Australia_PPM_KeynoteConferencePresentation.pdf

Premier Partner: Supported by: Produced by:

David Beach PartnerPro PPM (USA)

An Overview Portfolio and Project Management Functionality

The Evolution of Project Management Tools: The 80s

Tools of Trade

Plan

Paper FormsManual Signatures

IT Limit Prepare/StoreMeetings

Phone CallsMastering Project & Portfolio Management with SAP 2012 | 3


Advancement of Tools

Electronic FormsPMO Office Standards

LAN Directories

Process ToolsProcess Analysis

Mastering Project & Portfolio Management with SAP 2012 |


Social Media / iAnything

Visual DesignSimple User Friendly

Project Management Standards

ERP Best Practices

Main Message

Big Change! Real Fast! Web Based Everything. Many Project Management Fads Come and Gone. Mid Point Things Got Too Complex, Many Costly Mistakes,

Processes Broke Down, Systems Became to Costly. The Industry Got Smart, Learned and Improved and Finally

Has Matured. SAP PPM and Other Applications are the Result.

Capitalize of This History of Project Management Software Evolution.

David Beach, Pro PPM, SAP Project Systems / PPM

17 Years SAP as Project Systems and PPM Independent

TelecommunicationsUtility (water, electric)LegalPharmaceuticalHi Tech ManufacturingAutomotive (R&D)Music and EntertainmentMiningChemical ManufacturingEngineering and ConstructionPublic SectorNon Profit (NGO)

Mastering Project & Portfolio Management with SAP 2012 | 7

Pro-PPM USA

Pro - PPM Firm USA Based that Specializes in SAP Project Systems and PPM. Pro-PPM Tom Martin (Last Years Key Note Speaker) [email protected] [email protected] www.pro-ppm.com Resources with experience implementing:

PPM experience spans all product releases of PPM (xRPM, cProjects) Project Systems veteran SAP resources that started in the early 90s Business experience as portfolio and project managers


What Ill Cover

What is a Portfolio and Project Management system (PPM)? Who are the competitors? Industry Evaluations? Why SAP PPM vs. Standalone Third Party PPM? PPM Realization Methods? PPM Industry Best Practice Examples How Industries are Using

PPM. PPM Technical Architecture and How it Integrates to Other Modules

and Applications Key Functionality Overview / Where ROI can be Realized.


SAP Project Systems

The Good Stuff Brings together project accounting

and logistics that is fully integrated in real time.

Built in Information System with drill down to source documents

Scalable solutions that fit all projects in any industry.

Centralized transactions Project Builder and Planning Board, single transaction to accomplish most project functions.

The Not So Good Stuff Difficult to use and screens not

optimally user friendly Time consuming process for

planned projects No portfolio integration Too much detail, difficult to focus

on areas that need attention Too many options available,

confuses users. Large training and retraining

required.Mastering Project & Portfolio Management with SAP 2012 | 10

SAP Responds, PPM is Created

xRPM and cProjects the original names. SAP renamed xRPM to PPM (Portfolio and Project Management) to

align with the industry name. SAP is on the 4th release (worked through the bugs and expanded

functional offerings). Current Version PPM 5.0:

SAP has focused on input from customers and industry product rankings. Industry specific solutions available, including rapid deployment


ECC Project Pain Points Lack of insight into project pipeline Decision making process is not transparent Limited project resources Inaccurate project and resource forecasts (rolling forecast concept missing) Lack of project and capacity visibility No portfolio visibility, cost control and profitability ECC PS information overload, lost in details Project managers spending too much time in PS, not enough time project managing Lack of training, lack of available skilled resources with PS Incomplete project data, large exceptions to process Too many places to go to accomplish job functions Too many options in ECC transactions Departments created just to do SAP PS functions


What is Portfolio and Project Management

PortfolioManagement

Project Management

Resource Management

ECC Integration

BI/Portal Integration

Dashboards

Folders Collaboration

User Friendly Transactions

Single Source Portfolio / Project

Focus on Issues (No Info Overload)

