BAHAUDDIN ZAKARIYA UNIVERSITY, MULTAN

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BAHAUDDIN ZAKARIYA UNIVERSITY, MULTANBZU CAMPUS, MULTAN (60800) PAKISTAN

No. Acad/SlC/Rulest / o3"? Dated ll-11 .2021

The Vice-Chancellor, on the recommendations of the Sub-Committee

(constituted by him) has been pleased to approve Semester Rules and Regulations for

all BS and Associate Degree Programs offered at Colleges Affiliated with BZU Multan,

under Section 16(3) & 16(3a) of the BZU Act, 1975 and amended Act of LX 2012, on

behalf of the Academic Council and Syndicate with effect from Fall Semester 2021 and

SOH B RA HID KH

$ $1. Pro-Chancellor/Ministry of Education, Govt. of the Punjab, Civil Secretariat,

Lahore2. All Members of the Syndicate3. Prof. Dr. Aleem Ahmad Khan, Pro-Vice-Chancellor4. Deans of the Faculties5. The Chairmen/Chairpersons/Senior Most Teacher/HoDs of all the teaching

departments6. The Directors of the lnstitutes/Centers/School7. The Principal of the Constituent Colleges8. The Directors of the University Sub-Campuses9. Director Academics'10. Controller of Examinations11. Deputy Registrar (Registration) {with the request to communicate the same to the

Affiliated Colleges of BZU)12. S.P.S to the Vice-Chancellor13, S,P.S. to the Registrar'14. Deputy Director (l.T), Registrar Office lwittr the request to uptoad it on the university

website as well as e-mail to Pro-Vice-Chancellor all Deans/Chairmen/Chairpersons/Directors/Principals etc)

Tel: Office (061) 9210097 Fax (OFfice): (061) 9210098Website: !!r$r. b2 uqlLr r. p\ E-maili [email protected]

neoistr]S_ll-ta'zl

NOTIFICATION

onwards available al An nexu re-l.

Distribution: -

-TSEMESTER RULES

Semester Rules and Regulations for BS and Associate

Degree Programs offered at Colleges Affiliated with

Bahauddin Zakariya University (BZU) Multan.

(With effect from Fall 2021and onward)

13

Page 1 of 24

Contents1. Time Period of the Degree....,,... ...,,.3

......32. Time Schedule

3. Admission.. 4

4

5

6

4. Registration.......

5. Attendance.

6. Course and Syllabi..........

7. Examination and Grading System.,.....,.....,,.....,,. ....6

10

....13

.... 1410. SpecialSemester,..-..

11, Good Standing... 15

72. MakeupExaminations ._..16

....7713. Extra Ordinary Grade / CGPA lmprovement.....,..-..

L4. Change / Withdrawal of Course 18

15. Semester Break / Semester Freeze......................... .... 18

....18

..,.19

....2r

....2L

.,.,22

....22

...,23

....24

....24

16. Comprehensive Examination.......

77, Rules forThesis/ Research Project / Research Report.......,,.......

18.

19.

20.

27.

22.

23.

lnternship and Practical Learning 1abs.............

Maintenance of Examination Record...............

Result / Transcript / Degree

Unfair Means cases

Course Fi1e..............

Teacher Evaluation.

24, Semester lmplementation Committee....,.........-........

Page 2 of 24

t.i.

ii.

iii.

iv.

vi.

Time Period of the DegreeThe usual time limit for the completion of degree program sha ll be (depending

upon the nature of program) two, four or five years from the beginning ofthe

earliest course counted towards the degree.

Each academic year shall consist of two semesters. However, the period of

study may be extended for one additional year (two semesters) in case of 2-

year program, two additional years (four semesters) for 4-year program and 3

years (six semesters) for 5 - year degree program beyond the usual time limit

required for any degree program.

The additional time for the completion of the degree will be calculated from

the date of announcement of the result of the final semester of session in

which the student was originally enrolled.

A student shall be treated as a casual student if he/she has been detained in

the class or has taken semester break or repeating the course(s) and shall be

required to complete the course(s) within a maximum period as prescribed in

1(i).

The students who do not complete studies within the prescribed period will

have their names struck off from the rolls of the college until otherwise

decided by the Syndicate of Bahauddin Zakariya University.

The students who have been given the right to extend the duration of study

for additional time period must get enrolled after approval (if applicable) and

pay semester and other applicable fees / dues for these years.

