AvePoint Cloud Arcade: Optimizing Your Office 365 Migration

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OPTIMIZING YOUR OFFICE 365 MIGRATION Sag Baruss, Senior Strategic Advisor

To consider the complexity of migrating to Office 365. To understand the available options and key questions to ask. To provide guidance on how to move forward with your Office 365 migration.

THE OBJECT OF THE GAME

PART 1: CONSIDERATIONS

What are you going to move to the cloud?Are you going to move everything at once?What are you going to move first?How are you planning to manage the user impact?

KEY QUESTIONS

PART 2: DISCOVER

To find all the things that will trip you up during

the migration.

WHY RUN A DISCOVERY

Custom content typesWorkflowCustom code Legacy functionalityCustom web partsLinks and points of integration

Follow the traffic.Follow your critical data.Follow your most ( and least ) sophisticated users.Use a combination of automated tools and manual discovery.

HUNTING FOR FLIES

WHAT TO DO WITH LEGACY CUSTOMIZATIONS

Existing Customization

Is the functionality still

required?

No

Discard the Customization

Purchased Customization

No

Developed Customization

Is a new version available?

Yes Is it O365 compatible? Yes Purchase the new

version

Yes

Is the functionality

available natively?

Yes Replace the App with native functionality

No

Invest in rebuilding the Customization

No

Can it be ported? Yes Is it O365 compatible? Yes Port the

Customization

No No

PART 3: ASSESS & CLASSIFY

Identify your data sources. Start with your legal, regulatory, and business requirements. Look for organizational patterns.Start with broad strokes and manage the rest by exception.

CLEANING THE POND

EGGS, TADPOLES AND FROGS

PART 4: PLAN & DESIGN

People: - Technical and business resourcesProcess: - Repeatable and modularTechnology: - Migration software

PREREQUISITES

Don’t do it all at once. Look for natural separation. Align migration ‘waves’ to business activity. Don’t take on more than you can support.

DISSECTING YOUR MIGRATION

PART 5: MIGRATE

Migration Path: - Direct or indirectMigration Ownership: - Centralized or distributedAggressiveness: - Active or passive

MIGRATION OPTIONS

METHODOLOGY

Understand your migration scenarios.Pre-migrate and test before you commit.Look for 'low hanging fruit' opportunities.Be organized and methodical.

GETTING YOUR CARS IN A ROW

PART 6: CLOSING THOUGHTS

Getting caught by surprise. Migration speed. Not considering the differences between on-premises and the cloud. Understanding the impact on users.

THE TRUCKS TO WATCH OUT FOR

Know your requirements.Understand the business processes you are supporting.Leverage the advantages of O365.Think ahead to user adoption. Know your data.

HOPPING YOUR PROJECT FORWARD

VISUALIZING YOUR DATA

Looks like Pac Man

Does not look like Pac Man