hereinafter provided the
contractor shall upon and subject to the said conditions execute and complete the works shown upon the said terms and conditions with All the Due Care and Attention.
2) The Owner will pay to the contractor on item rate basis , the sum of Rs. ___________(Rupees
_______________ Lakhs ____________ Thousand _________ Hundred ________ and
___________ only) (hereinafter called the contract amount and in the manner specified in the said
conditions. However, the actual sum will be worked out and paid on the actual value of work
done, irrespective of the contract sum.
3) The scheme of the ----------------------------------- works, agreement and documents above
mentioned shall form the basis of this contract and all disputes to be decided in the manner prescribed in the conditions attached hereto.
4) The contractor shall be responsible for all injuries to the work or workmen, to persons, animals
or things and for all damages to the structural and/or decorative part of property, which may arise
due the project execution. The bank will not responsible or will not entrainment any such type of claims or reimbursement, if any such case arise during the project.
5) The Bank have a right to invoke a penalty of Rs. 10,000/- or 2% of the work order value
(whichever is higher) against unsatisfactory performance and may terminate the contract
before/during the project by giving 15 (fifteen) days prior notice to the vendor.
6) The said conditions shall be read and be treated as forming part of this agreement and the
parties hereto will respectively be bound hereby and to abide by and submit themselves to the
conditions and stipulations and perform the same on their parts to be respectively observed and
preferred.
10) Any dispute arising under this Agreement shall be referred to the arbitration to a sole
arbitrator appointed with consent of the Owner and the Contractor as indicated in the Article of
General Conditions. The award of the arbitration shall be final and binding on both parties.
IN WITNESS WHEREOF, the parties hereto have executed these presents the day and year first
hereinabove written.
WITNESS EXECUTANTS
1)
2) 1) OWNER
3)
4) 2) CONTRACTOR
In case of the company, the common seal be affixed pursuant to resolution of Board of Directors
in accordance with Articles of Association of the Company the directors etc., as the case may be
affixing common seal may initial in token thereof and also by putting their names.
TECHNICAL BID
Form I
(To be filled)
Basic Information
Sr. Particulars Details
01
Name of the Company/Firm/Applicant and address of the
registered office:-
Phone No:- Fax No:-
E-mail:-
Mobile No:-
Website, if any:-
02 Date and year of establishment (enclose documentary
evidence)
03 Type of the organization (whether sole proprietorship,
partnership, private ltd. or Co-operative body etc.)
04 Name of the proprietor/partners/Directors of application
with address and phone no. (in case)
a.
b.
c.
05 Details of registration- whether partnership firm, company
etc. Name of registering authority, Date and Registration
number.
(enclose documentary evidence)
06 Whether the firm has worked for the Government/Semi-
government/Municipal Authorities or any other public
organization Banks etc. if so, give details.
07 No. of years of experience in the relevant field. (enclose
certificate)
08 Address of office through which the proposed work of the
bank will be handed and the name & designation of the
officer in charge.
09 Adequate and satisfactory evidence to indicate financial
capacity of the applicant to undertake the said works with
names of bankers and their full addresses.
(solvency certificate from a bank & income tax clearance
certificate has to be attached)
10 Yearly turnover of the organization during last three
years(year wise)- as certified by the chartered accounted
(enclose copy of balance sheet of last 03 years)
Rs. for 2013-14
Rs. for 2014-15
Rs. for 2015-16
(Provisional)
11 Name of electrical auditor /engineer/inspector
( full details and qualification) ( enclose document)
12 Whether electrical engineer/auditor /inspector is having
valid BEE certification. ( enclose certificate)
13 Income tax no:-
Permanent A/c no;
(enclose documentary evidence)
14 Details of staff member who will execute the project
(may attach separate sheet)
Sr. Name of the
project/work
and
employer
Nature
of work
Work order
No. & date
Present
stage of
work
Value of
contract
(Rs.)
Brief details of
the dispute
(if any)
(Signature of Bidder with seal of Firm)
Annexure I
FORMAT FOR ELECTRIC AUDIT OF BRANCHES/OFFICES
(To be filled by electrical auditor only)
1.1 General information-
Branch –
Zone-
Date -
Sr. Details
01 Type of branch
(Metro/Urban/Semi-Urban/Rural)
02 Staff strength detail of branch Officers-
Clerk-
Sub Staff-
03 Name of designated branch security officer with
contact no
04 Name of Electrical Auditor and contact no
1.2 Last Audit-
Sr Date of last electric audit Electric risk rating
(High/Medium/Low)
Compliance date Closure date
Start on Complete
date
1.3 Electric Supply Detail-
Sr. Electric supply
company/Dept.