1 Please refer to Regulation 09 "Summer Semester" of this document for rules, regulations andprocedure of summer semester.

PaBe 3 of 24

2. Time Schedulei. There shall be two regular semesters in one academic year along with the

possibility of summer semester during summer vacationsl.

ii. Each regular semester shall be of 18 weeks' duration, out of which 15 weeks

for teaching, two weeks for conduct of examination and one week for the

preparation of results. However, the Summer Semester shall be of two

months'duration.

ii.

iii.

t.

The dates of commencement of each semester in each academic year shall be

as decided / notified by the university

3. AdmissionAdmission regulations will be notified from time to time by Bahauddin Zakariya

University for each program and these will be mandatory for colleges.

a. Colleges may not complete their admissions before BZU completes its

admission process for the BS and associate degree programs.

The number of seats in all programs will be determined by the university.

Admissions will be allowed only in morning classes unless specified otherwise.

For admission in a BS and Associate Degree (AD) Programs, affiliated colleges

will follow the minimum eligibility criteria used for the corresponding degree

programs at Bahauddin Zakariya University, Multan.

4. RegistrationAffiliated colleges will send lists of students (registration returns) admitted in

all BS and associate degree programs to the Registration Branch (Registrar's

office) of Bahauddin Zakariya University, Multan within one month after the

admissions have been finalized as per the procedure prescribed by Bahauddin

Zaka riya University.

The registration fee as prescribed by the university must be paid in full and the

proof of payment (i.e. original bank challan etc.) must be attached with the

registration retu rn(s).

The registration returns will not be accepted without registration fee.

ln case the affiliated colleges do not submit the registration returns within due

time, the late fee will be imposed on the college as per following details:

a. Late up to 15 days =Rs. 500/- per student

b. From 15 days to one month = Rs. 1000/- per student

Page 4 of 24

c. More than one month tillfinalexamination of 1st semester = double of

the registration fee13.

only those students who have been registered by BZU will be allowed to

appear in the final examinations of the 1't semester.

Attendancea. AttendanceRequirements:

Students are expected to attend regularly all lectures, laboratory periods,

semester sessions and field work as may be specifically required for each

cou rse.

A maximum of 25% absence is allowed for undergraduate and associate

degree programs.

Deficiency, i.e. inability to pass a course on the basis of shortage of attendance

shall be treated as a failure in that course unless withdrawal is allowed by the

Principal of the college and duly communicated to the Controller of

Examinations of Bahauddin Zakariya University, Multan 15 days before the

start of the final examination of the current semester. Such a failure on the

record of a student will have all the implications of deficiency for the purpose

of determining "Good Standing" of a student:

b. Attendance & Stuck-off Regulations:

Each teacher / course instructor is required to maintain the attendance record

for every student enrolled in the course.

Attendance List of each course will be displayed on the notice board, at least

two weeks before the commencement of the final examination.

ln case of any deficiency in attendance, properly notified through the notice

board, the student will not be allowed to sit in the final examination otherwise

concerned teacher will be responsible in case of any issue.

Students having less than required class attendance in a particular course will

be required to repeat the course in any regular semester, summer semester or

':The amount of the fine imposed by Bahauddin Zakariya University on late submission of theregistration returns can be revised by the university.3 The Vice Chancellor on the request of the Principal of the college can reduce the fine by halfHowever, the colleBe has to pay the remaining half of the total amount of fine.

5.

i.

ii.

iii.

i.

ii.

iii.

iv.

Page 5 of 24

6. Course and SyllabiThe courses to be offered will be announced by the university at the time of

admission with a course description of each course and these course outlines

will be available with the respective department / school / institute of the

Bahauddin Zakarjya University / website of the university / focal person for BS

and Associate Degree Programs for affiliated colleges. All teachers will strictly

follow the course outlines and syllabus accordingly.

The teacher concerned will prepare a file consisting of lecture plan (course

outline distributed in a single lecture/ per week) with objectives ofthe course,

course contents, and giving information about the assignment, quizzes, term

papers etc, forming components ofthe course.

7. Examination and Grading Systemi. No student shall be eligible to appear in any examination unless he/she is

enrolled in the college, has paid all the necessary university examination fees

and got registration as per university rules.

ii. Performance of students shall be evaluated through a system of continuous

testing spread over the entire period of studies. Besides the course

examination, there shall be a number oftests and short q u izzes. Moreover, the

performance of students in class dlscussions, presentations, written

assignments, research reports etc., shall be evaluated and form a part of their

overa ll grad es.

