AWR-327- REP EXERCISE CONTROLLER COURSE (RECC) 1_FEMA REP Controll… · 1 AWR-327- REP EXERCISE CONTROLLER COURSE (RECC) Course Manager: Christopher Bellone CEM®/MEPP, 312-259-3515,

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AWR-327- REP EXERCISE CONTROLLER COURSE (RECC)

Course Manager: Christopher Bellone CEM®/MEPP, 312-259-3515, [email protected]

Co-Instructors: Todd Gemskie M.S./MEPP, 312-408-4443 [email protected]

Lisa Rink M.S. (440) 293-5478 [email protected]

Course Description / Abstract: This course provides learners foundational knowledge on the preparation for, and conduct of, Radiological Emergency Preparedness (REP) exercise control, and presents an opportunity for participants to begin building controller skills. To prepare participants to control the flow (play) of scenario events to ensure an exercise is conducted in accordance with the exercise objectives and extent of play. Target Audience: This course is designed for new and experienced controllers from Federal, State, tribal, local emergency management and utilities involved with offsite REP exercise/drill control for NRC-licensed commercial nuclear power plants. In addition, new FEMA staff who will require familiarity with the exercise control process may participate in the course as well.

Radiological Emergency Preparedness

FEMA Radiological Emergency Preparedness (REP) Exercise Controller Course (RECC)

AWR 327

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Unit 1: Introduction

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Unit 1 OverviewUnit Objectives: Describe course goal. Describe course structure, format, and materials. Introduce instructors and students.

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Welcome and Instructor IntroductionsCourse: Radiological Emergency Preparedness Exercise Controller Course

Instructor Introductions

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Administrative Information and HousekeepingRestroom LocationsSmoking areasFire ExitsParkingMealsBreaks

Classroom EtiquetteSilence CellphonesNo Text MessagingTechnology/iPad Usage

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Student IntroductionsName. Agency and title/job.Radiological training prior to this course.Radiological response experience.What are your expectations for this course?How will you use/apply this training?

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Course GoalTo prepare participants to control the flow (play) of scenario events, ensuring an exercise is conducted in accordance with the exercise objectives and the Extent-of-Play Agreement.

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Units and Course StructureCourse length: 1 day

▪ Unit 1: Course Introduction▪ Unit 2: Basic REP Review▪ Unit 3: Pre-Exercise▪ Unit 4: During the Exercise and Post-Exercise▪ Unit 5: Course Summary

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Instructional ApproachesPresentationFacilitated discussionIndividual, small group, and class activitiesAssessment: Unit Summary at end of each unit

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Radiological Emergency Preparedness 10

Unit 2: Basic REP Review


Unit 2 OverviewUnit Objectives: Explain the reason that the REP Program exists. Describe the key elements of the Planning-Training-Exercise-

Improvement Continuum. Describe REP Activities. Define Exercise Assessment Areas. Describe the role of an Exercise Controller.

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REP ProgramWhy does the REP Program exist?

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Why Does the REP Program Exist?To ensure that adequate capabilities exist to prevent, protect against, mitigate the effects of, respond to, and recover from incidents involving commercial nuclear power plants.

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Four Pillars of REP

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Planning-Training-Exercise-Improvement Continuum

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Planning

Training

Exercise

Improvement


Emergency Planning Zones (EPZs)Emergency Planning ZonePlume Exposure Pathway EPZ: 10-Mile Radius. Individuals could suffer direct

radiation impact from offsite exposure.

States must participate jointly with licensee and appropriate local governments in an exercise at least every 2 years.

Ingestion Planning ZonesIngestion Pathway EPZ: 50-Mile Radius. Individuals could suffer indirect

radiation impact from offsite exposure via food chain/

States must participate jointly with the licensee and appropriate local government in an exercise at least every 8 years.

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REP Activities

Controllers are needed for the following REP Activities: Exercises Drills Out of Sequence/In

Sequence

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Exercise Assessment AreasWhat is an Exercise Assessment Area?

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What is an Exercise Assessment Area?Areas in which OROs are expected to be able to perform and maintain reasonable assurance that the health and safety of the public can be protected in an incident at a nuclear power plant.

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Exercise Assessment Areas1. Emergency Operations Management2. Protective Action Decision Making3. Protective Action Implementation4. Field Measurement and Analysis5. Emergency Notification and Public Information6. Support Operations/Facility

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Exercise Assessment AreasSmall Group Activity:

2.1 Exercise Assessment Areas

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The Evaluator

A qualified individual that observes, measures, and assesses exercise performance against plans and demonstration criteria.

