Athletic Department: Policy and Procedure Manual · function 10.1 56 website/team store 10.2 56 . licensing program 10.3 56 . sponsorship program 10.4 56 . team promotional activities

Athletic Department: Policy and Procedure Manual

Pace University

Effective September 1, 2018

Pace University Athletics Department Policies and Procedures Manual | 1

TABLE OF CONTENTS

INTERCOLLEGIATE ATHLETIC DEPARTMENT 5

MISSION STATEMENT 1.1 5

PRINCIPLES 1.2 5

ATHLETIC GOVERNANCE 7

FACULTY ATHLETIC REPRESENTATIVE 2.1 7

TITLE IX 2.2 7

STUDENT ATHLETE ADVISORY COMMITTEE (SAAC) 2.3 8

ATHLETIC DEPARTMENT ORGANIZATIONAL CHART 2.4 9

ADMINISTRATION 14

GENERAL 3.1 14

SPORTSMANSHIP/ETHICAL CONDUCT 3.2 14

NCAA VIOLATIONS 3.3 15

DRUG/ALCOHOL/TOBACCO 3.4 17

DEPARTMENT OFFICE HOURS 3.5 17

TELEPHONE/COMPUTER SERVICES 3.6 17

CONTACTING OTHER UNIVERSITY OFFICES 3.7 18

CONTACTING THE NCAA 3.8 18

BUSINESS OFFICE 19

BUSINESS COORDINATOR 4.1 19

GENERAL 4.2 19

TRAVEL 4.3 19

PROCUREMENT 4.4 22

TICKETS 4.5 22

PERSONNEL 24

EMPLOYEE/ EMPLOYMENT OVERVIEW 5.1 24

COMPLIANCE 26

NCAA ELIGIBILITY CENTER 6.1 26

NCAA AMATEURISM CERTIFICATION 6.2 26

REQUIRMENTS FOR ATHLETE ELIGIBILITY 6.3 27

ACADEMIC REQUIRMENTS FOR RETURNING STUDENT-ATHLETES 6.4 28

STUDENT-ATHLETE CERTIFICATION PROCESS 6.5 29

RENEWALS/NON RENEWALS FOR RETURNING STUDENT-ATHLETES 6.6 31

NATIONAL LETTER OF INTENT/WRITTEN OFFER OF ATHLETIC AID 6.7 32


STUDENT ATHLETES WHO QUIT/DISMISSED/CUT 6.8 32

ATHLETES GRANT-IN-AID AGREEMENTS 6.9 32

SUMMER 1: ATHLETICS AID POLICY 6.10 34

MISSED CLASS TIME 6.11 34

SPORTS WAGERING 6.12 35

TEAM MANAGERS 6.13 36

RECRUITING BASICS 6.14 37

RECRUITING CERTIFICATION 6.15 38

RECRUITING OFFICIAL/UNOFFICIAL VISITS/STUDENT HOSTS 6.16 39

ON-CAMPUS TRYOUTS 6.17 41

PERMISSION TO CONTACT RELEASE POLICY 6.18 42

AWARDS 6.19 43

ACADEMIC SERVICES 44

STUDENT-ATHLETE ACADEMIC SERVICES 7.1 44

OPERATIONS 45

CONTRACTS/OUT OF CONFERENCE CONTESTS/ROUTING FORM 8.1 45

OFFICIALS 8.2 45

CONTEST CHANGES/CANCELLATIONS 8.3 46

PRIORITY FACILITY SCHEDULES 8.4 46

PRACTICE SCHEDULING 8.5 46

SPECIAL EVENTS SCHEDULING 8.6 47

CAMPS AND CLINICS 8.7 47

EQUIPMENT/WEIGHT ROOMS 8.8 48

EQUIPMENT PROBLEMS 8.9 48

INVENTORY/DISTRIBUTION 8.10 48

STUDENT-ATHLETE RESPONSIBILITIES 8.11 49

LAUNDRY GUIDELINES 8.12 49

PRACTICE GEAR 8.13 49

GAME UNIFORMS 8.14 50

INCLEMENT PRACTICE WEATHER PROCEDURES 8.15 50

MEDIA RELATIONS 51

DEPARTMENT OVERVIEW 9.1 51

RESPONSIBILITIES 9.2 51

PRESS RELEASES 9.3 52

INTERVIEWS 9.4 52

PUBLICITY MATERIALS 9.5 53

EVENTS 9.6 54

EXTERNAL OPERATIONS 56


FUNCTION 10.1 56

WEBSITE/TEAM STORE 10.2 56

LICENSING PROGRAM 10.3 56

SPONSORSHIP PROGRAM 10.4 56

TEAM PROMOTIONAL ACTIVITIES 10.5 56

SOCIAL MEDIA POLICY 10.6 57

DEVELOPMENT/FUNDRAISING/PARTICIPATION 10.7 58

COMMUNITY SERVICE 10.8 60

SPORTS MEDICINE 62

PARTICIPATION IN INTERCOLLEGIATE ATHLETICS 11.1 62

ATHLETIC TRAINING ROOM 11.2 62

ATHLETE EXPECTATIONS 11.3 62

TRAINING ROOM CONDUCT 11.4 62

INJURED/ILL ATHLETES 11.5 63

REHABILITATION TREATMENT 11.6 64

RETURN TO PLAY 11.7 65

CONCUSSION MANAGEMENT 11.8 65

DRUG/ALCOHOL/TOBACCO POLICY 11.9 66

COLD WEATHER POLICY 11.10 67

APPENDIX 70

A. SUMMER 1/INTERSESSION ATHLETIC AID REQUEST FORM 71

B. VOLUNTARY QUIT FORM 72

C. OFFICIAL VISIT OVERNIGHT FORMS 73

D. ON-CAMPUS TRYOUTS 77

E. SCHEDULE ROUTING FORM 80

F. EQUIPMENT NEEDS FORM 81

G. STUDENT-ATHLETE CODE OF CONDUCT 82

H. TRIP REQUEST FORM (PACE TRANSPORTION FORM) 84

I. LOANER VEHICLE REQUEST FROM (PACE TRANSPORTATION FORM) 85

J. SOCIAL MEDIA PLATFORM REQUEST FORM 86

K. SOCIAL MEDIA REGISTRATION FORM 87

L. ATHLETICS FINANCIAL AID APPEAL PROCESS 88

M. TEAM MANAGER REQUEST FORM 89


INTERCOLLEGIATE ATHLETIC DEPARTMENT

1.1 Mission Statement

First and foremost, the athletic department will strive to complement and support the

larger Pace University mission. To fully support the academic mission, student-athletes

will be considered students first and as such are expected to academically outperform the

general student population. Thus, the Department of Athletics and Recreation helps the

University satisfy its primary aspiration, which is to prepare students to lead purposeful

and fulfilling lives in a global society through experiential, collaborative and discovery-

based learning.

Consistent with the Pace motto of “Opportunitas”, the athletic department will strive to

offer athletic opportunities to a wide range of students in an environment in which

student-athletes can achieve their academic and athletic goals. Furthermore, the athletic

department will support a broad based and competitive intercollegiate sport curriculum

consistent with NCAA Division II and the NE-10 policies designed to cultivate school

spirit and campus pride.

Pace is also committed to providing opportunities to enhance the physical, social and

emotional well-being of the entire campus community. Student-athletes in particular are

expected to adhere to a level of conduct that upholds the values of citizenship, inclusion

and service.

In view of the health and educational value of athletics, in addition to varsity programs,

the athletic department will create opportunities for participation in club sports,

intramurals and individual exercise.

1.2 The intercollegiate athletics program at Pace University expects to fulfill its mission

responsibilities through the following guiding principles:

Operating within the rules of the NCAA, the intercollegiate athletics conference

of current membership and all academic and business policies and procedures of

the University. The principle of academic integrity will continue to be applied to

athletic programming decisions in order to ensure that the educational values,

practices and mission of Pace University determine the standards by which the

intercollegiate athletic program is conducted.

To recruit student/athletes who have the ability to excel in the classroom at a

higher level than that of the general student body.

To seek competitive athletic excellence in the NCAA Division II, consistent with

the philosophy/mission statement of NCAA Manual bylaw 20.10.

Enforcing standards of social conduct and sportsmanship such as respect,

citizenship, civility and honesty established to govern the conduct of

intercollegiate athletics. Provide opportunities for student-athletes to foster a


better understanding of critical social issues, to improve their personal

communication skills and to develop leadership qualities that will enhance their

capacity to serve as leaders while conforming to the “Life in the Balance”

philosophy of Division II standards.

Be a vehicle to create positive public relations and visibility for the entire

University. To provide a continuous program of university/community relations

designed to emphasize the educational values of competitive sports as integral

parts of the education curriculum

To maintain a strong commitment to the principles of diversity and equity and to

the welfare of the student-athlete. Pace University will comply with gender equity

regulations and affirmative action goals in such areas as hiring, promotion,

training, and general work environment.


ATHLETICS GOVERNANCE

The Athletic Department is a functional area within the Westchester campus of Pace

University and reports to the President of the Pace University Westchester campus.

The department is run by the Director of Athletics in concert with the Athletic Advisory

Committee (AAC), made up of the Associate AD for Operations, the Associate AD for

Student Success and Services, the Associate AD for External Operations, the Assistant

AD for Compliance, and the Assistant AD for Sports Medicine.

2.1 Pace University Faculty Athletic Representative Overview

NCAA Bylaw 4.02.2 states “a faculty athletics representative is a member of an

institution’s faculty or administrative staff holding faculty rank, who is designated by the

institution’s chief executive officer or other appropriate entity to represent the institution

and its faculty in the institution and its faculty in the institution’s relationships with the

NCAA and conference.”

The role of the faculty athletics representative is both important and multifaceted at each

of our conference member institutions. While the chief executive officer must be the

central figure in ensuring institutional control of the intercollegiate athletics program, the

faculty athletics representative is an essential partner of the chief executive officer in

protecting the centrality of the academic enterprise at the institution. The working

relationship between the chief executive officer and the faculty athletics representative is

a critically important determinant of the effectiveness of the faculty athletics

representative in contributing to the oversight of the athletics program. The basis of this

relationship should be a model of institutional control in which significant responsibilities

for administration and oversight are assigned to the faculty athletics representative, as

well as to the athletics director

In this day and age it is important for each institution to recognize that the FAR position

has become a fundamental administrative assignment that is a departure from the

traditional committee assignments assumed by faculty members. Additionally, as each

institution struggles to define the role as it pertains to their own specific situation, it is

important to communicate throughout campus what those duties entail.

Pace FAR:

Professor Margaret Fitzgerald

Phone: (914) 773-3950

E-Mail: [email protected]

2.2 Title IX of the Civil Rights Act was enacted on June 23, 1972.

It states:

“No person in the United States shall, on the basis of sex, be excluded from participation

in, be denied the benefits of, or be subjected to discrimination under any education

program or activity receiving Federal financial assistance…”


mailto:[email protected]

Title IX applies to an entire school or institution if any part of that school receives federal

funds. Regulations to the legislation require all universities receiving federal funds to

perform self-evaluations of whether they offer equal opportunities based on sex and to

provide written assurances to the Department of Education that the institution is in

compliance for the period that the federally funded equipment or facilities remain in use.

Specifically, to the athletic programs, the Department of Education evaluates the

following factors to determine whether equal treatment exists…

Whether the selection of sports and levels of competition effectively

accommodate the interests and abilities of members of both sexes.

The provision of equipment and supplies.

Scheduling of games and practice times.

Travel and per diem allowance.

Opportunity to receive coaching and academic tutoring on mathematics only.

Assignment and compensation of coaches and tutors.

Provision of locker rooms, practice and competitive facilities.

Provision of medical and training facilities and services.

Provision of housing and dining facilities and services.

Publicity.

Title IX regulations have been challenged and amended to provide greater flexibility in

the equal opportunities for both sexes alike. Some particular organizations such as; social

fraternities and sororities, as well as specific youth clubs (Girls Scouts/Boy Scouts) are

exempt from title IX.

Pace University Title IX Coordinator/Affirmative Action Officer

Lisa Miles

163 William St., 10th Floor, Rm. 1017

New York, NY 10038

Phone: (914) 923-2610

E-Mail: [email protected]

2.3 Student Athlete Advisory Committee (SAAC)

The Student Athletic Advisory Committee (SAAC) consists of student-athletes from each

team. SAAC is comprised of 14 members with 1 representative per team. The Athletic

Department at Pace University supports SAAC and encourages its promotion and

participation by student-athletes.

Promote communications between athletic administration and student-athletes.

Provide feedback and insight into athletic department issues.

Generate a student-athlete voice within the campus athletics department

formulation of policies.

Build a sense of community within the athletics program involving all athletic

teams.


mailto:[email protected]

Solicit student-athlete responses to proposed conference and NCAA legislation.

Organize community service efforts.

Create a vehicle for student-athlete representation on campus-wide committees.

Promote a positive student-athlete image on-campus.

Raise funds for the Make-A-Wish Foundation( The chosen philanthropy for

Division II)

2.4 Athletic Department Organizational Chart

Please locate organizational charts on the following pages.






ADMINISTRATION

3.1 General Policies and Procedures

The Athletic Department, consistent with policies set forth by Pace, is an equal

opportunity employer. No person may be discriminated against on the basis of race,

color, religion, sex, national origin, age, sexual orientation or condition of handicap in

employment, training, promotion, demotion, transfer or separation from employment.

3.2 Sportsmanship and Ethical Conduct

Intercollegiate athletic departments have come under intense scrutiny in recent years

from various areas, such as the news media, university administrations, and the NCAA

and student groups. Because of the high degree of visibility inherent in athletics,

employees are expected to act with the utmost judgment, discretion, and integrity at all

times. The following guidelines should be used to define proper departmental behavior.

Violations of these guidelines will not be tolerated and will meet with sanctions deemed

appropriate by the President and Director of Athletics.

An employee will not seek or accept any personal advantage which might

reasonably be interpreted as an attempt to influence his conduct in the

performance of his duties. Such personal advantage may take the form of gifts,

personal loans, advances or accommodations (financial or otherwise), not

available to others on similar terms.

An employee will not engage in activities inside or outside his employment which

conflict with job performance, or which might reasonably be considered to

conflict with obligations to the Athletic Department.

Athletic Department personnel are expected to fulfill all personal financial

obligations. The Athletic Department is not to be placed in the position of acting

as a collection agency or of determining the validity of contested debts.

All employees are to exercise discretion in the use of property, manpower and

funds entrusted to them. These resources are to be used only for officially

approved Athletic Department activities.

Athletic Department employees are encouraged to try to improve their

performance, to find more efficient ways of accomplishing designated tasks and

to utilize opportunities to increase work related knowledge and skills in an effort

to improve themselves personally and the Athletic Department.

The Athletic Department will not tolerate inappropriate comments or language

regarding gender, race, ethnicity, sexual orientation or religion. Employees who

have been victim to, or who have observed, these types of comments or language

should take the following actions:

Immediately inform the individual concerned that he/she is offended by

this type of behavior/statement and would appreciate it if they would stop;


and, if the inappropriate behavior continues, - contact the Director of

Athletics and/or the Dean of Students so that they can deal with the

situation accordingly.

Consistent with Article 2 of the constitution of the NCAA, it is Pace

University’s responsibility to establish policies for sportsmanship and

ethical conduct in intercollegiate athletics consistent with the educational

mission and goals of our institution.

In order for intercollegiate athletics to promote the character development

of participants, enhance the integrity of higher education and to promote

the civility in society, student-athletes, coaches, and all others associated

with the athletic programs and events should adhere to such fundamental

values as respect, fairness, civility, honesty, and responsibility

In keeping with the terms and conditions of their contract all coaching

staff members are expected to adhere to the above fundamental values and

to develop these characteristics within their team members.

Coaches should oversee their team’s activities to assure that

sportsmanship and ethical conduct are exercised in practice every day.

Please remember the important example that the coach plays in

sportsmanship and ethical conduct as you make decisions and lead you

team throughout the year.

3.3 NCAA Violations

Investigating and Reporting Secondary Violations

Pace University encourages all individuals who have knowledge of a possible

NCAA rules violation to report it to the Director of Athletics or the Assistant

Director of Athletics for Compliance.

If a coach or administrator discovers a possible violation or if a possible violation

is reported to them, the coach or administrator shall notify either the Director of

Athletics or the Assistant Director of Athletics for Compliance of the alleged

violation.

The Director of Athletics and the Assistant Director of Athletics for Compliance

will determine if the alleged violation is considered to be secondary or major. If

the alleged violation is secondary, the Director of Athletics and Assistant Director

of Athletics for Compliance will conduct an investigation.

If a violation is found to have occurred, the Director of Athletics and/or the

Assistant Director of Athletics for Compliance will upload all relevant

information surrounding the violation to the NCAA’s Request/Self-Reports


Online (RSRO) system which requires signatures from the Assistant Director of

Athletics for Compliance, Faculty Athletics Representative, and the Northeast-10

Conference office before it can be submitted to the NCAA.

The Director of Athletics and the Assistant Director of Athletics will notify all the

appropriate parties of the findings of both the Northeast-10 Conference and the

NCAA. The Director of Athletics and the Assistant Director of Athletics for

Compliance will implement any penalties or corrective action which is included

in the initial upload to RSRO.

Investigating and Reporting Major Violations

Pace University encourages all individuals who have knowledge of a possible

NCAA rules violation to report it to the Director of Athletics or the Assistant

Director of Athletics for Compliance.

If a coach or administrator discovers a possible violation or if a possible violation

is reported to them, the coach or administrator shall notify either the Director of

Athletics or the Assistant Director of Athletics for Compliance of the alleged

violation.

