City of Bunbury 4 Stephen Street Bunbury WA 6230 Western Australia Correspondence to: Post Office Box 21 Bunbury WA 6231 Telephone: (08) 9792 7230 ◌ Facsimile: (08) 9792 7184 ◌ TTY: (08) 9792 7370 ◌ www.bunbury.wa.gov.au Audit Committee Notice of Meeting & Agenda 14 April 2014 Committee Terms of Reference 1. The Audit Committee is to provide guidance and assistance to Council based on the following Terms of Reference: 1.1 To carry out Council’s functions in relation to audits carried out under Part 7 (Audit) of the Local Government Act 1995 1.2 To develop a process to be used to select and appoint a person to be an Auditor. 2. The Audit Committee may also provide guidance and assistance to Council as to: 2.1 Matters to be audited; 2.2 The scope of audits; 2.3 Council’s functions under Part 6 (Financial Management) of the Local Government Act 1995; and 2.4 The carrying out of Council’s functions relating to other audits and other matters relating to financial management. 3. The Audit Committee may evaluate tenders received for the provision of audit services and report to Council with a recommendation for appointment of an auditor for the City of Bunbury and the Bunbury-Harvey Regional Council for the five financial years 2006/2007 to 2010/2011. [Note: Appointment of an auditor for the Bunbury-Harvey Regional Council will be subject to endorsement by that Body.]
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Audit Committee Notice of Meeting & Agenda 14 April 2014 · Audit Committee Notice of Meeting Dear Committee Members The next Ordinary Meeting of the Audit Committee will be held
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12. Motions of Which Previous Notice has been given
Nil
13. Questions from Members
13.1 Response to Previous Questions from Members taken on Notice
Nil
13.2 Questions from Members
14. Urgent Business
Nil
15. Date of Next Meeting
3.30pm, Thursday 29 May 2014 in the Harbour Room
16. Close of Meeting
The Presiding Member closed the meeting at ____pm.
Wednesday, 9 April, 2014
Projects for Discussion
Wednesday, 9 April, 2014
Net (Income)
Expenditure
Total
Expenditure
Total
Income
Start
Date
End
DateProjects for Discussion Project
Status
Project Start Year - 2012/13
PR-1874 Contribute to Spencer St underground power proposal 1-Feb-2013 30-Jun-2015 $(500,000) $1,212,500 $712,500 Not Approved
Source of Funds: COB Cash - Unrestricted $712,500
Grant - State Government $500,000
Manager Engineering - Jason Gick
Undergrounding of power along Spencer St, Bunbury. Office of Energy to provide 50% external funding. The
project budget is $875k, with 50% ($437k) to be funded from the Office of Energy.
At the 2012/13 Budget workshop held 17/04/2012 it was agreed to defer this item to the 2013/14 Budget to enable
contact with Western Power to see if this project is still viable.
Project approved and as per phone conversation with Western Power elected to take late start as per project
proposal, therefore project now in 14/15 year.
The latest advice from Western Power is that potential cost of project has increased to $1.2million. This would
result in the City's contribution increasing to $700K. 30/10/2013
Submitted for discussion by Cr Kelly
Punters Pay!
Submitted for discussion by Cr Giles
underground power - who is this benefitting? Shouldn't users pay?
PR-2481 Reconstruct and improve drainage in Spencer St, Bunbury 1-Jan-2013 30-Jun-2015 $214,217 $214,217 Approved
Source of Funds: COB Cash - Unrestricted $214,217 Manager Engineering - Jason Gick
This project was originally listed in the 2011/12 budget with a total expenditure of $115,000.
$107,511 to be carried forward from the 2011/12 budget to undertake upgrades to improve drainage in Spencer
Street as these will not be completed by 30/06/2012.
2012/13 Budget expenditure carried forward to 2013/14 ($6,847)
February 2013 Budget Review - Balance of budget to be carried forward to 2013/14 ($64,167).
Revised budget figure received from Geographe Civil of $149,000 on the 27/02/14. Allow an additional $21,000 for
dewatering, Allow $15,000 for preparation of a Dewatering Plan and an Acid Sulphate Soils Plan, Allow $15,000 for
site monitoring and post construction close out. Total budget now $200,000.
Submitted for discussion by Cr Kelly
One spot! Reduce 15%
Page 2 of 46
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DateProjects for Discussion Project
Status
Project Start Year - 2012/13
PR-1369 Provide contamination report and decontamination works - Clay Target Gun Club for airport expansion 1-Jul-2012 30-Jun-2015 $180,000 $180,000 Approved
Source of Funds: COB Cash - Unrestricted $180,000 Team Leader Airport and Design - Nigel Archibald
The site has a significant build up of lead pellets as a result of many years of clay target shooting. As the pallets
are lead the degree of contamination has to be established prior to remedial action commencing. The estimate
has been obtained by council staff direct from consultants on the understanding that such sites are subject to DEC
/ EPA reporting conditions.
Council Resolution 57/12 from 27th March 2012.
At the Council Meeting held on the 28th February 2012, Council Decision 48-12 resolved to amalgamate the
former Clay Target Gun Club site into the Bunbury Airport to allow for the future development of a rescue
helicopter base and additional aircraft hangars. Due to lead contamination of the site caused by 50 years use as a
firing range, it is necessary to undertake both a Preliminary Site Investigation (PSI) and a Detailed Site
Investigation (DSI). It was proposed that the PSI be undertaken in 2013/2014 with the DSI undertaken in
2014/2015. The Department of Fire and Emergency Services ( DFES ) have advised Council that preparation of
the DSI will need to be brought forward to allow construction of the rescue helicopter base to be completed by their
required date of December 2014.
Budget increased by $60,000 as part of the October Budget review to undertake requied works in 2013/2014.
Funded from PR-3074 Develop and implement environmental projects 2013/14. Contract awarded to GHD in
November 2013 to undertake DSI.
Opus preparing an offset management plan to itemise activities for the 9 ha offset site. $20,000 provisionaly
assigned for 14/15 to cover anticipated rehabilation activities.
Transfer of budget ($30,000) from PR-3196 Conduct detailed contamination site investigation fro Nuytsia Ave
Depot.
Submitted for discussion by Cr Kelly
Reduce 50%
PR-3195 Implement Somerville Drive Offset Site Management Plan 1-Feb-2013 30-Jun-2018 $159,000 $159,000 Not Approved
Source of Funds: COB Cash - Unrestricted $159,000 Manager Sustainability and Integrated Land Use Planning - Thor Farnworth
The Somerville Drive Extension Project recently received conditional environmental approvals from the State and
Federal Governments, which require, inter alia, that the City of Bunbury coordinate of a range of ecological
restoration works at the nominated environmental offset site (R40664) over the next five years.
2012-13 project expenditure carried forward to 2013-2014.
Submitted for discussion by the Mayor
Submitted for discussion by Cr Kelly
Reduce 50%
PR-1090 Relocate and Upgrade street lighting at the intersection of Forrest Ave and Strickland St Bunbury 1-Jul-2012 30-Jun-2015 $50,000 $50,000 Approved
Source of Funds: COB Cash - Unrestricted $50,000 Team Leader Programs and Projects - Ian Browning
There is currently an overhead power pole immediately behind the kerb near the petrol station access on Forrest
Ave. This poses a crash threat and needs to be relocated. The relocated pole will also create space for a future
upgrade of the intersection in accordance with the Beach / Spencer / Forrest intersection upgrade.
February 2013 Budget Review - Balance to be carried forward to the 2013/14 financial year ($47,000)
Submitted for discussion by Cr McNeill
Page 3 of 46
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Project Start Year - 2012/13
PR-1816 Contribute to publication of South West armed services personnel 1-Jul-2012 30-Jun-2015 $45,000 $45,000 Approved
Source of Funds: COB Cash - Unrestricted $45,000 Executive Assistant to the Director Community Development - Vacant Position
This publication will showcase all of the armed services personnel from the South West that have served and
passed. This is a funding contribution.