Page 6 of 24

special semester as the case may be. Names of such students will be reported

by the college to Controller of Examinations of the Bahauddin Zakariya

University and these students shall not be allowed to appear in the final

examinations.

v. The principal of the college can give further relaxation up to 5% deficiency in

the attendance of the student.

vi. A leave will always be counted as absence.

vii. ln case the student remains absent from the class for seven consecutive days

without intimation and proper justification, his/her name will be removed

from the rolls. However, intimation of absence will not be considered as leave.

l.

vii.

v t.

tx

x

xi.

There shall be two examinations for each course during each semester. These

examinations shall be named Midterm and Final-term examination.

The following weightage shall strictly be followed.

ln course Evaluation

o Midterm Examination: 30 Marks

r Final-term Examination: 60 Marks (50 + 10 in case of course with

p ractica l)

o Sessional: 10 Marks

r Total Marks: 100 Marks

The Midterm examination shall normally be held after 8 week of class work

from the commencement of the course. The Final examination shall be held at

the end of the semester consisting complete syllabus. The final examination

will be conducted according to the schedule (i.e. date sheet) announced by

BZU.

Format of the question papers of final-term examination will be decided by the

Convener of Board of Studies of concerned department / school / institute /college of the Bahauddin Zakariya University, Multan.

There will be no choice in questions in Midterm as well as final term exam

pa per.

Each course sha ll carry at least two home assignments or one term paper, class

presentations and quizzes.

Minimum pass marks for promotion to next semester are SOYo - C Grade,

Students will also have to do a 9 weeks internship with any concerned

organization, where applicable.

To examine all problems regarding uniformity in midterm examinations before

the declaration of results for the term as well as appeals from the students or

teacher or any other related matter, examination committee of concerned

college shall be authorized for making decisions. The decisions of the

committee shall be final.

Page 7 of 24

x The approved examination fees for exams will be paid by the students to the

university account as per schedule given by the Controller of Examinations of

Bahauddin Zakariya University through respective college.

The duration for various examinations shall be as follows:

a. Midterm Examination: at least 90 minutes

b. FinalTerm Examination: at least 120 minutes

c. Practical (where applicable) 180 minutes

Midterm Examination:

The College will be responsible to conduct and evaluate exams of midterm and

sessional.

The schedule (i.e, date sheet) of the midterm examinations will be displayed

by the college well ahead of time (at least 15 days before the commencement

of examinations) and will be intimated to the Controller of Examinations of

Bahauddin Zakariya University, Multan.

The respective teacher from the college who is teaching that course will

prepare and mark the midterm paper.

The determination of the form of midterm examination will be left to the

teacher concerned.

It is mandatory to show the marked answer sheets / answer books of midterm

examination in the class by the respective teacher before submission of the

results to the controller office. The marked answer books shall be taken back

immediately by the teacher after the students have gone through their answer

books.

The college shall keep the marked answer books of midterm examinations in

safe custody for at least two years beyond the degree completion time.

ln case a student is not satisfied with his/her award even after checking his/her

answer book, or clarification from the teacher, he/she may make written

complaint to the Principal on the same day or day after that when midterm

answer book has been shown to the students. The Principal will refer his/her

case to college Examination Committee for the final decision.

The examination committee of the college will have the following composition:

x t.

v .

v t

PaBe 8 of 24

Final-Term Examination:

The Controller of Examinations of Bahauddin Zakariya University will be

responsible for conducting the Final-tem Examination (theory & practical) at

the end of each semester.

The final-term paper of each course shall be prepared by one internal and one

external examiner appointed by the Board of Studies of the respective

department / institute / school / college of Bahauddin Zakariya University.

The Controller of Examinations of Bahauddin Zakariya University will be

responsible for evaluation of answer books and declaration of result of the

fin al term examinations.

only those students will be allowed to appear in the finalexamination who are

registered with the university, have paid / cleared the university /examinations fee/ dues and meet the attendance criteria,

Sessiona I marks:

The sessional marks would be given by the concerned teacher ofthe college.

The distribution of the sessional marks is given as:

a. Q.uizzes 2 (Total marks 4)

t.

iv,

.

