Astute payroll brochure

Automatic processing ofinterpreted payroll.

Payroll

ABA file generated andpayslips sent.

Bank, Tax & SuperCompliance signoff

Job DetailsTimesheets & Payslip

Archive

EmployeeOnboarding

Timesheets

Expenses

Leave

Pay ConditionsInterpretation

Automatic interpretion oftimesheets against defined

pay rules, allowances,leave, and more...

Automatic invoicing ofinterpreted timesheets and

expenses with just one click.

Invoicing

Reporting Integrations

GLAccounting

SystemATSCRMHRIS

Integrations

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How it all works:

Phone 1300 794 070 or go to www.astutepayroll.com to get a free demonstration.

The Perfect ProcessTurn a long and complicated series of manual processes into one seamless, semi-automated, and easy-to-use process. Start off by integrating your ATS, CRM, or HRIS then sit back and watch the magic happen. Timesheets are never again late, expenses never again don’t add up or are

unreceipted, overtime, allowances, and leave are calculated automatically, and invoices are generated with one click. To fi nish the process simply integrate your General Ledger accounting application for seamless data fl ow to keep your fi nancials in shape.

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Sarah McCandlessManaging DirectorEnterprise IT Resources

I needed a full end-to-end solution on which to run my fast-growing recruitment and consulting fi rm. It needed to be online, fully automated, and be able to talk with our CRM and accounting applications. It needed to be quick to setup and cheap to run. The answer was Astute Payroll.

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The Astute Payroll software application is extremely intuitive and logical. There’s nothing else like it on the market. If you are in recruitment and don’t have a $1M budget to build your own, then Astute Payroll is a must have for your business.

Mark HarrisonCFOBrooklyn International

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Employee Compliance & Profi les

Astute Payroll automates engaging a new employee / contractor by collecting their personal, tax and bank details and requiring sign off on compliance documents.

The Ultimate Timesheet

Highly confi gurable timesheets that support multiple jobs, projects, shifts, leave, breaks - all on the one timesheet. Flexibility and simplicity combined.

Easy Expenses

Create custom categories, attachment receipts, per project tracking and more. Expense data is automatically pushed through invoicing and payroll.

Employee Leave

Set automatic leave accruals, forecast leave available in the future, and allow employees to easily request leave dates and length.

Pay Conditions

Confi gure rules for overtime, meal breaks, allowances and public holidays. Employees timesheets are automatically interpreted against any defi ned rules.

Streamlined Payroll

Paying your employees is simple. Easily create multiple pay cycles and have pay items automatically inserted. Astute payroll connects with your bank and generates payslips.

Intelligent Invoicing

Astute Payroll auto-generates invoices from employees timesheet and expenses. Credits & refunds, statements, amazing invoice tracking and much more.

Detailed Reporting

Get real-time visibility into all aspects of your employees, time & attendance, expenses, leave, invoicing, and payroll.

Easy Integrations

We integrate with the services you already use. Easily connect your HRIS, CRM, Accounting and GL Systems.

A better way to manage & pay your workforceStreamline your workforce management and payroll with compliance, timesheets, leave, expenses, pay conditions interpretation, invoicing, credit control, payroll & much more.

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Based in Melbourne, Australia, we’re a dedicated team passionate about creating world-class workforce management and payroll software.

We began life in 2006, and by January 2013 we’ve processed more than 500 million hours of work and more than $2 billion in wages and expenses.

Leadership Team All great products and companies are built on the tireless eff orts of exceptional people, at Astute Payroll we’re no diff erent.

Trevor CairneyFinancial Controller

Shelley MackieImplementation & Training Manager

Bronwyn GlubbPayroll Services Manager

Nicholas BeamesCEO

Marcus WebbProduct Director

Rick MeashamSoftware Development Director

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T R AA NN SN S AN S A C T IC T IC T ITC T I O N SO N SO N SO N S P RP R O C EO C EO C EO C E S S ES S ES ES S E D ID ID ID I N TN TN TN T H EH EH EHH E L A S T 4 Y E A R S

2006July

Foundation Day

October

The Timesheet is born

2007February

Payroll feature launched

September

GL feature launched

2008April

Expense feature launched

July

Leave feature added

2009December

Invoicing feature launched

October

Recruiter Analytics Report goes live

2010August

Receive BRWFast 100 Award

August

Mobile Appv1.0 released

2011April

Compliance feature launched

November

Pay Conditions Interpreter launched

2012May

CEO, Nicholas Beames, named Ernst & Young Entrepreneur of the Year fi nalist.