Submitted for discussion by the Mayor
Submitted for discussion by Cr Jones
This project is still undefined and could be funded from other sources.
Source of Funds: COB Cash - Unrestricted $330,084 Team Leader Airport and Design - Nigel Archibald
Upgrade electrical supply within airport.
Current electrical supply overloaded.
Council Resolution 57/12 from 27th March 2012.
Submitted for discussion by Cr Kelly
One spot!
Page 4 of 46
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Date
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DateProjects for Discussion Project
Status
Project Start Year - 2013/14
PR-3452 Implement joint onground works with SWCC in proposed Preston River to Ocean Regional Park 5-Sep-2013 31-Dec-2017 $288,000 $288,000 Not Approved
Source of Funds: COB Cash - Unrestricted $288,000 Manager Sustainability and Integrated Land Use Planning - Thor Farnworth
The City of Bunbury and South West Catchments Council (SWCC) have developed a joint four-year project
(2013/14 - 2017/18) to address critical environmental issues within the proposed Preston River to Ocean Regional
Park.
The project will be delivered by City and South West Catchments Council staff over a four year period. The City
will be making a $72k p.a. funding contribution to the project (i.e. $288,330 total)
Submitted for discussion by the Mayor
PR-3178 Provide financial support to the St John of God Foundation Coronary and Cancer unit. 1-Jul-2013 30-Jun-2018 $125,000 $125,000 Approved
Source of Funds: COB Cash - Unrestricted $125,000 Chief Executive Officer - Andrew Brien
At the Council Meeting held 28 August 2012, Council resolved (Decision 272/12) to:
1. That council advise the St John of God Foundation that it is prepared to make a donation of $125,000 towards
the new coronary and cancer unit at St John of God Hospital, Bunbury and that this donation will be paid in yearly
payments of $25,000 per year over five (5) years commencing from August 2013.
2. That Council acknowledge the contribution that the St John of God Foundation provides to the City of Bunbury.
3. That suitable recognition, in the form of naming rights at the hospital, be requested.
Submitted for discussion by the Mayor
PR-2595 Develop a Detailed Concept Plan and Detailed Design for a future LotteryWest House to be located at Jaycee
Source of Funds: COB Cash - Unrestricted $40,000 Director Planning and Development Services - Bob Karaszkewych
Develop a climate change adaptations pathway report and undertake further research
Submitted for discussion by the Mayor
Submitted for discussion by Cr Kelly
Delete
PR-2553 Support the Bunbury Regional Trade Training Centre 2013/14 to 2015/16 1-Jul-2013 30-Jun-2016 $30,000 $30,000 Approved
Source of Funds: COB Cash - Unrestricted $30,000 Team Leader Community Development - Deanna Sullivan
The Bunbury Regional Trade Training Centre (BRTTC) will significantly impact the education and training
outcomes of up to 5050 secondary students by providing centralised support and opportunities to those young
people studying, or wishing to study, a trade in the Bunbury area. This number including 109 indigenous students
across 14 schools, two of which are education support facilities.
This initiative is proposed for a three year period during which the City would provide finacial support of $10,000 pa
(Total $30,000 over three years) to help support and develop sustainability. This was approved through the
2013/14 Budget.
An MOU is well underway between the Regional Trade Training Centre and the City outlining performance
measures for the three years funding.
Submitted for discussion by the Mayor
Submitted for discussion by Cr McNeill
Page 7 of 46
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Project Start Year - 2013/14
PR-2947 Support Bunbury Men of Song 2013/14 to 2015/16 1-Jul-2013 30-Jun-2016 $30,000 $30,000 Approved
Source of Funds: COB Cash - Unrestricted $30,000 Administration Project officer - Vacant Position
At the briefing session of 27 November there were presentations from Bunbury Men of Song and requesting
support over the next 3 years. $10,000 has been allocated in 2013/14, 2014/15 and 2015/16 for consideration.
This was approved through the 2013/14 Budget.
An MOU is well underway between the Bunbury Men of Song and the City outlining performance measures for the
three years funding.
Submitted for discussion by Cr Jones
Men of Song: seek alternative funding. Other choirs in Bunbury, eg. Vocal Fusion, what assistance is COB giving
them?
PR-2946 Provide support to "Youth Care" 2013/14 to 2015/16 1-Jul-2013 30-Jun-2016 $27,000 $27,000 Approved
Source of Funds: COB Cash - Unrestricted $27,000 Community Development Officer Access - Isabell Evans
Following Youth Care presentation to Elected Member at the Briefing of 27 November, $9,000 to be provided over
the 2013/14, 2014/15 and 2015/16 financial years.
The briefing agenda stated:
"The Bunbury Regional YouthCARE (BRYC) is a community based organisation operating as a regional council.
BRYC’s role is to raise funds for and to support the provision and role of school chaplains in Government Schools.
While YouthCARE is a religious organisation, the chaplaincy services are those of pastoral care and counselling.
Due to projected demand for school chaplaincy services outstripping BRYC’s ability to maintain and expand its
community fundraising capacity, BRYC is approaching the City of Bunbury to seek a minor line item contribution of
$9,000 per year towards maintaining the 5 days per week school chaplains at Newton Moore Senior High School
and Bunbury Senior High School."
This was approved through the 2013/14 Budget.
An MOU is well underway between YouthCare and the City outlining performance measures for the three years
funding.
Submitted for discussion by the Mayor
Submitted for discussion by Cr Jones.
Youth Care: could be funded by an alternative source, government agency "headspace" far more acceptable as
support for youth.
Page 8 of 46
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Project Start Year - 2013/14
PR-3505 Investigate an opportunity to develop an Urban Bike Park at St Marks Park (Charter House Reserve) 1-Jul-2013 30-Jun-2015 $24,250 $24,250 Not Approved
Source of Funds: COB Cash - Unrestricted $24,250 Manager Sport Leisure and Active Lifestyles - Garry Stokes
St Marks park was previously established as a City Bike park but has deteriorated overtime and needs
considerable work and ongoing management. South West mountain Bike Club have volunteered to manage the
park under a MOU.
Possible CSRFF Funding - 1/3 DSR, 1/3 Club, 1/3 City of Bunbury
Submitted for discussion by the Mayor
Submitted for discussion by Cr Morris.
Delete from budget
Submitted for discussion by Cr Kelly
Reduce by 50%
Submitted for discussion by Cr McNeill
PR-3629 Prepare Heritage Interpretation Signage for King Cottage 11-Mar-2014 30-Jun-2015 $(23,734) $23,734 $0 Not Approved
Source of Funds: COB Cash Restricted - Unspent Grants $23,734 Manager Development Assessment and Building Certification - Gary Fitzgerald
Prepare Heritage Interpretation Signage for King Cottage
Submitted for discussion. "This project has been added since the last distribution of project details to Councillors"
PR-3616 Acquisition of Lot 1028 Latrielle Rd South Bunbury 10-Mar-2014 30-Jun-2015 $(400,000) $19,867 $(380,133) Not Approved
Source of Funds: COB Cash - Unrestricted $19,867 Manager Contracts and Property - Massimo Andreone
Acquisition - Joint Venture Agreement between the City and State of WA.
Subsequent disposal to generate income for the City.
Source of Funds: COB Cash - Unrestricted $350,000 Team Leader Events - Deeanne Smith
To be managed in a similar way to the Community Grants program with application's going through a competitive
process and application's assessed on their ability to drive tourism, economic and community benefits.