4 The amount of the fine imposed by the university on late submission of the result of midtermexaminations can be revised by the university

Page 9 of 24

r Principal ofthe college Convener

. HOD / Chairman of concerned department of the college Member

. Two Senior faculty members of the college appointed by the principal

e ln-charge examination ofthe college Secretary

ix, The result will be communicated to the Controller of Examinations of

Bahauddin Zakariya University and will be uploaded within one week after the

conduct of exam by the respective college.

x" The delay in submission of the result will be charged Rs. 500/ per day from the

affiliated college. ln case the delay is due to some technical fault in the

university examination system, no fine will be imposed on the college for delay

in submission of results.4

b. Two Assignments 2 (one before Midterm Exam and one after

Midterm) (Total marks 4)

(Total Marks 2)c. Presentations 1

8. Gradingln rating ofthe students, three passing grades shall be used A, B, and C and one failing

grade F. ln terms of their numerical equivalence, the letter grades denote the

following.

Ready Recknocer Table

C

CGPA "/oage G rade

2.00 C

2.07 50.10 C

2.O2 50.20 C

2,03 50.30 C

2.04 50.40 C

2.0s 50.50 C

2.06 50.60 C

50.70 C

2.08 C

2.09 C

2.1.O 51.00 C

2.LL 51.20 C

2.L2 C

2.L3 C

2.'14 C

2.L5 C

52.70 C

2.L7 C

2.7a 52.60 C

2.L9

2.20 53.00 C

2.27 53.20 C

2.22 53.40 C

s3.60 C

2.24 s3.80 C

2.25 54,00 C

2.26 54,20 C

2.21 54.40 C

54.60 C

2.79 54.80 C

2.30 s5.00 C

2.37 55,10 C

55.20 C

2.33 ss.30 C

2.34 55.40

2.35 55,50 C

2.36 55.50 C

2.37 55.70 C

Page 10 of 24

C

51.60

50.90

51.40

51.80

52.00

50.00

50.80

2.L6

52.80

52.40

2.38 55.80

55.90

C

I 20 C

2.40 56.00 C

2,41 56.10 C

2.42 s6.20 C

2.43 56.30 C

2.44 56.40 C

2.45 56.50 C

2.46 56 60 C

2.47 56.70 C

2.48 56.80

2.49 s6.90 C

2.50 57.00 C

2.51 57 .20 C

2.52 57 .40 C

2.53 57.60 C

2.54 57.80

2.55 58.00

2.56 s8.20 C

2.57 58.40 C

2.s8 58.60 C

2.59 s8.80 c

2.60 59.00 C

2.61 59.10 C

2.62 59.20 C

2.53 59.30 C

2,64 59.40 C

59.s0 C

2,66 59.60 C

2.67 59.70 C

2.68 59.80 C

C

2.70 60.00 C

60.20 C

60.40 C

z.l ) 60.60 C

7.7 4 60.80 C

2.75 61.00 C

2.76 67.20

', -f1 61.40 C

114 61.60 C

2.79 61.80 C

2.80 62.00 C

2.87 52.10 C

62.20 C

62 30 C

C

C

2,86 62.60 C

62.70 C

2.88 62.80 C

2.89 62.90 C

2.90 63.00 C

2.91 63.20 C

C

63.60 C

7.94 C

2.95 54.00 C

2.96 64.10 C

2.91 64.20 C

2.98 64.30 C

7.99 64.40 C

Page 11 of 24

C

C

C

C

2.71.

2.12

I

I

2.69 s9.90

2.84 62.40

2.8s 62.50

I

2.92 63.40

2.93

63.80 ]