July

Product Director,Marcus Webb, recieves the Consensus Software Award.

2013January

Integrations Partnership Programme launched

August

We won for the fourth year in a row!

Escape the box and enter the cloudForget the headaches of boxed softwareand enjoy the benefi ts of a hosted solution.

Nothing to install. Ever.

With our reliable cloud infrastructure, there’s no hardware required, nothing to install, patch, or upgrade. Ever.

State of the art security

We use 256-bit TLS encryption - the same as your bank. All data is located in Australia and backups are taken daily.

Anytime, anywhere

Storing data in the cloud gives you access to your data from anywhere from any device with a web browser.

Rapid innovation

A hosted solution allows us to focus on what’s next rather than on maintaining numerous versions of old code.

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Proven history

Since 2006 we’ve processed more than 500 million hours of work and more than $2 billion in wages and expenses.

World class support

Rest easy knowing our team of Astute Payroll experts are here to help by phone, email and live chat.

... we focus on the needs of our staff ,not time-consuming payroll.

Jessica LongHuman Resources Manager - Make It Cheaper

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Employee inductions

Engaging a new employee or contractor is simple. Upon logging in for the fi rst time employees must accept any compliance documents, fi ll out all their personal, tax and bank details. Any outstanding information is automatically chased via email reminders.

Multiple jobs and projects

Astute Payroll supports employees working on multiple jobs and projects concurrently. Once a job is completed all details, including timesheets and expenses, are archived and viewable at any time.

Job settings

Specify start and end dates, whether to use timesheets and allow expenses or use job for fi xed Pay Items.

Approvers & management

Assign primary and secondary approvers for timesheets and expenses, specify divisions, group managers and recruiters.

Compliances

Create and manage your Compliance Profi les, each containing the documents, images and videos you need your employees, clients, approvers and internal staff to read and accept.

Employment details

Specify whether an employee is a PAYG with a TFN or a Subcontractor with an ABN, if they’re permanent or contingent on a casual, part time or full time basis. Set whether they’re paid on weekly, fortnightly or monthly basis. We’ve got it covered.

Job Profi les Creating and assigning jobs is simple and fl exible with Astute Payroll.

Employee OnboardingGet your employees and contractors working as quickly as possible by automating induction and compliance document sign off . Easily keep track of every detail and change made to their profi le like tax and super, visas, bank accounts and contact information.

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Automating the payroll process means more time to focus on our staff . Astute Payroll gives us that time.

Hayley FurerHR Manager - Make It Cheaper

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Many jobs. One timesheet.

We know many employees can work on multiple jobs and projects concurrently, even in the same day. Our timesheet handles this with ease, removing the tedium of switching between timesheets and reducing errors from time clashes while giving a clear overview of the timesheet period.

Time blocks

Time blocks allow amazing fl exibility in how hours are allocated during a day. Time blocks can be used to record hours for a specifi c job or project, or provide traditional shift functionality. You can even select a Pay Item for each time block directly on the timesheet.

Easy auditing

Astute Payroll records every action taken on a timesheet and who made it. Easily check the status of a timesheet - see when it was last edited, saved, submitted, rejected, approved, interpreted, and paid.

The ultimate timesheetEasily handle multiple jobs, projects, shifts and leave. All on the one timesheet.

AllowancesEasily create any type of allowances, such as meal or travel. An employee can select the

allowance directly from their timesheet or it can be added automatically when a Pay Rule has

been triggered.

Employee leaveCreate leave types, set automatic leave accruals and forecast future leave. Then have the leave approved, added to the timesheet and set to

automatically appear in payroll.

BreaksSetup what type of breaks can be taken, the

length of breaks, then add rounding features to ensure you stay within your business rules.

Highly confi gurableWe know the week doesn’t alway start on

Monday. Choose a weekly starting day and allow your employees to log their time on an hourly or

daily basis.

Multiple approval pathsNeed more than one Approver? No problem. You can set as many approvers as you like.

Auto remindersEmployees and approvers are automatically reminded by email to complete or review a

timesheet. Just set how often they should be reminded then customise the email and your done.