Business case being prepared by Dee Smith (as at 30/10/2013)
Can potentially be funded from Councillor discretionary fund
Submitted for discussion by the Mayor
Submitted for discussion by Cr Kelly
Page 11 of 46
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Project Start Year - 2014/15
PR-1470 Renew and Upgrade Paths 2014/15 1-Jul-2014 30-Jun-2015 $320,000 $320,000 Not Approved
Source of Funds: COB Cash - Unrestricted $180,000 Manager Engineering - Jason Gick
Blair Street (Symons to Clifton) - in front of BREC
Blair Street (Cornwall to Park)
Wittenoom (Symons to Clifton) - both sides of road
Submitted for discussion by Cr Kelly
Reduce by 20%
PR-1373 Upgrade access road to new Rescue Helicopter Base and Airport hanger sites 1-Jul-2014 30-Jun-2015 $300,000 $300,000 Not Approved
Source of Funds: COB Loan Borrowing $300,000 Team Leader Airport and Design - Nigel Archibald
Upgrade access road to new rescue helicopter base and hanger sites created within former Clay Target Gun Club
site.
Council Resolution 57/12 from 27th March 2012.
Submitted for discussion by the Mayor
PR-2395 Renew, resleeve and improve drainage network 2014/15 1-Jul-2014 30-Jun-2015 $300,000 $300,000 Not Approved
Source of Funds: COB Cash - Unrestricted $200,000
Reserve - Asset Management and Renewal $100,000
Manager Civil and Open Space - James Shepherd
Renew, resleeve and improve drainage network 2014/15
Submitted for discussion by Cr Kelly
Reduce 10%
PR-2713 Supply and install mechanical and electrical services for museum use of the Paisley Centre to "A" class standard 1-Jul-2014 30-Jun-2015 $300,000 $300,000 Not Approved
Source of Funds: COB Loan Borrowing $300,000 Director Community Development - Stephanie Addison-Brown
Stage Two of the Paisley Centre project will deliver final building modification and preparations relative to the
Museum standards.
Works will include appropriate light, temperature and humidity controls, (appropriate air conditioning) capacity to
stage changing exhibitions including a lighting system, power, educational resources including overhead projection
and wifi spots, secure storage, documentation, quarantine and washing facilities,IT,security and fire prevention and
Source of Funds: COB Cash - Unrestricted $230,000 Manager Civil and Open Space - James Shepherd
Urban Landscape and Precinct Development - Upgrade of streetscape (Victoria Street to Wellington Street)
Design component year 1
Submitted for discussion by Cr Cook - reduce by $10k
Submitted for discussion by Cr Kelly
Delete
Submitted for discussion by Cr Giles
Princep St landscape deferred
Submitted for discussion by Cr Morris.
Delete from budget
Page 13 of 46
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DateProjects for Discussion Project
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Project Start Year - 2014/15
PR-1371 Construct taxiway into former Gun Club site - rescue helicopter base and hangars 1-Jul-2014 30-Jun-2015 $(113,564) $227,128 $113,564 Not Approved
Source of Funds: COB Cash - Unrestricted $3,564
COB Loan Borrowing $110,000
Grant - State Government $113,564
Team Leader Airport and Design - Nigel Archibald
Construct taxiway into former Gun club site to provide aircraft access to new rescue helicopter base and hangar
sites. New hangar sites expected to generate annual income of $81,000 per annum.
Council Resolution 57/12 from 27th March 2012.
Department of Transport have agreed to fund $113,564 through the Regional Airports Development Scheme.
Submitted for discussion by Cr Kelly
Claw back
PR-3580 Apply for Funding for Club Development Program for 2014/15 and 2015/16 1-Jul-2014 30-Jun-2016 $(100,000) $150,000 $50,000 Not Approved
Source of Funds: COB Cash - Unrestricted $50,000
Grant - State Government $100,000
Manager Sport Leisure and Active Lifestyles - Garry Stokes
The City of Bunbury has been a partner with the Department of Sport and Recreation in facilitating club
devlopment in Bunbury for the past three years. The current funding arrangements finish on the 30/6/2013 and this
application for funding is for the years 2014/2015 and 2015/2016.
Submitted for discussion by the Mayor
Submitted for discussion by Cr Morris.
Delete from budget
PR-3644 PR-3644 STATE BLACK SPOT Road Works: Estuary Drive & Hamilton Road 1-Jul-2014 30-Jun-2015 $(100,000) $150,000 $50,000 Not Approved
Source of Funds: COB Cash - Unrestricted $50,000
Grant - State Government Black Spot Program $100,000
Engineering Technical Officer - Rachel Griffiths
State Black Spot Road Works - Estuary Drive and Hamilton Road, Road widening, reseal, clear/prune RAB
Submitted for discussion. "This project has been added since the last distribution of project details to Councillors"
Source of Funds: Grant - Commonweath Roads to Recovery Program $100,000 Engineering Technical Officer - Rachel Griffiths
Reseal roads, although roads still to be decided. Project is fully funded through Commonwealth Roads to
Recovery Funding. This project has resulted due to a split of previous PR-1116 into 4 discrete projects.
Submitted for discussion. "This project has been added since the last distribution of project details to Councillors"
Page 17 of 46
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Project Start Year - 2014/15
PR-3228 Support Bunbury Community Radio 1-Jul-2014 30-Jun-2015 $85,000 $85,000 Not Approved
Source of Funds: COB Cash - Unrestricted $85,000 Team Leader Community Development - Deanna Sullivan
The Bunbury Community Radio Inc was established by a Steering Committee in 2011 and is run by a board of
volunteers. Bunbury Community Radio is a radio station for the community, by the community. For almost three
years the Bunbury Community Radio Inc has been developing plans, policies and infrastructure with a view to
providing a community radio station in Bunbury.
Work has commenced on an application to the Australian Communication and Media Authority (ACMA) for a
community broadcasting licence. The technical requirements for the application are being compiled by members
of the Technical IT Sub Committee and a broadcast consultant. The application will be submitted to ACMA in
February 2014 and it is expected a licence will be grated by July 2014. The Bunbury Community Radio is seeking
to apply for an FM licence.
Bunbury Community Radio was conceived out of the belief that existing radio services are not adequately
focussed on the Bunbury community or the target audience of mature adults and seniors. while the on-air content
will be aimed at a demographic of 45 to 70 year olds, provision will be made to cater to young people, the
indigenous community ad those with alternative musical tastes through programme segments and on-air features.
The base music programme will be supplemented with special features and segments that focus on specific areas
of interest in the community. The proposed music content has been confirmed through an on-line survey with
members, not for profit groups and the wider community.
Whilst existing public and commercial stations provide a range of services to the Bunbury area, the networking of
some of their programmes means that generic material not specifically targeted at this community is broadcast for
a number of hours each day. Two local commercial stations broadcasting on the AM band focus on a similar
demographic and music style to that planned by the Bunbury Community Radio, but are not able to provide a level
of promotional support required by not-for-profit groups sporting and cultural organisations.
Through on-line survey, community groups have expressed their need to be able to promote details of their
activities ad other information through free on-air announcements, the production of special interest features or the
broadcast of sponsorship announcements on the station. Local people will have the opportunity to become radio
announcers to produce their own specialist or community-based programs.
Mayor/Deputy Mayor Recommendation $42,000.
Submitted for discussion by the Mayor
Submitted for discussion by Cr Morris.
Delete from budget
Submitted for discussion by Cr McCleary
Currently $85,000 reduce to $42,000
PR-2594 Prepare detail design concept and a plan of management for Koombana Bay foreshore 1-Jul-2014 30-Jun-2015 $84,000 $84,000 Approved
Source of Funds: COB Cash - Unrestricted $84,000 Manager Sustainability and Integrated Land Use Planning - Thor Farnworth
A detail design concept and a plan of management needs to be commissioned for the Koombana Bay Foreshore
to ensure continuity between that and the Waterfront and Leschenault Inlet.