The Director of Athletics and the Assistant Director of Athletics will determine if

the alleged violation is considered secondary or major. If the alleged violation is

major, the Director of Athletics and the Assistant Director of Athletics for

Compliance will meet with the University General Counsel and the Faculty

Athletics Representative to determine the steps necessary to investigate the

allegation, including reviewing documents and conducting interviews as

necessary. The Director of Athletics will report directly to the President on the

progress of the investigation and the findings.

If a violation is found to have occurred, the Director of Athletics and/or the

Assistant Director of Athletics for Compliance will upload all relevant

information surrounding the violation to the NCAA’s Request/Self-Reports

Online (RSRO) system which requires signatures from the Assistant Director of

Athletics for Compliance, Faculty Athletics Representative, and the Northeast-10

Conference office before it can be submitted to the NCAA.

The Director of Athletics and the Assistant Director of Athletics will notify all the

appropriate parties of the findings of both the Northeast-10 Conference and the

NCAA. The Director of Athletics and the Assistant Director of Athletics for

Compliance will implement any penalties or corrective action which is included

in the initial upload to RSRO.


Reporting Violations of Other Institutions

If a coach or administrator discovers a possible violation, or if a possible violation

is reported to them about another institution, the coach or administrator shall

notify either the Director of Athletics or the Assistant Director of Athletics for

Compliance of the alleged violation.

If the Director of Athletics and the Assistant Director of Athletics for Compliance

believe that a violation occurred, the Assistant Director of Athletics for

Compliance will contact that institution’s athletic conference and/or the NCAA

office to inform them of the possible violation.

3.4 Drug/Alcohol/Tobacco Use

Per NCAA Bylaw 11.1.5

The consumption of alcohol or the use of tobacco products in the presence of student-

athletes is considered inappropriate and is prohibited.

The use of tobacco products is prohibited by all game personnel (e.g., coaches, trainers,

managers, and game officials) in all sports during practice and competition. Uniform

penalties (as determined by the applicable rules-making committees and sports

committees with rules-making responsibilities) shall be established for such use.

3.5 Department Office Hours

Regular office hours for Athletic Department employees are Monday through Friday

9:00AM to 5:00PM with one hour for lunch. These hours may be adjusted by the

individual’s supervisor to accommodate the staffing requirements of the department.

Any hours not worked for whatever reason, (illness, vacation, military leave, etc.) must

be reported via e-mail to the individual’s supervisor and noted on their timesheet. Except

in emergencies, employees may not leave their job assignments during work hours

without permission from their supervisor. It is expected that all vacation/deviations from

the 9-5 M-F work schedule will be requested in writing and approved up front by your

supervisor.

3.6 Telephone/ Computer Services

Athletic Department telephones are to be used for business purposes only. Employees are

encouraged to keep all personal phone calls to a minimum. The use of Athletic

Department telephones for long distance personal calls is prohibited, as are long distance

calls by student- athletes. The use of long distance telephone service at the Athletic

Department’s expense by a student-athlete is an NCAA violation and will result in

sanctions levied against the Athletic Department and all responsible parties. It is the


responsibility of the head coach to insure that no such violation takes place. Employees

are instructed to reject all collect telephone calls.

Cellular phones are issued to staff members whom the Athletic Department determines

require them to effectively perform their duties. The staff member is responsible for

phone charges above and beyond the agreed-to plan amount. Non-payment of excess

charges by the staff member may result in the termination of cellular phone privileges.

These regulations are not to be violated. Any misuse of Athletics telephone equipment

may result in the revocation of long-distance telephone privileges, a demand for

restitution and additional disciplinary actions if warranted.

Contact the Director of Media Relations/Communication via email for the following

issues:

Computer and Email Accounts Issues

Voice Mail and Phone Service Disruption

Land Fax Issues

Any other technology-related issues

3.7 Contacting Other University Offices and Instructors

Coaches are assigned an admissions liaison for their sport and should direct all

admissions questions thru the designated representative. Each year coaches will be

provided with an updated list of liaisons. Please note that your liaison may change from

year to year based on staffing levels of the admissions department.

The office of Financial Aid has designated one staff member to work with the athletic

coaches and staff. All financial aid questions should be directed thru the financial aid

liaison. Please understand that with the concept of shared responsibility, it may take a couple of

days to get an answer to a question.

Due to changes in curriculum, pre-requisites, and course descriptions, coaches should

NOT advise students in regards to classes, including intersession and/or summer school

options. Further, coaches are not permitted to be present during Academic Advising

sessions between a student-athlete and his or her advisor.

If a student-athlete comes to a head coach about a grade problem in a class, the coach

should direct the student-athlete to the instructor or the Faculty Athletics Representative

(FAR). At no time shall a member of the coaching staff contact an instructor.

3.8 Contacting the NCAA

The following people are listed as the contact people for the NCAA: Marvin Krislov,

Margaret Fitzgerald, Mark Brown, Matt Anthony and Michael Winn. If you need to

contact the NCAA, please see one of the people listed above.


BUSINESS OFFICE

4.1 Business Coordinator

The Athletics Business Coordinator is responsible for all fiscal transactions. This

includes submission of the annual budget, the processing of all Human Resource

paperwork, the completion of all travel reimbursements, A/P invoices and other

paperwork that impacts budgets.

The Business Coordinator will be responsible for the internal posting and external

(BANNER) reconciliation along with the monthly distribution of budget status reports to

department head.

All requests to utilize University resources must be requested in advance to ensure that

those resources are available and the utilization of said resources is appropriate given our

various established guidelines.

4.2 General

General office supplies for office use are to be ordered through the Business Coordinator.

Anything above and beyond general office supplies will be charged to the team specific

budget.

Business cards are to be ordered through the Business Coordinator. The Department will

cover the charge for all the head coaches and all assistant coaches.

Photo Copies: For quantities greater than 50 copies per job, Document Services is to be

utilized and charges are to be applied to team specific accounts. Office copier and the

office supply of paper are NOT to be used for mass recruiting mailings or for personal

use (camps, etc.). These types of copy jobs are to be taken to Document Services in order

to process under the respective team budgets.

Out Going Mail Service: All pieces of mail are required to have a Department bar code

sticker attached. General mailing is to be charged to the main Department mail fund. All

OVERNIGHT and bulk mailing (recruiting, etc.) is to be charged to team specific

budgets. Department bar codes are NOT to be used to mail out personal items, such as

camp mailings, etc.

4.3 Travel

Team Travel:

Team travel plans should be made at least two weeks prior to travel to allow processing

time for transportation requests and hotel agreements.

Hotels

Coaches do not have the authority to sign binding hotel agreements. All hotels for team

travel should be charged to a university travel card and reconciliations/receipts should be

submitted upon return.


Transportation

Internal transportation must be outlined in each team’s line item budget that is approved

by the Business Coordinator. All requests for internal transportation need to be submitted

through the designated athletic department personnel. External charter buses should be

arranged by the coach with Saddle River and then the accepted quote should be

forwarded to the Business Office so a Purchase Order can be created.

The mode of transportation for team travel shall be:

Bus if the official travel party is more than 10 or travel is more than 100 miles

one way.

Travel by vans should only be used if travel is less than 100 miles one way.

Permission should be obtained from overseeing administration for any travel

above these parameters.

Personal Vehicles: The use of personal cars for team transportation is not permitted.

Meals

Catered meals should be processed on a university travel card or through a Purchase

Order when possible. This includes Chartwells and any outside caterer that is used.

Meal Money advances should be requested by a Coach on a Advance/Reconciliation

form. All meal money advances need to be reconciled within 14 days of the end of the

period for which the advance was requested. A new advance will not be authorized until

any prior advance is reconciled. Reconciliation should include dates and signatures of

team members receiving meal money allowances or detailed receipts if group meals are

purchased.

Recess Meal Allowance

Student-athletes, and student managers who are required to remain on campus during

times when the University Dining Halls are not available will be eligible to receive a

minimum meal allowance of $20 per day or meal equivalency. This includes, but is not

limited to, pre-season practices as allowed under NCAA guidelines, holiday periods as

defined by the official University calendar, and post-season practices in preparation for

post-season competition. Names of the students, signatures and applicable dollar amounts

must be included on the Team Meal Allowance Form and submitted by the appropriate

coach on an Advance/Reconciliation Form Request. Team meals are also permitted

provided established reimbursement protocol is followed and the cost of these meals does

not exceed the sum of the per diem amounts.

Departure times listed below identify the per diem qualifications with respect to departure

and return times.

Depart prior to 6:30 am - Claim full day allotment

Depart after 6:30 am but prior to 12pm - Claim only lunch and dinner

Depart after 12pm but prior to 6pm – Claim only dinner


Depart after 6pm – No meal per diems allowed.

Return prior to 6:30 am – No meal per diems allowed

Return after 6:30 am but prior to 12pm - Claim breakfast only

Return after 12pm but prior to 6pm - Claim breakfast and lunch

Return after 6 pm - Claim full day allotment

Recruiting:

Travel for Recruits:

University travel card should be used to book all flights and hotels when applicable.

Meals for recruits should be handled through a purchase order for group recruit visits and

vouchers for recruits. Meals purchased for individual recruits will be reimbursed through

the university’s approved reconciliation/reimbursement process with appropriate detailed

receipts.

Travel for Coaches:

When recruiting, all travel arrangements including airfare and hotel, should be made by

the coach using a university travel card. Any purchases made by a coach using a personal

credit card will be reimbursed through the university’s approved

reconciliation/reimbursement process with appropriate detailed receipts.

Personal cars may be used for recruiting or public relations and mileage may be

submitted through the university’s approved reconciliation/reimbursement process with

appropriate detailed receipts.

NOTE: Per Diem is not allowed for individual local (recruiting) travel. You must save

these receipts to verify a meal was taken while on official business. Reimbursement for

alcoholic beverages is not permitted.

Other Travel:

This includes conferences, seminars, professional development, etc. All travel

arrangements should be made by the individual travelling using a university travel card

when applicable. This includes registration and membership fees, airfare, rental car,

hotel, meals, etc.

Expenses should be submitted for reimbursement with all applicable receipts within 14

days of completion of travel.

Itemized and zero balance meal receipts are required whenever possible.

If the meal receipt does not have the name and/or address of the restaurant pre-printed on

it, this information must be typed or legibly written onto the receipt in order to submit it

for reimbursement. The practice of filling out your own receipts is unacceptable.


Reimbursement

All reimbursements will be submitted through the university approved

reconciliation/reimbursement process.

4.4 Procurement

All supplies must be ordered through the Business Coordinator by providing a vendor

quote.

Purchasing Equipment

All equipment purchases are to be handled through the equipment room. The procedure

will ensure proper tracking of funds and a more efficient payment schedule. The Budget

Coordinator has the only authorization to expend funds from these object codes and have

items shipped unless prior arrangements have been made through the equipment room.

Pace University purchasing policies do not allow for personal purchases. Employees

cannot purchase goods or services for their own use under the name of the University, nor

can they use the tax-exempt status of the University. To do so is a direct violation of

Federal laws, New York State laws, and University policy.

4.5 Tickets

Football

A gate list for Pace Football games will be distributed to all football student-athletes and

coaching staff through Teamworks on the Monday preceding that week’s home contest.

Per NCAA regulations all team members are allotted four (4) tickets for each home

athletic contest. The gate list will be due at 5pm on the Thursday prior to the home

contest to allow the compliance and external operations offices to review and prepare the

ticket operations.

Basketball

A gate list for both the men’s and women’s team will be prepared prior to each game to

review and prepare the ticket operations prior to each game. Per NCAA regulations all

team members are allotted four (4) tickets for each home athletic contest.

Tickets for Recruits

All unofficial visits should be submitted to compliance prior to the visit. Any coach who

is planning on giving recruits tickets on either unofficial or official visits must alert the

compliance office. On the official visit form there is a section that must be filled out for

tickets, meals, etc. Tickets will not be given to any prospect without approval and will be

turned away at the ticket gate.


Unofficial Recruit Visit Ticket Policy

Per NCAA bylaw 13.7.2.1: During an unofficial visit, the institution may not pay any

expenses or provide any entertainment except a maximum of five complimentary

admissions to a campus athletics event in which the institutions intercollegiate team

practices or competes. Such complimentary passes are for the exclusive use of the

prospective student-athlete and those persons accompanying the prospective student-

athlete on the visit and must be issued on an individual game basis. Providing seating

during the conduct of the event (including intermission) for the prospective student-

athlete or those persons accompanying the prospective student-athlete in the facilities

press box, special seating box (es) or bench area is specifically prohibited.

13.7.2.1.4 Reserving Game Tickets: An institution may not reserve tickets (in addition to

the permissible complimentary admissions) to be purchased by a prospective student-

athlete (or individuals accompanying the prospective student-athlete on an unofficial

visit. Tickets may be purchased only in the same manner as any other member of the

general public.

Official Visit Ticket Policy

Per NCAA bylaw 13.6.6.2 Complimentary Admissions. During an official visit, a

maximum of five complimentary admissions to a campus athletics event in which the

institutions intercollegiate team practices or competes. Such complimentary passes are

for the exclusive use of the prospective student-athlete and those persons accompanying

the prospective student-athlete on the visit and must be issued on an individual game

basis. Providing seating during the conduct of the event (including intermission) for the

prospective student-athlete or those persons accompanying the prospective student-

athlete in the facilities press box, special seating box(es) or bench area is specifically

prohibited.

13.6.6.2.3 Purchase of Game Tickets in Same Locale. An institution may reserve

tickets, only for the use of immediate family members accompanying a prospective

student –athlete during an official visit and for seat locations adjacent to the

complimentary seats being provided to the prospective student-athlete. These tickets must

be purchased at face value.

Coaches must submit a complimentary ticket request form through Teamworks prior to

the home contest in order for prospective student-athletes to receive complimentary

admission.


PERSONNEL

5.1 The people of Pace are the institution’s most valuable resource. The University is

committed to being a leading comprehensive institution in the greater New York area.

Commitments to ongoing improvement and to the fostering of an environment of trust

and respect will enable the University to be a viable, versatile institution in the 21

century.

There are many qualities and competencies that identify the Pace employee. Each

employee must demonstrate these attributes. Each employee is required:

• To work to further the University’s mission and Strategic Plan.

• To be well-informed and educated in performing their jobs.

• To promote an inclusive environment that is accepting and respectful of all people

regardless of their sex, gender or gender identity; race; color; national origin;

religion; creed; age; disability; citizenship; marital or domestic partnership status;

sexual orientation; genetic predisposition or carrier status; military or veteran status;

status as a victim of domestic violence, sex offenses or stalking; or any other

characteristic protected by law federal, state or local law, rule or regulation.

• To provide accurate, thorough, and professional work consistent with University

and department expectations and goals.

• To assume responsibility for their actions and decisions.

• To be present and punctual for their job and to meet required deadlines.

• To maintain a high standard of business and personal ethics, including discretion

and confidentiality.

• To understand his or her role in determining the needs of the workplace.

• To be student-centered.

• To be a team player.

• To communicate accurately, clearly, and positively, both verbally and in writing.

• To listen attentively and respond responsibly.

• To demonstrate trust and respect for all people and ideas.

• To pursue opportunities for personal growth and development.

• To be informed and understand University and department policies and procedures.


• To continuously strive for excellence.

• To serve as an ambassador and steward of the University.

The Business Coordinator is the active liaison for all Human Resource issues within the Athletic

Department. Please Visit https://www.pace.edu/human-resources for further information.


https://www.pace.edu/human-resources

COMPLIANCE

6.1 NCAA Eligibility Center

A requirement for all incoming freshman who wish to participate in intercollegiate

athletics.

What is the NCAA Eligibility Center?

The NCAA Eligibility Center is an independent organization that reviews the academic

records and amateurism background of all prospective collegiate student-athletes to

determine if they meet NCAA minimum academic and amateurism standards. The NCAA

establishes a minimum academic standard only for athletics eligibility. It is not a guide to

qualifications for college admissions and it has no relation to your acceptance to a

university.

How to register

1. Registration done at: www.eligibilitycenter.org

2. Complete the STUDENT RELEASE online.

3. Pay the required fee associated with registration.

4. Contact your HIGH SCHOOL GUIDANCE COUNSELOR to communicate your

NCAA Clearinghouse needs:

Three pieces of required information

Complete transcripts from grade 9-12 (if you have attended multiple high schools,

transcripts from ALL high schools attended are required).

OFFICIAL ACT or SAT test scores (must be sent directly from the testing

agency)

Proof of graduation (final high school transcript)

Registration with the NCAA Eligibility Center is a REQUIREMENT of all incoming

freshmen at any NCAA institution. Registration and certification must be completed prior

to any varsity competition.

6.2 NCAA Amateurism Certification

A requirement for any individual enrolling at a division I or II institution for the first time

on or after August 1, 2007.

What is Amateurism Certification?

The Amateurism certification process is to determine whether a prospective student-

athlete has maintained amateur athletic status prior to participating in NCAA Division I

or II athletics. The NCAA is certifying amateurism status for all qualifying institutions

for consistency purposes to maintain competitive equity.

How to register

1. Go online to www.eligiblitycenter.org


2. Select NCAA College Bound Student-Athlete

3. Click on New Account (Upper Right Hand Corner)

4. Complete the student release form online and include credit or debit card information to

pay the fee.

5. Complete the amateurism questionnaire.

6. FINAL CERTIFICATION will be issued after you request a final certification:

6.3 Requirements for Athlete Eligibility

Coaches are the last line of defense in making sure that only those students who have

been certified to practice and compete are participating. It the head coach’s responsibility

to make sure returning student-athletes are eligible. If you are not sure if a student has

been cleared, please contact the Assistant Athletic Director for Compliance Office to find

out. If there is ever any question as to a student-athlete’s eligibility, coaches should not

allow them to practice, play or travel. In addition, prospective student-athletes with one

year of eligibility remaining who have graduated from another four-year institution, will

not be permitted to participate unless they have been admitted to a graduate program.