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Automatic invoicing& payroll

All approved expenses are automatically added to a clients invoice and employee payroll,

saving you time later.

Custom Categories

Keep expenses organised and easily import into your GL by creating

custom categories like travel, accommodation and food.

Attach receipts

Snap a pic of a bill and easily upload it straight to an expense

report.

Flexible approval paths

Need more than one Approver? No problem. You can set primary and

secondary approvers.

Pain-free expense trackingTrack and reimburse employee expenses intelligently. Create custom categories, attach receipts and create fl exible approval paths and have all expense data automatically fl ow through to invoicing and payroll.

Flexible Tax and Cost Centre Management

Create unlimited expense codes and defi ne tax formulas to calculate

tax amounts automatically.


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Seamless InvoicingHave invoices auto-generated for you using data from timesheets and expenses. Get paid faster with less hassle.

Create great looking invoices and make short work of tracking, receipting, credit & refunds & more.

Flexible Invoice Generation

Take control over how invoices are generated and what’s included. Choose which timesheets and expenses to invoice for, or simply create on-off blank invoices.

Credits & Refunds

Turn an often messy situation into a simple process. We’ve made it easy to create credit notes from overpayments and even easier choosing what to do with it - retain as credit, refund it or apply the credit to any outstanding invoices.

Advanced Receipting

Getting paid should be easy - and fl exible. Apply all of the payment to one invoice or distribute the payment over multiple outstanding invoices from a particular client.

GL Integrations

Astute Payroll plays nice with the most popular accounting and general ledger systems. Simple run your invoices then watch them appear in your chosen general ledger application.

Bulk sending

Quickly preview all your invoices before sending them. Clients receive an email with an attached PDF and a link to view their invoice online. Or do things the old fashioned way and print and send via snail mail.

Amazing invoice tracking

Create an invoice with Astute Payroll and you’ll know exactly what happens to it before and after it’s sent. Every action is recorded - when it was created, edited, sent and payment received. You’ll even know when a client has seen it.

Statements

Let your customers know exactly what they’ve paid and what they owe. Set statements to be sent automatically to the right people at the intervals you choose.


Streamlined payrollAutomate your payroll, no matter how simple or complex. Ensure your employees are paid accurately and on time.

Complete ControlManage every aspect of how your employees are paid. Create powerful rules for automation or manually adjust specifi c details of an employee’s pay.

Last minute changes, no worries.Need to make some last minute changes to an employees pay before executing a pay run? No problem, with Astute Payroll you can make adjustments at every step.

Multiple paycyclesComplete payroll fl exibility, create multiple pay runs at diff erent frequencies - weekly, fortnightly, monthly or one-off payments like employee bonuses.

Easy bank integrationAstute Payroll generates an industry standard ABA fi le complete with your payroll data ready to upload into your online banking system.

Payslips

Payslips are automatically sent to your employees via email once a pay run has been fi nalised and sent to your bank.

Connect with your General LedgerAstute Payroll easily connects with GL accounting applications. Simply run your payroll then watch it appear in your chosen general ledger application.

Status reportsGet a detailed insight into the status of all your employees timesheets, expenses and leave within your organisation before running your payroll.

Import timesheetsNeed to import timesheets from other payroll systems or process paper based timesheets? Our Timesheet Importer feature allows you to upload multiple timesheets directly into Astute Payroll.

Payroll ready reportEnsure all your employees have supplied the necessary information to be paid, such as bank accounts and superannuation details. Easily complete any missing data on-the-fl y.

Timesheet adjustmentsEasily make adjustments to employees hours, assign new pay items, add rates, allowances and deductions.

Powerful pay rulesConfi gure rules to determine pay for overtime, weekends, breaks and allowances such as meals. Employee’s timesheets are automatically interpreted against any defi ned rules.

Notes & historyAny adjustments to an employee’s timesheet will be recorded and viewable by other users. Easily refer to any Employee’s timesheet notes while making adjustments.

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Get real-time insights into all aspects of your employees, time & attendance, expenses, leave, invoicing, and payroll.

Payroll reportsGet microscopic detail on every aspect of your payroll; view employees who have rules applied to their pay conditions, employee leave, expense and superannuation reports, retrieve details of past pay runs & much more.