Submitted for discussion by the Mayor
Submitted for discussion by Cr McNeill
Page 18 of 46
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Project Start Year - 2014/15
PR-3638 Continue to employ Museum Curator 1-Jul-2014 30-Jun-2015 $79,542 $79,542 Not Approved
Source of Funds: COB Cash - Unrestricted $79,542 Director Community Development - Stephanie Addison-Brown
The current Museum Curator’s contract was for a period of three years and this has been extended to 30 June
2014. The contract was issued as a fixed term when the future of the Museum project was uncertain, however,
there is now a Council resolution to move ahead with the project, the Paisley Centre has been acquired for this
purpose and the development of a collection well underway in accordance with Council’s endorsed collection
policy. The later stages of the project are already included in Council’s ten year financial plan. In addition, a
community driven fund-raising committee has commenced actively seeking financial support for the project with a
target of $300,000 to support the fit out stage of the project. The Museum Curator has worked on feasibility
studies, provision of advice to the works team at the Paisley Centre, collection development and a series of
Museum programs including activities which link with the Australian curriculum. She is essentially a "Museum
without walls" already. This project seeks to continue the position as a permanent position to continue with the
current work that has been undertaken and to coordinate museum activities once the Paisley Centre is ready to
open to the public.
Submitted for discussion. "This project has been added since the last distribution of project details to Councillors"
PR-3559 Replace Organisational Phone System including Licences and Virtualisation 1-Jul-2014 30-Jun-2015 $77,000 $77,000 Not Approved
Source of Funds: COB Cash - Unrestricted $77,000 Manager Information and Technology - Adam Ewing
A working and efficient phone system is critical to the business being able to deliver excellent customer service.
The Customer Service department have problems with the current system and it's limitation's on an ongoing basis.
The phone system presently used by the City has been in service a number of years. The hardware of the system
is located in three places (Admin Building, SWSC and Depot).
The risk of catastrophic failure of these units increases with age.
The existing hardware is physical and does not provide any portability in case of major site failures or disasters.
The City has embarked on a virtualisation program where servers and desktops are virtualised. This allows them
to "move" to an alternate hardware site or if needed the "cloud" in the event of a major system failure or site
disaster. To align the phone system with this strategy the upgrade project will provide a virtual phone system
backed by individual hardware elements as required. The virtual component will move with all the other virtual
infrastructure.
As an advantage of performing the upgrade the city will benefit from the ability to enable "Unified
Communication's" that it does not have now. This includes features such as presence management and
conferencing as well as the ability to use soft phone on a PC, IPAD or Iphone. Greater flexibility and features
assist individual office's and the Customer Service Department to provide better service to the Customer.
The Upgrade also moves us into the use of Internet Phone Lines (SIP and VOIP). This is required to untie the
system from the telco provider and alllow greater options and the ability to save costs on phone usage fees.
The ability to run a soft phone on an iphone and using the Internet to make calls from the work pabx remotely,
along with the ability for office staff to call the mobile on an extension provides great potential to reduce mobile call
costs.
Submitted for discussion by Cr Kelly
Postpone?
Page 19 of 46
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PR-3467 Supply and install replacement generator - South West Sports Centre 1-Jul-2014 30-Jun-2015 $76,520 $76,520 Not Approved
Source of Funds: COB Cash - Unrestricted $76,520 Director Works and Services - Phil Harris
To Supply and install replacement generator UVS 9kw UV generator with a rated capacity of 400j/M2@750M3 per
HR. Trisley Quote21/8/13 for SWSC.
Submitted for discussion by the Mayor
Submitted for discussion by Cr McNeill
PR-3446 Upgrade underground power into Hay Park from Bussell Highway 26-Aug-2014 30-Jun-2015 $75,000 $75,000 Not Approved
Source of Funds: COB Cash - Unrestricted $75,000 Manager Building and Trades - Stephen Stirton
Current power coming in from bussel hawy distribution board has reached the limit of its carrying capacity. No
new works can be done until upgrade is complete
Submitted for discussion by Cr McNeill
PR-3012 Support Bunbury Regional Entertainment Centre (BREC) through the purchase of equipment 2014/15 1-Jul-2014 30-Jun-2015 $70,000 $70,000 Not Approved
Source of Funds: COB Cash - Unrestricted $70,000 Team Leader Arts and Cultural Development - Helena Sahm
Support BREC 2014/15.
This is an unallocated estimate for specific capital project bids received from the Bunbury Regional Entertainment
Centre.
Submitted for discussion by Cr Kelly
Negotiate - reduce 25%
PR-3627 Upgrade main power supply board and cabinet to supply power to Big Swamp play area, Wildlife Park and Ronald
McDonald House
28-Jul-2014 30-Jun-2015 $65,000 $65,000 Not Approved
Source of Funds: COB Cash - Unrestricted $65,000 Manager Building and Trades - Stephen Stirton
The current meter box is limited in its capacity to allow further increase in power demand from the addition of new
electrical appliances, BBQ`s, lighting etc
Submitted for discussion by Cr Kelly
Delete
PR-3075 Develop and implement environmental projects 2014/15 1-Jul-2014 30-Jun-2015 $60,000 $60,000 Not Approved
Source of Funds: COB Cash - Unrestricted $60,000 Manager Sustainability and Integrated Land Use Planning - Thor Farnworth
This project provides for the completion of contaminated sites investigations for three of Council’s top priority sites
including ex-Council depots on Symmons St and at Big Swamp and Council’s dog pound. These and other
suspected contaminated sites were reported to the Department of Environment and Conservation in 2007 in
accordance with the City’s statutory responsibilities under the Contaminated Sites Act 2003.
Submitted for discussion by the Mayor
Submitted for discussion by Cr McNeill
PR-3248 Install transportable lunch and change facility at McCombe Road 1-Jul-2014 30-Jun-2015 $60,000 $60,000 Not Approved
Source of Funds: Reserve - Refuse Collection and Waste Minimisation $60,000 Manager Building and Trades - Stephen Stirton
Project emanating from meeting around building asset priority
Submitted for discussion by Cr Jones
Transportable lunch and change facility: must have, current conditions would not comply with OHS regulations.
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PR-3511 Provide funds to support CineFestOz 2014 1-Jul-2014 30-Jun-2016 $60,000 $60,000 Not Approved
Source of Funds: COB Cash - Unrestricted $60,000 Team Leader Events - Deeanne Smith
CinefestOZ is seeking to build upon it’s first year introduction into the City of Bunbury community and apply for a
further two years funding (ie 2014 and 2015 years).
Note: CinefestOZ is owned by Geographe French Australian Festivals Incorporated. it is a progressive,
professionally operated body managed by a volunteer board. It has ATO endorsement as a Deductable Gift
Recipient and is registered for GST.
Application has been for $25,000 in-kind and $25,000 cash for both 2014/2015 and 2015/2016.
Mayor/Deputy Mayor Recommendation $25,000 in-kind for 2014/2015 and 2015/2016.
Submitted for discussion by the Mayor
Submitted for discussion by Cr Morris.
In-kind OK, if not, not OK
2/4/14 - Team Leader for Events, Dee Smith has been advised by the Cinefest Oz Festival Manager that should
the CIty of Bunbury not provide cash support for the 2014 event that it's very likely the event won't go ahead in
Bunbury, as the current contract that Cinefest Oz has with EventsCorp does not cover event activities in Bunbury.
PR-3607 Provide additional operating support to the Bunbury Regional Entertainment Centre (BREC) 2014/15 1-Jul-2014 30-Jun-2015 $60,000 $60,000 Not Approved
Source of Funds: COB Cash - Unrestricted $60,000 Team Leader Arts and Cultural Development - Helena Sahm
The BREC Board have requested 'Special Facility Funding' on top of their operation funding to be utilised on an 'as
needs' basis to assist with a forecast operating deficit in the first year of operating the newly expanded Centre.
There was a feasibility study prepared nine years ago as part of the BREC Expansion funding submission and this
predicted a deficit budget in the building year and then a return to balanced budgets once the expanded Centre is
operating at optimum capacity.
