Atlantic DataSystems: Sage Web Chat With Joanne Snow for General Ledger

Monthly Web Chat with Joanne Snow

December 13, 2012

Agenda

• GoToMeeting housekeeping

• Overview of General Ledger

• Demonstration of General Ledger

• Overview of Financial Reporter

• Demonstration of Financial Reporter

• Q & A

Housekeeping

• During the Webinar, all attendees will be muted and placed in listen only mode. This is to eliminate issues with background noise, which causes feedback to all callers.

• If you have a question, please enter it in the chat window and I will answer promptly during the Q&A session.

General Ledger

General Ledger Notes:

• Supports: GL account rollup, up to 10 account segments, unlimited account structures, unlimited GL account groups, up to 5 budgets, up to 99 years of history, supports GL security, and account code change.

• Utilizing multiple GL account segments, you can print financial statements by segment and you can print consolidated financial statements.

• General Ledger functions are restricted based on the security profile attached to the system user within Sage Accpac security groups.

General Ledger

GL Segment Configuration Process:

• Segments:

• Segments are used to break down accounts into divisions, regions, cost

centers etc.

• Open general ledger / GL setup / Options

• Segments tab to setup segments

• This is where you determine your account structure

• Click save.

General Ledger

GL Segment Configuration Process:

• Segment Codes:

• Open general ledger / GL setup / Segment Codes

• Select Segment Code.

• Enter segment code value, description, and closing account if applicable.

• Click save.

General Ledger

GL Structure Code Configuration Process:

• Account Structures:

• Account structures define how segments are put together to create specific

account numbers

• Account Structures must be designed before creating account numbers.

• Open general ledger / GL setup / account structures.

• Enter: structure code, and description.

• Select the segments to be added to this account.

• Click add.

General Ledger

GL Account Group Configuration Process:

• Account Groups:

• Account groups are used for reporting and sorting purposes. There are

several pre-defined account groups.

• In general, you always assign your accounts to account groups.

• Open General Ledger / GL Setup / Account Groups.

• Enter: account group, sort code, description, and group category.

• Click save.

General Ledger

GL Account Configuration Process:

• Accounts:

• Open General Ledger / GL Accounts / Accounts.

• On the Detail tab: enter account #, description, structure code, normal

balance, account type, account group, status, and post to account. Enter

any additional information on this tab if applicable.

• Enter additional information optional fields, and transaction optional fields

tabs if applicable.

• Click save.

General Ledger

GL Transaction Process:

• Open General Ledger / GL Transactions / Batch list.

• Click New to create new batch or click open add transactions to an existing batch.

• Enter batch description, entry description, date, source code, account numbers, and amounts.

• Click add.

• Post batch to update general ledger.

General Ledger

GL Reverse Transaction Process:

• Open general ledger / GL transactions / batch list.

• Open batch containing transactions to be reversed.

• Click reverse on transactions to be reversed.

• Enter batch number, batch description, and entry description.

• Click process.

• Post batch to update general ledger.

General Ledger

Additional Notes:

• Common reports: trial balance, transaction listing, batch listing, posting

journals, and chart of accounts.

• Reports can be used for troubleshooting posting errors etc.

• Drilldown functionality in general ledger.

• Control accounts & bank accounts should be reconciled on a regular basis.

Financial Reporter

Print Financial Statements:

• Use financial reporter to print income statements, and balance sheets.

• Use statement designer to customize financial statements using Excel.

• Provisional Posting or Actual Posting

• Default location for reports: C:\Program Files (x86)\Sage\Sage

Accpac\GL60A\ENG

• Print Destinations (Preview/File/Email/Printer)

Financial Reporter

Print Financial Statements Process:

• Open general ledger / financial reporter / print financial statements.

• Select statement name, fiscal year option, report options, sort by options, and select print destination.

• Click print.

Financial Reporter

Statement Designer Notes:

• Column A determines the purpose of each row. It is also used to determine which accounts will be included on the financial statement.

• Examples of Column A: Comment(..), Title (\T), default line specification, text, or account detail line.

• Column B filters out accounts from the account range specified in column A.

• Column C can be used to suppress zero balances.

• Column D can be used to consolidate balances, print totals, or print details.

• Column E is the report template. Any value or formula placed in the report template area is part of the report.

• Standard MS Excel formulas, and formatting can be utilized.

Q & A

Contact Details: Calvin O’Driscoll, ERP Manager

(709) 726 – 8347 ext. 419 [email protected] [email protected]

For support: [email protected]