Please be sure to follow the policies and procedures in place to verify eligibility so as not

to jeopardize the institution, the program and the student-athlete.

Listed below are the basic criteria that all previously enrolled students need to meet in

order to be eligible.

What a student needs to be eligible to practice:

Completed health questionnaire (pending review)

Completed physical (pending review)

Completed Sickle Cell Solubility Test/Waiver

Completed insurance form

Full-time enrollment as a matriculated student

Registered with the NCAA Eligibility Center (all freshman and transfers from JC,

CC, Division III, NAIA institutions)

Meet all NCAA, NE-10 and Pace University academic requirements

All NCAA, Pace University forms filled out properly

TRANSFER students must have copies of all transcripts in to Compliance office

Sports Information paperwork completed

NOTE: If an incoming freshman student-athlete has not been certified (academic and

amateurism) by the NCAA Eligibility Center prior to the start of practice, the student-

athlete has a 45-day certification period. During this period, the student-athlete is eligible

for PRACTICE only – no competition. Once the 45-day temporary certification period

expires, if the incoming freshman has not been certified by the Eligibility Center as either

a qualifier or partial qualifier, they are no longer eligible for practice or financial aid.

What a student needs to be eligible to compete:

Completed health questionnaire (pending review)

Completed physical (pending review)

Completed Sickle Cell Solubility Test/Waiver


Completed insurance form

Full-time enrollment as a matriculated student

Academic and/or amateurism certification from the NCAA Eligibility Center (all

freshman and transfers from JC, CC, Division III, NAIA institutions)

Meet all NCAA, NE-10 and Pace University academic requirements

All NCAA, Pace University forms filled out properly

Transfer students must have copies of all transcripts in to Compliance office

Sports Information paperwork completed

declared major for juniors and seniors

Must show up on official squad list

6.4 Academic requirements for returning student-athletes

For continuing student-athletes, eligibility for competition shall be based on the following

requirements:

Satisfactory completion of nine-semester or eight-quarter hours of academic

credit the preceding regular academic term in which the student-athlete has been

enrolled full time at any collegiate institution;

To be eligible to represent an institution in intercollegiate athletics competition, a

student-athlete must earn 24-semester or 36-quarter hours of academic credit

during any year in which the student-athlete is enrolled full-time in at least one

academic term. A student-athlete may satisfy this requirement based on the

student-athlete earning:

a.) 24-semester hours since the beginning of the previous fall term;

b.) 24-semester hours since the beginning of the certifying institution’s

preceding regular two semesters; or

c.) 48-semester hours during the first two years of collegiate enrollment

(first four semesters following initial full-time enrollment).

For mid-year enrollees and mid-year transfers, the annual credit requirement will

be prorated to 12-semester hours per term of actual attendance;

Student-athletes must declare a major at the start of their fifth (5th) full-time

semester;

Student-athletes must be considered in good academic standing and maintain a

minimum 2.0 GPA; and

Student-athletes must be registered full-time (at least 12 credits for undergraduate

students and 9 credits for graduate students).

Student-athletes who are ineligible for any reason may not travel with the team or receive

travel related expenses. This includes freshmen who are certified as partial qualifiers or

non-qualifiers.


Travel-related expenses are only approved for those student-athletes who are eligible to

compete and will represent the institution.

Partial qualifiers and non-qualifiers are not eligible for team travel as team managers.

6.5 Student-Athlete Certification Process

It is the responsibility of the Assistant Athletics Director for Compliance to meet with

each team at the beginning of each academic year, prior to the team beginning its playing

and practice season, to provide the student-athletes with a review of NCAA rules and to

sign required NCAA, Pace University, and Northeast 10 Conference compliance forms.

A team roster is created from a list provided by each head coach in May/June of each

academic year. The Assistant Athletics Director for Compliance evaluates each student-

athlete’s continuing eligibility and each prospect’s NCAA Eligibility Center status.

Coaches are given information regarding the continuing eligibility of returning student-

athletes by the end of May and again at the end of August (or prior to pre-season practice

for fall sports), along with the status of incoming players.

The Assistant Athletics Director for Compliance will notify the equipment room

manager, Assistant Athletics Director for Athletic Communications, and the respective

head coach of any ineligible student-athletes to prevent ineligible student-athletes from

participating in intercollegiate competition.

Once the eligibility determinations have been finalized and a student-athlete is deemed to

not be eligible for competition, a coach does not have the authority to permit this student-

athlete to participate. Even if the coach is convinced beyond a reasonable doubt that the

student-athlete is eligible, coaches do not, under any circumstance, have the authority to

make eligibility determinations. This concept is at the heart of institutional control. As a

result, for any coach who uses his/her own judgment regarding the eligibility of a

student-athlete on his/her team, it is likely that significant disciplinary actions (forfeiture

of the contest, written reprimand, etc.) will be imposed.

Initial-Eligibility Certification

The Assistant Athletics Director for Compliance is responsible for monitoring the status

of all incoming student-athletes through the NCAA Eligibility Center. The Assistant

Athletics Director for Compliance provides updates to each head coach on the status of

their respective incoming student-athletes’ certification progress and any outstanding

items that the incoming student-athlete needs to submit to the NCAA Eligibility Center.

In addition, the Assistant Athletics Director serves as a liaison for the coaching staff to

the Eligibility Center and will work directly with the NCAA Eligibility Center, incoming

student-athlete, and the coaching staff on any initial-eligibility waivers that need to be

submitted.


Continuing Student-Athlete Eligibility Certification

The Assistant Athletics Director for Compliance and Faculty Athletics Representative

(FAR) are responsible for certifying the eligibility of continuing student-athletes. The

Assistant Athletics Director for Compliance performs a progress towards degree

evaluation at the end of May for all returning student-athletes to determine whether or not

any student-athletes will need to take summer courses in order to be eligible for the

following fall term. Each head coach is notified of any eligibility issues for the following

fall term after this evaluation.

Prior to each team’s first contest against outside competition in the fall, the Assistant

Athletics Director for Compliance performs an initial evaluation and certification for

continuing student-athletes with the assistance of an automated report from the Office of

Student Assistance (OSA). The initial evaluation and certification is reviewed by the

FAR who then either approves or discusses any discrepancies with the Assistant Athletics

Director for Compliance. Once these discrepancies are discussed and resolved, the FAR

will give final approval for certification.

Transfer Student-Athlete Certification

The Office of Admissions and Assistant Athletics Director for Compliance are

responsible for the certification of transfer student-athletes. The Office of Admissions

reviews transcripts of transfer student-athletes for admission and transfer credit

evaluation purposes. The Assistant Athletics Director for Compliance then reviews the

evaluated transcript, in combination with the information obtained from the transfer

release form, for eligibility certification (whether or not the student meets any of the

applicable transfer exceptions). Please note that all student-athletes official final

transcripts need to be on file with the Office of Admissions before a final certification

decision is made.

Full-Time Enrollment

The Office of Student Assistance (OSA) sends an automated report each morning

Monday through Friday during the academic year of any student-athlete who is below

full-time status to the Associate Athletics Director for Student Success and Services and

the Assistant Athletics Director for Compliance. The report is reviewed daily Monday

through Friday and head coaches are notified if any of their student-athletes drop below

full-time status.

In addition, the Assistant Athletics Director for Compliance runs a report prior to each

semester which lists all student-athletes and the number of credits they are enrolled for

the subsequent semester.


Eligibility Report

An eligibility report is created for each team prior to their first contest against outside

competition in the fall semester which lists all eligible and ineligible student-athletes. The

report is created by the Assistant Athletics Director for Compliance and then reviewed

and approved by the FAR, Director of Athletics, and the respective Head Coach. A copy

of the report with all of the required signatures is forwarded to the conference office.

6.6 Renewals and Non-Renewals for Returning Student-Athletes

Per NCAA Rules, all student-athletes who received athletic aid during the previous

academic year (fall and/or spring semester) and who have eligibility remaining must be

notified, in writing, by July 1 of renewal or non-renewal of athletics aid. Appendix L

contains the appeal process for a cancellation, reduction, or non-renewal of athletic aid.

Renewals, Reductions, Non-Renewals

The head coach is responsible for notifying the Director of Compliance of renewal,

reduction or non-renewal.

Renewals should be submitted via email or excel spreadsheet. Coaches should

submit a list of non-renewals at the same time.

Renewals/Increases - Renewal amounts should be the exact amount provided the

previous year. In the event that a scholarship amount is increased, written

justification for the increase should accompany the request. Once the period of

the award begins (preseason practice, first day of classes) the award may only be

increased if the respective sport supervisor and Assistant Athletics Director for

Compliance both approve the increase.

Reductions - Athletic grants-in-aid may not be reduced during the period of the

award on the basis of a student's athletics ability, performance or contribution to a

team's success, because of an injury, illness or physical or mental medical

condition, or for any other athletics reason.

In the event that a coach wishes to decrease the scholarship amount of a returning

student-athlete for the following academic year, written justification for the decrease

should accompany the request. All decreases must be approved by the Director of

Athletics before being forwarded for recommendation by the Office of Financial Aid. Do

not plan on using that money until an approval has been given that those funds will not be

renewed.

Renewals, increases, and/or reductions must be turned in to the Assistant Athletic

Director/ Compliance by June 1st of each academic year.

The Office of Financial Aid will NOT post the athletics grant-in-aid agreement amount

until the following information is filed by the student-athlete:

Free Application for Federal Student Aid (FAFSA)

Copies of parent’s and student’s Federal Income Tax Return for

that year (if selected for verification).


6.7 National Letter of Intent/Written Offer of Athletically Related Financial Aid

National Letter of Intent (NLI) or written offer of athletically related financial aid for

high school, college-preparatory school, two-year college, or four-year college

prospective student-athletes may not be offered until the prospective student-athlete has

done the following:

1. Register with the Eligibility Center.

2. Been placed on the institutional request list (IRL).

3. Present a current high school, college-preparatory, or college transcript (official

or unofficial).

The Assistant Athletics Director for Compliance will review the transcripts to determine

if there are any potential initial eligibility issues. Head Coach will then submit the athletic

scholarship request form through Teamworks for the amount that he/she is awarding the

prospective student-athlete.

National Letters of Intent can only be provided to two year college or high school

prospective student-athletes and must be accompanied by an offer of athletically related

financial aid for a period of one year with no conditions. The prospective student-athlete

and his/her parent/legal guardian (if prospective student-athlete is under 21) have 7 days

from the date of issuance to sign the NLI and accompanying offer of athletics aid

otherwise it will be invalid. The 7-day signing deadline does not apply if the NLI is

received on the last day of a signing period (e.g., August 1). In this case, the 7-day

signing deadline only applies if there are 7 days remaining for the signing period.

Additionally, the Assistant Athletics Director for Compliance must file the NLI with the

Northeast-10 Conference office within 14 days of the date of final signature; otherwise,

the NLI is invalid.

6.8 Student Athletes who quit/are dismissed/cut

When a student-athlete quits, dismissed, or cut from a team, the head coach must notify

the Compliance Coordinator by submitting a Team Roster Updates form. Coaches should

have an athlete who quits a team sign a Voluntary Quit Form.

See Appendix B for Voluntary Quit Form

6.9 Athletics Grant-In-Aid Agreements

General Policy

IT IS A REQUIREMENT for any student-athlete receiving any amount of athletically-

related financial aid to complete the Free Application for Federal Student Aid (FAFSA)

on a yearly basis. No award agreement will be posted unless the FAFSA has been fully

completed and accepted by Pace University.


It is the policy of the Pace University Department of Athletics to honor financial aid

commitment to each student-athlete in accordance with NCAA policy (Bylaw 15). The

Department of Athletics makes recommendations to the University’s Financial Aid

Office regarding the awarding of athletically-related financial aid. An athletics financial

aid award may be issued for a minimum of one semester and a maximum of one

academic year.

Terms and Conditions Regarding Athletic Grant-In-Aid

Athletically-related grants-in-aid are awarded pursuant to the rules of the NCAA, the Pace

University Office of Financial Aid, the NE-10 Conference and the Pace University

Department of Athletics.

Please refer to the Athletic-Related Grant-In-Aid Agreement form for further contract

stipulations.

The NCAA regulations governing athletic financial aid are defined in NCAA Bylaw,

Article 15.

To qualify for the offer of Athletically-Related Grant-in-Aid, the student-athlete

must be accepted by the Pace University Office of Admissions and meet the

NCAA guidelines for high school/junior college academic performance. The

student-athlete must also file a Free Application for Student Financial Aid

(FAFSA) form with the University Office of Financial Aid. New York State

residents must also fill an application for the TAP Program.

The Pace University Director of Financial Aid makes the offer of Athletically-

Related Grant-in-Aid in writing. The offer of Athletically-Related Grant-in-Aid

is valid for a period of fourteen days from the date of issue.

The offer of Athletically-Related Grant-in-Aid is accepted and posted to the

student-athlete’s account when the student-athlete and the parents or guardians of

the student-athlete sign and return the agreement. Where applicable, acceptance of

the agreement also assumes signing the National Letter of Intent.

Pursuant to NCAA Bylaw, Article 15, Athletically-Related Grant-in-Aid may

only be awarded for a minimum of one semester or a maximum of one academic

year.

Pursuant to NCAA Bylaw, Article 15, institutional financial aid based in any

degree on athletics ability may be reduced or canceled during the period of the

award if the recipient:

Renders him/herself ineligible for intercollegiate competition.

Fraudulently misrepresents any information on an application, letter of

intent or financial aid agreement.

Voluntarily withdraws from a sport at any time for personal reasons.

Fails to meet the academic requirements of the University.

Fails to meet the training or competition rules of the coach.


Engages in serious misconduct warranting substantial disciplinary penalty

or is found to have engaged in misconduct by the University’s regular

disciplinary authority, even if the loss-of-aid does not apply to the student

body in general.

The student-athlete participates or exhibits behavior deemed detrimental to

the team, the Athletic Department, or Pace University.

If a student-athlete’s aid is not renewed they must be notified that pursuant to NCAA

Bylaw 15.3.5.1.1 they are entitled to a hearing before a University Appeals Committee.

6.10 Summer 1/ Intersession Athletics Aid Policy

DO NOT MAKE PROMISES OF SUMMER SCHOOL WITHOUT APPROVAL FROM

THE DIRECTOR OF ATHLETICS. SUBMIT ALL REQUESTS TO COMPLIANCE

OFFICE FIRST.

Summer school requests will be awarded on an extremely competitive basis. Requests

for summer school grant-in-aid will not be approved for any failed courses. Requests

reviewed on a case-by-case basis.

BOOK SCHOLARSHIPS ARE NOT AVAILABLE DURING THE SUMMER

SESSION.

Requests will be reviewed for academic histories. Summer school will NOT be approved

for any student-athlete needing to make satisfactory progress or to reach good academic

standing – no approvals will be made to make up courses that were failed.

Requests for summer school will be made on a first-come-first serve basis pending

academic history reviews.

Head coaches who wish to provide athletic summer aid to student-athletes must

complete a Request for Summer Athletic Aid form.

Forms must be completed IN FULL and returned to the Compliance Director at

least two weeks prior to the start of the summer session. Requests should

realistically be made earlier since they will consider on a first-come-first serve

basis.

After completing the form, forward to the Compliance Director who will provide

a summer athletic award request memorandum to the Office of Financial Aid.

See Appendix A for Summer 1/ Intersession Athletic Aid Request Form

6.11 Missed class time

Per NCAA Bylaws

During the championship season, no class time shall be missed for practice activities

except when a team is traveling to an away-from-home contest and the practice is in

conjunction with the contest.


During the non-championship season, no class time may be missed for practice or

competition.

6.12 Sports Wagering

It is impermissible under NCAA rules and illegal for any student-athlete and athletics

staff members to be involved in any type of sport wagering activity that involves

intercollegiate or professional athletic events. Student-athletes and staff members of the

athletics department shall not knowingly:

Provide information to individuals involved in organized sport wagering activities

concerning intercollegiate athletics competition;

Solicit a bet on any intercollegiate team;

Accept a bet on any team representing the institution;

Solicit or accept a bet on any intercollegiate competition for any item (e.g., cash,

shirt, dinner) that has tangible value; or

Participate in any sport wagering activity that involves intercollegiate athletics or

professional athletics, through a bookmaker, a parlay card or any other method

employed by organized gambling.

Any type of sport wagering that involves intercollegiate athletics or professional events is

impermissible. This includes FANTASY LEAGUES.

In addition to awareness of the sport wagering and bribery threat to the integrity of

intercollegiate sports, student athletes and athletics staff members are responsible for the

following:

Reporting any offers of gifts, money, or favors received in exchange for supplying

team information or for attempting to alter the outcome of any contest.

Maintaining a clear understanding of what constitutes sport wagering and bribery

activities and reporting any suspected infractions.

Contacting the coach or other departmental personnel when questions concerning

appropriate release of team information arise.

Realizing that participation in these activities can result in disciplinary actions by

the University and the NCAA as well as local, state, and/or federal law

enforcement.

A student-athlete who engages in activities designed to influence the outcome of an

intercollegiate contest or in an effort to affect win-loss margins (i.e, “point shaving) or

who participates in any sports wagering activity involving the student-athlete’s institution

shall permanently lose all remaining regular-season and postseason eligibility in all

sports.


A student-athlete who participates in any sports wagering activity through the internet, a

bookmaker, or a parlay card shall be ineligible for all regular-season and postseason

competition for a minimum period of one year from the date of the institution’s

determination that a violation occurred and shall be charged with the loss of a minimum

of one season of eligibility. If the student-athlete is later determined to have been

involved in a violation of any portion of Bylaw 10.3 the student-athlete shall permanently

lose all remaining regular-season and postseason eligibility in all sports.