I

3.00 65.00 B

3.01 65.10 B

3.02 65.20 B

3.03 65.30 B

3.04 65.40 B

3.05 65.50 B

3.06 55.50 B

3.O7 65.70 B

3.08 6s.80 B

3.09 65.90 B

3.10 65.00 B

3.11 65.20 B

3,1.2 66.40 B

3,13 66.60 o

3.1.4 66.80 B

3. L5 67.00

3.16 67 .70 B

3.17 61.40 B

3,18 61.60 B

3,19 67.80 B

68.00

3.21. 68.10

3.22 68.20

3.23 68.30

3.74 68.40 B

3.25 68.50 B

3.26 68.60

3.27 68.70 B

3.28 68,80

3.29 68.90

3.30 69.00 B

3.31 69.20 B

3.32 69.40 B

3.33 69.60 B

3.34 69.80 B

3.3 5 70,00 B

l.lo 70.20 B

3.31 70.40

3.38 70.60 B

3.39 70.80 B

3.40 71,00 B

3.41 11,,L0 B

3.42 7L.70 B

3.43 7 L.30

3.44 7',1-.40 B

3.45 7 L.50 B

3.46 71,60 B

3.41 7'1,7 0 B

3.48 71.80

3.49 7 L.90 B

3.50 72.OO B

3.51 72.20 B

3.5 2 72.40 o

3.53 72.60 B

3.54 72.80 B

7 3.OO B

3.s6 7 3.70 B

3.57 73.40 B

73.60 B

3,59 73.80 B

3,60 74.O0 B

3.6r. 74.LO B

B

B

B

Page 12 of 24

B

3.20 B

B

B

B

B

B

3.55

B

3.62 7 4.20 B

74.30 B

3.64 74.40 B

3.5s 74.50

7 4.60

3.67 7 4.lO B

74.80 B

3.69 14.90 B

3.70 75.00 B

1.1 L 75.20 B

? 7') B

3.73 B

3.7 4 B

76.00 o

76.20 B

3.77

3.78

76.40 B

16.60 B

3.79 75.80 B

3.80 77.OO B

77.70 B

3.63

3.68

3.75

3.76

81 to 100 - GPA 4.0 - Grade A

A Cumulative Grade Point Average (CGPA) sha ll be computed at the end ofthe

cou rse for all students.

9. Summer Semesteri. The course(s) in the summer program will be offered as per University policy.

ii. The courses to be taught in the summer semester will be decided by the

Principal of the college and the same will be communicated to the Controller

of the Examinations of the Bahauddin Zakariya University within one week of

the commencement of the summer semester.

3.82 77.20 B

3.83 77.30 B

3.84 77,40 B

77.50 B

3.86 77.60

3.81 77.70 B

5.410 17.80

3.89 71 .90 B

3.90 78.00 B

3.91 78.20 B

B

B

3.94 78.80 B

3.9s 79.OO B

3,96 79.10 B

3.97 79.20

3.98 79.30

3.99 79.40 B

4.00 80.00 A

Page 73 of 24

I

I

IBl 3.8s

3.66 I

B

B

B

75.60

75.80

78.40

3.93 78.60

15.40 3.92

I

I I

I

B

B

3.81

I

It. There must be at least 10 students enrolled in the course in order to start the

summer course. However, in case of less than 10 students, the special approval

must be taken from the Vice Chancellor ofthe Bahauddin Zakariya University.

The students will be allowed to take summer semester only for failed courses.

a. No advance course will be allowed.

b. The summer semester cannot be used to improve the grades / CGPA.

However, students required to improve their CGPA to 2.20 for the

successful completion of the degree can improve th eir CGPA in summer

semester (if offered by the college).

The dropout students will not be entertained in the summer semester.

The students are allowed to take maximum of two courses in the summer

semester.

Students opting internship are not allowed to take course (s) in summer

semester.

There will be no financial liability on the part of the University for the conduct

of summer semester.

v t,

10. Special Semesterln some special cases where the students after appearing in the final-term

examination of last semester required to clear / pass certain courses of

previous semester and the maximum allowed time for the completion of the

degree is less than 5 months, a special semester can be offered.

The approval of the special semester will be granted by the Vice Chancellor of

Bahauddin Zakariya University on the written request of the Principal of the

concerned college who will clearly state the reason / rationale for special

semester.

The student can take maximum of 15 credits in special semester.

The duration of the special semester will be exactly like any other regular

semester.

The examination, registration and fee regulations for the regular semester will

be applicable for special semester.

Page 14 of 24

only students who have appeared in the final-term examination of the final

semester ofthe degree program will be allowed to take special semester.

11. Good Standingi. ln order to remain on the rolls of the college, a student has to continuously

maintain "Good Standing" i.e. a satisfactory standard of attendance and

academic performance as well as of conduct and discipline.

ii. To maintain "Good Standing" a student besides meeting attendance and

conduct requirements, must also maintain a minimum CGPA of 2.00 on a

cumulative basis in every semester.

iii. Any student with a CGPA of less than 2.00 will be dropped / detained from the

roll of the college forthwith.

iv, At the end of the first semester, a student must obtain a minimum grade point

average (GPA) of 2.00 to be promoted to the second semester. However, in

case a student is able to obtain GPA of 1.75 or more, but less than 2.00 he /she

will be promoted to the second semester on probation.