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The Controller

Directs the flow of scenario events.Ensures exercise conduct is in accordance to exercise objectives and extent of play.Should not prompt, coach, or instruct.

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The Controller

Exercise Leadership Lead Controller Controller

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The Controller

Individual Activity

2.2 Characteristics of a Proficient Controller

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Unit 2 Summary DiscussionWhy does the REP Program exist?Explain the Planning-Training-Exercise-Improvement Continuum.What are the primary REP activities where Controllers are needed?What is an exercise assessment area? What is it used for?What are some common exercise assigned locations?What does the exercise controller do and what is the purpose of this role?

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Unit 3: Pre-Exercise

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Unit 3 OverviewUnit Objectives: Describe the types of exercise documents. Define the Extent of Play/Criteria Identify potential criterion/exercise play for exercise locations. Define and describe the significance of the scenario and

timeline as it relates to exercise play. Identify real-world situations that may affect the exercise. Define exercise guidelines and safety guidelines. Describe the points of Controller and Evaluator Coordination. Identify exercise termination process. Describe success factors for effective Controller preparation.

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Exercise DocumentsExercise Documents provide specific and relevant information to the content and scope of the exercise. Most common Exercise Documents: Exercise Plan Controller/Evaluator Handbook Master Scenario Events List (MSEL) Exercise Preparation Guides

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Exercise Documents

Exercise Plan (ExPlan) General Information

Document Synopsis of Exercise Roles and Responsibilities

of Exercise Participants Extent of Play and Extent-

of-Play Agreements

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Exercise Documents

Controller/Evaluator Handbook (C/E Handbook)

Exercise Overview Manual for

Controllers/Evaluators Scenario Exercise Administration

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Exercise Documents

Master Scenario Events List (MSEL)

Timeline of expected exercise scenario actions

Direct exercise play

Injects

Task and Objective to be demonstrated

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Scenario/Timeline

Timeline: Time-based simulations of exercise shown in chronological order. Documents time of exercise play/activities.Scenario: The scenario is the simulated incident for the exercise.

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Exercise Documents

Other Exercise Documents Exercise Preparation Guide

(EPG) Exercise Evaluation Guides

(EEGs) Criterion Extent-of-Play Agreement

(EoPA)

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Extent of Play/Criteria

Instructor-led Discussion

3.1 Extent of Play in Locations

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Plans and Procedures

Plans and Procedures: Documented concepts of operations and procedures for managing a response to an emergency.

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Exercise Documents ActivityStudent/Group Interactive Learning Activity

3.2 Using Exercise Documents

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Identifying Exercise Termination ProcessWhat Are The Things That Indicate an Exercise Can End?: Officials obtain consensus with Evaluator that all exercise

operations and demonstrations of the required evaluation areas are complete.

Players are standing around because there is no more exercise play for their location.

Lead Controller is telling you other locations are completed. Bad weather sets in. There is a real-world emergency The exercise players seem bored.

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Effective Controller/Evaluator CoordinationImportance of Coordination with Evaluators: Ensure Exercise is conducted appropriately. Ensure Controller/Evaluators are in proper position for

expected action.

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Effective Controller/Evaluator Coordination (Continued)Points of Coordination with Evaluator: Providing injects. Observing exercise play. Issuing communications protocols. Recording/documenting key events. Exchanging any exercise observations at ENDEX. Noting redemonstration opportunities. Clearing up previous ARCAs.


Effective Controller Preparation1. Attend assigned meetings and trainings.2. Read, study, and be thoroughly familiar with the following

documents: C/E Handbook, MSEL, Location/Location Plan & Procedures, Extent-of-Play Agreement.

3. Request clarification as needed. 4. Through assigned meetings, learn logistics,

communications, ground rules, and redemonstration opportunities.


Effective Controller Preparation (Continued)5. Attend Controller/Evaluator Briefing. Learn what the

rules are regarding redemonstration if not specifically detailed in the EOPA. Meet Location Evaluators.

6. Visit Location ahead of time to gain understanding on location, parking, etc.

7. Arrive at location prior to STARTEX to mitigate possible delays.

8. Establish protocols with Evaluator.


Effective Controller Preparation (Continued)9. Be prepared to brief players on your/Evaluator role if

necessary. This may best be done with Location Leader.

10. Track exercise play within the location and document MSEL injects time of delivery and the inject response/play. Coordinate with Evaluator regularly to see if he or she has any concerns on how a criterion was demonstrated.

11. Ensure exercise play is meeting exercise objectives.


Real-World Emergencies during an Exercise

1. Discover emergency.2. Advise nearest Location

Manager or Supervisor onsite.

3. Render aid (if possible).4. Communicate to Senior

Controller or Exercise Director.