Future Planning / What If

Integrated ECC, Portal, BI

Portfolio and Project Management

Volumes of transactional data behind the scenes Focus attention to where attention needs to be focused Visual design of screens and transactions important to accomplish above Single method to execute transaction not a 100 ways to do something Eliminated learning curve, execution self explanatory Project managers can be project managers, not project administrators Portfolio managers can be strategic, not number crunchers Using portal iVIEWS embedded from PPM to other SAP transactions (ie. BI

reports, ECC transactional views* [dev])


Forrester PPM Industry Evaluation

The Forrester Wave: ProjectPortfolio Management, Q4 2009

SAP 4.5 Solution Received Top Marks and Ranked in Its Top Tier

Forrester defines the top tier to be CA, Oracle, HP, SAP, and Planview


Gartner Group Industry Evaluation

Magic Quadrant for IT Project and Portfolio ManagementSpecific to managing IT projects

"Existing SAP customers can leverage SAP as a single source for portfolio-level reporting with emphasis on cost-benefit analysis..

Weakness identified, not suited if not an existing SAP customer.


Report References

The Forrester Wave: Project Portfolio Management, Q4 2009 by Margo Visitacion and Tim DeGennaro for Application Development & Program Management Professionals. Full report available at www.forrester.com or SAP has license copy available on

their website www.SAP.com. Magic Quadrant for IT Project and Portfolio Management. Gartner

RAS Core Research Note G00200907, Daniel B Stang, 7 June 2010 Full report available at http://www.gartner.com

Look for more current analysis and reports are recommended


Why SAP PPM?

SAP Portfolio and Project Management is top rated by industry Bottom line:

Benefits of a fully integrated, real time based system. Third party systems for PPM and ECC:

Costly interface. Leads to reduced scope and not so real time information. The entire point of PPM is to give senior, portfolio and project managers

information in time so that action can be effective. Why get into software development and interface a third party to ECC PS? ECC Project Systems due to multi level, multi objects creates complication to

interface return of third party system diminished due to loss of real time and interface development and maintenance.


Resource Management

There are 5 levels of Resource Management in SAP Portfolio Bucket

Portfolio Item

Project Role

Project Resource

Qualifications

High-level planning offers strategic forecasting and scenario

planning

Detailed planning offers task assignment and qualification


INFORMATION TECHNOLOGYREQUEST FOR CHANGE

Bose Corporation


Business Process

The purpose of the Request for Change (RFC) Process is to collect and deliver information to the respective project review board to disposition proposed and monitor approved projects

The review board dispositions based on business value and resource availability

Business or Service Units

Engagement Management/

SolutionArchitect

IT-PRCIT-PRB

IT-PRBIT-PRC

ProjectManagement

ProjectManagement

IT-PRBIT-PRC

ProjectManagement/

Business

Project ManagementPPMO

Design Solution(Blueprint)

Built Solution(Realization)

Testsolution(Realization)

Finalizesolution

(Final Prep.)

Go Live And Support(Go Live and Support)

CloseProject

Identifyimprovement opportunity Create

projectproposal

Approve project

proposal

Charterproject

Plan Project

(Project Prep.)

Approveproject

charter


Portfolios


Project Item and Questionnaires


Capacity and Financial Planning


RESOURCE MANAGEMENTPPM


Resource Management

There are 5 levels of Resource Management in SAP Portfolio Bucket

Portfolio Item

Project Role

Project Resource

Qualifications

High-level planning offers strategic forecasting and scenario

planning

Detailed planning offers task assignment and qualification


Resource Management: Portfolio Level

Resource Management: Item Level


Resource Management: Project Level


Resource Management: Multi-Resource Scheduling

Understand Risk Adjusted Pipeline Demand for Role-Level Capacity Planning

Soft Book Individual Resources

Hard Book Individual Resources

SoldCommittedPipelineTimeToday

18 Month Project Manager Capacity vs. Demand

Balanced by Cross-Project Scheduling Tools

Use sub-Contractors to plug short term gap and start hiring to meet future demand