Sanction
Load
Maximum
Load
( in last one
year)
Average
Load
(in last one
year)
Any penalty
(in last one
year)
1.4 Details of Electrical Equipment-
Sr. Equipment Make and Model Qty. Rating
( AMP or KVA
or core x Sq. mm
or Watt)
01 UPS
02 Batteries
02 D. G. Set
03 Miniature circuit Breaker
(MCB)
04 MCCB (Molded case circuit
breaker)
05 ELCB (Earth leakage circuit
breaker)
06 RCCB (Residual current
circuit breaker)
07 SFU/HRC fuse
08 Electric wire
a. 1.5 sq. mm
b. 2.5 sq. mm
c. 04 sq.mm
d. 06 sq.mm
1.5 UPS and Batteries-
AMC
Vendor &
expiry date
UPS connection
(Three phase/Single
phase)
Any Overload on UPS
(Yes/No) (if yes give
reason/details) (Overload-more
then 80% of UPS capacity)
Any battery by-
passed with UPS
(Yes/No)(if yes give
details)
Any chemical rust or
loose connection on
battery terminal/lug
(Yes/No)(if yes give
reason/ details)
Whether
ventilation/cooling is
provided in UPS
room
(Yes/No)
Unwanted material
kept inside UPS &
battery room
(Yes/No) ( if yes
give details)
Any overheating in
wire/fuse/MCB/switche
s etc.(Yes/No) (if yes
give reason/detail)
No. of batteries (more then 03 year old)
& having capacity below 80% of full capacity
Last date of battery back-up test on full load &
have any deformity (give details)
1.6 AC units-
AMC vendor &
expiry date (if any)
Proper electric
connection with
compressor contactor,
relay and capacitor
Auto timer
(functional/non-
functional) (if
provided)
adequate rating
MCB/fuse for ACs
unit (Yes/No)
1.7 Diesel Generator-
AMC Vendor
& expiry date
(if any)
Date of last engine oil
and filter replacement
( Not more then 06
month or 250 running
hrs )
All gauges like temp.
meter, Voltmeter,
ammeter, wattage, KWH,
hour meter etc. are
working properly
(Yes/No) (If no give
reason/detail)
Any deformity noise,
leakage, fuel
consumption rate and
spark in exhaust
system (Yes/No) ( if
yes give
reason/detail)
1.8 Details of other electrical equipment –
Sr Equipment Make and Model Qty. Detail
01 Computers
02 Printers
03 Passbook printers
04 Cash counting
Machine
05 Split ACs/Window ACs
06 Fans
07 Router
08 Fire alarm and Burglar alarm
09 CCTV
1.9 Electric supply ( Single phase/Three phase) (please tick)-
Phase-I Phase-II Phase-III
1.10 Electric Load Distribution( in volt)-
R-phase(R-N) Y-phase (Y-N) B- phase(B-N)
2.1 Earthing System-
Sr Separate earthing for
UPS and raw power
(Yes/No)
Type of earthing
(chemical/Normal)
Earth resistance
(in ohm)
Earth pit
identified
(Yes/No)
2.2 Heating of wire/panels-
Sr. Thermography
of electric wire
and panel
(Yes/No)
No. of location/spot
(where temp. is more
then 780c)
Detail of heating
equipment
( attach thermography
image & system
generated report)
Reason
2.3 Other Electrical Risk -
Sr Electrical Risk Category
(High/Medium/Low)
Reason/detail and
recommendation
( For High only)
01 Any hanging electrical wire/ temporary
electric connection etc. in premises
02 Any multi pin plug or extension
cable/board use in premises
03 Any dangling/loose electric connection
or portion of live wire with damage
jacket/insulation
04 Flammable combustible material
dumped near electric panel
( those electrical equipment run on 24x7
basis)
05 Voltage Fluctuation
06 Any MCB/Fuse etc. by pass from the
electrical system
07 Any other electrical risk
2.4 ATM/E-gallery (Only for on-site)-
No. of Kiosk No. of AC units Auto timer for ACs
available(Yes/No) & Auto
timer (functional/non-
functional)
UPS & batteries (working
/non-working)
Thermography of
wire and panel
(yes/No) (If temp.
more then 780c,
give detail)
Any poor rating
MCB/fuse etc. used in
ATM/E-gallery
(Yes/No)
Any loose
connection/multi pin
plug etc. in ATM/E-
gallery
(Yes-No)
Any other electrical
observation in
ATM/E-gallery
2.4 Risk Rating-
Overall electric risk category
(High/Medium/Low)
Reason
2.5 Summary-
Sr. Observation Rating
(High/Medium/Low)
Recommendation
(Strictly specify detail of electrical
equipment/wire etc. only)( e.g.- 01 MCB of 16
amp of UPS incomer replace)
(Signature of electrical auditor)
ANNEXURE- II
COMMERCIAL BID
Tender issued to-
Name of work:- Electric Audit of Branches & offices of Mumbai North Zone
Sr. Description & scope of work Qty. Rate Total Amount
01 Electric audit of all branches &
offices under jurisdiction of
Mumbai North Zone as per
prescribed format only. The rate
shall include labor cost, travelling,
equipment handling charges etc.
70
branches /offices
Note:- Cost inclusive of all taxes such as VAT, service tax, swach bharat tax, krishi kalyan cess,
sale tax etc. and other expenses like travelling, labor cost, Equipment handling charge