Bangladesh Joint Needs Assessment (JNA) Regional Training-2019 Needs Assessment Working Group (NAWG) Sylhet Region Introduction The Needs Assessment Working Group (NAWG) has organized its regional training on Joint Needs Assessment (JNA) from 12-14 March, 2019 in Sylhet Sadar focusing on the vulnerability on Haor Region. The covered districts from haor regions are Sylhet, Sunamganj, Maulvibazar, Habiganj, Netrakona, Kishoreganj. The Regional JNA training at Sylhet started with all the representatives of different agencies coming into the session and registering themselves for the module. Among the chief guests were Mr. Anisur Rahman (Director, Monitoring & Evaluation of Ministry of Disaster Management and Relief) ; Syed Ashraf Ul Islam (Communication and Media Specialist, Department of Disaster Management); Kazi Dil Afroza Islam (UNICEF); Kaiser Rezve (Program Head, Humanitarian and Resilience, CARE Bangladesh) who launched the training by providing us with some knowledge on the background of JNA assessment. The JNA Training participation was not only good in number but also great with the spirit of engagement. The prominent National NGOs those can make a difference in the region have participated. Mostly local and National level NGOs and some regional participants from the UN Agencies have participated. We highly appreciate the very enthusiastic facilitation and participation from the Govt. of Bangladesh. Their presence have taken our training to another level. Objective of the Training At 9 am the orientation of the training started with the Chief Guests and other guests invited in the opening ceremony told us some words from their knowledge and experience to help understand the condition of disaster management in Bangladesh at past and present times. Also, they appreciated the approach taken by Care Bangladesh to have this training as it will create a network between the government, NGOs and INGOs. Among the chief guests were Mr. Anisur Rahman (Director, Monitoring & Evaluation of Ministry of Disaster Management and Relief) ; Syed Ashraf Ul Islam (Communication and Media Specialist, Department of Disaster Management); Kazi Dil Afroz (UNICEF); Kaiser Rezve (Program Head, Humanitarian and Resilience, CARE Bangladesh) gave us some knowledge on the background of JNA assessment. The zest of their sayings were that Bangladesh needs a joint effort or joint network between the agencies in emergency situations so that they can create a line of help to the most vulnerable people of BD. The cluster approach which was previously used only in United Nations organizations for different sectors like food security cluster, health cluster, nutrition cluster etc were hosted by WFP, WHO, UNICEF organizations; now the NAWG members will act in such way to cooperate in the emergency situations to take effective steps that will consume less time to produce better and more accurate assessment reports. According to Mr. Ashraf Ul Islam, institutionalizing through Standing Order of Disaster (SOD), JNA can be a great platform for the agencies to work together. Mrs Kazi Dil Afroza Islam said that in the present disaster management system of Bangladesh there is still lack of coordination and need assessment. The UNICEF and Bangladesh Government has an approach to work together but if all the agencies come together in this approach it can be a great effort for our country.
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Bangladesh Joint Needs Assessment (JNA) Regional Training …Bangladesh Joint Needs Assessment (JNA) Regional Training-2019 Needs Assessment Working Group (NAWG) Sylhet Region Introduction
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While conducting JNA time and accuracy are the two most crucial factors and finding the right balance
within 72 hours becomes a real challenge. Kobo reduces the risk of losing time be making the whole
process digital.
Learning: A pre-fixed printed guideline was thought out to be helpful for a practical session. However, we
learnt that letting people walk step by step and creating their own guideline is the best way to provide
technical training.
Simulation
We created simulation for all three methods of JNA: 72 hours tool, Phase 1 tool and Phase 2 tool. The
atmosphere was not totally replicated, however a region specific situation was created through
messages.
Simulation: 72 Hours Tool
The first day went off with the simulation of 72 hours tool. After a warning participants were alerted that,
heavy rainfalls as well as runoff from the upstream hills in India have led to early flooding of vast areas of
croplands of haors and low-lying areas of northeast Bangladesh. Flooding started on 12th of March and
gradually affected six districts (Habiganj, Kishoreganj Moulavibazar, Netrokona, Sunamganj, and Sylhet).
Rising water overflowed and breeched embankments in many places and inundated vast areas of
cropland, damaging a significant number of houses and impacting the lives of more than 30% of the
population of these six districts.
An information table based on the SOS compiled data and an update on food security, livelihood,
accessibility, ICT & Communication, education, health and WASH situation, Protection and inclusion
related issues were described. The aggravating Factors and secondary snapshot was also provided.
Upazilla District total number of unions
Total affected unions
living in this Upazila since the disaster
Total HH
Estimated % of overall population affected
Estimated Household affected
Damaged Crops (Hactor)
Derai Sunamganj 6
original village
76 56706 17000
Gowainghat Sylhet 9
original village
86 34856 11452
Itna Kishoreganj 15
original village
94 74359 14000
Juri Maulvibazar 10
original village
78 22787 15500
Khaliajuri Netrakona 10
original village
100 49201 13200
Lakhai Habiganj 3
original village
95 12609 19005
Mithamain Kishoreganj 5
original village
87 19140 21245
With this simulation people got a revision of their KOBO toolbox expertise, since the 72 hours tool input
is conducted completely based on secondary sources. Participant divided into groups with one Project
Implementation Officer (PIO) per table were expected to do the following things:
Conduct a meeting among your team, send the meeting minutes back to PIO & DRRO
Make a plan of action for conducting 72Hours’ Assessment
Act accordingly
After receiving the link of the KOBO questionnaire and the username and password, it became clear to
participant on how to act accordingly. As the field team filled in the format along with PIO/UNO/Upazila
disaster management team and verified and validated the data together. Then they sent it to the NAWG
Analysis team online.