Submitted for discussion by Cr Kelly
Reduce by 50%
PR-1172 Contribute to EdWA school frontage program - road network expansion 2014/15 1-Jul-2014 30-Jun-2015 $50,000 $50,000 Not Approved
Source of Funds: COB Cash - Unrestricted $50,000 Manager Engineering - Jason Gick
Contribute to EdWA school frontage program - road network expansion 2014/15
Submitted for discussion by Cr Kelly
Reduce 20%
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PR-1560 Upgrade compliance/infringement management system 1-Jul-2014 30-Jun-2015 $50,000 $50,000 Not Approved
Source of Funds: Reserve - City of Bunbury General Parking $50,000 Manager Community Law Safety and Emergency Management - John Kowal
To purchase a new integrated system that activates and configures the authority system to provide an enhanced
enforcement issuing software related to property inspections; dangerous dog complaints; health enforcement; food
premises inspections and pool inspections across three divisional functional areas of responsibility.
Rangers currently use an electronic infringement system (Inforce) for the issue and process of infringement
notices. This system is linked to the city's computer network and enables the transfer of electronic data between
the portable devices and the City computer system. The current system has been operational for a number of
years and is antiquated and requirews an upgrade.
Submitted for discussion by the Mayor
Submitted for discussion by Cr Kelly
Make do! - Reduce by 50%
PR-2300 Replace corporate minor plant 2014/15 1-Jul-2014 30-Jun-2015 $50,000 $50,000 Not Approved
Source of Funds: COB Cash - Unrestricted $50,000 Manager Building and Trades - Stephen Stirton
Replace corporate minor plant 2014/15
Corporate minor plant includes chainsaws, plate compactors, water pumps, generators, lawn mowers, whipper
snippers, edgers, lowers, post hole borers etc
Submitted for discussion by the Mayor
Submitted for discussion by Cr Kelly
Reduce by 40%
PR-2370 Install shade sails in public open space 2014/15 1-Jul-2014 30-Jun-2015 $50,000 $50,000 Not Approved
Source of Funds: COB Cash - Unrestricted $50,000 Manager Civil and Open Space - James Shepherd
Annual provision of 2 x shade sails.
Of the 46 parks with playground equipment 18 have had shade sails installed, 13 are covered to an extent by tree
braches and 15 have no shade cover at all.
Submitted for discussion by the Mayor
Submitted for discussion by Cr Giles
Shade sails deferred
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PR-3058 Purchase new public art annual allocation 2014/15 (Council resolution 17/12) 1-Jul-2014 30-Jun-2015 $50,000 $50,000 Not Approved
Source of Funds: COB Cash - Unrestricted $50,000 Team Leader Arts and Cultural Development - Helena Sahm
Purchase of new Public Art annual allocation 2014/15.
This is a Council resolution from January 2012 (Resolution #17/12) ($50K per annum is to be alloacted which will
accumulate year on year to enable a new commission/acquisition every couple of years).
ADD TO PR-3057 ($150K accrued to date)
Submitted for discussion by the Mayor
Submitted for discussion by Cr Cook - reduce by $25k
Submitted for discussion by Cr Jones
Do not fund until arts sorted out.
Submitted for discussion by Cr Kelly
Reduce 50%
PR-3512 Replace Optic Fibre to Boulters Heights Transmission Site 1-Jul-2014 30-Jun-2015 $50,000 $50,000 Not Approved
Source of Funds: COB Cash - Unrestricted $50,000 Manager Information and Technology - Adam Ewing
The fibre optic installation between the Administration Building and Boulters Heights transmission site is not up to
modern standards and has degraded over time. Multiple failures have been periodically repaired, and this now
leaves no spare fibre if another failure occurrs.
Submitted for discussion by the Mayor
Submitted for discussion by Cr Kelly
Delete
PR-3595 Prepare - Structure Plan Lot 70 Winthrop Ave, College Grove Joint Venture 1-Jul-2014 30-Jun-2015 $50,000 $50,000 Not Approved
Source of Funds: Reserve - College Grove Subdvision $50,000 Manager Sustainability and Integrated Land Use Planning - Thor Farnworth
Current operational/ project commitments does not enable in-house preparation. Consultant to prepare a structure
plan incorporating supporting specialist documentation to guide future land use and development in accordance
with State requirements and scheme provisions. Project costs anticipated to be acquired from Joint Venture fund.
CEO has confirmed that the new College Grove JV will fund this project. $50,000 will come from the College
Grove Reserve. (7/2/14)
Submitted for discussion by Cr McNeill
Page 23 of 46
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PR-3649 Deliver Youth Arts Festival and 3D Street Artwork 1-Jul-2014 30-Jun-2015 $50,000 $50,000 Not Approved
Source of Funds: COB Cash - Unrestricted $50,000 Director Community Development - Stephanie Addison-Brown
Deliver Youth Arts Festival and 3D Street Artwork. This project has been proposed by the Youth Advisory Council
(YAC).
YAC are planning to organise a week long Youth Arts Festival in March 2015. The festival will include a 3D street
art project, workshops to up skill local young artists and a variety of events to draw tourists from the region into the
City to engage in the arts.
As youth engagement is one of the major reasons YAC are wanting to do the Youth Arts Festival, a strong
emphasis will be placed on youth and community engagement and YAC will work with local stakeholders such as
Bunbury Chamber of Commerce and Industries, Bunbury Events Reference Group, education providers (schools
etc) and arts based community groups.
Grant funding and sponsorship will be sought to offset the cost incurred by council.
A recommendation was put forward and approved at the YAC meeting held 12 March that Council allocate
$50,000 toward the festival. This recommendation was presented as a deputation at the Council meeting held 1
April. Council voted to defer the decision pending receipt of a report to be provided at the following Council
meeting.
PR-3518 Replacement of fridges and upgrade of bars at the Bunbury Regional Entertainment Centre (BREC) 1-Jul-2014 30-Jun-2015 $45,000 $45,000 Not Approved
Source of Funds: COB Cash - Unrestricted $45,000 Manager Building and Trades - Stephen Stirton
Replacement of old fridges which break down frequently and are expensive to fix.
Refurbishment of the bars to match the currently remodelling being undertaken as part of the BREC expansion
project.
Submitted for discussion by Cr Kelly
Delete
Submitted for discussion by Cr McNeill
PR-1654 Replace bins - Annual bin replacement program 2014/15 1-Jul-2014 30-Jun-2015 $40,500 $40,500 Not Approved
Source of Funds: COB Cash - Unrestricted $40,500 Manager Waste - Tony Battersby
Replace agening bins as existing bins will become unserviceable
Council Resolution 377/13 endorsed the implementation of a number of marketing and communications initiatives
including the development of an app for iPhones and Androids specifically for use by ratepayers including the
ability to submit consultation surveys; report problems; waste information; and news and events. Preliminary cost
indications have since been sourced with estimated costs in the vicinity of $32,000 plus support and maintenance
fees.
Submitted for discussion by the Mayor
Submitted for discussion by Cr Giles
App development - defer
PR-2447 Contribute to research to address identified regional issues as a member of the Regional Cities Alliance 2014/15 1-Jul-2014 30-Jun-2015 $34,257 $34,257 Not Approved
Source of Funds: COB Cash - Unrestricted $34,257 Chief Executive Officer - Andrew Brien
Collective action of alliance members producing more effective regional strategies and outcomes
Alliance members include City of Bunbury, City of Albany, City of Kalgoorlie-Boulder, City of Geraldton, Town of
Port Headland, Shire of Roebourne, Shire of Broome
Submitted for discussion by the Mayor
Submitted for discussion by Cr Cook - reduce to $0
Submitted for discussion by Cr Giles
Not sure why this is necessary
PR-3529 Expand path network through Bunbury Wildlife Park to improve access including to kangaroo enclosure 1-Jul-2014 30-Jun-2016 $32,000 $32,000 Not Approved
Source of Funds: COB Cash - Unrestricted $32,000 Manager Bunbury Wildlife Park - Kristina Knight
Many exhibits within the Bunbury Wildlife Park are not linked by sealed paths. This makes it difficult for people with
disabilities or those with prams to access all areas of the Park.