Use overcapacity to train new project managers

Ramp-up New Hires


Resource Management: MRS Planning Board


Reporting


RESOURCE MANAGEMENTBMS


Business Application: BMS

Capital Planning and Budgeting Project Lifecycle Automatic AFE Approval Processing SAP / ECC Integration Integrated with Project Systems and Investment Mangement


Dashboard and Configurable Gate Reviews


Cost Benefit and Adobe Form Approvals


Approval Web Work Flows and Audit Trails


Approval Triggers ECC Project Creation

Final Approval Triggers

Automatic Project Creation in PS, Networks and Activities

Fully Populated


iViews to ECC SAP Transactions

Monthly, Quarterly

Projections Recorded in

Custom iView


RESOURCES AND TECHNICALPPM


Organization Aligned To Third Party Application

If SAP ECC runs your company, reconsider as with any interfacing strategy your company is faced with: Costly custom development. Error prone, difficult to achieve real time information. Often leads to duplicating some job functions.

SAP Enterprise Project Connection Application Integrates SAP project (ECC PS and/or SAP PPM) data with external third party PPM

systems. Example Primavera P6 Or scenario if you dont have ECC project systems. Eliminate custom development in exchange for configuration. System of ownership object concept Reduce Errors and cost of ownership


PPM Architecture

PPM 5.0(Also Available As Ready to Run

Rapid Deployment)

SAP NETWEAVER 7.0EHP1, EHP2 or EHP3

orSAP NETWEAVER 7.3

EHP1

Support Stack 01-08SAP enhancement package 5 for SAP

ERP 6.0


Portfolio and Project Management Resources

http://help.sap.com/ppm SAP Press Portfolio Management with PPM and cProjects http://www.sap.com/solutions/business-

suite/plm/featuresfunctions/index.epx


Technical Information

Important with any SAP function or application to implement to read the OSS FAQs to assist in your PPM project cost proposal:

Note 1377104 - FAQs - SAP Portfolio and Project Management 5.0 Note 1568504 - 5.0: Administrator Personalization Web Dynpro ABAP 1377081 - PPM 5.0: Performance Sizing SAP Portfolio and Project Management, Version 5.0. December 2010 1402912 - PPM 5.0: Supported Browsers, Java versions, etc.


Workshop

Further details to be provided in the workshop: Detail review of BMS Capital and R&D Portfolio and Project Process Detail review of Bose IT Capital Change Request Management Process Interactive Workshop Solution Architect Your PPM System


How to contact me:David BeachPro-PPM

Email [email protected] [email protected] + 1 949 212 8055

DavidDonaldBeach

Premier Partner: Supported by: Produced by:

Slide Number 1David Beach PartnerPro PPM (USA)The Evolution of Project Management Tools: The 80sThe Evolution of Project Management Tools: The 90sThe Evolution of Project Management Tools: The 00sMain MessageDavid Beach, Pro PPM, SAP Project Systems / PPMPro-PPM USAWhat Ill CoverSAP Project Systems SAP Responds, PPM is CreatedECC Project Pain PointsWhat is Portfolio and Project ManagementPortfolio and Project ManagementForrester PPM Industry EvaluationGartner Group Industry EvaluationReport ReferencesWhy SAP PPM?Resource ManagementInformation Technologyrequest for ChangeBusiness ProcessPortfoliosProject Item and QuestionnairesCapacity and Financial PlanningResource ManagementResource ManagementResource Management: Portfolio LevelResource Management: Item LevelResource Management: Project LevelResource Management: Multi-Resource SchedulingResource Management: MRS Planning BoardReportingResource ManagementBusiness Application: BMSDashboard and Configurable Gate ReviewsCost Benefit and Adobe Form ApprovalsApproval Web Work Flows and Audit TrailsApproval Triggers ECC Project CreationiViews to ECC SAP TransactionsResources and TechnicalOrganization Aligned To Third Party ApplicationPPM ArchitecturePortfolio and Project Management ResourcesTechnical InformationWorkshopSlide Number 46How to contact me:Slide Number 48

Australia_PPM_KeynoteConferencePresentation.pdf

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