BANK OF BARODA BARODA CORPORATE CENTRE … · TENDER NOTICE FOR ANNUAL MAINTENANCE CONTRACT AND REFILLING OF FIRE EXTINGUISHERS ... Submission of tenders in any other format will

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BANK OF BARODA

BARODA CORPORATE CENTRE MUMBAI

TENDER NOTICE FOR ANNUAL MAINTENANCE CONTRACT AND

REFILLING OF FIRE EXTINGUISHERS AT BANK OF BARODA CORPORATE OFFICE BUILDINGS IN MUMBAI

NAME OF WORK: Bank of Baroda invites tender from competent contractors / vendors to carry out Annual Maintenance Contract and Refilling of Fire Extinguishers at Bank of Baroda Corporate Office Buildings in Mumbai, namely Baroda Corporate Centre and Baroda Sun Tower situated at C-26 and C-34, G-Block, Bandra Kurla Complex, Bandra (East), Mumbai as per the Proforma given in the Tender Format.

TENDER ISSUED ON 24.04.2015

LAST DATE FOR ISSUE OF TENDER DOCUMENTS

15.05.2015

LAST DATE OF SUBMISSION OF TENDERS 15.05.2015 upto 1500 Hours

DATE OF OPENING OF TECHNICAL BIDS 15.05.2015 at 1530 Hours

EARNEST MONEY DEPOSIT ` 5000.00 *

*To be remitted through DD/Banker’s Cheque only, in favor of Bank of Baroda, payable at Mumbai.

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BANK OF BARODA BARODA CORPORATE CENTRE

MUMBAI

NOTICE INVITING TENDER Bank of Baroda, Baroda Corporate Centre, Security Department, Mumbai invites sealed tenders in Two-bid system from competent contractors / vendors to carry out Annual Maintenance Contract and Refilling of Fire Extinguishers at Bank of Baroda Corporate Office Buildings in Mumbai namely Baroda Corporate Centre and Baroda Sun Tower situated at C-26 and C-34, G-Block, Bandra Kurla Complex, Bandra (East), Mumbai, as per the Proforma given in the Tender Format. The interested vendors fulfilling the following conditions may apply in two Bids:-

1. Should have satisfactorily completed similar jobs in last five years (as on 31.03.2015) as follows

a. One similar completed work costing not less than ` 2.50 Lacs

b. Two similar completed works each costing not less than ` 1.50 Lacs

c. Three similar completed work costing not less than ` 1.00 lacs

2. The vendor must have its office / branch and service centre at Mumbai

also and should be in existence for the last -5- years. 3. Vendor should be a “Licensed Agency” in accordance with

Maharashtra Fire Prevention and Life Safety Measures Act, 2006 at the time of applying and during the currency of contract period; for carrying out the tendered works at above mentioned address.

4. The vendor must have an average annual turn-over of last three years minimum of `5.00 lacs for a work of similar nature.

5. Agency/firm must have valid Service Tax No.

6. Agency/firm must have PAN No.

7. Agency must have a team of competent / qualified technical personnel.

Tender form has to be downloaded from the Bank’s website www.bankofbaroda.com (tender section). Application form available on website alone needs to be used. Tender forms will be available on the bank’s website

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from 24/04/2015. The last date for issue of tender form is 15/05/2015 up to 1500 hrs (shall be available on website). The sealed tenders addressed to the "Chief Security Officer" should reach Bank of Baroda, 1st Floor, Baroda Corporate Centre, C-26, G-Block, Bandra Kurla Complex, Bandra (East), Mumbai – 400 051 latest by 1500 hrs on 15.05.2015. The Technical Bids shall be opened on 15.05.2015 at 1530 hrs. Interested representatives of bidders may remain present during the opening process. Financial Bids shall be opened on a later date of only those, whose Technical Bid is accepted. A separate intimation would be sent to the technically successful bidders. Technical criterion is given in Terms and Conditions as per the scope of work. The Offer Letter be submitted along with refundable 'Earnest Money Deposit' of `5000/- (Rupees Five Thousand only) in the form of Demand Drafts / Banker's cheques from any scheduled Bank, drawn in favour of Bank of Baroda, payable at Mumbai. No other form of payment would be accepted. The tender shall remain valid for an acceptance period of 90 days from the date of opening of the Financial Bid. Relevant information / copies of certificates called for should be annexed to the tender. Non-receipt of any information / certificates with the tender may entail rejection of the tender. For clarification, if any, you may contact: (1) Col. D. Sebastian, Chief Security Officer - 022-66985196 (2) Flt. Lt. Ashish Sethi, Chief Manager (Security) - 022-66985166 (3) Mr. Ranjeet Kumar, Sr. Manager (Fire) - 022-67592741 On any working day during office hours (1000hrs. to 1700hrs. on week days and 1000hrs. to 1400hrs. on Saturdays). Submission of tenders in any other format will not be entertained & will, summarily, be rejected. NOTE: 1. The Earnest Money Deposit (EMD) of all the unsuccessful bidders will be returned within a period of -30- days from the date of issuing of work order to the successful bidder. In the case of successful bidder, it would be converted as security deposit. However, in case of the lowest / successful bidder backing out from the terms and conditions mentioned in his tender or refusing to honour his tender, the Earnest Money Deposit (EMD) will be forfeited. 2. Bank reserves the right to cancel one or all tenders without assigning any reason whatsoever. (A). “ENVELOPE No.1” shall be super scribed, “Tender for Annual Maintenance Contract and Refilling of Fire Extinguishers at Bank of Baroda Corporate Office Buildings in Mumbai” and shall contain the following:

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ENVELOPE No. 2

ENVELOPE No. 3 (B). The envelope for Technical Bid, “ENVELOPE No.2” shall be super scribed, “TECHNICAL BID for Repair of Annual Maintenance Contract and Refilling of Fire Extinguishers at Bank of Baroda Corporate Office Buildings in Mumbai” and shall contain the following:

Information as per the Proforma “MANDATORY TECHNICAL REQUIREMENT” along with copies of the required documents.

Tender document duly stamped and signed on each page as token of acceptance of all terms and conditions laid down

Offer letter.

Earnest Money Deposit amount through Demand Draft / Banker’s Cheque for `5,000/- in favour of Bank of Baroda, payable at Mumbai.

(C). The envelope containing Financial Bid, “ENVELOPE No.3” shall be super scribed “FINANCIAL BID for Annual Maintenance Contract and Refilling of Fire Extinguishers at Bank of Baroda Corporate Office Buildings in Mumbai” and shall contain the following:

Rates for Annual Maintenance Contract and Refilling of Fire Extinguishers, only in the format given in the Tender Document Excluding Service Tax. Submission of Financial Bid In any format other then the provided format or including any attachment other then the Financial Bid as per the format will not be accepted and the Bid will be considered as rejected.

GENERAL TERMS AND CONDITIONS: 1. The rates quoted must be inclusive of all the charges i.e. Transportation,

Technicians’ Fee, TA / DA and any other expenses whatsoever. The Net Total cost in the Financial Bid, would be considered for finalizing the L-1 bidder.

2. The successful bidder shall have to deposit a sum of 10% of the Contract value as Security Deposit (including EMD) which, in the event of not carrying out the contracted services, as per terms and condition of the tender, shall be forfeited.

3. Duration of Contract shall be for a period of -3- years from the data of award

of the Contract.

4. Rates quoted shall be binding for three years from the date of awarding of the contract and no increase whatsoever will be considered.

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5. Payment shall be made after satisfactory completion of the work as per actual quantity of works carried out at site.

6. The vendor can inspect the site and system installed at our site during office

time up to 14.05.2015 with prior intimation to us. 7. The vendor, tendering against the enquiry, shall be deemed to have read and

understood all the terms and conditions and familiarized themselves with the site and nature of work and quoted accordingly.

8. Disputes, if any, shall be considered to be within the jurisdiction of courts in Mumbai.

9. The actual quantity of works to be carried out may vary from the projected quantity as per the requirements of the Bank.

10. ADDENDUM: - Kindly note that further “ADDENDUM” to this tender, if any, shall be issued on the Bank’s website only and the bidder has to refer the same before final submission of the tender.

SCOPE OF WORK 1. The contractor / vendor shall depute a team of qualified technicians, once in

three months to carry out mandatory quarterly maintenance of the Fire Extinguishers covering following job.

(i). Water CO2 Gas Type & Foam Type Extinguishers

Clean the body.

Clean and polish brass parts with metal polish.

Check nozzle and vent holes in the cap.

Clean spring loaded piercer.

Ensure that sealing disc is intact.

Check piercing mechanism for its proper working.

Check the nozzle and clean it, if clogged.

Remove the water, clean the body internally and refill it with clean fresh water.

(ii). Dry Chemical Powder Extinguishers

Clean the body.

Clean and polish brass parts with metal polish.

Check vent holes and clean them, if necessary.

Check and lightly grease the threads in the cap.

Check piercing mechanism for its proper functioning.

Check the nozzle and clean it, if clogged.

Check the rubber hose if provided and apply French chalk powder externally.

Check the washer in the cap.

Check the powder for caking for granulation.

Clean and polish the body with wax polish.

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(iii). Carbon Di-oxide (CO2) Extinguishers

Clean the body, horn and wheel locking pin.