If you place a bet of any kind on any college or professional sport, or if you give

information to anyone who uses that information to make a bet, you risk being removed

from your team, expelled from college, humiliated in news stories, an embarrassment to

your family and team, banished from professional sports, a victim of bookies and

organized crime, ruined financially and even hurt physically, turned down for future jobs,

and sent to jail. In short, sports wagering can destroy your life. For this reason, college

athletic administrators, conference staff officials and college athletes may not gamble on

college or professional sporting events. The NCAA’s interpretation Committee clarified

the scope of the Gambling Bylaw to preclude a student-athlete from soliciting or

accepting a bet for a non-monetary material item (e.g., shirt, dinner) that has tangible

value.

The NCAA opposes all forms of legal and illegal sports wagering. Sport wagering has the

potential to undermine the integrity of sport contests and jeopardize the welfare of

student-athletes and the intercollegiate athletics community. Sports wagering demeans

the competition and competitors alike by a message that is contrary to the purposes and

meaning of “sport.” Sports competition should be appreciated for the inherent benefits

related to participation of student-athletes, coaches and institutions in fair contests, not

the amount of money wagered on the outcome of the competition.

6.13 Team Managers

The position of Athletic Team Manager is designed to assist the coach in organizational

matters, allowing the coach increased opportunities for interaction with team members

during games and/ or practices.

All Athletic Team Managers will be responsible for performing duties as requested by the

head coach of the respective team in which they are assigned.

In order for a student to be a team manager, the student must be enrolled full-time in a

course of studies at Pace University. The student must meet regular academic

requirements under NCAA regulations. Specifically, continuing students must have a

cumulative GPA of a 2.0 and must earn 24 credits per academic year. Further, all

managers must be making regular progress towards their degree. Any freshman who is

certified as a non-qualifier by the NCAA may not become a (team) manager for any

team. Partial qualifiers may act as team managers for teams other than their own.

Once a coach has selected the team manager, he/she must complete the team manager

request form (Appendix M) and submit it to the Assistant Athletics Director for


Compliance. The manager will receive aid of $500 per semester in which he or she serves

as the team manager. The student’s name will be forwarded to the Financial Aid Office

so that the manager will receive his/her scholarship.

6.14 Recruiting Basics

Recruiting Philosophy

All recruiting activities shall be conducted in accordance with NCAA, conference and

university regulations. Each staff member involved in the recruitment of prospective

student‑athletes shall possess a sound working knowledge of all applicable regulations. It

is the objective of the Pace University athletics recruiting process to introduce

prospective students to the educational, athletic, and cultural opportunities available at

Pace. The process will provide an avenue to determine if the student-athlete is able to

meet the academic standards of the university and to ensure that institutional staff and

student-athletes act with integrity during the recruiting process that represents the

university’s core values. Thus, athletic department staff members shall strive to provide

the prospective student-athlete with an accurate depiction of the university’s cultural,

educational, and athletic experiences.

Recruiting Funds

NCAA regulations require that all funds utilized in the recruitment of prospects be under

the supervision and oversight of the university and must be used in accordance with

university policy. No outside sources of funds may be used for recruiting activities.

Furthermore, all recruiting expenses should be purchased through a university credit card

wherever possible and then reconciled through the Chrome River system.

Permissible Recruiters

NCAA regulations require that all coaches who recruit off‑campus must be certified.

Certification is obtained by taking the NCAA Coaches Certification Examination and

passing with a score of 80% or better. The Faculty Athletic Representative coordinates

the exam on an annual basis. A passing test score expires July 31st each year. Coaching

staff members may not engage in off-campus recruiting activities unless they have been

notified by the compliance officer that they have been certified to do so. Representatives

of Athletics Interests (Boosters) are NOT permitted to make recruiting contact off-

campus with prospective student-athletes. Click here for the Pace Athletics Booster

Guide.

Documentation of Recruiting Activities

Due to NCAA regulations that specifically limit the following recruiting activities, Pace

encourages coaches to keep a written record in their offices for each prospective

student‑athlete who is being recruited by the university for:


http://paceuathletics.com/documents/2016/12/9/Booster_Guide2.pdf

Official visits

Unofficial visits

Complimentary admissions

Tryouts

The records shall be documented on the applicable forms and submitted through

Teamworks. These files will be reviewed by the compliance officer upon receipt.

Although recruiting activities may be conducted by more than one staff member within a

sport, the head coach is responsible for ensuring that the required recruiting activities are

accurately documented and are available for review. All recruiting records shall be kept

on file for a period of five years.

6.15 Recruiting Certification

Only authorized coaches who have been certified may contact or evaluate any prospect at

an off-campus site.

Annual certification is required of all coaches. Coaches who do not pass the test on the

initial try will be rescheduled to take the test after 14 days. Off-campus recruiting

(contacts and evaluations) is not permitted until the test has been successfully completed.

The certification process includes successfully completing the annual NCAA

Recruiting Certification Exam as a condition for being permitted to engage in off

campus recruiting. The certification exam is a standardized, national test

covering NCAA recruiting legislation – it is an open book examination (NCAA

rules manual only), consisting of 40 questions with an 80-minute time limit.

The exam is administered by the Faculty Athletics Representative, or a designee

of, on an annual basis. Coaches will be notified when the exam is to be

administered. Generally speaking, the initial testing date will be at some time

during summer. This time period is based on the most current year’s exam as

published by the NCAA. In the case that a coach is unable to make the regularly

scheduled exam time, a separate test date will be scheduled for them. However,

they will not be permitted to recruit off campus until the test has been successfully

completed.

Certification lasts for a one-year period (August 1- July 31), HOWEVER, prior to

the upcoming academic year, each head coach (or other recruiting coach) will be

expected to take the most current year’s test. All coaches are expected to take the

current year’s exam at the earliest possible time, regardless of the time remaining

on each individual’s one-year period.

If the test is taken mid-year, the coach is still expected to take the recruiting exam

when the cycle begins again.

If the exam is not completed successfully, the coach will wait a mandatory 14-day

period before they are eligible to re-take the exam.


6.16 Recruit Official Visit/ Unofficial Visit/ Student Host

Official Visits- High School Prospective Student-Athletes

An official (paid) visit may only be provided once for a prospective student-athlete. The

first opportunity to provide an expense paid visit to a prospective student-athlete is June

15th immediately preceding the prospective student-athlete’s junior year in high school.

Post High School Visits

The one visit limitation applies separately to the period in which the prospect student-

athlete is in high school and to the period beginning September 1 after the prospective

student-athlete’s completion of high school.

Transfer Students

If a student-athlete attending a four year institution and desires to transfer to Pace

University, the previous institution must provide permission to speak. It is permissible

once given permission, to provide the student-athlete with one official visit.

Requirements of an official visit:

1. Present an official or unofficial current high school transcript which includes

current classes in progress.

2. Present test scores from PSAT, SAT. PLAN, ACT, or information is on file at the

NCAA Eligibility Center. Test scores must be presented in writing through

testing –agency document or on a high school academic transcript.

3. Must be registered with NCAA Eligibility Center.

4. Is placed on the institutional request list (IRL) with the NCAA Eligibility Center.

5. Official Visit Form (Completed in Teamworks)

6. Overnight Guest Policy Form

7. Student Host Form

8. Prospect Declaration Form

9. Release Consent Waiver

See Appendix C for required overnight recruit and host forms

Length of Official Visit

All visits are only 48 hours in length. If an extenuating circumstance occurs beyond the

control of the prospective student-athlete and institution, a report must be submitted to

the compliance office.

All required documentation must be provided to the Assistant Athletic Director/

Compliance for approval 48 hours prior to the visit.

Unofficial Visit

Coaches must submit unofficial visit form through Teamworks two days prior to the visit.

Below are the requirements of the unofficial visit:


Prospective student-athletes are permitted to visit campus at their own expense an

unlimited number of times. A prospective student-athlete may make unofficial

visits before June 15 immediately preceding his or her junior year in high school.

Meals

One meal can be provided to prospective student-athletes and parents/ legal guardians on

or off-campus in the locale of Pace University.

Transportation

Coaches may only provide transportation to a prospective student-athlete to view practice

and competition sites in the prospective student-athlete’s sport, other institutional

facilities and to attend an institution’s home athletics contest (on or off campus). Coach

must accompany prospective student-athlete during such a trip. Payment of any other

transportation expenses is not permissible.

Student Host

The role of the student host is very important in the recruiting process for our

University’s athletics teams. Coaches have a responsibility to make sure the student-host

understand and abide by NCAA, NE-10, and University regulations. Please carefully

review the following rules:

1. Student host must be enrolled as a full-time degree-seeking student at Pace

University. If you are a freshman, you must have been a high school qualifier.

(NCAA Eligibility Center).

2. If entertainment will be provided, only you will be provided money with which to

entertain yourself, the prospect, the prospect’s parents/legal guardians or spouse.

Other students may assist you with hosting the prospect but must pay for their own

entertainment.

3. A maximum of $30 per day may be provided to cover all actual costs of entertaining

you, the prospect, the prospect’s parents/legal guardians or spouse, excluding the

costs of meals and admission to campus athletic events. You may also be provided an

additional $15 per day for each additional prospect entertained by you.

4. No cash may be given to the visiting prospect or anyone else.

5. Student host may not use entertainment funds to purchase, or otherwise provide the

prospect with souvenirs, shirts or other institutional mementos. In addition, the use

of any alcoholic beverages by you or the prospect during the official visit is

strictly prohibited.

6. Student host may not use vehicles provided or arranged for by any coach, institution

staff member or booster of the University. NEVER allow the recruit to use or drive

your car.


7. Student host may not transport the prospect or anyone accompanying the prospect

more than 30 miles from the campus.

8. Student host should not allow recruiting conversations to occur on or off campus

between the prospect and a booster of the athletics program. If an unplanned meeting

occurs, only an exchange of greetings is permissible.

9. Student host may receive an on-campus complimentary meal, provided you are

accompanying the prospect during the visit. You may also receive complimentary

admission to a campus athletics event, provided you are accompanying the prospect

to the event and the event occurs during the official visit.

10. If entertainment money is being provided, host are required to turn in any receipts

and entertainment funds to your coach as soon as the prospect leaves campus.

Coaches must submit all receipts to the compliance office.

6.17 On-Campus Tryouts

On-campus tryouts may be conducted for enrolled students, high school or preparatory

school prospective student-athlete, and two-year or four-year college prospective student-

athlete. Head Coach must submit all tryout paperwork on the Tryout Paperwork Form

through Teamworks prior to the tryout.

Requirements for high school or preparatory, two-year college, and four-year college

prospective student-athletes:

a) A prospective student-athlete cannot tryout until June 15 immediately preceding the

prospective student-athlete’s junior year in high school.

b) Not more than one tryout per prospective student-athlete is permitted. This limitation

applies separately to the period in which the prospective student-athlete is in high school

and to the period beginning September 1 after the prospective student-athlete’s

completion of high school.

c) The tryout may be conducted for a high school/preparatory school prospective student-

athlete outside his or her high school/preparatory school’s traditional season; for a two-

year college prospective student-athlete, after the conclusion of the sport season or

anytime, provided the student has exhausted his or her two-year eligibility in the sport;

and for four-year college prospective student-athletes, after the conclusion of the sport

season, provided written permission to contact the prospective student-athlete has been

granted.

d) Proof of physical within six months of tryout date (must clearly state that prospective

student-athlete is cleared for physical activities) and sickle cell solubility test, unless

there are documented results of a previous test or the prospective student-athlete declines

to take the test. A medical examination conducted within six months of the prospective

student-athlete’s participation in athletic activities at his or her high school, prep school,

or collegiate institution may be also be used.


e) In the sports of football, ice hockey, men’s lacrosse, and wrestling the tryout may not

include competition. Prospective student-athletes cannot wear helmets or pads during the

tryout.

f) Time of tryout should be no longer than two hours.

g) Equipment and clothing may be provided on an issuance and retrieval basis.

Requirements for enrolled students:

a) One tryout per academic year is permitted.

b) Proof of physical within six months of tryout date (must clearly state that prospective

student-athlete is cleared for physical activities) and sickle cell solubility test, unless

there are documented results of a previous test or the prospective student-athlete

declines to take the test.

c) The tryout may last up to 14 consecutive calendar days from the first date that the

student engages in countable athletically related activities.

d) Competition against the team is permitted.

e) Equipment and clothing may be provided on an issuance and retrieval basis.

See appendix D for the required tryout forms

6.18 Permission to Contact Release Policy

Per NCAA bylaw 13.1.1.2, any currently enrolled student-athlete or any incoming

student-athlete who has received athletically related financial aid for summer courses

and/or participated in countable athletically related activities, needs a permission to

contact letter from the Assistant Athletics Director for Compliance before other four-year

institutions may contact that student-athlete about a possible transfer. Ultimately,

permission to contact letters are granted or denied at the discretion of the Pace University

Athletics staff; however, Pace University Athletics will follow these general guiding

principles:

If a student-athlete is dismissed from his or her respective team at his or her head coach’s

discretion, a permission to contact letter should be granted with no restrictions. The

student-athlete will be free to seek a transfer to any institution in which he or she is

looking to transfer.

If a student-athlete voluntarily quits his or her respective team and has not/will not

receive athletically related financial aid, then the student-athlete should be granted

permission to contact any institution that is not a current member of the Northeast-10

Conference.

If a student-athlete voluntarily quits his or her respective team and has/will receive

athletically related financial aid, then any permission to contact letters will or will not be

granted at the discretion of the Director of Athletics, Assistant Athletics Director for

Compliance, and the Head Coach.

If a student-athlete is dismissed from his or her respective team due to a violation of the

university’s code of conduct and/or the student-athlete code of ethics, then any


permission to contact letters will be granted or denied at the discretion of the Director of

Athletics, Assistant Athletics Director for Compliance, and the Head Coach.

A student-athlete must request permission to contact another institution for the purpose of

transferring in writing to the Director or Athletics or his/her designee and Pace University

Athletics shall grant or deny the request within 14 consecutive calendar days of receipt of

the request. If Pace University Athletics fails to respond to the student-athlete’s written

request within 14 consecutive calendar days, permission shall be granted by default and

the institution shall provide written permission to the student-athlete.

If permission to contact is not granted, the Director of Athletics (or his or her designee)

shall inform the student-athlete in writing, within 14 consecutive calendar days from

receipt of a student-athlete’s written request, that he or she, on request, shall be provided

a hearing conducted by an institutional entity or committee outside of the athletics

department (e.g., the office of student affairs; office of the dean of students; or a

committee composed of the faculty athletics representative, student-athletes and non-

athletics faculty/staff members). The notification of the hearing opportunity shall include

a copy of the Pace University’s policies and procedures for conducting the required

hearing, including the deadline by which a student-athlete must request such a hearing.

Pace University shall conduct the hearing and provide written results of the hearing to the

student-athlete within 30 consecutive calendar days of receiving a student-athlete’s

written request for the hearing. The student-athlete shall be provided the opportunity to

actively participate (e.g., in person, via telephone) in the hearing. If Pace University fails

to conduct the hearing or provide the written results to the student-athlete within 30

consecutive calendar days, permission to contact the student-athlete shall be granted by

default and Pace University Athletics shall provide written permission to the student-

athlete.

6.19 Awards

Senior Picture Policy:

Four-year athlete receives Pace Athletics Plaque

Anything less than four years receives large single photo poster

Senior Watch Policy:

Fossil watches are provided to senior student-athletes who have either exhausted

eligibility or are graduating with their bachelor’s degree.


ACADEMIC SERVICES

7.1 Student-Athlete Academic Services

Pace University values academic excellence as well as athletic achievements and insists

that individuals are students first and athletes second. Academic Services for Student

Athletes helps students prioritize academics by providing this comprehensive support

system throughout the student athlete's college career. These services, offered to all our

intercollegiate student athletes include:

Study Hall

Coaches are required to have mandatory study hall for their sport. All incoming

freshmen and transfer student-athletes should participate in study hall for the first

semester. Returning student-athletes with a cumulative GPA below 2.7 must participate

in study hall as well.

Tutoring Center

Academic coaching is a program offered by the Tutoring Center for student-athletes to

receive support (group and individual tutoring) in a specific subject. Any student athlete

who has a cumulative GPA below a 2.3 should attend academic coaching. Please contact

the Associate Athletic Director for Student Success and Services and the Director of the

Tutoring Center for placement and scheduling of a student-athlete with an academic

coach. Student-athlete attendance in the Tutor Center will be monitored and a weekly

report will be sent to the Head Coach and the Associate Athletic Director for Student

Success and Services.

Academic Progress Reports

Academic Progress Reports is a system which professors are able to alert the Associate

Athletic Director for Student Success and Services on the status of the academic

performance of all student-athletes. Progress reports are reviewed by the Associate

Athletic Director for Student Success and Services as they are received and forwarded to

the appropriate Head Coach. Recommendations will be given to the Head Coach by the

Associate Athletic Director for Student Success and Services and/ or a Tutor Center staff

member as to how to best help the student-athlete achieve academic success.


OPERATIONS

8.1 Game Contracts and Scheduling out of Conference Contests- Routing Form

Head coaches are responsible for scheduling all out of conference games. Out of

conference games may be scheduled depending on the team budget.

Teams participating in the NE-10 Athletics Conference will receive a pre-determined

schedule from the Athletic Director or Associate Athletic Director for the upcoming

season. Coaches not participating in the NE-10 Athletics Conference are responsible for

creating a competition schedule according to all applicable NCAA requirements

(minimum contests, minimum participants, etc.).

Teams who wish to travel outside of the region for out of conference games may be

required to fund raise. Annually, each coach will receive the requisite number of games

to be played for their sport from the Assistant Director of Athletics for Compliance.

Head coach will bring competition schedule and routing form to the compliance

office.