This project will enable most existing exhibits to be linked by the path network.
Submitted for discussion by Cr Kelly
Reduce 50%
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PR-2240 Replace personal computers, mobile devices and printers 2014/15 1-Jul-2014 30-Jun-2015 $30,000 $30,000 Not Approved
Source of Funds: COB Cash - Unrestricted $30,000 Manager Information and Technology - Adam Ewing
Organisational communication's is conducted daily with the aid of desktop and mobile computers and the
publishing of information is via local network printers. This equipment has an average life of three to four years
then fails resulting in the inability for staff to communicate effectively. Annual budget estimate for the replacement
of personal computers, mobile devices and printers throughout the organisation for the 2014/15 financial year.
The current strategy of virtualisation is replacing traditional PC's with lower cost terminals. However not all users
will be able to use a terminal due to the limitations of desktop virtualisation. These users will retain the use of a
traditional PC and it will have an expected lifespan of 3 years.
This year will see the replacement of most of the remaining PC's as they have not been replaced since 2011.
Submitted for discussion by the Mayor
Submitted for discussion by Cr Kelly
Reduce by 25%
Submitted for discussion by Cr McNeill
PR-2567 Develop Big Swamp Area Masterplan 1-Jul-2014 30-Jun-2015 $30,000 $30,000 Not Approved
Source of Funds: COB Cash - Unrestricted $10,000 Manager Information and Technology - Adam Ewing
In order to facilitate the movement of staff and associated equipment and the introduction of new technology's
network the addition or replacement of cabling is required. Annual budget estimate for the replacement of
server/cable network infrastructure throughout the organisation for the 2014/15 financial year.
This process facilitates the ability of staff to communicate effectively.
Submitted for discussion by Cr Kelly
Reduce by 40%
PR-2357 Install drinking fountains CBD and open space 2014/15 1-Jul-2014 30-Jun-2015 $10,000 $10,000 Not Approved
Source of Funds: COB Cash - Unrestricted $10,000 Manager Civil and Open Space - James Shepherd
Install drinking fountains CBD and open space 2014/15
Drinking fountains are provided by external organisations.
Submitted for discussion by Cr Giles
Drinking fountains deferred
Submitted for dicussion by Cr Cook - reduce to $0
PR-2739 Update SWSC brand collateral to promote new brand 1-Jul-2014 30-Jun-2015 $10,000 $10,000 Not Approved
Source of Funds: COB Cash - Unrestricted $10,000 Manager Corporate Projects - Felicity Anderson
Update brand collateral and promotional materials to give contemporary design to SWSC and reflect their activities
and facilities.
Submitted for discussion by the Mayor
Submitted for discussion by Cr Kelly
Delete or reduce by 50%
Submitted for discussion by Cr McNeill
PR-2931 Create digital displays and programs to promote healthy eating principles 2014/15 1-Feb-2015 30-Jun-2015 $10,000 $10,000 Not Approved
Source of Funds: COB Cash - Unrestricted $10,000 Manager Sport Leisure and Active Lifestyles - Garry Stokes
Create digital displays and programs to increase facilities and activities offered by SWSC in order to increase
interest and membership for SWSC.
Submitted for discussion by the Mayor
PR-3000 Conduct a program of events to engage the community and promote literacy and learning 2014/15 1-Jul-2014 30-Jun-2015 $10,000 $10,000 Not Approved
Source of Funds: COB Cash - Unrestricted $10,000 Manager Libraries and Learning - Erin Findlay
Provide a program of events that allows community members to interact with authors, illustrators and writing
professionals. These events assist The Library in evolving into a community hub as well as promoting literacy and
learning.
This has a significant impact on the community providing them with a 'third space' to engage with other members
of the community but also an opportunity to learn and increase literacy levels in a non threatening, fun
environment.
Submitted for discussion by the Mayor
Submitted for discussion by Cr McNeill
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PR-3185 Purchase paintings and sculptures (indoor display) 2014/2015 1-Jul-2014 30-Jun-2015 $10,000 $10,000 Not Approved
Source of Funds: COB Cash - Unrestricted $10,000 Team Leader Arts and Cultural Development - Helena Sahm
Annual Budget allocation for the purchase of paintings and sculptures.
Aquisitions are part of the City Art Collection and undertaken by the City's Curator in collabartion with the City's Art
Collection Committee of Council. Purchases are in line with the City Collection policy.
Submitted for discussion by the Mayor
Submitted for discussion by Cr Jones
Do not fund until arts sorted out.
PR-3392 Investigate options to acquire Lot 497 Ocean Drive 1-Jul-2014 30-Jun-2015 $10,000 $10,000 Not Approved
Source of Funds: COB Cash - Unrestricted $10,000 Manager Contracts and Property - Massimo Andreone
Discussions are taking place with RDL as to the possiblity of having this lot transferred to the City of Bunbury for
future disposal. Income component is merely an estimate at this stage and will be refined as discussions progress.
Submitted for discussion by the Mayor
PR-3604 Support the City of Bunbury Surf Life Saving Club 2014/15 1-Jul-2014 30-Jun-2015 $10,000 $10,000 Not Approved
Source of Funds: COB Cash - Unrestricted $10,000 Team Leader Community Development - Deanna Sullivan
The CoBSLSC has been a major part of the Bunbury Community since 915 when the Club was officially opened.
Since them the members have volunteered countless hours to provide surf patrols in order to keep the beaches of
Bunbury safe for all users. Not only is this a vital rescue service, the Club educates members to become
responsible citizens whose values are built around volunteering, family, leadership, teamwork, meeting challenges
and pursuing excellence. The Club provides an opportunity for increase access and participation to families with
children, youth, seniors, Indigenous and those with culturally diverse backgrounds, people with disabilities and
people from any socio economic background.
In January 2015 the CoBSLSC will celebrate its centenary and wish to produce a history book to look back on
those 100 years with pride, acknowledging its pas and its members. To be able to do this, the Club needs to raise
$66,992 to cover the production of the book. Funding is being sought in the amount of $10,000 from the City with
further funding being sought from other major funding/sponsorship providers. The Club intends to offset the
remainder of the costs through sales (pre-sales) of the book. The Club would like to include at the front of the
book a Foreward from the Mayor supporting the Club and acknowledging the vital contribution which the
CoBSLSC makes. If successful in receiving funding the Club will provide the City with 50 copies of the book.
Mayor/Deputy Mayor Recommendation $0 (no funding).
Submitted for discussion by the Mayor
Submitted for discussion by Cr McCleary
Reduce - currently $10,000 reduce to $2,000 - $3,000
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PR-3622 Administer Community Funding (Capacity Building) Programs 2014/15 1-Jul-2014 30-Jun-2015 $10,000 $10,000 Not Approved
Source of Funds: COB Cash - Unrestricted $10,000 Director Corporate Services - Wayne Wright
Develop and implement capacity building activities targeting the City of Bunbury's community groups and
organisations in an effort to:
- reduce reliance on City of Bunbury funding
- develop grant writing and acquittal skills
- improve the delivery of services to the Bunbury community through educating organisations about available
external sources of funding.
In 2012/13 the Grants Officer developed a Grant Funding manual which is located on the City's website and is also
available in hard copy.
In 2013/14 the Healthy Community OIfficer (SWSC) and the Grants Officer hosted a workshop on sourcing, writing
and managing grants.
It is proposed in 2014/15 that the Grants Officer host a workshop at which professionals involved in Fundraising
will be asked to speak. Again this would be open to community groups, not-for-profit organisations, sporting
groups and others wishing to source funds.