v. At the end of each semester, other than 15t semester, a student must obtain a

minimum cumulative grade point average (CGPA) of 2.00 and must also pass

at least 50% of the courses taken by him /her in the semester in order to be

promoted to next semester. lf any of the preceding two conditions are not

fulfilled by a student, he / she shall be removed from the rolls ofthe college.

a. However, if a student fails to comply with any of the above mentioned

conditions in 5th and subsequent semesters in four years program (BS)

and 3'd and subsequent semesters in two years programs (AD), he / she

will be detained in that semester and he / she will repeat the semester

as and when offered by the concerned college within the stipulated

time of the degree.

b. He / she will be promoted to the next semester on attaining a CGPA of

2.00

c. The students will have to complete their courses within the stipulated

time for completion of degree as discussed in Regulation 1 (Time Period

of the Degree).

Page 15 of 24

vii,

At the end of the last semester of the program a student must obtain CGPA

not less than 2.20 otherwise he/she shall be removed from the rolls of the

college.

a. A student who has not been required to repeat any course(s), obtains

CGPA of 2.00 but less than 2.20 at the end of the last semester, will be

allowed to repeat one or two cou rses of the previous se mester(s) of his

/ her choice in order to improve the CGPA so as to obtain the minimum

of 2,20 failing which he/she shall be removed from the rolls of the

college.

b. The student will be given only one chance to improve CGPA to

minimum of 2.20 for the successful completion of the degree.

A student shall be deemed to have lost his/her "Good Standing", if his conduct

and behavior is found objectionable from the disciplinary point of view.

72. Makeup Examinationsi. Makeup examination for only final-term examination will be allowed as per

University policy.

ii. He / She fulfills the conditions of having attended the prescribed number of

lectures as laid down in the regulations.

iii. The makeup final-term examination is only allowed under following

circumstances:

a. lllness: He / She is laid down as an indoor patient of a recognized

Hospital, or if he / she is not hospitalized as defined above, the

candidate shall be examined by the Medical Superintendent of

government Hospital (not below the Tehsil Headquarter Hospital) who

may certify the inability of the student to appear in the examination in

written.

b. Death of blood relation.

c. Hajj

iv. Application of the student for makeup examination must reach the office of

the Controller of Examination of Bahauddin Zakariya University duly forwarded

Page 16 of 24

by the concerned principal of the college within 07 days of that particular

exa m.

Such a student shall be given incomplete grade (l-Grade). He / She shall be

required to appear in the Special Final-term Examination of semester to be

held within four weeks from the commencement of the next semester.

The schedule of the special / make-up final examination will be given by the

Controller of examinations of Bah aud din Zakariya University.

He / she shall also be required to follow the schedule ofthe next semester.

The student shall have to pay makeup examination fee as per university policy

/ fee sch edule.

v[.

viii.

13. Extra Ordinary Grade / CGPA lmprovementi. The student will be allowed to improve the grade and CGPA only if his / her

CGPA at the end ofthe final semester falls between 2.95 and 2.99

a. Any such student who wishes to improve the grade or CGPA can repeat

2 courses of his / her choice provided the courses are being offered by

the college.

b. The student has to complete the repeat courses with in stipulated time

ofthe degree.

c. ln case the student is not able to improve the grade or CGPA the

original grade and CGPA will be maintained.

d. The student can take this offer only once and within the maximum time

allowed for the degree.

e. The students who wishes to take this opportunity has to apply to the

principal of the college who may approve the application and forward

this application to the Controller of examinations of Bahauddin

Zakariya University for intimation.

f. The course / examination fee will be charged as per university policy /ru les.

ii. lf a student finishes the degree program with the CGPA of 2.99, it will be

automatically rounded offto 3.00 provided the student has not failed / repeat

any course during his / her degree program.

Page !7 of 24

,

t

L4. Change / Withdrawal of CourseNo student shall change a course except with the written approval of the

concerned principal of the college.

The time period for such a change shall be 1.5 days from the commencement

of the course.

A student may withdraw only one course not later than one week after the

announcement of the Midterm result in 1't semester of any degree program,

ln case of withdrawal from the course, the GPA will be calculated excluding the

withdrawal course. Such withdrawal is only allowed in 1st semester of any

degree program.