The compliance office will review both forms and seek input from the Academic

Center.

The compliance office will then forward the competition schedule and routing

form to the Associate Athletic Director to ensure no scheduling conflicts exist. If

scheduling conflict exists, the competition schedule is given back to the head

coach to discuss alternatives with Athletic Director or overseeing A.D.

Once the competition schedule is reviewed for any scheduling conflicts, the

compliance office will give the competition schedule and routing form to the

Athletic Director or sport’s overseeing A.D. to review and sign. The signed copy

will be forwarded to the Associate Athletic Director.

The Associate Athletic Director will forward a copy of the competition schedule

to the Sports Information Office.

The compliance office will e-mail the coaching staff informing them that their

competition schedule has been approved.

See Appendix E for Schedule Routing Form

8.2 Officials

Coaches are responsible for submitting contest schedules to the respective officiating

bureau or assignor. Sports which do not use an officiating payment service must submit

an “Officials Payment Form” to the Administrative Assistant within three (3) days

following the competition. Supporting documentation of fees must accompany this form.

In the event of a game cancellation or a game change (date, time, location, etc.), it is the

responsibility of the head coach to contract the officials and advise them of the situation.


8.3 Contest Changes or Cancellations

Any changes or cancellations on a team’s schedule MUST BE reported to the following

immediately:

Director of Athletics or Overseeing AD

Associate Athletic Director for Facilities/Operations

Equipment Manager

Sports Information Director

Sports Medicine Office

Department Administrative Assistance

**This is important in regards to game-day operations for all sports- an email or voice

mail or teamworks communication to all parties listed is imperative.

8.4 Priority Scheduling of Facilities

Goldstein Fitness Center Priority Scheduling

Basketball, Football and Volleyball (in season)

Other varsity sports (in season)

Intramurals

Varsity sports (Out of season)

Student activities

Free recreation/ outside rental

Outdoor Facilities Priority Scheduling

Varsity sports (in season)

Intramurals (if applicable)

Varsity sports (out of season)

Student Activities

8.5 Practice Scheduling

During the championship season, NO CLASS TIME SHALL BE MISSED FOR

PRACTICE ACTIVITIES except when a team is traveling to an away-from-home contest

and the practice is in conjunction with the contest. During the non-championship season,

NO CLASS TIME MAY BE MISSED FOR PRACTICE OR COMPETITION.

In order to maximize facility usage based on seasonal priorities, priority scheduling for

practice is given to teams currently in-season and other practice site options. Please note

there will be several University run events that take precedence over all athletic events.

Practice scheduling will be done through the Associate Athletic Director for

Facilities/Operations. Coaches may not switch their practice times without first getting

approval from Facilities/Operations staff


Teams should not enter the gym until their designated practice time. In addition, teams

should vacate the gym when their scheduled time is over. Coaches should allow time to

make sure all equipment is taken down and put away.

Because the Goldstein Fitness Center is used by many constituents, it is imperative that

teams intending to use the facility confer with the Associate Athletic Director for

Facilities/Operations well in advance to schedule time and floor space.

Submit complete practice and games schedules to the Associate Director of Athletics for

Facilities/Operations two to four weeks prior to the beginning of pre-season practice.

If your team does not practice on-campus, a practice schedule must be submitted to the

Assistant Director of Athletics for Compliance.

8.6 Special Events Scheduling

ALL non-varsity or intramural events held in Pace University Athletic facilities are to be

scheduled by the Associate Director of Athletics for Facilities/Operations. This includes,

but is not limited to:

Camps

Promotions

Showcases

Summer Leagues

Clinics

Tournaments

No rental agreements are to be negotiated or signed by any coach or individual for any

field or facility operated by the Pace University Department of Athletics. These

agreements are to be processed by the Associate Director of Athletics for Facilities and

Operation or the Director of Athletics. The Assistant Athletic Director for Facilities will

conduct a benchmark for athletic facility rentals every three years to five years. Upon

completion the athletic director will approve rental rates. Annual rental rate increases

will be coordinated and follow the parameters set by the University Special Events

Office.

8.7 Camps and Clinics

Coaches who want to run a camp or clinic must first get approval from the Assistant

Athletics Director for Compliance. All camps or clinics must comply with all NCAA

rules and regulations. Please refer to bylaw 13.12 for more information. Upon approval

space should be reserved with the Associate Athletic Director for Facilities/Operations. If

it is a privately owned camp/clinic a facility use agreement along with proper insurance

requirements must be in place prior to the camp/clinic being advertised.

Once the camp or clinic has been approved, all advertising material must be approved

through the Assistant Athletics Director for Compliance.


All checks for fund raising camps and clinics must be made out to Pace University. All

cash and checks will be deposited into the individual team’s fund (account). Once funds

are secure, requests to utilize these revenues will be made through the Business Manager.

8.8 Equipment Room

The Equipment Manager is responsible for ordering, purchasing, inventory, distribution

and maintenance of Pace University Athletics equipment. Head Coaches should supply

necessary information in a timely manner to ensure appropriate equipment is ordered and

distributed.

At the start of each season, the equipment staff will meet with each head coach to

complete the annual equipment needs form to the upcoming academic year. This form

will be reviewed at the end of the competition season and prior to the start of the non-

championship segment.

8.9 Equipment Problems

Any athletic equipment problems are to be reported to the Equipment Manager

immediately following the practice or game/events in which the problem occurred.

Head Coach is ultimately responsible for reporting all equipment problems

If directed by Head Coach, student-athlete is to leave a message on the Equipment

Manager’s voice mail (914-773-3283/914-923-2905) that includes the following

information:

Player’s name

Player’s sport

Player’s game uniform number

Specific problem

Player’s phone number

8.10 Inventory and Distribution

The Equipment Room Staff is responsible for the inventory and distribution of athletics

equipment. At the beginning and conclusion of each playing season, the Equipment

Manager will provide the Head Coach with a list of all relevant information.

Review Equipment Forms:

Supply Equipment Manager with a list of required items for the upcoming season

and roster estimation two months prior to the first practice.

Include a complete list of participating players for the upcoming season

containing University #, student-athlete contact information (dorm and home

telephone numbers) within 30 days of your first practice.

In order to receive equipment, the Compliance Office and Head Trainer must

confirm the student-athlete’s eligibility.


A completed equipment form for each participating player is to be submitted three

weeks prior to the first practice. This form can be found on the Pace Athletics

website.

Supply Equipment Manager with a schedule of competitions/events two weeks

prior to the first competition to ensure proper/timely distribution of uniforms and

equipment.

Please inform the Equipment Manager of changes in your schedule of events

within 24 hours so that necessary arrangements may be made for

distribution/collection of items.

At the conclusion of each sports Championship and Non-Championship segments,

the equipment manager will provide each coach with a complete inventory of

equipment, along with a suggested equipment purchase list.

8.11 Student-Athlete Responsibilities

The student-athlete is responsible for all issued equipment.

It is the responsibility of the student-athlete to return all equipment (regardless of

condition) to the equipment room by a date pre-established by the Head Coach

and Equipment Manager.

All competitive equipment must be returned; the equipment room will place a

hold on his/her records and notify the head coach. The student-athlete will

reimburse the Department for any missing equipment as at a cost that will replace

the equipment.

Only laundry associated with the competition uniform will be laundered on a

regular basis.

Teams in their non-championship segment MUST confer with the Equipment

Manager to establish a laundry schedule.

8.12 Laundry Guidelines

The laundry rooms are specifically for the use of the Pace University Equipment Room.

The Equipment Room staff is responsible for daily practice and game day laundry unless

other agreeable arrangements are made between the Equipment Manager and the Head

Coach.

8.13 Practice Gear

After use, all practice gear is to be placed on a laundry loop for cleaning. Only items

associated with the practice uniform will be washed – other personal items of clothing

will not be laundered.

Once on the loop, laundry is to be placed in the provided laundry bin for washing.

After washing, practice uniforms will be returned to player’s locker.

Laundry that is not placed on a laundry loop will not be washed.

Teams in non-championship season must schedule with the Equipment Manager

to establish laundry schedules.


8.14 Game Uniforms

Home Games: After use, game uniforms are to be placed in the provided laundry

bin IMMEDIATELY following the game/event. Only items associated with the

game uniform will be washed – other personal items of clothing will not be

laundered.

Away Games: Away uniforms will be collected an hour before the next scheduled

practice unless scheduled at a different time by the Head Coach and the

Equipment Manager. (Please remember that uniforms left unwashed will age

quicker and need to be replaced sooner, timely collection is important for the

condition of the uniforms)

After use, all practice gear is to be placed on a laundry loop for cleaning. Only

items associated with the practice uniform will be washed – other personal items

of clothing will not be laundered.

Once on the loop, laundry is to be placed in the provided laundry bin for washing.

After washing, practice informs will be returned to player’s locker.

Laundry that is not placed on a laundry loop will not be washed.

Out-of-season teams must confer with the Equipment Manager to establish

laundry schedules.

Any needed repairs on uniforms must be reported prior to laundry services so that

appropriate repairs may be made before the next competition.

STUDENT-ATHLETES MUST RETURN THEIR UNIFORMS AFTER EACH

COMPETITION FOR LAUNDRY SERVICE. TEAMS MAY NOT DO THEIR

OWN LAUNDRY.

See Appendix F for Equipment Needs Form

8.15 Inclement Practice Weather Procedures

All countable athletic participation will be cancelled when the University closes for a

weather event or emergency. Teams that are in their championship season may receive

permission from the Associate Athletics Director for Facilities/Operations or the Director

of Athletics to conduct activities under the following conditions:

1. The weather event or emergency has ended and the roads are safe for travel.

2. All student-athletes participating in the activity must live on the Pleasantville campus

or housing accommodations on the Pleasantville campus have been approved by the

Office of Residential Life and Housing.

3. Coach administrating the practice has a valid CPR/AED certification on file.

Permission will be provided in writing along with any special instructions to the

requesting coach.

Countable athletically related activities are not permitted between the hours of 12am-

5:30am each day unless approved by the Director of Athletics. These requests will only

be approved under special circumstances and documented with the Assistant Athletics

Director for Compliance.


MEDIA RELATIONS

9.1 Department Overview

The Athletic Media Relations Director supervises the Media Relations Department. The

Media Relations Department handles all media relations responsibilities for the

Department of Intercollegiate Athletics. The Department of Athletics depends upon the

Athletic Media Relations Office to be the primary media contact for the Department of

Athletics. The Athletic Media Relations Office is the liaison between the Department’s

varsity sports teams and the local, regional, and national media, while producing a steady

flow of updated information by creating a close relationship between coaches, student-

athletes, and administrators.

9.2 Athletic Media Relations Responsibilities

The Specific responsibilities of the Media Relations Office are as follows:

To write, edit, and publish event programs and annual sports brochures.

Post current team and individual statistics.

Update and maintain www.paceuathletics.com, the Athletic Departments website.

To direct media activities at athletic events, which includes:

Arranging for the installation of special media and telephone services, when

necessary

Serving as host to radio, television, newspaper and magazine media

representatives

Supervising required statisticians at home contests

Responding to requests for information from the opponent’s Sports Information

Office for both home and away games

Reporting to media on contest results

Issuing working press credentials for sideline and press box coverage

To perform additional duties, which include:

Maintaining current and historical files for all sports, including information on

teams, individual student-athletes and coaches

Arranging interviews for student-athletes, coaches and administrators with media

representatives

Coordinating photography sessions for each sports team and distributing

photographs as allowed by Pace University, the Northeast-10 Conference and the

NCAA

Helping student-athletes gain postseason academic and athletic honors

The following activities are all coordinated through the Athletic Media Relations

Office:

Press releases for all sports

Media guides are published annually for Football and Basketball

Maintenance of individual teams statistics

Photo files of past and present teams for all sports

Historical files consisting of event results, newspaper clippings, team records,

pictures and information’s pertaining to all Pace University Athletics.


http://www.paceuathletics.com/

Athletic department press releases

Supervise press conferences

The editorial content of each specific sport’s Web site is updated with

pertinent/appropriate information primarily through the Athletic Media Relations

Office at the earliest possible time to an event’s conclusion.

The Athletic Media Relations Office assists each program with recommendations

for student-athlete awards and honors and helps prepare statistical information

about noteworthy performances for Northeast-10 Conference, NCAA, ECAC or

other honors on behalf of student-athletes and coaches.

9.3 Press Releases

The Athletic Media Relations office works in conjunction with the Director of Athletics

and no information shall be given to the media without prior knowledge and consent of

the Media Relations Office. All department personnel are expected to comply with Pace

University, Northeast-10 Conference, and the NCAA rules and regulations, as well as

federal laws regarding the release of personal information about student-athletes and

prospective student-athletes. All information regarding a prospective student-athlete is

CONFIDENTIAL until as stated by the NCAA regulations, that prospective student-

athlete has signed a National Letter of Intent or accepted a written offer of financial aid.

The Athletic Media Relations office is responsible for composing, editing and releasing

all press releases pertaining to the intercollegiate athletics program at Pace University.

All releases are to be written in new style, providing appropriate statistical data, noted,

quotes and other facts concerning upcoming events. Any member of the Department

desiring to release an item to the public should notify the Athletic Media Relations Office

who may write the release for coaches, staff and administration.

Any press release, which may be of a sensitive nature, requires the prior approval of the

Director of Athletics as well as people involved in the release. It is the responsibility of

the Athletic Media Relations Office to maintain records and general information files for

each sport. At the end of the year all releases for the past year are to be moved to an

archive file. Members of the Department are encouraged to suggest topics to be used in

news releases and feature stories. Establishing and sustaining good public relations is

important in garnering public support for the intercollegiate athletics program.

New releases pertaining to administrative and coaching personnel are coordinated with

the Director of Athletics. This is the responsibility of the Athletic Media Relations Office

staff. Personnel actions are not to be released or discussed with the media without prior

approval from the Director of Athletics (or his/her designee) to assure that all University

guidelines have been followed, and that all necessary signatures have been received.

9.4 Interviews

All media interviews by student-athletes, coaches and staff should be arranged through,

or cleared through the Athletic Media Relations Office. All coaches and student-athletes

are encouraged to participate in interview sessions in order to generate positive publicity

and present the best possible image of Pace University. Any Athletics employee or


student-athlete who receives interview requests or is asked to comment about an event,

activity, or to provide public comment about matters of the department should notify the

Media Relations Office of such a request. The granting of an interview that may address a

controversial issue or matter under investigations is subject to the prior approval of the

Director of Athletics.

Generally, interviews with student-athletes are held early afternoon on weekdays after

class but before practice.

9.5 Publicity Material

Website

The Director of Athletics Media Relations serves as the “web manager” for the

Department of Intercollegiate Athletics. His/her primary responsibility in this role is to

provide for the publicity need of Pace University’s twenty (20) intercollegiate athletics

teams. The Athletic Media Relations Office is responsible for editorial updates on this

site for disseminating information about sports and Athletics Program.

Each support area within the Department has its own specific presence on the official

athletics website and will update their areas as needed.

Social Networking on the Internet

Student-athletes at Pace University must use common sense when using social media

accounts on the Internet. Students are advised to use caution when posting personal

information on the Internet, as sharing information with the public can have long term

and far reaching consequences.

The athletic department will take disciplinary action against any student-athlete who

posts photos, captions, or comments that depict student-athletes in violation of the

NCAA, University, athletic department, team, or state rules and regulations. Head

coaches may require student-athletes to abide by stricter policies in regards to social

networking sites. Coaches reserve the right to review any student-athlete’s sites and to

monitor web-postings.

Photography

The Director of Athletics Media Relations and the Head Coach of the sport coordinates

photography sessions for individuals and teams. These sessions are usually held on an

afternoon before the season begins for the respective sport. The Athletics Media

Relations Office maintains an active file of photographs of student-athletes, members of

the coaching staff and certain administrative officials. This file contains head-and-

shoulder portraits of the individuals, as well as photographs taken at events during the

sports season. Photographs of members of the coaching staff and administrative officials

are used provided they reasonably represent the person. A mix of color and black and

white photos are used. Copies are made available to members of the media upon request

without charge. The Athletic Media Relations Office and the individual requesting the

photograph mutually determine internal use. Photographs requested by a student-athlete,

coach or administrator for their personal use should be ordered directly from the


photographer. Photographs may be reviewed in the Athletic Media Office by

appointment.

Schedule Cards/Posters

The Athletics Media Relations Department, Compliance Office, External Operations, and

head coach of that particular sport must approve schedules prior to printing of any

schedule cards. Schedule cards and posters are paid for by outside sponsors for

promotional considerations.

Individual Game Programs

The program is formatted and sized according to individual sports requirements

The Department reserves the right to editorial control regarding copy and photos

utilized

Advertising material must comply with the rules and regulations of Pace

University, The Northeast-10 Conference, NCAA and other authorities that may

legitimately influence the intercollegiate athletics program.

Coaches may not place logos or advertisement in game programs (or media

guides) without prior approval of the Associate Athletic Director for External

Operations and Athletic Compliance Department.

The program must include rosters of competing teams when available. Example

of other information that may appear include photos of student-athletes, general

information about Pace University and the Department of Intercollegiate

Athletics, and schedules for that particular sport, as well as other Pace University

teams competing that season.

9.6 Events

Before an Event:

The Athletic Media Relations Office is responsible for composing, editing and issuing all

facts concerning upcoming events.

Staffing responsibilities may include, but are not limited to, the following:

Arranging for game management staff (e.g., scoreboard operators, and

statisticians)

Reporting and recording results of events

Issuing press credentials to approved members of the media

Hosting sports information personnel of the visiting team

Coordinating and monitoring activities in the press box

Making announcements over the public address system

During an Event:

The Athletic Media Relations Director in conjunction with the head coach of each

athletic team is responsible for establishing and distributing rules and guidelines which

assist in controlling and maintaining order on the playing surface and in the designated

press box area. In order to ensure orderly press box operations, the Athletic Media

Relations staff develops a seating chart assigning seats for every media representative.


