] JILL MIKROS [ ASUG INSTALLATION MEMBER MEMBER SINCE: 2000 MARCDERE LOUIS [ ASUG INSTALLATION MEMBER MEMBER SINCE: 2009 RAJEEV KAPUR [ ASUG INSTALLATION MEMBER MEMBER SINCE: 2008 Efficient Usage Monitoring in a 160,000 User SAP Portal Frank Heinrich
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ASUG 2010 - Efficient Usage Monitoring in a 160.000 User SAP Portal (by Frank Heinrich)
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JILL MIKROS[ASUG INSTALLATION MEMBER
MEMBER SINCE: 2000
MARCDERE LOUIS[ASUG INSTALLATION MEMBER
MEMBER SINCE: 2009
RAJEEV KAPUR[ASUG INSTALLATION MEMBER
MEMBER SINCE: 2008
Efficient Usage Monitoring in a
160,000 User SAP PortalFrank Heinrich
Real Experience. Real Advantage.
[ Agenda
Introduction
Background
Learning from the Best
What Are Your Options?
Live Demo
Key Learnings / Conclusions
2
Real Experience. Real Advantage.
[
PM of the very first SAP Portal installation in Q1 2002
PM of first 6.0 Portal installation in the US 2003/2004
Co-founder Sweetlets
SAP Software Partner since 2005
Sweetlets is among 15 first beta testers of SAP
NetWeaver Portal 7.3
3
Who I Am
Real Experience. Real Advantage.
[ Some Sample Clients
4
Real Experience. Real Advantage.
[ Agenda
5
Introduction
Background
Learning from the Best
What Are Your Options?
Live Demo
Key Learnings / Conclusions
Real Experience. Real Advantage.
[ Opening Questions
How big was your investment?
How big is the actual return on your investment?
In USD?
In productivity?
In positive feedback?
In something?
In anything?
6
Real Experience. Real Advantage.
[ Opening Questions
7
“Most portals teams don‟t collect solid numbers to estimate
the return on investment from their project. As an exception,
Dell computed annual productivity gains of $36 million from
its portal. Dell‟s ROI number comes from its standard
process improvement methodology, based on Six Sigma.”
Nielsen Norman Group,
Usability of Intranet Portals 3rd Edition
Real Experience. Real Advantage.
[ More Simple Opening Questions
Who are your users?
What is your most relevant content?
8
Real Experience. Real Advantage.
[ Who Are Your Users?
9
UsersClients!
Real Experience. Real Advantage.
[ Who Are Your Users?
10
UsersClients! You have clients!
Treat them well and they shall reward you accordingly
And yet, there is another client:
Real Experience. Real Advantage.
[ Who Are Your Users?
11
UsersClients! You have clients!
Treat them well and they shall reward you accordingly
And yet, there is another client:
Your Boss
Real Experience. Real Advantage.
[ Who Are Your Users?
12
UsersClients! You have clients!
Treat them well and they shall reward you accordingly
And yet, there is another client:
Your Boss Treat him/her well… you get the idea
Real Experience. Real Advantage.
[ Client Diversity
Accept reality: no two clients are alike!
Clients vary by:
Company
Department / Business Unit
Roles / Groups / Function
Interests
Language
Location
Country
IT Sophistication
Their willigness to voice their opinion
…
13
Real Experience. Real Advantage.
[ What is Your Most Relevant Content?
This is YOUR view of your portal:
14
Real Experience. Real Advantage.
[ What is Your Most Relevant Content?
This is your CLIENTS‘S view of your portal:
15
Real Experience. Real Advantage.
[ What is Your Most Relevant Content?
“While studies have shown that people are willing to scroll
to read through Web pages, if they don't find relevant
content quickly, they will be more likely to leave. Keep
your pages clean and simple. Try removing elements, and
see if your page needs them, if the page functions without
them - take them out.”
16
Jennifer Kyrnin,
Top 5 Most Important Web Usability Issues
Real Experience. Real Advantage.
[ Agenda
17
Introduction
Background
Learning from the Best
What Are Your Options?
Live Demo
Key Learnings / Conclusions
Real Experience. Real Advantage.
[ Learning from the Best
Top 12 Websites (United States)
Google
Facebook
Youtube
Yahoo
Wikipedia
Blogger
Ebay
Craigslist
Bing
Myspace
Amazon
Twitter
Source: Alexa - Mar 2010
18
Real Experience. Real Advantage.
[ Key Take Aways from Top Websites
19
Real Experience. Real Advantage.
[ Key Take Aways from Top Websites
20
It serves a specific purpose
People find what they are looking for
It doesn„t have to be pretty to be popular
Purpose + Relevance = Success
Real Experience. Real Advantage.
[ Purpose
21
This is your call! Did you realize this?
Real Experience. Real Advantage.
[ Relevance
22
A
B
Real Experience. Real Advantage.
[ Relevance
23
A
BDetermined by your clients!
(Sorry to burst your bubble)
Real Experience. Real Advantage.
[ Portal Content vs. Budget Flow
24
Management
You
Clients
Content
Real Experience. Real Advantage.