Weigh the extinguisher. If the weight of the contents is reduced by more than 10%, it qualifies for refilling.

Clean and polish the body with wax polish.

Check tube, horn, joints, locking pin. Apply French chalk powder on the tube externally.

2. The Vendor will carry out the refilling of existing Fire Extinguishers, which shall include:

a) Refilling of all types of Fire extinguishers ONCE IN A YEAR. b) Replacement of defective spare parts like Discharge Tube / Nozzle / Horn

Water, Washer, Plunger etc. at the time of refilling as per approved rates. c) Refilling / Repair of Fire Extinguishers, if required before its due date as per

requirement. d) Imparting training to staff member in respect of operation of fire

Extinguishers at the time of refilling and also during Mock Fire Drill. e) Refilling Charges quoted shall include refilling of gas cartridges and hydro-

testing of the concerned Fire Extinguishers. f) Hydro-testing Certificate of Fire Extinguishers will be submitted along with

Bill / Invoice. g) Replacement of small spares like rings / washers to be done at no extra

cost.

3. Presently a total of 180 Fire Extinguishers are placed / installed in the Bank’s

Corporate Office Buildings viz. Baroda Corporate Centre (BCC) and Baroda Sun tower (BST) at Bandra Kurla Complex, Mumbai. Details of these Fire Extinguishers are as under:

Sr. No.

Type of Fire Extinguishers Quantity

1 Water-CO2 type 9Ltr 06

2 DCP BC type 2 kg 18

3 DCP BC type 5 kg 67

4 DCP BC type 10 kg 27

5 DCP ABC type 5 kg 03

6 DCP ABC type 2 kg 01

7 CO2 Gas type 4.5 kg 44

8 CO2 Gas type 9 kg 08

9 CO2 Gas type 6.5 kg 03

10 Foam type 9Ltr 03

TOTAL 180

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4. The contractor / vendor shall issue Certificates / Reports as required by the Mumbai Fire Brigade in accordance with Maharashtra Fire Prevention and Life Safety Measures Act, 2006, whenever required without any financial implications to the Bank.

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ENVELOPE - 2 : OFFER LETTER. TENDER TO BE SUBMITTED ON OR BEFORE 15.05.2015 UPTO 1500 HRS.

(TO BE TYPED ON COMPANY’S LETTER HEAD)

The Chief Security Officer, Bank of Baroda, Baroda Corporate Centre, C-26, G-Block, Bandra Kurla Complex, Bandra (East), MUMBAI. Dear Sir, Re : Tender for Annual Maintenance Contract and Refilling of Fire Extinguishers

at Bank of Baroda Corporate Office Buildings in Mumbai. 1. Having examined the nature and quantum of work relating to the above mentioned work and having visited and examined the site of the proposed work and having acquired the requisite information relating thereto as affecting the tender invited by you, I / We, the undersigned hereby offer for Annual Maintenance Contract and Refilling of Fire Extinguishers at Bank of Baroda Corporate Office Buildings in Mumbai. 2. I / We have also deposited refundable Earnest Money Deposit of `5,000/- (Rupees Five Thousand only) in the form of Demand Draft / Banker’s Cheque drawn in favour of Bank of Baroda, payable at Mumbai as per details given hereunder : - (a) 3. I / We agree to deposit a sum of 10% of the Contract value as Security Deposit (including EMD) on award of contract and which, in the event of not carrying out the contracted services, as per terms and condition of the tender, shall be forfeited. 4. We are a “Licensed Agency” in accordance with Maharashtra Fire Prevention and Life Safety Measures Act, 2006 for carrying out the tendered work at above mentioned address (copy enclosed). 5. We have read the general Terms and Conditions of the Work Contract and agree to abide and comply with the same. Seal: Yours faithfully Date: Place: Name & Signature of the Vendor

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Encl : As above.

ENVELOPE - 2 : TECHNICAL BID Work: Annual Maintenance Contract and Refilling of Fire Extinguishers at Bank of Baroda Corporate Office Buildings in Mumbai.

Tender Submission Due Date 15.05.2015 by 1500 hrs.