Press box credentials are issued to working media only. Sideline coverage should be

carried out only by those authorized to be there. This authorization is for photographers,

television camera personnel, and sound technicians who have been given credentials to

be on the sidelines.

Following the Event:

The Athletic Media Relations Office is responsible for coordinating post-game coverage.

They are also authorized to allow media representatives in the locker room area to

interview the players and coaches. Records kept throughout the event are to be compiled

and updated to maintain all statistical and historical data on each sport. Files should be

updated then with photographs, featured articles and other materials as appropriate.

It is against Department policy to reveal any non-public personal information to the

media without the consent of the student-athlete.


EXTERNAL OPERATIONS

10.1 External Operations Function

The overall goal of all external efforts is to create an awareness of our programs, increase

attendance at athletic events, boost the participation of our athletes in service related

activities, develop the Pace Athletics brand and create new partnerships with local and

corporate businesses.

10.2 Athletics Web Site and Team Store

The athletics website www.paceuathletics.com is managed by the Associate Athletic

Director for External Operations and the Director of Media Relations/Communications in

conjunction with Side Arm Sports. All external content such as community service

activities and youth clinics must be reported to either office in order to properly promote

the efforts of the student-athletes.

10.3 Licensing Program

Pace University participates in a licensing program that oversees the use of our

trademarks on a variety of items and that works to promote, enhance, and elevate the

image of the University by authorizing the use of our name and logos on high quality,

socially responsible and tasteful merchandise. This program is administered by Pace

University and in partnership with the Licensing Resource Group (LRG).

No coach or administrator is permitted to create apparel using the Pace University or

Pace Athletics logos without permission from the Associate Athletics Director for

External Operations. All logos come with distinct logo guidelines outlined in the Pace

University Style Guide created by Licensing Resource Group. These guidelines are in

place to create a brand that is consistent to all students, parents, fans and supporters.

The Associate Athletics Director for External Operations manages the athletics online

team store. Any questions or concerns regarding the store should be directed to the

Marketing office.

10.4 Sponsorship Program

A formal corporate sponsorship program is established with local and corporate

businesses out of the marketing office to generate revenue which is used to promote

athletic contests throughout the year. Coaches, athletes and other administrators are not

authorized to establish “beneficial relationships” with a business or an alumnus. All

inquiries by businesses should be directed to the Associate Athletics Director for External

Operations in order to further develop the partnership. This spans from local eateries and

small businesses to larger-scale companies.

10.5 Team Promotional Activities

Coaches who want to have promotional activities for their sports are to work with the

Associate Athletics Director for External Operations. No promotional activities at


athletics contests are to be held without prior notification of the Associate Athletics

Director for External Operations.

10.6 Social Media Policy

Social media continues to be a major focus in a growing component of the internet. These

sites offer opportunities to engage and connect with key stakeholders by promoting news,

events and other resources. The Pace University Athletic Department realizes the

importance of an impactful social media program as a part of a broad-based

communication plan. This document is designed to provide a framework for teams to

establish and successfully manage an ‘official’ Pace Athletics social media page.

How to Establish Department Recognized Social Media Accounts:

For a program to officially establish a social media account representing the Athletic

Department, the Head Coach or Administrator must follow the following steps.

1. Contact the Associate Athletics Director for Marketing/Promotions

2. Identify the social media platforms your program wishes to utilize (i.e., Facebook,

Twitter, Instagram, etc.) Official team pages will be named ‘Pace Sport” to provide

consistency with the official department pages.

3. A communications plan will be developed utilizing one or more social media platforms

and to ensure best practices.

4. Develop a plan to manage and administer the account

Management information (login and password) of all pages will be made available

to the Associate AD/External Operations through appendixes J & K.

Student-Athletes are not permitted to serve as administrators for team pages. They

are encouraged to help the team with developing content.

Those identified as page administrators are held responsible for managing and

monitoring content of their officially recognized page in line with the College’s

and Department’s conduct policies.

Changes in page administrators must be provided to the Associate AD/External

Operations.

5. Prior to launching the site, a graphics package will be developed by the Associate AD/

External Operations to ensure consistency for all pages (Facebook icons & timelines,

Twitter icons and backgrounds). The page will also be promoted on the

paceuathletics.com website

General Guidelines When Using Social Media:

Sharing Pace Athletics news, events, or promoting student work through social media

tools is an excellent, low-cost way to engage the community and build our brand. The

following are best practices for managing an effective social media page:


Any messages that may be perceived as the voice or position of the athletic

department and/or the university as a whole must be approved by the Associate

AD/External Operations.

Before you post, make sure that you have all of the facts. Cite or link sources

whenever possible.

Be careful and respectful. What you post directly reflects on the university and

athletic department.

Aim for standard times for posting and updates. Do not overload your followers

because they may stop paying attention or stop following your page.

Be responsible and remember that posting on behalf of the university and athletic

department is an opportunity, not a right.

Respect other users’ opinions even if you disagree with their opinion.

Ask before you post. If you have a question about the appropriateness of a post

that you want to make, ask the Associate AD/External Operations for approval

before you post.

Utilize official Athletic Department logos and images. Also, be mindful of

copyright issues that may arise with photos and images. Use the Associate

AD/External Operations as a resource before posting photos that are not property

of the Athletic Department.

Double-check everything before posting for correct spelling and grammar, as well

as for clarity in message.

Provide consistent content with personality. Sneak peeks, VIP and behind-the-

scenes access are great topics of communication.

Avoid including links to student-athlete’s personal pages. Student-athletes must be

aware their pages are visible to fans beyond personal friend and family members.

Look to link to the pacesettersathletics.com website whenever possible to drive

traffic to your team page.

10.7 Development/ Fund-Raising/ Participation

Setters Club

The Setters Club is the organization that is officially recognized by Pace Athletics as the

fund-raising branch for the athletics department. All fund-raising activities in relation to

Pace University Athletics are maintained in coordination by the Associate AD/External

Operations and the Development and Alumni Relations Office.

Team Fundraising Activities

The Associate Athletics Director for External Operations will inform the coaching staff

of available team fundraising options at the beginning of each school year. All

fundraising initiatives fall under the Setters Club and the revenue generated will go

towards team travel, equipment, meals and other team related expenses.


Approval of Outside Activities

Prior approval is required anytime a team will be involved in a fundraising, community

service, or promotional activity outside the University. The activity must be approved by

the Assistant AD for Compliance and the Associate AD for External Operations.

Departmental Participation by Pace Athletics Staff

All Pace Athletics staff are encouraged to assist in Setters Club events and athletics

alumni outings to represent and support the department. Prior to specific alumni outings,

either the marketing or alumni outings will reach out to the coaching staff requesting

participation.

Participation of Student-Athletes in Fundraising and Promotional Activities

Student-athletes are permitted to be involved in promotional and fundraising activities

under certain conditions. Other than those activities below, student-athletes are not

permitted to participate in fundraising or promotional activities or to allow their picture

or name to be used in such a matter.

NCAA regulations permit a member institution or recognized entity thereof, e.g.,

fraternity, sorority, or student-government organization, a member conference or

a non-institutional charitable, educational or nonprofit agency to use the student-

athletes name, picture, or appearance to support its charitable or educational

activities or to support activities considered incidental to the student-athlete

participation in intercollegiate athletics, provided the following conditions are

met.

The appearance, name or picture of an enrolled student-athlete may be used to

promote the fund-raising activities of an institution or a charitable, educational or

nonprofit organization at the location of a commercial establishment, provided the

commercial establishment is not a co-sponsor of the event and the student-athlete

does not promote the sale of a commercial product in conjunction with the fund-

raising activity.

Student-athletes are permitted to be involved in promotional and fundraising activities

under certain conditions. Without following the guidelines below, student-athletes are not

permitted to participate in fundraising or promotional activities or to allow their picture

or name to be used in such a matter.

The Student-athlete must present the fundraising or promotional activity to their

coach. The coach must review this with the administrator they directly report to.

The activity does not involve co-sponsorship, advertisement, or promotion by a

commercial agency other than through the re-production of the sponsoring

company’s official registered regular trademark or logo on printed materials.

The student-athlete does not miss class to participate.


All money derived from the activity goes directly to the member institution,

member conference or the charitable, educational or nonprofit agency related to

participation in such activity.

The student-athlete’s name, picture or appearance is not used to promote the

commercial ventures of any nonprofit agency.

The student-athlete and an authorized representative of the charitable, educational

or nonprofit agency sign a release statement ensuring that the student-athlete’s

name, image or appearance is used in a manner consistent with these

requirements.

Participation of Department of Athletics Staff Members in Fundraising and Promotional

Activities

NCAA regulations prohibit Department of Athletics staff members from using the

institution’s name or logo in the endorsement of commercial products or services for

personal gain without prior approval from the Director of Athletics. Athletics department

staff members also may not be compensated by an individual or commercial business for

assistance in the promotion and/or distribution of sale items (e.g. calendars, pictures etc.)

bearing the names or pictures of student-athletes.

Student-Athlete Participation in Charitable Events

Student-athletes participating in charitable events must follow all NCAA rules, per Bylaw

12.5. Specifically, student-athletes may only participate in activities if the following

conditions are met:

All student-athletes must have written permission to participate in the activity

from the Director of Compliance.

Any money raised for the event goes directly into the charitable organization.

Student-athletes names, photos, and appearances may not be used to promote the

commercial ventures of the charitable organization.

Items with the student-athletes names or pictures may not be sold except by the

institution, NCAA or outlets controlled by the institution or charitable

organization.

An authorized representative from the charitable organization and all student-

athlete participants must sign a release statement ensuring that the student-athletes

names and photos will be used in accordance to NCAA regulations.

10.8 Community Service

Head Coach must complete the community service form through Teamworks after

participating in any community service event/initiative. Once completed in Teamworks,

the form will be sent to the Assistant Athletics Director for Compliance and the Assistant

Athletics Director for Communications. In addition, any photos from the event should be


sent to the Assistant Athletics Director for Communications to be incorporated into the

press release.

The Assistant Athletics Director for Compliance will be responsible for tracking the

number of community service hours performed by student-athletes each academic year,

while the Assistant Athletics Director for Communications is responsible for promoting

the various community service events/initiatives in which our student-athletes are

participating.


SPORTS MEDICINE

11.1 To Participate in Intercollegiate Athletics

Participation in athletics at Pace University is contingent upon annual medical approval

by the Sports Medicine staff. The medical approval is based on the outcome of a pre-

participation physical, completion of a current medical history questionnaire and

evidence of proper medical insurance.

Additionally, each year thereafter the student-athlete will have a medical update

examination arranged by the Sports Medicine staff. This annual update will take place

with the team physician and / or Sports Medicine Staff.

No practice activities by any student-athlete will be permitted until an approved physical

and proof of medical insurance are filed with the Sports Medicine staff.

11.2 Athletic Training Room

Training rooms are located in the lower level of the Goldstein Fitness Center and the

lower level of the Ianiello Field House.

In the case of injury, athletic trainers will be available for consultation, evaluation, and

referral to the team physician. They will develop treatment and rehabilitation programs

for the purpose of facilitating full recovery. Athletic Trainers act as liaisons between the

doctor, coach, parents and athlete so that all parties understand the consequences of the

injury.

Please be aware that it is in your best interest to report all medical problems (prior, pre-

existing, current, or new afflictions) to the medical staff, athletic trainers, and/or team

physicians. This includes any chronic conditions, medical history, drug allergies, sexually

transmitted diseases, mononucleosis, viruses, etc.

11.3 Expectations of the athlete

Injuries are to be reported in a timely manner (day of or the morning after).

The athlete should communicate if he/she will miss an appointment.

The athlete must arrive at the athletics training room in enough time to complete

rehabilitation/treatment prior to practice.

The athlete must report illness at earliest time possible (voicemail / e-mail

messages are acceptable).

11.4 Training Room Conduct

Shower after practice/workout, before receiving treatment, unless requested not to.

Treatments are by permission only and by sports medicine staff only—no self-help

treatments permitted.


If you are taking any prescription medications or are under the care of another

physician, notify the sports medicine staff.

The athlete must wear shorts and a tee shirt to the training room.

No cleats or equipment of any kind allowed in the training room.

The training room offices and telephones are off limits to the student-athletes.

Do not take anything from the training room without permission.

No food or drinks are permitted. The training room is a medical facility, not a

lounge.

Conduct and language must be appropriate for a medical office.

Tobacco use is prohibited.

11.5 Injured or ill athletes should contact the Athletic Training staff as soon as possible.

Injured / ill student-athletes are required to coordinate all medical evaluations

through the athletic training staff prior to initiating any services for these

conditions. This will permit necessary follow-ups and progress reports on the

injury / illness to be made. If a student-athlete is neglecting his or her treatment,

the athletic training staff will notify the head coach of the student-athlete’s non-

compliance.

The Athletic Training staff must coordinate all rehabilitation and treatment for

athletic related injuries incurred by student-athletes at Pace University. Due to

insurance ramifications, any services provided outside of the Athletic Training

Room must be coordinated through the Athletic Training staff prior to initiation of

these services.

After being evaluated for a given condition by the Athletic Training staff or Pace

University Team Physician Specialist, the student-athlete is entitled to obtain a

second opinion from a single medical care provider. It will be the student-

athlete’s responsibility to have the results of this consultation sent to the Pace

Athletic Department’s Sports Medicine Staff. Payment for multiple “second

opinions” will be the responsibility of the athlete and/or his family. In all

instances and notwithstanding the opinion of any outside consultant, the student-

athlete may only be cleared for athletic participation by a member of the Pace

University sports medicine staff (athletic trainer / team physician)

In the event that a student-athlete needs a surgical procedure from an athletic

related injury, the student-athlete must go through their primary insurance

provider for the procedure. If the student-athlete, or his / her parents, choose, for

whatever reason, to go outside their primary insurance for the surgical procedure,

the Athletic Department’s insurance may only pay up to the usual and customary

charges for the surgical procedure


If the student-athlete does not have primary medical insurance Pace University

will automatically charge the student-athlete for a domestic medical insurance

policy. This medical policy does not cover any cost associated as a result of

competing in intercollegiate athletics. If injured while competing in intercollegiate

athletics the student-athlete is covered under Athletic Department’s basic

accidental medical program insurance policy. If the student-athlete has the Pace

University domestic policy and a surgical procedure is needed for an athletic

related injury, the student-athlete must have the surgical procedure performed by

the Athletic Department’s team Specialist. If the student-athlete, or parents,

wishes to have the surgery performed by a surgeon other than the Athletic

Department’s Team Physician Specialist, the student-athlete/parents will incur

100% of the costs for the procedure.

Expenses incurred in the diagnosis and treatments of athletic-related injuries are

handled on a coordination of benefits process. Bills are submitted to your personal

insurance policy first and then to the Athletics Department’s secondary insurance

carrier. Our secondary plan is designed to help manage out of pocket expenses

for our families.

Student-athletes that are on long term prescription medications that are listed on

the NCAA banned drug list must have a letter of documentation from their

attending physician stating the medical need for the regular use for such drug. A

student-athlete using an anabolic agent or peptide hormone for a medical

condition must have this approved by the NCAA before the student-athlete is

allowed to participate in any intercollegiate activity.

11.6 If you need rehabilitation treatment

The athletics training staff is available for new injury evaluations and rehabilitation

treatments all day but it is best to arrange an appointment. Hours of availability will be

posted for each semester.

Each athlete has a personal rehabilitation sheet that treatments are recorded on. The

athlete is responsible for signing in prior to each treatment.

Injured players not able to participate in full practice are still required to be at practice at

the regular time to participate to the extent that they are able, and to complete their

rehabilitative conditioning. The athlete’s responsibilities at practice will be coordinated

with the coach. Only medical staff personnel may excuse the athlete from practice for

injury concerns


11.7 Return to play

If an athlete misses a day of practice or game due to athletic injury or illness they must be

cleared by a member of the Pace University Sports Medicine Team before returning to

participation.

Return to Play Protocol will include:

Full range of motion of the injured joint

Full strength of the injured muscle

Functional Assessment

Sport Specific Testing

If Student-Athletes are not cleared by Sports Medicine Staff they cannot return to

participation and should be held out until further notified

11.8 Pace University Policy for Concussion Management

Certified athletic trainers attend (or are nearby and available by cell phone) all

competitions and practices involving athletes in contact sports. They and/or hospital

emergency room physicians provide initial evaluations for student-athletes with

suspected concussion if the team physician is not present at the competition or available

at the time of the incident. If concussion is suspected on the sideline, the athlete is

removed from competition (coaches are notified and helmets given to the equipment

manager). No return to play is permitted without a physician’s approval.

Once an athlete has been evaluated by a certified athletic trainer or physician and

is diagnosed with a concussion the athlete will be immediately removed from the

game or practice. They will not be able to return to play on that day.

A follow up with a physician with an expertise in concussion management will be

made for further evaluation. The Sports Medicine Staff will notify the head coach

to inform them of the concussed athlete and will follow up with regular

communications as to their progress.

Approval for return to play will be made by the physician with an expertise in

concussion management. Past medical history of concussions may affect the

length of time the athlete is out.

Concussion is most recently defined as “a complex pathophysiological process affecting

the brain, induced by traumatic biomechanical forces”. This may be translated as a “brain

injury following a head incident. “ Our diagnosis require the appearance of several of the

following symptoms and signs after a “head incident”: confusion, amnesia, headache,

nausea/vomiting, sleep disturbance, visual disturbance, disequilibrium, dizziness,

difficulty concentrating, and feeling “spacy”. Injured athletes undergo repeated physical

and neurological examinations by the team physician (or consultant neurologists if he is

away) including mental function measures (orientation, serial 7’s or months backward

tasks, immediate and delayed recall, and repetition of numbers forward (maximum 8) and

backward (maximum 7). Symptom assessment utilizes the SCAT3 written form.