[ Portal Content vs. Budget Flow
25
Management
You
Clients
Funding
Content
Real Experience. Real Advantage.
[ Portal Content vs. Budget Flow
26
Purpose
Management
You
Clients
Funding
Content
Real Experience. Real Advantage.
[ Portal Content vs. Budget Flow
27
Purpose
Relevance
Management
You
Clients
Funding
Content
Real Experience. Real Advantage.
[ Portal Content vs. Budget Flow
28
Feedback
Purpose
Relevance
Management
You
Clients
Funding
Content
Real Experience. Real Advantage.
[ Portal Content vs. Budget Flow
29
Feedback
Purpose
Relevance
Management
You
Clients
Funding
Content
ROI?
Real Experience. Real Advantage.
[
Cost
Portal Content vs. Budget Flow
30
Feedback
Purpose
Relevance
Management
You
Clients
Funding
Content
ROI?Benefit
Real Experience. Real Advantage.
[
Cost
Portal Content vs. Budget Flow
31
Feedback
Purpose
Relevance
Management
You
Clients
Funding
Content
ROI?Benefit
??? ?
Real Experience. Real Advantage.
[ Purpose / Relevance Matrix
32
Pu
rpo
se
Relevance / Usage
high
hig
h
low
low
PagePage
Page
Page
Page
PagePage
Page
Page
Page
Page
Page
PagePage
Page
Page
Real Experience. Real Advantage.
[ Purpose / Relevance Matrix
33
Pu
rpo
se
Relevance / Usage
high
hig
h
low
low
PagePage
Page
Page
Page
PagePage
Page
Page
Page
Page
Page
PagePage
Page
Page
Refine
Real Experience. Real Advantage.
[ Purpose / Relevance Matrix
34
Pu
rpo
se
Relevance / Usage
high
hig
h
low
low
PagePage
Page
Page
Page
PagePage
Page
Page
Page
Page
Page
PagePage
Page
Page
Promote Refine
Real Experience. Real Advantage.
[ Purpose / Relevance Matrix
35
Pu
rpo
se
Relevance / Usage
high
hig
h
low
low
PagePage
Page
Page
Page
PagePage
Page
Page
Page
Page
Page
PagePage
Page
Page
Promote Refine
Don„t
Touch
Real Experience. Real Advantage.
[ Purpose / Relevance Matrix
36
Pu
rpo
se
Relevance / Usage
high
hig
h
low
low
PagePage
Page
Page
Page
PagePage
Page
Page
Page
Page
Page
PagePage
Page
Page
Promote Refine
DumpDon„t
Touch
Real Experience. Real Advantage.
[ Favorite Portal Discussion Pitfalls
Colors / layout
Technology
Navigation structure
How to migrate old content
Authorization concept
…
37
Does he worry about colors?
Real Experience. Real Advantage.
[ Agenda
38
Introduction
Background
Learning from the Best
What Are Your Options?
Live Demo
Key Learnings / Conclusions
Real Experience. Real Advantage.
[
39
160,000 User Portal – Reporting Challenges*
Portal in production for several years with almost no usage tracking
(metrics) into what content was most used
Over course of 3 years, portal experienced “content stall” and no
reliable way to thin out flop pages
SAP Activity Data Collector and Portal Activity report required
significant effort to stand up and didn‟t provide all the metrics desired
Sample requirements: For each designated Page/ iView object track the total # of users that accessed it
For each designated portal page, the total # of users that accessed the specified page, within a
specified timeframe
For each portal user, the ability to capture the total sessions for the user within a specified
timeframe
The ability to capture grand total # of sessions of all users within a specified timeframe
Our Customers – Departments cost centers Unites :
-> Tracking of portal accessed within a range frame (e.g. daily, monthly)
The total # of users that accessed the portal
The total # of users that accessed each business specific page
Aggregated Metrics Collection
* Actual client feedback
Real Experience. Real Advantage.
[ Just The Facts Ma„am
40
Real Experience. Real Advantage.
[
So, what are your options?
Just The Facts Ma„am
41
Real Experience. Real Advantage.
[
SAP Portal Activity Reports
SAP Activity Data Collector
Google Analytics
Webtrends Analytics
Omniture Analytics – Site Catalyst
Click Stream by Sweetlets
42
What are your options?
Real Experience. Real Advantage.
[ What are your options?
Criteria:
Recording
Reporting Capability
Privacy
Meets SAP Standard
Support, TCO
43
Users
Conte
nt
Technolo
gy
TC
O
Support
Privacy
SAP Portal Activity Report
SAP Activity Data Collector
Google Analytics
Webtrends / Omniture / …
Report
ing C
apabili
tyClick Stream by Sweetlets
Sources: Plaut IT White Paper, btexx White Paper, 8 years SAP Portal experience
MS
Share
Poin
t
Meets
SA
P S
tandard
Recording
Real Experience. Real Advantage.
[
44
160,000 User Portal – Decision Criteria In Short
Data must remain within corporate boundaries
Plug and play solution with immediate results
Minimum footprint
Robust solution that supports 4,000 concurrent users