On the second day of training it began with the 72 hour simulation theory with the participation of the
PIOs and NGO representatives. In this session the theory part of 72 hour assessment was being
explained by Apurba Swatee Mahboob. The participants were genuinely interested in this session and
many questions were asked to the facilitators regarding this tool. Even with one day of the program
gone, many participants were questioning the JNA process and its effectiveness in real life. It was
explained how the agencies work and reach out. The participants wanted to know real life experiences
from the facilitators.
In the Q&A session everyone stood in a circle and questioned one another about what they learnt about
JNA and its processes and tools. When the participants were not able to answer the questions the
facilitators came forward to explain those questions. Some of the notable questions included the
difference between 72 hour assessment and phase-1 assessment; information management of
emergency situations of the government and the clusters of HCTT. After the successful completion of 72
hours tool a slide on theoretical part of the process was presented to them, so that the participants
could build their understanding on the whole process profoundly.
Simulation: Phase 1
Phase-1 theory session started where the trigger points of phase-1, phase-1 assessment tools, the
duration of this assessment and the roles of the people involved. Simulation of Phase-1 started
after the brief which included role play of each participants as stakeholders of emergency situation.
They were formed into 7 group and each group consisted of 1 PIO and 6 NGOs to come up with
solutions for the situation given to them together as a group.
The simulation lasted for about 2 hours and all the groups solved their given tasks of Upazilla
emergency situation using JNA Phase-1 process and KOBO toolbox. They all gave the feedback
that if disasters were given more priority at all times rather than only the emergency situations then
the tools and process would be more effective. They were also pointing out that the information
management of the Preparedness Phase should be given priority as well as in the emergency.
Another concern was about the information and data collected by the NGOs and PIOs does not
always match, which could lead to confusion. They suggested that when the NGOs are creating
their contingency planning for emergency situations if the PIO were involved in the process then
it will be easier for them to gather more data accurately due to the resources PIOs have. Also it
will ensure the coordination between Government agencies and NGOs. Another important
conclusion they came to understand is that they need coordination between themselves before the
disaster occurs for better work experience.
After the participants sent their data, the analysis team from NAWG has analyzed the data and
came up with the following map:
The analysis was also presented to the participant, which enabled them to realize the effectiveness
of using technology for assessment.
And both the priorities from 72 hours to phase 1 were compared directly:
After both the simulation on 72 hours and phase 1, participants were asked about the following
feedback:
After the simulation of Phase 1, session the cluster coordinators, Ms Irene Tumwebaze (Child
Protection Cluster) and Clare Hollowell (GBV Cluster) provided an overview on Protection,
Inclusion and Violence in emergency. The objective of this session was to help participants
understand the concept of protection in emergencies, core humanitarian protection principles,
SADDD and GBV and child protection in general in emergency. This session helped people
understand the significance of protection and inclusion in emergency over all.
Simulation: Phase 2
Initially some basic theory on Phase 2 was provided. Phase 2 intervene is more in depth. Phase 2 is more
of sectorial approach. The following rules usually is to choose which session to take part in:
Information available is good enough to mobilize additional resources and make immediate
strategic & operational decisions
More information is needed to take future strategic decision
72 Hours Priority Needs Phase 1 Priority Needs
• What were the major challenges regarding data validation? • Which questions were you be able to answer yourself? • Which questions needed validation meetings’ judgment?
On the basis of Phase 1 Report from NAWG, HCTT in a special meeting decided conduction of JNA Phase
2. NAWG field teams took 2 days of training on how to conduct JNA Field teams of 5 to be formed and
more severely affected Upazillas/unions to be focused for JNA Phase 2. More in-depth sampling,
statistical significance and people centric disaster management was depicted, After walking through the
theory on Phase 2, we moved on to simulation.
Participants were asked to divide themselves into 4 groups. After that each team will accomplish at least
one task:
After receiving 2 days long orientation in simulation on Phase 2 questionnaire the team was instructed
with the following:
Livelihood and Food Security
Nutrition and Health (Before Disaster)
Education
Community Infrastructure and communication
Protection and Vulnerability
Reporting Direct Observation Reporting Community
Group Discussion
Reporting severity ranking
After doing all the steps above, participants rank their priorities all together, based on a same upazilla
and they prepare for the Upazilla validation meeting.
According to the participants, the upazilla validation meeting could have been better, if they were not
instructed well for the meeting. In the Upazilla validation meeting enough evidences were not presented
along with no coordination or facts checking. This became obvious that how much preparation is
necessary for any coordination meeting during disaster. This session was difficult for them as a tough
situation was given to them where they needed to convince the UNO about the argument of their
approaches.
The training ended with taking feedback from the participants about the training, JNA processes and
tools, their suggestion about this process, what can be included. The created a mentimeter image about
their feedback also. After that the participants were congratulated with their certificates as trained JNA
participator.
Learning & Improvement
When we ask about the usability of the training, majority
responded positively. However, even having one negative
response assures us that we either could not target the
audience accurately, or our materials and delivery needs
more improvement.
Since there is nothing like absolute perfection, there should always be room for improvement. Female
participation was a consistent problem we’ve been suffering big time for long.
81%
15%
Do you think this training was useful for yourself or for your organisation?