Once an athlete has been diagnosed with a concussion by the Sports Medicine Staff the

following steps will be taken:

1. A letter and notice will be sent to all the student-athlete’s instructors and advisor

indicating that their student has been diagnosed with a concussion and will follow

the appropriate protocol. This notification along with a letter from the Team

Physician will be sent from the Athletic Department Compliance office. (See

attached letter).

2. Conforming to usual treatment practice for a concussion the athlete is advised to

undergo physical and cognitive rest until these issues resolve. This program

involves non-attendance at team meetings, classes or examinations.

Return to Learn

The student-athlete must be cleared to return to class prior to being cleared for return to

practice and play in intercollegiate athletics competition.

Advisors and professors will be notified.

Recovering student-athletes may not be able to meet the usual expectations for class

attendance, participation and homework.

If a student-athlete is unable to attend class, a medical note will be provided (see above).

This is a medically excused absence.

The Sports Medicine Staff will continue to monitor the student-athlete while symptoms

are impacting physical and cognitive functions.

Students with severe or prolonged symptoms lasting more than 2-3 weeks may require

more formalized academic accommodations.

Return to Play

Return to play is determined by Pace University’s Concussion physician/specialist.

Return to play is allowed once the concussion specialist has determined that the athlete is

symptom free, returned to a normal Baseline Testing (which all athletes take prior to

competing), and has passed an exertion test and a 5 day exercise program.

CLICK HERE FOR THE PACE ATHLETIC CONCUSSION PROTOCOL

11.9 Drug/Alcohol/Tobacco Policy

The consumption of alcohol or the use of tobacco products are strongly discouraged due

to detrimental effects it can have on your body and performance.

Per NCAA Bylaw 11.1.5

The use of tobacco products is prohibited by all game personnel (e.g., coaches, trainers,

managers, and game officials) in all sports during practice and competition. Uniform

penalties (as determined by the applicable rules-making committees and sports

committees with rules-making responsibilities) shall be established for such use.


http://paceuathletics.com/documents/2016/11/28/Concussion_Protocol_revised_November_2016_.pdf

http://paceuathletics.com/documents/2016/11/28/Concussion_Protocol_revised_November_2016_.pdf

CLICK HERE FOR THE PACE ATHLETIC DRUG TESTING PROGRAM

11.10 Cold Weather Policy

The Pace University Athletic Department, in an effort to provide a safe environment for

all its student-athletes, coaches, visiting teams, fans and officials, shall implement the

following policy in regards to cold environment safety concerns. Please note the

following temperatures ranges account for wind-chill. Air temperature information is

available on weather.com (note the temperature corresponding to ‘Feels like’).

Cold environment during a team practice

Wind-Chill Temperature Guidelines/adjustment

30F - 25F

- Be aware and ready for possibility of cold injuries

- Total exposure time: maximum of 2 hours

25F - 15F - Cover all exposed skin as possible

- Rewarm: every 45 min for at least 15 minutes

- Total exposure time: maximum of 90 minutes

15F - 5F - Consider limiting or modifying activity to limit

exposure

- Rewarm: every 30 min for at least 15 minutes

- Total exposure time: maximum of 60 minutes

<5 F - Cancel practice

a. When present, the certified athletic trainer, in consultation with the head coach (or

assistant if head coach not attending), shall make the final determination on modified

participation of practice prior to practice.

b. In the event that a certified athletic trainer is not present, the head coach shall abide

by the above policy and modify or cancel practice when necessary. Temperature

should be based upon accurate readings from Any Thing Weather application

according to Pleasantville, NY

c. The certified athletic trainer and head coach shall be responsible for monitoring the

weather conditions throughout practice.

Cold environment during any outdoor competition

a. When temperature/wind chill reaches 15° F - 5° F degrees a match or competition

will be modified in the following way:

i. A decision will be made to implement an abbreviated version of team

introductions and national anthem, and to incorporate an extended half-

time according to the referees.


http://paceuathletics.com/drugtestingeducation

http://paceuathletics.com/drugtestingeducation

http://www.weather.com/

b. When temperature/wind chill reaches 5° F degrees and below it will result in

suspension of competition.

i. The game administrator, in consultation with the certified athletic trainer

on the field, and game officials shall make the final determination on the

suspension of the game or match prior to the start of competition.

c. The game administrator shall communicate the cold environment safety policy to

the game officials, visiting team head coach and visiting certified athletic trainer

prior to the start of the competition.

d. The game administrator and certified athletic trainer shall be responsible for

monitoring the weather conditions.


In cold weather temperatures, properly layered clothing should be worn and encouraged

by staff and coaches. Clothing should be layered to allow adjustments as activity level

may increase and decrease within a practice which may elevate or drop body temperature.

The first layer of clothing should wick sweat and moisture away from the body. The top

layers should act as insulators to trap heat and block wind.

These include:

-Several layers around the core of the body, especially for those individuals that are not

very active.

-Long pants designed to insulate. On very cold days a nylon shell or wind pant can be

worn on top of them for additional wind break.

-Long sleeve shirt/sweatshirt/coat designed to insulate and break the wind.

-Gloves

-Ear protection/Hat or helmet.

-Face protection.

-Wicking socks that do not hold moisture inside. Wool is excellent. Cotton absorbs and

holds in moisture

COLD EXPOSURE (Wind Chill)

Temperature is a measure of the heat of a substance. When the forecaster tells you how

warm or cold it is going to be outside, he or she is generally referring to the

temperature of the air close to the surface of the Earth. But temperature alone will

not tell you how cold you'll feel when you get outside-especially if there is a wind

blowing.

Any warm object, like a human being, will lose heat when it is exposed to cold air. The

greater the wind speed, the faster the object will lose heat. The difference between

people and inanimate objects is that we feel or sense the heat loss. A temperature

we feel is called a sensible temperature. You've probably noticed that some days

feel colder than others when there is a strong wind blowing, even if the

temperatures are the same. This phenomenon is known as wind chill. To estimate

the heat loss based on temperature and wind speeds, we use the Wind Chill Index.

Wind chill is referred to as an equivalent or sensible temperature, since it is not an

actual temperature.

Why should we care about wind chill? A lower wind chill can increase the rate at

which certain cold-weather dangers, such as frostbite and hypothermia can

develop. There are precautions that we can take to avoid them when outside in

extreme weather, such as wearing proper clothing and using appropriate

equipment. You can also check yourself regularly for wet or cold areas on your

body while outside in extreme weather.


APPENDIX

A. Summer 1/ Intersession Athletic Aid Request Form

B. Voluntary Quit Form

C. Official Visit Overnight Forms

D. On-Campus Tryout Forms

E. Schedule Routing Form

F. Equipment Needs Form

G. Student-Athlete Code of Conduct

H. Trip Request Form (Pace Transportation Form)

I. Loaner Vehicle Request Form (Pace Transportation Form)

J. Social Media Platform Request

K. Social Media Registration Form

L. Athletics Financial Aid Appeal Process

M. Team Manager Request Form


Summer / intersession Athletic Aid Request Form

Student’s Name: _____________________________ Sport: ___________________________

U#: _______________________

Fill in appropriate year: Summer 1 ____________ Summer 2 _________

Intersession __________

Do you wish to provide housing (summer only) YES NO

Name of Course(s): _____________________________________________________________________

_____________________________________________________________________

Total Number of Credits to be taken: _____

Reason you believe request should be granted: _______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Head Coach Signature: ___________________________________ Date: _____________________


Change of Status Form

This form is to be filled out by the head coach any time there is a change of status of any of his or her student-athletes.

Student-athlete: Student ID#:

Date: Sport:

Please note the following information regarding the above named student-athlete:

Delete from Current Squad List: (As a result of this deletion, the student-athlete is no longer eligible to practice or compete with the team; further, all such individuals should be sent immediately to the Director of Athletics Office to complete an “Exit Interview”).

Reason for Deletion:

Voluntary Withdrawal from team

Academic Drop

Disciplinary Drop

Athletic Drop

Change of Financial Aid Status: Below please indicate current financial aid status and the revised aid status.

Athletic Aid to be cancelled effective immediately Athletic Aid to be cancelled at the end of current semester

Athletic Aid not to be renewed beyond current aid period

Athletic Aid to be reduced for the next aid period

Athletic Aid to be continued or student does not receive athletic aid

Signature of Student-Athlete (If voluntarily dropped)

Signature of Coach

Date

Date


Release Consent and Waiver

To: Office of Residential Life and Housing Elm Hall

861 Bedford Road Pleasantville, NY 10570

Please Print:

Name of Prospect

Residing at

Street City State Zip

In consideration of the following: Athletic overnight official recruitment visit

On the following dates

I, the above mentioned and undersigned, hereby agree to assume all the risks and responsibilities surrounding such participation or any activities undertaken as an adjunct thereto; and further, for myself, my heirs and personal representatives, I herby agree to defend, hold harmless, indemnify and release forever and forever discharge Pace University and all its officers, agents, and employees from and against any and all claims, demands and actions or causes of action on account of damage to personal property, or personal injury, or death which may result from aforesaid participation and transportation activities incident thereto. Further, it is herby certified that I, the above-named student, has no medical or psychological conditions, which would preclude such participation and I authorize Pace University through its authorized agents to secure for the student any necessary emergency medical treatment.

I understand that Pace University transportation will be leaving promptly at the end of said event. I understand that it is my responsibility to find transportation to my return destination if I am not present and on the bus by the time it departs from said location.

I am aware of the following stipulation: Use of Drugs or Alcohol while on any University sponsored visit or trip is strictly prohibited. Anyone found in violation will be removed from the event and will not be refunded any fees paid to attend/participate.

In witness whereof, I have caused this release to be executed this

(Today’s date)

Prospect Signature Parent Signature (if prospect’s age is under 18)

In case of an emergency, please contact:

Name Phone number


Prospect Declaration Form

This form must be completed and signed by the prospect upon arrival on campus for the official visit. As a prospective student-athlete visiting Pace University, you will be required to abide by the same rulesand code of conduct as the students who are already here. A member of our coaching staff will supervise your visit and you may have a student-athlete as your host. We are looking forward to sharing our campus and want to ensure that you are aware of the expectations for you and your student-athlete host during your visit. Therefore, in accordance with NCAA restrictions, the following are prohibited during your visit to our campus:

No use of alcohol. No entertainment provided in the presence of alcohol consumption No use of drugs or sex as recruiting device. Entertainment of prospects in the presence of drugconsumption is prohibited. No activity that violates criminal law. No gambling/gaming activities. Failure to return to lodging before the assigned curfew.No activities or events at any location that may cause a perception of impropriety. All entertainment arranged by our staff during your visit will meet the University’s expectations of appropriate activities and NCAA rules; you and/ or your student-athlete host should always follow the staff’s directions for activities during your visit.

I understand and acknowledge that I have received this policy in writing to my visit. I have been granted the opportunity to ask any and all questions about the above policy. I affirm that I will not violate any of the above policies on or off campus of Pace University, while completing my official visit. I understand that any violations to the above policy will result in the termination of your official visit and further recruitment by our coaching staff.

Prospects Name

Prospects Signature

Date


Pace University official Visit Overnight Guest Policy

SPORT: COACH: CELL #:

HOST: Name U#

RESIDENCE HALL/TOWNHOUSE: ROOM #:

GUEST NAME: VISIT DATES:

GUEST EMERGENCY CONTACT & #:

I agree to abide by all University and Residence Hall policies applicable to guests:

HOST SIGNATURE:

ROOMMATE(S) SIGNATURE:

1. The length of the stay may not exceed 48 hours.

2. The host agrees to take full responsibility for his/her guest and will ensure compliance with all University and residence hall rules and regulations.

3. The host must accompany his/her guest at all times while in the residence hall. All guests must comply

with University and residence hall rules and regulations which are as follows:

o A guest is defined as anyone in a residence hall room that is not assigned to that specific space by the Office of Residential Life and Housing.

o Roommates must be courteous to one another when having visitors and be sensitive to their roommate(s)’ primary rights to sleep, study and privacy. Having visitors is a privilege that requires the prior consent of roommate(s). Unresolved visitation issues among roommates may result in the loss of the privileges for all residents of a room. As such, guests should visit only with the approval of all roommates with the room.

o As long as all roommates agree, each resident is permitted to have as many as two overnight guests on any given night, but guests are not to remain longer than two days (consecutive or nonconsecutive) within a seven day period. Additionally, all guests must be registered with the Office of Residential Life and Housing if they are staying overnight in the halls. Guest registration sign-up sheets are located outside the resident assistant’s door.

o Residents assume responsibility for the conduct and behavior of their guests, including informing guests of all pertinent residence hall policies and procedures.

o Additionally, guests will be held accountable for their behavior and may be asked to leave the residential buildings and/or campus.

o Individuals under thirteen years of age are not permitted in the residence halls between the hours of 9:00 PM and 9:00 AM. Exceptions may only be made by special permission from the Director of Residential Life and Housing or their designee.

o Guest privileges may be revoked for violation of University policies, and guests may be prohibited from University property indefinitely. In addition, the Residence Life Staff may, at any time, require a guest to vacate any Residence Hall.

4. Disregard and interference with the rights of other students with respect to reasonable Quiet and privacy is strictly prohibited in the residence halls.

5. The University assumes no liability for loss or damage to personal belongings.

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

Office of Residential Life and Housing ~ Elm Hall ~ 914-577-8777 fax # 914-989-8146


_________________________________

Your role as a STUDENT-HOST is very important in the recruiting process for our University’s athletics teams. You have a responsibility to understand and abide by NCAA, NE-10, and University regulations. Please carefully review the following rules:

1. You must be enrolled as a full-time degree-seeking student at Pace University. If you are a freshman, you must have been a high school qualifier or partial qualifier (NCAA Eligibility Center).

2. If entertainment will be provided, only you will be provided money with which to entertain yourself, the prospect, the prospect’s parents/legal guardians or spouse. Other students may assist you with hosting the prospect but must pay for their own entertainment.

3. A maximum of $30 per day may be provided to cover all actual costs of entertaining you, the prospect, the prospect’s parents/legal guardians or spouse, excluding the costs of meals and admission to campus athletic events. You may also be provided an additional $15 per day for each additional prospect entertained by you.

4. No cash may be given to the visiting prospect or anyone else.

5. You may not use entertainment funds to purchase, or otherwise provide the prospect with souvenirs, such as T-shirts or other institutional mementos. In addition, the use of any alcoholic beverages by you or the prospect during the official visit is strictly prohibited.

6. You may not use vehicles provided or arranged for by any coach, institution staff member or booster of the University. NEVER allow the recruit to use or drive your car.

7. You may not transport the prospect of anyone accompanying the prospect more than 30 miles from the campus.

8. You should not allow recruiting conversations to occur on or off campus between the prospect and a booster of the athletics program. If an unplanned meeting occurs, only an exchange of greetings is permissible.

9. The visiting prospect may engage in recreational or workout activities as long as the activity has not been organized or observed by members of the coaching staff and are not designed to test the athletics ability of the prospect.

10. You may receive an on-campus complimentary meal, provided you are accompanying the prospect during the visit. You may also receive complimentary admission to a campus athletics event, provided you are accompanying the prospect to the event and the event occurs during the official visit.

11. If entertainment money is being provided, you are required to turn in any receipts and excess entertainment funds to your coach as soon as the prospect leaves campus.

I certify I have read the above instructions and, if applicable, acknowledge the receipt of $______ for the purpose of hosting the above named prospect(s). In addition, I understand that no additional official visits will be provided to my sport until I have returned all receipts and excess entertainment funds.

__________________________________________ _____________________________________________ STUDENT-ATHLETE HOST NAME STUDENT-ATHLETE HOST SIGNATURE

_______________________________________________ ___________________________________________________


CONSENT WAIVER AND RELEASE

Pace University Athletic Team Tryout REPLY TO: Pace University Athletics or Fax: (914) 773-3491 ATTN: Compliance Office Goldstein Fitness Center

861 Bedford Road Pleasantville, NY 10570

SPORT: ______________________ Try-out date: _______________________ Name of Participant (Please Print): Address: In consideration of the above named student being permitted to participate in the Pace University’s athletics tryout, the undersigned does hereby agree to assume all the risks and responsibilities surrounding such participation or any activities undertaken as an adjunct thereto; and further, for myself, my heirs and personal representatives, I hereby agree to defend, hold harmless, indemnify and release forever, and forever discharge Pace and all its officers, agents and employees from and against any and all claims, demands and actions or causes of action, on account of damage to personal property, or personal injury, or death which may result from the aforesaid participation and activities incident thereto. It is hereby certified that the above-named participant has no medical or psychological conditions that would preclude such participation, and I authorize Pace through its authorized agents to secure for the individual any necessary emergency medical treatment. ____________ _______________________________________ Date Signature __________ __________________________________ Date (Parent/Guardian if under 18 years of age) Name and phone number to call in case of Emergency. __________________________________ ___________________ _____________________

Name Telephone-Work Telephone-Home/Cell


Sickle Cell Trait Information Form

The NCAA recommends that all student-athletes be aware of their sickle cell status. If the student

athlete does not know whether they are positive for sickle cell trait, the NCAA recommends that

student athletes undergo testing to determine their status.

Pace University is supportive of this recommendation and requests that each student-athlete

provide Sports Medicine with documentation of their sickle cell trait status. If a student opts not to

provide the University with this information, s/he must sign the testing waiver below. To help you

make an informed decision regarding this issue, some basic information is provided below, as well

as a link to additional resources.

About Sickle Cell Trait-

• Sickle cell trait is an inherited condition of the oxygen-carrying protein, hemoglobin, in the

red blood cells.