Submitted for discussion by the Mayor
PR-3157 Implement community place-making initiatives 2014/15 1-Jul-2014 30-Jun-2015 $9,000 $9,000 Not Approved
Source of Funds: COB Cash - Unrestricted $9,000 Team Leader Community Development - Deanna Sullivan
This project will target specific locations within the City of Bunbury that require increased cohesion and pride.
Anti-social behaviour stems from a lack of ownership and thus respect, of local spaces and infrastructure. If the
community is involved with the development of these spaces, even in solely aesthetic terms, they will develop
ownership of such locations and are more likely to treat them with respect.
Long-term effects of simple place-making initiatives include increased community cohesion and pride, thus
reducing the risk of anti-social behaviour. Finally, initiatives such as this will act to protect the City of Bunbury's
assets through the development of respect and ownership towards them.
Submitted for discussion by Cr Kelly
Reduce by 10%
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PR-3025 Support the 2014/15 Geographe Crush festival 1-Jul-2014 30-Jun-2015 $8,500 $8,500 Not Approved
Source of Funds: COB Cash - Unrestricted $8,500 Team Leader Events - Deeanne Smith
Geographe Crush Food & Wind Festival is the flagship event ad promotes wine and food from the Graphe region
encouraging people to visit the event and also the region providing economic benefits not only to participants, but
also the hospitality and retail sector. In 2011/12the City provided $20,000. In 2012/13 the City provided in
$20,000. In 2013/14 the City provided no funding, however ended up providing $1,700 in-kind when the event
arrived. This year's request is for $8,500 towards the cost of advertising the event in Perth.
The Mayor/Deputy Mayor have made no Recommendation on this as they were awaiting the outcome of the
events review.
Submitted for discussion by the Mayor
Submitted for discussion by Cr Giles
Geographe crush - isn't this leaving Bunbury?
Submitted for discussion by Cr Morris
In- kind OK, if not, not OK
Submitted for discussion by Cr McNeill
Submitted for discussion by Cr Cook - reduce to $0
ongoing appraisal and audit of COB website with a view to redeveloping the website with new informnation and
technologies.
Submitted for discussion by Cr Kelly
Reduce by 10%
PR-2720 Develop and implement museum regional cultural heritage support program 14/15 and 15/16 1-Jul-2014 30-Jun-2016 $6,000 $6,000 Not Approved
Source of Funds: COB Cash - Unrestricted $6,000 Team Leader Arts and Cultural Development - Helena Sahm
Assist community historical and heritage groups with cultural programs to enable effective use of resources and to
encourage the sharing of items and exhibitions.
Submitted for discussion by Cr Kelly
Reduce by 10%
PR-3290 Conduct grandparents and grandkids fun day 14/15 1-Jul-2014 30-Jun-2015 $6,000 $6,000 Not Approved
Source of Funds: COB Cash - Unrestricted $6,000 Community Development Officer - April ten Brinke, Lisa Hoskin
Conduct grandparents and grandkids fun day 14/15
Submitted for discussion by the Mayor
Submitted for discussion by Cr Kelly
Reduce by 10%
Submitted for discussion by Cr McNeill
Page 39 of 46
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PR-3566 Support the Dolphin City Festival 2014/15 1-Jul-2014 30-Jun-2015 $6,000 $6,000 Not Approved
Source of Funds: COB Cash - Unrestricted $6,000 Team Leader Events - Deeanne Smith
An application has been received for both cash and in-kind funding for the Dolphin City Festival in 2014.
In 2012 the Dolphin Discover Centre ran the Inaugural Bunbury Dolphin City Festival to coincide with the
commencement of the Dolphin Swim Tour Season in mid-October. In 2013 this event was run again - the City
contributed $2000 cash and $1000 in-kind towards the running of this Festival through the Community Funding
Round 2013/14. It is proposed to run the same event again using the same model as the aqua spectacular festival
where a variety of sporting/social/tourism activities are marketed under a single banner to attract visitors to the
City. No other location in Austr4alia has a dolphin Festival so it is an opportunity for us to establish a natural
tourism profile.
The local community objective is to increase residents' sense of place and recognition of what the lifestyle benefits
of Bunbury are. Locals will be able to engage in a number of activities over the weekend at a minimal cost. This
will raise perceptions of Bunbury's tourism product offer among locals. The intrastate, interstate and national
profile of Bunbury as a tourism destination will be raised with economic benefits to the those within Bunbury.
Mayor/Deputy Mayor Recommendation $2,500 cash and $1,000 in-kind.
Submitted for discussion by the Mayor
Submitted for discussion by Cr Morris.
In-kind OK, if not, not OK
Submitted for discussion by Cr McNeill
PR-3613 Conduct a review and health check of the Marlston Hill Television Network 1-Aug-2014 30-Sep-2014 $6,000 $6,000 Not Approved
Source of Funds: COB Cash - Unrestricted $2,086
Reserve - Marleston Hill TV Aerial Network $3,914
Manager Information and Technology - Adam Ewing
Conduct a review oif the Marlston Hill Network to determine the current condition and risk to the City of Bunbury.
The network is experiencing an increasing number of failures especially in the cable network. This is costing the
City more over time and is expected to grow.
This project is to provide an accurate representation of the state of the cable network, current spares and the
current risk to the City of Bunbury.
The resultant report will also show the shortfall in current spare parts that have been aquired as a risk mitigation
strategy for the network.
As part of this the exect location of pits in the network will be GPS located and intramaps layer be updated.
Submitted for discussion by Cr Kelly
Reduce by 10%
Submitted for discussion by Cr McNeill
PR-3637 Undertake renewal of Vacation Room at the South West Sports Centre 28-Jul-2014 30-Jun-2015 $5,700 $5,700 Not Approved
Source of Funds: COB Cash - Unrestricted $5,700 Manager Building and Trades - Stephen Stirton
Remove existing vanity and plumbing and replace with new HWU and waste service
Submitted for discussion. "This project has been added since the last distribution of project details to Councillors"
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PR-2158 Purchase office cabinets, desks and chairs 2014/15 1-Jul-2014 30-Jun-2015 $5,000 $5,000 Not Approved
Source of Funds: COB Cash - Unrestricted $5,000 Manager Contracts and Property - Massimo Andreone
Purchase office cabinets, desks and chairs 2014/15
Submitted for discussion by the Mayor
Submitted for discussion by Cr Cook - reduce to $0
PR-2201 Purchase fixed and mobile phones 2014/15 1-Jul-2014 30-Jun-2015 $5,000 $5,000 Not Approved
Source of Funds: COB Cash - Unrestricted $5,000 Manager Information and Technology - Adam Ewing
Ongoing development and expansion of mobile computing.
Purchase fixed and mobile phones 2014/15
Submitted for discussion by the Mayor
Submitted for discussion by Cr Cook - reduce to $0
PR-2748 Undertake Creative Industries pilot project that investigates the business support for short term occupany of
vacant retail shops in Bunbury's CBD
1-Jul-2014 30-Jun-2015 $5,000 $5,000 Not Approved
Source of Funds: COB Cash - Unrestricted $5,000 Manager Corporate Projects - Felicity Anderson
The Creative Industries pilot project will investigate the scope, business plan and development of templates to
enable Bunbury's creative business program to be established collaboratively between Bunbury's Art & Culture
networks and Business communities.
Submitted for discussion by the Mayor
PR-2755 Support the Bunbury Cruise Ship Committee 2014/15 1-Jul-2014 30-Jun-2015 $5,000 $5,000 Not Approved
Source of Funds: COB Cash - Unrestricted $5,000 Team Leader Events - Deeanne Smith
The Bunbury Cruise Ship Committee is the South West's peak body responsible for the development and
implementation of the region's cruise ship strategy. The Committee is represented and supported by the: Bunbury
Chamber of Commerce and Industries; Bunbury Port Authority; City of Bunbury; South West Development
Commission'; Australia's South West - the Regional Tourism Organisation; and local tourism operators (attraction
business, transport business).
