Auditing in student system

IT GOVERNANCE IN STUDENT INFORMATION SYSTEM

(SMP WEB)

SMP WEB is a support system to the Student Information System (SMP) which is based on web.

Target users (students and academic staff).

Having facility to update student information.

UKM academic staff can view the student information.

CONCLUSION

BACKGROUND Student Information System (SMP) was developed in 1994 and implemented in

stages from semester 1 session 1995/96.

Full implementation of the SMP for an undergraduate student was initiated in semester II of the session 1996/97 and has expanded its use include graduate students in the first semester session 1997/98.

SMP is the main system used by the university in the daily work in matters relating to the students.

This information can be access and update as needed by the SMP user to support daily activities.

Various items delivered via the Student Information System (SMP) to facilitate students and academic staff.

1) To find out whether the use of the system achieved within 20 minutes.2) To find out whether the Internet access such as cable networks to surf the internet can be used to surf the SMP Web.3) To find out whether the SMP Web are proactive and user friendly.

SYSTEM OBJECTIVE

1. Find errors/weaknesses to be corrected.

2. Assess risk imposed by the system.

3. Evaluate system function and sequence

4. Improve system’s effectiveness and security.

AUDIT OBJECTIVE

1) PLANNING Identifying risk.

2) SCOPING Identify control objectives

3) TESTING Evaluate(observation)

AUDIT APPROACH

PLANNING

- If the identity and the password is known, a lot of implications that you may face. For an example your registered courses may be dropped by other individuals.

-If the password is forgotten or lost, the student must show proof of payment of a fine of $ 3.00 from the Treasury Department and the Student Card. The students are required to present themselves for the NPP.

SCOPING

A support system to the student information system designed for students to register for courses and so on.

Students and academic staff need to complete identification and password that was set aside by the system.

There is limited control system to access the system.

Access can be made anywhere.

Further details on the messages that may be displayed by the system:

Mesej Perihalan

1. Tarikh Pendaftaran Awal Sudah Tamat1. Tempoh Pendaftaran Awal bagi Fakulti dan Tahun Pengajian   anda telah tamat.

2. Sesi Penggunaan Sistem Telah Tamat2. Tempoh capaian sistem telahpun berakhir.   Tempoh Penggunaan sistem selama 20 minit sahaja.

3. Status Daftar Diri Pelajar <...........>.    Anda Tidak Dibenarkan Membuat    Pendaftaran Kursus. Sila Rujuk Ke   Bahagian Akademik/Fakulti Anda

3. Hanya pelajar status diri MENDAFTAR, LEWAT MENDAFTAR,   TIDAK MENDAFTAR dan GANTUNG PENDAFTARAN sahaja    dibenarkan membuat pendaftaran kursus.   Sekiranya anda TANGGUH PENGAJIAN pada semester/sesi    sebelum, sila ke Bahagian Akademik (Prasiswazah) atau    Pusat Pengurusan Siswazah (Siswazah).

4. Pelajar Tahap <........>. Tidak    Dibenarkan Membuat Pendaftaran    Kursus Awal

4. Hanya pelajar program Ijazah Pertama iaitu tahap pengajian     PRASISWAZAH sahaja yang dibenarkan membuat pendaftaran    secara web.

5. Masalah Teknikal, Hubungi Pusat    Teknologi Maklumat

5. Sila hubungi e-mail : [email protected]

KEY FINDINGS

Ensuring accessible system anywhere including Internet access through a cable internet connection.

The continuity between the two systems between IFolio and Student Development System should be improved.

The delivery date information not available to the students as part of the junior calendar is too small and needs to be upgraded in line with the technology revolution.

RECOMMENDATION

TESTING