Background on New Requirements and Implications for CEDARS 1 Office of Superintendent of Public Instruction.

Background onNew Requirements

and Implications for CEDARS

1Office of Superintendent of Public Instruction

Allow individuals to more accurately identify themselves;

Are required for federal education funding and accountability reporting;

Align with other agencies that are using the new standards,

Are consistent with census data and other national data sets used for policy analyses; and

Better reflect population changes.

2Office of Superintendent of Public Instruction

Implementation of new categories for ethnicity and race is the 2010-2011 school year.

CEDARS data for September 2010 must include data in File L (Ethnicity) and File M (Race)

Districts can start earlier

3Office of Superintendent of Public Instruction

We currently collect and report ethnicity using: Asian, Native Hawaiian/Pacific Islander, Black or African American, Hispanic, Caucasian, American Indian or Alaskan Native, Multiracial and Unknown

Federal requirements now require a separation of ethnicity (Hispanic/Non-Hispanic) and race.

Data collection will now require a two-part question:1. Is your child Hispanic/Latino or Not Hispanic/Latino?2. What is your child’s race?

4Office of Superintendent of Public Instruction

Everyone must have a response to both questions. Each of us is either Hispanic/Latino or not, and (regardless of whether we are Hispanic/Latino or not) we are of at least one race.◦ Hispanic/Latino is not considered a race.◦ People whose ethnicity is Hispanic/Latino are also of one

or more race.

The new Federal requirements also say Unknown, Multiracial, and Not Provided will not be valid responses to ethnicity or race identification questions.◦ If parents, guardians, or students do not provide ethnicity

and race information, districts are responsible for assigning categories based on observation.

5Office of Superintendent of Public Instruction

Minimum federal requirements for collecting ethnicity: Hispanic/Latino Not Hispanic/Latino

State requirements for ethnicity follow federal guidelines, but instead of just “Hispanic/Latino”, parents, guardians, and students can select one or more of these categories:

Cuban, Dominican, Spaniard, Puerto Rican, Mexican/ Mexican American/Chicano, Central American, South American, Latin American, and Other Hispanic/Latino.

Not Hispanic/Latino is the other selection

6Office of Superintendent of Public Instruction

Question 1. Is your child of Hispanic or Latino origin?

(Check all that apply.)

7

NOT HISPANIC/LATINO MEXICAN/MEXICAN AMERICAN/CHICANO

CUBAN CENTRAL AMERICAN

DOMINICAN SOUTH AMERICAN

SPANIARD LATIN AMERICAN

PUERTO RICAN OTHER HISPANIC/LATINO

Office of Superintendent of Public Instruction

Federal standards for collecting race data include the selection of one or more of these categories: a. American Indian or Alaska Native b. Asianc. African American or Black d. Native Hawaiian or Other Pacific Islander e. White

OSPI has adopted standards that allow one or more selections from 57 categories.

The new OSPI categories for ethnicity and race are consistent with data collected by the US Census.

8Office of Superintendent of Public Instruction

Question 2. What race do you consider your child?

(Check all that apply.)

9

AFRICAN AMERICAN OR BLACK

WHITE

Any of 15 ASIAN GROUPS

Any of 9 PACIFIC ISLANDER GROUPS

Any of 31 AMERICAN INDIAN GROUPS

Office of Superintendent of Public Instruction

These racial groups were selected because:

◦ They reflect the major population groups in Washington state.

◦ The American Indian groups include all recognized Washington state tribal groups.

10Office of Superintendent of Public Instruction

Office of Superintendent of Public Instruction 11

To prepare for new ethnicity and race categories districts will need to:

◦ Prepare district data systems to align with these new categories.

◦ Write to parents or guardians explaining the change in ethnic and race categories, as well as the re-inventorying process.

◦ Re-inventory students’ ethnicity and race classifications.

◦ Conduct staff training, especially for front line staff who collect, manage and report data.

12Office of Superintendent of Public Instruction

New ethnicity and race categories are required for the 2010-2011 school year.

◦ Districts can begin submitting data in new format, via CEDARS at any time before September 2010.

13Office of Superintendent of Public Instruction

For the 2009-2010 school year districts have two choices for submitting ethnicity (and potentially race) data in CEDARS

If ready to submit the new “2-Part” data, use File L for Ethnicity, and File M for Race

If NOT yet ready to submit the new “2-Part” data, continue to submit the “CSRS Ethnicity” as element 11 in File B.◦ Districts can switch to using Files L and M at any time during the

2009-10 school year.

◦ If data are submitted in both Files L and M AND “CSRS Ethnicity” in Element B11, OSPI will use Files L and M for our analysis and federal reporting.

14Office of Superintendent of Public Instruction

Example 1: A student is currently classified as Hispanic. After re-inventory, this particular student is classified as Cuban for Ethnicity and White for Race. Example 2: A student is currently classified as Asian. After re-inventory, this particular student is classified as Non-Hispanic for Ethnicity and Chinese for Race. Example 3: A student is currently classified as Black. After re-inventory, this student is classified as Non-Hispanic for Ethnicity and both Black and White for Race.

Office of Superintendent of Public Instruction 15

Regardless of the combination of ethnicity and race categories for any student, each student will be counted in only one of these seven categories when reporting to US Department of Education (USED) or other federal agencies:

◦ Hispanic/Latino of any race◦ Black or African American◦ White◦ Asian (any of the Asian groups)◦ Native Hawaiian or Other Pacific Islander (any of the

NH/PI groups)◦ American Indian or Alaska Native (any of the AI/AN

groups)◦ Two or more races

16Office of Superintendent of Public Instruction

Example 1: A student who is Hispanic or Latino and Black or African American is reported only in the Hispanic/Latino aggregate category.

 Example 2: A student who is Non-Hispanic or Latino and Black or African American is reported only in the Black/African American aggregate category.

Example 3: A student who is Non-Hispanic or Latino and Puyallup and Nisqually is reported only in the Native American aggregate category.

 Example 4: A student who is Non-Hispanic or Latino and Puyallup and

White is reported only in the Two or More Races aggregate category.

Office of Superintendent of Public Instruction 17

For questions on data coding and student information, please contact:

 Andrea Meld, Data Analyst, Student Information

[email protected] (360) 725-6438

  Robin Munson, Director, Student Information

[email protected]  For further information on CEDARS manual, please contact: 

OSPI Customer Support [email protected] (360) 725-6371 or (800) 725-4311, or TTY (360) 664-3631

18Office of Superintendent of Public Instruction

Equal Employment Opportunity Commission (EEOC) ReportingLink to the U.S. Equal Employment Opportunity Commission Reporting information. http://www.eeoc.gov/employers/surveys.html

Federal Register Volume 72, No. 202, page 59266 (October 19, 2007) . http://edocket.access.gpo.gov/2007/pdf/E7-20613.pdf

National Forum on Education Statistics, Race/Ethnicity Data Implementation Task Force. (2008). Managing an Identity Crisis: Formal Guide to Implementing New Federal Race and Ethnicity Categories (NFES 2008-802). National Center for Education Statistics, Institute of Education Series, U.S. Department of Education. Washington, DC. http://nces.ed.gov/pubsearch/pubsinfo.asp?pubid=2008802

US. Department of Education – New Race and Ethnicity Guidance for the Collection of Federal

Education Data http://www.ed.gov/policy/rschstat/guid/raceethnicity/index.html

19Office of Superintendent of Public Instruction