The Cruise Ship Committee aims to assist with cruise ship visits to Bunbury by providing welcome tents, bands,
shuttles, etc. and to market Bunbury as a cruise ship destination for Western Australia. It's objective is to ensure a
high standard of satisfaction for ships visiting Bunbury during the 2014/15 cruise season.
Encouraging cruise ships to visits ensure spending by passengers and crew at many businesses on things such
as sourvenires, meals, drinks, taxis and buses.
Mayor/Deputy Mayor Recommendation $2,500.
Submitted for discussion by the Mayor
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PR-3053 Contribute to the Annual John Boyle O'Reilly Commemoration Ceremony 2014/15 1-Jul-2014 30-Jun-2015 $5,000 $5,000 Not Approved
Source of Funds: COB Cash - Unrestricted $5,000 Team Leader Community Development - Deanna Sullivan
The Association is a community initiative to help create more public awareness of the heritage and cultural
importance of John Boyle O'Reilly. Events held help stimulate tourism vistations to the City of Bunbury.
The funding will go towards hosting the events for the John Boyle O'Reilly Heritage Trail, along with interpretive
signage. It is hoped that this will bring tourism dollars into Bunbury. The Irish Ambassador and the WA Irish
Consul will attend the March Event in Bunbury which will spread "good politicial will throughout the City".
There is an annual function held each March for which funding was successfuly obtained from the City in 2013.
The previous Mayor also hosted a Civic Reception for the launch of the John Boyle O'Reilly DVD in June or July
2013.
The John Boyle O'Reilly Association is currently unincorporated - an application has been made to theWA
Departmetn of Commerce for Incorporation. The Association has been in operation for 25 ears.
Mayor/Deputy Mayor Recommendation $1,000.
Submitted for discussion by the Mayor
Submitted for discussion by Cr Jones
John Boyle O'Reilly: do not fund until sponsorship identified.
Submitted for discussion by Cr McCleary
Currently $10,000 reduce to $7,000
Submitted for discussion by Cr McNeill
PR-3070 Conduct training courses in libraries to access online resources 2014/15 1-Jul-2014 30-Jun-2015 $5,000 $5,000 Not Approved
Source of Funds: COB Cash - Unrestricted $5,000 Manager Libraries and Learning - Erin Findlay
Technology is progressing to digital formats of literacy, learning materials and devices. A large cross section of the
community is aware of this progression and are looking to a Library service to provide training and education
based on this topic.
The delivery of this training program will allow the City Libraries to meet informal and formal educational need of
identifiable groups and foster wider information interests. This includes but is not limited to training to download
e-books and audio books onto personal devices.
Submitted for discussion by the Mayor
PR-3556 Maintain Library interior spaces Bunbury and Withers 1-Jul-2014 30-Jun-2015 $5,000 $5,000 Not Approved
Source of Funds: COB Cash - Unrestricted $5,000 Manager Libraries and Learning - Erin Findlay
As public spaces the libraries can become run down quite quickly, they require regular refreshment on a small
scale e.g. new public furniture, shelving.
Submitted for discussion by Cr Kelly
Reduce by 10%
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PR-3570 Support the South West Super Science Spectacular 2014 1-Jul-2014 30-Jun-2015 $5,000 $5,000 Not Approved
Source of Funds: COB Cash - Unrestricted $5,000 Team Leader Events - Deeanne Smith
Application has been made for $5,000 funding towards the cost of advertising this event (which is in its third year).
In 2013/14 Ocean Lutheran College (independent K-10 coeducational school located in Dalyellup) was
unsuccessful in obtaining funding through the City of Bunbury budget. In 2012/13 $5,000 was provided through
the Environmental Officer's budget.
The event draws people and families from throughout WA through its wide catchment advertising and through the
quality of its keynote speakers. By keeping the entry fee for the event as a gold coin donation, families and
members of the community are able to access these world class interactive displays and take part in presentation
by our speakers (2014 - Dr Karl Kruzselnicki and Rueben Meerman at a cost of $25,647) at a minimal cost. This
draws more people to the event and into the Greater Bunbury region from surrounding towns and regions. This
will in turn provide the City of Bunbury wit tourists who will pay for accommodation and food and will visit other
tourist destinations whilst here. It is important to note that families travelled from as far as Albany and Kalgoorlie to
attend this event.
Mayor/Deputy Mayor Recommendation $0 (no funding).
Submitted for discussion by the Mayor
PR-3572 Support the South West Wind and Jazz 2014/15 1-Jul-2014 30-Jun-2015 $5,000 $5,000 Not Approved
Source of Funds: COB Cash - Unrestricted $5,000 Team Leader Arts and Cultural Development - Helena Sahm
Funding is being sought by the South West Wind and Jazz Orchestra for operational costs. The Orchestra has
been operating since 1985 and consists of two not-for-profit community bands. Many members perform in both
bands and there are approximately 40 playing members who come from the community and span a wide age
range.
The SWW&JO seeks to:
* encourage a passion and enthusiasm for music in the wider community by offering opportuniteis for musicians of
all ages to rehearse and perform a wide range of music to suit a variety of audiences.
* produce an exceptional standard of musical performance for the people of Bunbury and the WSouth West and
visitors to the area.
* assist the younger members to develop within the community, and foster their love of music.
* characterise the quality of theSouth West and its lifestyle to the wider community as representatives of the
region.
The SWW&JO received $1,500 through the Community Funding Round 2013/14 (application was for $5,000).
They advise that they received $5,000 in 2012/13 and $6,500 in 2011/12. The SWW&JO have requested $5,000
towards: purchase of musical scores; sound equipment; musical instruments; Honorarium for Director/Conductor;
insurance of instruments; sign writing and fitout of a trailer; and utilities and cleaning costs.
Mayor/Deputy Mayor Recommendation $2,500.
Submitted for discussion by the Mayor
PR-3599 Undertake tourism product development training 1-Jul-2014 30-Jun-2015 $5,000 $5,000 Not Approved
Source of Funds: COB Cash - Unrestricted $5,000 Team Leader Events - Deeanne Smith
Undertake research of the products such as accommodation and tourist operations, and determine ways in which
to improve and add to the tourism products available in Bunbury
Submitted for discussion by the Mayor
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PR-3639 Upgrade King Cottage alarm system 28-Jul-2014 30-Nov-2014 $4,100 $4,100 Not Approved
Source of Funds: COB Cash - Unrestricted $4,100 Manager Building and Trades - Stephen Stirton
Upgrade existing system to Honeywell Vistsa
Submitted for discussion. "This project has been added since the last distribution of project details to Councillors"
PR-2630 Create and maintain engaging promotions and displays in the Administration building welcome area (foyer) 1-Jul-2014 30-Jun-2015 $4,000 $4,000 Not Approved
Source of Funds: COB Cash - Unrestricted $4,000 Manager Information and Customer Support - Sharon Chapman
Ensure the Admin Building Welcome Foyer is maintained to a high standard.
Submitted for discussion by the Mayor
PR-2717 Develop and deliver museum activities for schools and community events 1-Jul-2014 30-Jun-2015 $4,000 $4,000 Approved
Source of Funds: COB Cash - Unrestricted $4,000 Museum Curator - Lauretta Davies
Contemporary museums avoid exhibition overload by providing high standard written activities such as work books
and links to research content for visiting schools to meet national Australian Curriculum requirements. This
approach to in house content within the museum also allows for material to be developed for the museum to
participate in both community cultural heritage events, such as centenaries, Heritage Festivals, and Museum
Week. Schools and community groups are also sought to participate in audio and video recording for use online
and in displays, particularly in the Noongar language. This project would become part of operational activities at
the museum.
Following a review by ELT on 2/12/13, this project can no longer be justified in 2013/14 given our financial