The Principal of the college must intimate the Controller of Examinations of

Bahauddin Zakariya University within 15 days from the commencement of the

15. Semester Break / Semester Freezei. ln case a student (other than first semester student) due to some unavoidable

circumstances (prolonged illness or such other genuine reason) is unable to

continue his /her studies, he/she may apply for a semester break.

ii. The case will be put up to the College Examination Committee for

consideration. ln case, the Committee recommends it, semester break will be

allowed. The principal will then intimate the Controller of Examinations of

Bahauddin Zakariya Un iversity accordingly.

iii. The student has to apply for the semester break before the midterm

examinations.

iv. The Semester Break will be allowed for a maximum period of one year. The

totaltime period for completion of the program will however, remain the same

as already provided in rules.

16. Comprehensive ExaminationThere shall be a written comprehensive examination based on

major/compu lsory courses taught, on the successful completion of

required/all semesters, to be qualified by each candidate.

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cou rse.

lt

v l.

The comprehensive examination must be conducted within one month of the

declaration of result of final semester.

The failing candidates shall be given two more chances to qualify the

comprehensive examination within the maximum stipulated time of the

degree.

For candidates who are repeating any course(s) after the normal completion

of course work with in given number of semesters, comprehensive examination

shall be held after the candidate has obtained the requisite CGPA of 2.20 and

passed all the courses (within the prescribed additional period).

It will be the responsibility of the concerned principal of the college to get the

comprehensive examination conducted in proper and timely manner.

The comprehensive examination shall be conducted by the comprehensive

examination committee. The composition of the comprehensive examination

committee will be as follows:

o HOD of the concerned department ofthe college.

. Chairman / Director of the concerned department of the university or

his / her nominee as an external examiner.

The comprehensive examination will be set and evaluated by the external

examiner.

The student has to submit the comprehensive examination fee before the

comprehensive examination in the university examination account. The fee for

the comprehensive examination will be as followss:

a. First Chance = Rs. 1500/-

b. Second chance = Rs. 3500/-

c. Third Chance = Rs. 5000/-

!7. Rules for Thesis / Research Project / Research Reporti. The thesis / research project / research report will be submitted within

maximum of eight weeks after the final examination unless otherwise

p rescribe d.

s The amount of the fee can be revised by the university

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r.

Upon the request of the candidate, duly recommended by the supervisor and

Chairman/HoD of the department of the college, the time period for

submission of thesis can be further extended by the principal up to a maximum

of two months. However, any such extension must be communicated to the

controller of examinations within one week.

a. ln case, the student requires more than 2 months of extension, a

request must be made to the Vice Chancellor of the university who on

the recommendation of the principal concerned can extend the time

period of the submission of thesis for further two months.

b. The student must complete the thesis with in the stipulated time

period ofthe degree as prescribed earlier (Regulation # L, Time Period

of the degree).

The principal of the college is responsible to allocate supervisor to the student

for his / her research thesis with the consultation of the HOD of the concerned

department of the college.

The name(s) of the student(s) along with the name(s) of the supervisor(s) and

title(s) of the thesis / research project must be communicated to the office of

the Controller of Examinations of Bahauddin Zakariya University before the

final term examination of last semester.

The evaluation procedure for the thesis / research report will be as follows:

a. A copy of the thesis will be sent to the External Examiner for his/her

perusal before presentation and viva-voce examination.

b. The thesls will be evaluated by the external examiner who will be

appointed by the chairman of the concerned department of the

university. However, the supervisor will serve as the internal examiner.

c. lf a thesis require minor improvements or re-writing the

improvements/re-writing will be ensured by the Supervisor. However,

grading would be made prior to these improvements. lf some major

deficiencies are observed or re-work is required, the candidate will

have to complete the desired output within one semester time frame

but not exceeding the maximum stipulated time of the degree.

d. The grade awarded by the external examiner will be final.

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The thesis submission fee must be paid by the student to the university as per

u n iversity policy and rules,

18. lnternship and Practical Learning LabsEvery student has to do internship of at least 9 weeks in an organization of

repute for successful completion of degree (BS and AD).

It will be the duty of concerned principal of the affiliated college to ensure the

internship placement of the students.

On completion of internship, the student has to write the internship report.

The viva of internship will be conducted by the external examiner appointed

by the Chairman / Director of the respective department / school/ institute /College of Bahauddin Zakariya University.

There will be no letter grade or GPA given for internship. However the student

has to pass the internship viva for successful completion of the degree.

The requirement and procedure of Practical Learning Lab (PLL) will be as per

the HEC Undergraduate Policy.

iv.