5. Notify SimCells.6. Assess and determine

whether to suspend exercise activities.

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Exercise Guidelines & SafetySafety: Personnel safety Location safety Fire safety Emergency medical services

Communications Guidelines:Always start and end with:

**this is an exercise**

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The ControllerInstructor-led Discussion:

2.2 Characteristics of a Proficient Controller

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Unit 3 Summary DiscussionWhat are the types of exercise documents?How would you define and explain the Extent of Play/Criteria?What are potential criterion/exercise play for exercise locations?What is the significance of the scenario and timeline as it relates to exercise play?What are some examples of real-world situations that may affect the exercise?

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Unit 3 Summary Discussion (Continued)What are some exercise guidelines and safety guidelines?What are examples of the points of Controller and Evaluator Coordination?What are some of the different exercise locations, and what types of activities occur at them?What are the steps in the exercise-termination process? What are some of the success factors for effective controller preparation?


Unit 4: During the Exercise and Post-Exercise

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Unit 4 Overview

Unit Objectives: Explain the Controller/Evaluator Protocol. Describe appropriate Controller conduct during a REP

Exercise. Describe “ENDEX” Closeout. Describe appropriate Controller conduct during the

post-exercise phase of a REP Exercise.

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Controller/Evaluator Establishing ProtocolEstablishing Protocol with the Evaluator: Exchange contact information. Performa a walkthrough of location. Ensure coordination to document key events in exercise. Coordinate injects/messages. Establish common understanding for redemonstration and

interviewing. Share final observations post exercise.

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Controller/Evaluator InterfaceGroup Activity

4.1 Controller/Evaluator Interface

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Exercise PlayScenario/Timeline Scenario: The storyline for the exercise; plays out over a

defined period of time. Timeline: A time-based organization of scenario events.

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Exercise PlayInjects DefinedOnsite and Offsite Relationship of Injects: Onsite actions trigger offsite actions. Classifying an event—15 minutes. Notification—15 minutes.Types of Injects: Scenario-triggered injects. Event-/activity-triggered injects. Time-triggered injects. Contingency Injects.

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Exercise PlayGroup Activity

4.2 Impediment in Exercise Play

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Exercise Play

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Class Discussion

4.3 Responding to Unanticipated Situations


Redemonstration ProcessRedemonstration: The act of correcting an issue an Evaluator or Controller identifies during the exercise. Issue: Any problem in organizational performance that is linked to Assessment Areas, Planning Standards, or other Evaluation Criteria.

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Redemonstration Process

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Observation of incorrect

demonstration of activities.

Evaluator notifies Controller.

Controller and Evaluator determine

feasibility of redemonstration.

Controller or ORO Personnel will retrain staff.

Staff will redemonstrate

the activity.

Assess if activity was adequately demonstrated.

Evaluator notes the

redemonstration; AAR will note

redemonstration with corrective

action comment.


Redemonstration ProcessGroup Activity

4.4 Redemonstration Process

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Earning Information, Coaching, and PromptingDiscussion: How do players earn information during exercise

play? What is coaching? What is prompting?

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Earning Information, Coaching, and Prompting Group Activity

4.5 Earning Information, Coaching, and Prompting.

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Pre-ENDEX CloseoutT-30 Min to ENDEX Activities

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Evaluation Complete.

Communicate ENDEX to Location

Player.

Notify Lead Controller of

Location ENDEX. ENDEX Of

Entire Exercise.

T-30 Min to ENDEX


ENDEX Of

Entire Exercise

Post-ENDEX Closeout

Post-ENDEX Activities

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Participant Feedback Forms

Hotwash with Ex. Players

Controller Debriefing

Complete Doc. Collection & Reporting

Requirements

ENDEX+30 Min


Unit 4 Summary DiscussionWhat are the points of Controller/Evaluator Protocol?What are some of the appropriate conduct characteristics demonstrated by a Controller during a REP exercise?What are the steps of closing out an exercise during the Pre- and Post-Exercise phases? What are examples of appropriate Controller conduct during the Post-Exercise phase?

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Unit 5: Course Summary

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Course Summary DiscussionUnit 2—Basic REP ReviewUnit 3—Pre-ExerciseUnit 4—During the Exercise and Post-Exercise

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Controller Traits Group Interactive Activity

Characteristics of a Proficient Controller

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What Did You Learn?Small-Group Activity

What are the top five things you learned that you will use during your next Controller assignment?

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Expectations ReviewDiscussion

Discuss student expectations from beginning of course. Were the expectations met?

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Course EvaluationsPlease fill out the Course Evaluations Forms: iPad version Hardcopy

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