• Sickle cell trait is a common condition, which affects more than 3 million Americans • Although sickle cell trait is most predominant in African-Americans and those of

Mediterranean, Middle Eastern, Indian, Caribbean, and South and Central American ancestry,

persons of all races and ancestry may test positive for sickle cell trait.

• Sickle cell trait is usually benign, but during intense, sustained exercise, hypoxia (lack of

oxygen) in the muscles may cause sickling of red blood cells (red blood cells changing from a

normal disc shape to a crescent or “sickle” shape), which can accumulate in the bloodstream and

“logjam” blood vessels, leading to collapse and even death due to the rapid breakdown of

muscles starved of blood.

More information regarding sickle cell trait and the rationale for the NCAA’s recommendation

that all student athletes be aware of their status may be found at www.ncaa.org.

Sickle Cell Trait Testing-

• Pace University offers sickle cell trait screening in the form of a blood test to all student-athletes.

•Testing can be conducted at the University Health Care Unit. To arrange for testing at the

University Health Care Unit, please call (914) 773- 3760.

• If you choose to undergo testing, all costs associated will be processed through your primary

insurance. Please attach results to this form and return both with your physical paperwork.


http://www.ncaa.org/

Sickle Cell Trait Waiver Form

I, understand and acknowledge that the NCAA and Pace

University recommends that all student-athletes have knowledge of their sickle cell trait status.

Additionally, I have read and fully understand the aforementioned facts about sickle cell trait and sickle

cell trait testing. Recognizing that my true physical condition is dependent upon an accurate medical

history and a full disclosure of any symptoms, complaints, prior injuries, ailments, and/or disabilities

experienced, I hereby affirm that I have fully disclosed in writing any prior medical history and/or

knowledge of sickle cell trait status to Pace University Sports Medicine personnel.

By signing this waiver, I confirm that I do not wish to undergo sickle cell trait testing as part of

my pre-participation physical examination and I voluntarily agree to release, discharge, indemnify

and hold harmless Pace University, its officers, employees and agents from any and all costs,

liabilities, expenses, claims, demands, or causes of action on account of any loss or personal injury

that might result from my decision not to follow the recommendation that I be aware of my sickle

cell trait status and share that information with the Pace University Sports Medicine Department.

Student-Athlete Name: Date: I have previously undergone sickle cell trait testing

Date of test:

Results of testing: Yes, I have sickle cell trait No, I do not have sickle cell trait

Student-Athlete Name: Date: By signing this waiver, I confirm that I do wish to undergo sickle cell trait testing as part of my

pre-participation physical examination so that I may be aware of my sickle cell trait status and

share that information with the Pace University Sports Medicine Department .

Student-Athlete Name: Date:

I have read and signed this document with full knowledge of its significance. I

further state that I am at least 18 years of age and competent to sign this waiver.

Student-Athletes Signature:_________________________________Date:__________________

Parent Guardian Signature: (If under the 18 years of age) ______________________________

Date:___________________________________

Parent Guardian Print Name:______________________________________________________


2018-2019 Competition Schedule Routing Instructions Pace University Athletics Compliance I have the attached the suggested competition schedule for the sport of ______________. This competition schedule is for the Fall/ Spring segment (circle one) of my playing and practice season. I have taken into account NCAA bylaw 17 as it pertains to my sport. In addition, I have also attempted to minimize the amount of class times missed. _____________________________ _________________ Head Coach’s Signature Date _____________________________ _________________ Asst. A.D. for Compliance’s Signature Date _______________________________ __________________ Associate A.D. Signature Date (Head Coach’s Comments) Will your team need food and lodging options (due to practice and competition schedules) for the: -Summer Pre-Season (Please fill in dates) ______________________________ -Thanksgiving Break (11/21-11/25)? Yes_____ No_____ -Holiday Break (12/21-1/1)? Yes_____ No_____ -Intersession Break (1/2-1/27)? Yes_____ No_____ -Spring Break (3/17-3/24)? Yes_____ No_____ ------------------------------------------------------------------------------------------------------------ (Administration’s Comments) Academic Advising Comments from the advising staff regarding the academic impact of this competition schedule. ________________________________________________________________________________________________________________________________________________ Event Management Office Does the competition schedule need to be amended? _____________________________ If so, what is reason for change? _____________________________________________ Compliance Office Does this competition schedule meet NCAA requirements (Bylaw 17)? ______________ Date of e-mail sent to coaching staff confirming their competition schedule: _____


Equipment Needs Team: ____________________________________ Championship Season Start Date:___________ End Date: ___________ Off -Season Start Date: ___________ End Date:___________ Non-Traditional Season Start Date:___________ End Date:___________ Game and Practice Schedule: _______________________________ Roster (Initial Roster 4 weeks before 1st Practice): Practice needs uniform: __________________________________________________________ Practice laundry needs: Immediately after each practice (as soon as available).

Laundry returned to lockers or window. Equipment room opens 1 hour before practice time and 30 minutes after

Game Day Needs: (Home) (Away) Game Laundry: (Home) (Away) Immediately after competition (as soon as available)

Coach’s Signature ______________ Equipment Manager’s Signature ____________


Student-Athlete Code of Ethics

Intercollegiate Athletics at Pace University provides the opportunity for students to develop their full potential in a rigorous academic setting that values varsity sport participation and the keenest competition as key components of the educational process. However, it is considered a privilege rather than a right to be a student-athlete and with that privilege come certain responsibilities. Foremost among these responsibilities is the adherence to the Pace University Student-Athlete Code of Ethics.

Under this Code of Ethics, you are expected to obey the rules and regulations of the NCAA, the NE-10, the Athletic Department and the University, including the University’s Guiding Principles of Conduct, policies regarding sexual assault and academic integrity, as well as all local, state and federal laws at all times. Furthermore, you are expected to conduct yourself at all times with honor, integrity, good sportsmanship, honesty, and humility. You are expected to treat everyone with dignity and respect. Pace athletes are committed to advancing awareness and an understanding of the value inherent in our diversity, broadly defined in terms of cultural, ethnic, sexual orientation and identity, age, religious beliefs, socioeconomic status, physical and mental abilities, and gender differences.

Pace University supports a prominent Division II NCAA intercollegiate sports program. Your representation of the University, involving public exposure in the competitive arena and in the media, makes you one of the most visible groups at the university. As an athlete, what you do and the way in which you do it, are often highlighted, placing you in a public position not experienced by other Pace students; a position that requires exemplary conduct. Your behavior most definitely has an impact on the reputation of your particular team, the Athletic Department and the University; and also, on the attitude that others (not involved in intercollegiate athletics) have toward you and your fellow athletes. Lastly, whether or not you so choose, you will be looked upon as a role model and as a leader.

Your status as a varsity athlete is subject to continuous evaluation by your coaches with respect to all matters pertaining to your time as a student at Pace. You are expected to excel in the classroom, work hard at your sport and exemplify appropriate behavior on and off the field. You recognize that as a student-athlete you are held to a higher standard than some of your peers. The following criteria are examples of some of the expectations of all athletes in our program. This list is not all inclusive and in addition to this list, you are expected to exhibit characteristics worthy of a position on your team.

I understand that participation in athletics is a privilege. I will make strong and healthy decisions; making sure that it

always reflects myself, my team and the athletic department in a positive way. I recognize that my actions represent all my teammates and coaches.

I understand that academics are my main focus as a student-athlete at Pace University. Class attendance is mandatory and

the proper respect is shown in the classroom to professors, teachers and classmates. I will dress appropriately for class, arrive on time, sit in the front of the class and fully participate in the discussion.

I understand it is my responsibility to inform my professors in advance and make arrangements if there is a conflict with a game and a scheduled class. I will inform my coach and the compliance director of any schedule changes. I also understand that I must manage my time so I stay on top of my academics so it does not affect my academic performance or performance in my sport.

I understand that all first year players or anyone who has under a 2.7 GPA will attend study hall.

When I attend campus social gatherings, I will use sound judgment, prioritize personal safety and the safety of those

around me and put the needs of my team first. I understand that if I am under the age of 21, I am not legally permitted to consume alcohol and will not do so. I also understand that if I am involved in an alcohol related incident either on campus or off, I will face disciplinary action from the University first; and then from the Athletic Department.


I will not utilize illegal drugs or substances to enhance my performance or alter my behavior in any way. I will not smoke, take drugs or use artificial supplements or other substances banned by the NCAA, or by law.

I understand there is zero tolerance for hazing or sexual assault. For the safety of our community, I understand that I am

required to notify my coach immediately of any knowledge of such activities.

I acknowledge that my social media presence is a personal reflection of my character and my personal brand will be critical to my future success; and as such, I will exercise responsible and sound judgment at all times.

I realize these rules are for my own safety and more importantly for the good of the team. I fully understand that the above

guidelines must be adhered to in order to maintain my status as a student-athlete. In addition, I understand that any infractions will lead to possible suspension from practice(s) and/or game(s) or dismissal from the program.

Subsequent to receiving any disciplinary sanctions from the University, individuals who have been accused of violating the Code of Ethics will meet with their Head Coach to discuss the potential violation, to explore the full extent of the breach, and to determine sanctions. The Athletic Department reserves the right to take summary action until such a time that the university process is allowed to be completed. Response by the Athletic Department to a breach in the Code may include sanctions, singularly or in combination, ranging from the following:

Official Letter of Reprimand Community Service Required Counseling or Educational Programming Loss of Playing or Practice Opportunities Permanent Removal from the Athletic Program.

Student-athletes who wish to appeal the imposed sanction(s) may do so by scheduling a meeting with the Director of Athletics. The Director of Athletics will consider all facts and render a final judgment no later than 5 business days after the appeal meeting. This judgment will be provided by written email to the student’s university email address.

The Code of Ethics does not supersede or replace the University Student Conduct process. This policy will not be used to alleviate any decision that has been rendered by the Dean for Students Office. Moreover, the Code may still be used to pursue a case, in light of the elevated expectations of student-athletes. Athletic Department sanctions are separate from and in addition to, any judgment coming from the University Student Conduct Process.

Print Name: Signature:

Date


PACE UNIVERSITY TRANSPORTATION DEPT. BRIARCLIFF TEL. 914-923-2695: FAX. 914-923-0651

T R I P R E Q U E S T F O R M WE ASK THAT YOU TYPE THIS FORM TO REDUCE ERRORS THEN FAX IT TO US

USE THIS FORM IF TRANSPORTATION DRIVES YOU (SUBMIT AT LEAST 30 DAYS IN ADVANCE)

DATE OF YOUR TRIP: NAME: ________________________ (REQUSTED BY) __________________ DEPT: ________________________________ EXT. _____________ FAX ______________ CONFIRMATION #______________ DATE OF THIS REQUEST: _________________ (WILL BE FAXED BACK TO YOU BY US)

PICK UP AT (Please include campus or name, address, city, state and telephone number if available) FIRST PICK-UP SECOND PICK-UP THIRD PICK-UP

1. _____________________ 2. ___________________ 3. _____________________ _____________________ ___________________ _____________________ _____________________ ___________________ ______________________ Number of People _______ Number of People ____ Number of People ______ Departure Time _______ Departure Time ____ Departure Time ______

DESTINATION

(Please include campus or name, address, city, state and telephone number if available) FIRST DESTINATION SECOND DESTINATION THIRD DESTINATION 1. _____________________ 2. ___________________ 3. _____________________ _____________________ ___________________ _____________________ _____________________ ___________________ _____________________

(The collected data helps produce estimate of expenses)

FROM THE DESTINATION ABOVE, WHAT TIME(S)& DATES WILL YOU LEAVE TO RETURN?

1. _____________________ 2. ___________________ 3. _____________________ PERSON IN CHARGE ON BUS/VAN ___________________________________________________________ BUDGET NUMBER _____________________ & DEPT. NAME _______________________ (TO WHICH THIS TRIP IS TO BE CHARGED. MUST BE INCLUDED WITH THIS REQUEST) SPECIAL INSTRUCTIONS: __________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ INTER-OFFICE MAIL OR FAX THIS REQUEST TO TRANSPORTATION DEPT. BR

NOTES: No trip will be confirmed without an account number. A confirmation will be faxed. ANY CHANGES MUST BE CONFIRMED PRIOR TO TRIP EVENT.

Cancellations subject to penalty fees.


PACE UNIVERSITY TRANSPORTATION DEPT. BRIARCLIFF TEL. 914-923-2695: FAX. 914-923-0651 – dial all digits

LOANER VEHICLE REQUEST FORM WE ASK THAT YOU TYPE THIS FORM TO REDUCE ERRORS THEN FAX IT TO US

USE THIS FORM TO DRIVE YOURSELF (SUBMIT AT LEAST 7 DAYS IN ADVANCE)

DATE OF YOUR EVENT: NAME: ________________________ (REQUSTED BY) __________________ DEPT: ________________________________ EXT. _____________ FAX ______________ CONFIRMATION #_______________ DATE OF THIS REQUEST: _________________ (WILL BE FAXED BACK TO YOU BY US)

PICK UP YOUR VEHICLE AT TRANSPORTATION DEPT. MON.-FRI. 7:00AM-4:00PM ONLY

NAMES OF DRIVERS 1.______________________ 2.___________________________ (All drivers must be pre- approved to drive 3.______________________ 4.___________________________ Pace vehicles DATE & TIME PICK-UP # VEHICLES # OF AT TRANS. OFFICE……… _______ / _______ NEEDED:___________PASSENGERS :___________ DATE TIME

(DATE AND TIME OF PICK-UP AT TRANSPORTATION OFFICE)

LOCATION OF EVENT/S (Please include campus or name, address, city, state and telephone number if available)

1. _____________________ 2. ___________________ 3. _____________________ _____________________ ___________________ _____________________ _____________________ ___________________ _____________________

EXPECTED RETURN TO TRANS. OFFICE: _______ ________ (DATE) (TIME)

BUDGET NUMBER _____________________ & DEPT. NAME _______________________ (TO WHICH THIS TRIP IS TO BE CHARGED. MUST BE INCLUDED WITH THIS REQUEST ) SPECIAL INSTRUCTIONS: ____________________________________________________________________________________________________________________________________________________________

THIS REQUEST IS SUBJECT TO THE RESERVATION/CANCELLATION POLICY

Keys to vans for Sat/Sun reservations are to be picked up on Friday before 4:00pm. $140.00 fee, additional to Loaner Use Fee, will be assessed if Transportation staff accommodates your oversight.


Social Media Communications Plan Social Media Platform:

Facebook Twitter YouTube Instagram Pinterest

Other:________________________ Audience:

Tactics:

Define, Find & Track your Audience

Apply and Adjust your Objectives


Social Media Registration Form Sport:____________________________

Coach:____________________________ Please Indicate the social media platform(s) that you will be utilizing:

Facebook Facebook Name:__________________ Administrator:____________________ Username:_______________________ Password:________________________

Twitter Twitter Name:____________________ Administrator:____________________ Username:_______________________ Password:________________________

You Tube You Tube Name:__________________ Administrator:____________________ Username:_______________________ Password:________________________

Instagram Instagram Name:__________________ Administrator:____________________ Username:_______________________ Password:________________________

Pinterest Pinterest Name:___________________ Administrator:____________________ Username:_______________________ Password:________________________

Other, please indicate______________________________________________ Site Name:____________________ Administrator:_______________________ Username:_______________________ Password:________________________ Signature of Coach Date Signature of Assistant AD for Communications Date Date Received by Assistant AD for Communications:_____________________________

Notes:_______________________________________________________________________

____________________________________________________________________________ CC: Compliance


Department of Intercollegiate Athletics and Recreation Pace University 861 Bedford Road Pleasantville, NY 10570 Phone: (914) 773-3411 Fax: (914) 773-3491 www.PaceUathletics.com

Athletic Aid Non-Renewal/Cancellation/Reduction Appeals Process If a Pace University Student Athlete’s Athletic Financial Aid is not renewed, cancelled, or reduced for a subsequent semester and/or year in which a student athlete would otherwise be eligible to receive said aid, that student will be notified in writing by Pace Athletics or the Office of Financial Aid. They will also be notified of the option to appeal. Along with the notification of the option to appeal, they will be notified of the below appeal process: There are three levels of appeal

1. Discuss the non-renewal with the head coach. 2. If unresolved, meet with the Director of Athletics. 3. If still unresolved, the student must submit in writing to the office of the Director of Athletics

that they wish to appeal said nonrenewal, reduction, or cancellation. The Student must clearly state the reason(s) for the appeal. This must be received by the office of the Director of Athletics within 14 days of notification that their athletically related financial aid will not be renewed. The Director of Athletics or designee will then notify the chairperson of the appeal committee made up to at least 3 individuals who are not members of the Athletics Department.

Appeal to the Committee

1. Student making appeal must make arrangements to be present in person, via an interactive video conference or telephone.

2. A team representative does NOT need to be present during the appeal but if they will not be present their position must be submitted in writing to the committee, prior to the hearing

3. The chair of the committee can determine when no further information will be heard and can adjourn the meeting when he/she sees fit

Student will be notified in writing of the results of the appeal. The decision of the committee will be the final decision adhered to by Pace Athletics.


Team Manager Request Form

Student’s Name: _____________________ Sport: ________________ U#:__________________________ Award Period: One Semester______ Full Year______ Duties to be performed: ________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Anticipated Schedule: Sunday: ______________ Monday: ______________ Tuesday: ______________ Wednesday: ______________ Thursday: ______________ Friday: ______________ Saturday: ______________ __________________________ ____________ Student Signature Date __________________________ ____________ Head Coach Signature Date


Athletic Department: Policy and Procedure Manual · function 10.1 56 website/team store 10.2 56 . licensing program 10.3 56 . sponsorship program 10.4 56 . team promotional activities

Documents