MANDATORY TECHNICAL REQUIREMENT (The vendor not fulfilling even one of the following requirements / conditions will be disqualified) 1. Name & Address of the Firm: Telephone Nos.: 2. Type of Firm: Sole proprietorship / Partnership / Ltd. Co. / Others 3. Address & Tel. No. of the Branch / Service Centre in Mumbai: 4. Year of Establishment (Must be more than -5- yrs. Old): 5. Service Tax No.: 6. PAN No.: 7. The Turnover of the firm for last -3- years for the similar nature of works. Year Turn Over amt in Lacs Audited balance sheet (att copy) (i) 2012-2013 (ii) 2013-2014 (iii) 2014-2015 8. Name of Bankers with address 9. Details of Work carried out for previous clients (attach copy) Year Name of Org Type of work Amt (i). 10. No. of Authorized Technical Staff: Name of person Qualification Designation 11. Whether any of the family members working: YES / NO with Bank of Baroda (if yes, give details) Date: Place: Name & Signature of the Vendor

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ENVELOPE 3 - FINANCIAL BID The Chief Security Officer, Bank of Baroda, Baroda Corporate Centre, C-26, G-Block, Bandra Kurla Complex, Bandra (East), MUMBAI. Dear Sir, Re : Tender for Annual Maintenance Contract and Refilling of Fire

Extinguishers at Bank of Baroda Corporate Office Buildings in Mumbai.

I / We have read, understood all the conditions as per tender document and quote rates, as under: Sr Item Unit Quantity Rate (`) Amount (`)

1 Annual Maintenance Contract of Fire Extinguishers

1(a) Water-CO2 type 9Ltr Nos. 06

1(b) DCP BC type 2 kg Nos. 18

1(c) DCP BC type 5 kg Nos. 67

1(d) DCP BC type 10 kg Nos. 27

1(e) DCP ABC type 5 kg Nos. 03

1(f) DCP ABC type 2 kg Nos. 01

1(g) CO2 Gas type 4.5 kg Nos. 44

1(h) CO2 Gas type 9 kg Nos. 08

1(i) CO2 Gas type 6.5 kg Nos. 03

1(j) Foam type 9Ltr Nos. 03

1(k) SUBTOTAL

1(l) Taxes

1(t) SUBTOTAL-1 (INCLUSIVE OF TAX)

Sr Item Unit Quantity Rate (`) Amount (`)

2 Refilling of Fire Extinguishers

2(a) Water-CO2 type 9Ltr Nos. 06

2(b) DCP BC type 2 kg Nos. 18

2(c) DCP BC type 5 kg Nos. 67

2(d) DCP BC type 10 kg Nos. 27

2(e) DCP ABC type 5 kg Nos. 03

2(f) DCP ABC type 2 kg Nos. 01

2(g) CO2 Gas type 4.5 kg Nos. 44

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Sr Item Unit Quantity Rate (`) Amount (`)

2(h) CO2 Gas type 9 kg Nos. 08

2(i) CO2 Gas type 6.5 kg Nos. 03

2(j) Foam type 9Ltr Nos. 03

2(k) SUBTOTAL

2(l) Taxes

2(t) SUBTOTAL-1 (INCLUSIVE OF TAX)

SUMMARY

Sl. No. Section Total Amount in Figures (in `) Amount in words

1 Annual Maintenance

Contract of Fire

Extinguishers

2 Refilling of Fire

Extinguishers

3 Net Total

(1+2)

Note: 1. Rates quoted for Annual Maintenance Contract (as in Sr. No. 1

above) will be for a total -4- visits in the year (once in every quarter) and payment for the Annual Maintenance will be done on quarterly basis after the quarterly maintenance of all the Fire Extinguishers on the rate equivalent to one fourth (1/4th) of the quoted rate for Annual Maintenance.

2. Rates quoted for the Refilling of Fire Extinguisher (as in Sr. No. 2 above) will be for one time refilling of the Fire Extinguisher as per scope of work mentioned in the tender document.

3. In case of any discrepancy, total cost quoted in words will be considered.

4. Billing would be done on actual quantity of work carried out at site.

Seal :

Date: Place: Name & Signature of the Vendor

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Rates for spares (not to be considered for deciding the lowest quotation)

Sr. No.

Description Rate (`) (in Figures) Rate (`) (in Words)

CO2 Fire Extinguishers

1.2 Discharge Horn with Bend for 4.5 kg

1.3 Discharge Horn for 6.8 kg /9.0 kg

1.4 Discharge Tube for 6.8 kg /9.0 kg

1.5 Valve Assembly

DCP Extinguishers

2.1 Discharge Nozzle for DCP Extinguisher

2.2 Discharge Hose for DCP Extinguisher

Others

3.1 Cap Assembly for Water-CO2 Fire Extinguishers

3.2 Stand for Fire Extinguishers

Note:

1. The price quoted above shall be inclusive of all labour costs, taxes, duties, and levies etc. The cost of spares shall not be taken into consideration for deciding the lowest quotation.

2. Replacement of any spares, if required, shall be approved by the Bank in advance.

3. Bank may or may not utilize the services of AMC vendor for procurement of spares.

Seal : Date: Place: Name & Signature of the Vendor