19. Maintenance of Examination Recordl. lt will be the duty of the Principal and the in-charge examination of the

affiliated college to properly maintain the record of the examinations.

ii. The marked answer books of midterm examinations will be kept in safe

custody by the concerned college for the minimum period of two years beyond

the degree completion time.

iii. ln case of loss of record of answer books / answer sheets the following options

will be given to the students: -

a) He / She will re-appear in the Examination in the said course.

b) He/Shewill be given average m arks on the basis of other courses.

iv. Re-counting of any paper will be made within 15 days of declaration of results

as per University rules on the request of the student after paying / depositing

the prescribed fee. However, re-checking / re-evaluation of answer books will

not be allowed in any case.

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20. Result / Transcript / Degreei. As soon as possible after the termination of final term examination, the

Controller of Examination of Bahauddin Zakariya University shall publish a list

of successful candidates, showing the grades obtained by them.

ii. The transcript / detailed marks certificate / result card will be issued by the

Controller of Examination of Bahauddin Zakariya University. The transcript /result card will bear the name of the candidate along with father's name,

registration number, GPA of individual courses and semester, CGPA, name of

the institution and any other relevant information.

iii, Each successful candidate shall be granted, by Bahauddin Zakariya University,

the Degree stating the grade in which he/she has passed.

21. Unfair Means Casesi. The teacher in-charge will report unfair means cases (giving or receiving

assistance, copying from any paper, book or note, or allowing any other

candidate to copy his answer book, or using, or attempting to use these or any

other unfair means) in quizzes and mid semester examinations to the Principal

who will forward these cases to College Examination Committee within one

week for necessary action as under:

a. The examination committee will issue the charge sheet to the student

clearly elaborating the charges against the student.

b. The committee will ask the student to personally appear before the

committee and the statement of the student must be recorded in

written duly signed by the said student.

c. ln case the student does not appear before the committee, he / she will

be given one more chance for personal hearing. Even then if the

student does not appear for personal hearing, the committee may

decide the case ex-parte.

d. ln case the student is found guilty of using unfair means the committee

depending upon the severity ofthe charge may:

i. Expel the student from the college for maximum of one year.

During the time of punishment, the said student will not be

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ii

iii.

allowed to take any course and appear in the examination. The

time of punishment will also be counted towards the maximum

prescribed time for the completion of the degree.

ii. Cancel the examination and ask the student to repeat that

pa rticu lar case.

The student may appeal against the decision of the college examination

committee to the Controller of Examinations of Bahauddin Zakariya University

who will place the appeal before the committee constituted for the decision

of UMC cases in the university.

UMCs in the final term examinations will be handled by the office of the

Controller of Examinations of Bahauddin Zakariya University as per university

r u les.

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22. Course FileMaintenance of course file is compulsory for the teacher. lt will have a complete

record of everything that happened during the semester. The course file shall contain:

o Course code

. Title of Course

. Contents of course

. Credit hour.

o Weekly teach ing schedule

o Dates of mid-semester examination

. Copy of each homework assi8nments

. Copy of each quiz given

. Copy of Mid Semester examination

. Copy of midterm and sessional results duly signed by the teacher.

. Difficu lties/p roblems faced during classroom/course delivery.

The course file of each subject will be submitted to the office of the Principal / HOD

one week before the end of semester (i.e., 16th week ofthe semester). The Principal's

office is required to maintain this record for one year after the end of a semester. The

relevant BZU bodies may inspect these files if/when needed.

23. Teacher Evaluationi. The evaluation of teacher is mandatory. The Principal of the College will have

every course Tutor evaluated by the students on what they have taught by

him/her. The evaluation will be done in the last week, of the semester without

the presence of the teacher so as to maintain impartiality. The evaluation will

be shared with the concerned teacher for his/her im p rovem ent/knowledge.

ii. Evaluation done by the students will completely be anonymous, i.e., the

students will not be, required to indicate their names, roll numbers,

registration numbers and/or any other student identities whatsoever.

iii. The principal of the college will submit the report on the evaluation of the

teachers to the Quality Enhancement Cell of Bahauddin Takariya University as

per format prescribed by the Quality Enhancement Cell of Bahauddin Zakariya

University within one month of the start of the final term examination

24. SemesterlmplementationCommitteeAll the matters relating to semester implementation will be sent to the university

Semester lmplementation Committee for decisions.

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