Invoice reportsGenerate reports on all areas of invoicing. Easily see which timesheets are ready for invoicing, prepare activity statements, view aged receivables, manage received payments and get summaries and details of all sales to your customers.

System historyEvery change on the system is recorded providing a clear audit trail. If an employee’s pay rate is changed, you can see the old rate, the new rate, who made the change and when.

ManagementGet a comprehensive understanding of how employees and hours are being allocated and spent across projects, view hierarchies inside and outside your organisation, job budget allocations and up-to-date details on the revenue your recruiters are making.

Export dataExport any data from Astute Payroll as a CSV fi le and easily import it into your other applications or save as a PDF ready to print or share.

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As a business leader making the best use of my time is essential. Astute Payroll systemised our payroll function and gave me and my team back value time.

Rebecca WallaceManaging DirectorLaunch Recruitment

Analyse every aspect of your businessin detail

APositiveAPositive Cashfl ow is a specialist cash fl ow funder for the recruitment sector. They off er a range of innovative and fl exible low doc and low cost solutions and, due to the high-level of security provided by the Astute Payroll application, APositive are able to off er 100% funding.

BULLHORNBullhorn integrates easily with Astute Payroll and works the way recruiters work, providing the information they need to succeed without bogging them down. That’s why more and more recruiters choose Bullhorn.

FastTrackFastTrack’s SkillsBase & Recruitment Manager product is relied upon by over 500 companies. It provides a suite of truly integrated products, including Astute Payroll.

JobadderSssimplifying Recruitment. Like Astute Payroll, JobAdder is a state of the art web and mobile recruitment platform. Arrange a demo today to see why 5,000 agency and in-house recruiters love JobAdder.

Microsoft Dynamics GPMicrosoft Dynamics GP is a business solution from Microsoft that delivers comprehensive out-of-the-box business management functionality. A unique combination of business tools integrating with Astute Payroll connects the many moving parts of your organisation, giving you better visibility into and control over what’s going on in your business.

Microsoft Dynamics NAVMicrosoft Dynamics NAV is a business solution that delivers comprehensive business management functionality for small and midsize businesses. Simple to learn and use, Microsoft Dynamics NAV business management software works with Astute Payroll and Microsoft productivity tools and scales as you grow to deliver long-term value.

MYOBMYOB Online Accounting software lets you manage your business anywhere, anytime; which means you’re free to work wherever and whenever you like. With full API and import/export integration to Astute Payroll MYOB makes running your business a breeze.

RecruitAdvantageCloud-based recruitment solutions for some of the work’s largest organisations, RecruitAdvantage and Astute Payroll work together to provide a seamless end-to-end solution for Recruiters.

Sage MicrOpaySage MicrOpay is Australia’s leading supplier of payroll and HR software to a diverse range of businesses for over 25 years. If Sage Micropay is your chosen payroll app then Astute Payroll can integrate to provide time, attendance, expenses, and more.

SAPFuel growth, cut costs and enhance performance. Together with Astute Payroll SAP’s software for small and medium enterprises (SMEs) can give you the business management, business intelligence (BI) and mobility capabilities you need to keep your competitive edge razor-sharp.

TRISYou recruit. TRIS does the rest. TRIS makes recruiters’ lives easier and more productive. Unlike traditional systems recruiters actually use TRIS and its seamless integration with Astute Payroll.

VoyagerVoyager’s chief aim is to simplify the day-to-day running of recruitment businesses through the automation of mundane tasks and the elimination wherever possible of unnecessary work.

XeroSimply put Xero is beautiful accounting software loved by over 200,000 people worldwide. Xero integrates with Astute Payroll to provide as easy-to-use GL ensuring your numbers stay on track and you stay focused on what matters most.

Easy integrations Astute Payroll seamlessly integrates with all the applications you use.

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Visit us online at www.astutepayroll.com to see our full list of integrations and Partners.

...and many more, check out online for the current list.

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Outsourced Payroll ServicesAstute Payroll off ers a full range of outsourced payroll services for customers using the Astute Payroll software application. Our experienced team look after everything from setting up each payroll, calculating pay conditions and awards, paying your employees, submitting tax and superannuation data on your behalf, processing year-end requirements and more.

The Benefi ts of outsourcing your payroll processing to Astute Payroll include:

• NO STAFF – we do all the work for you.• SECURITY – Bank-grade encryption keeps your payroll data safe.• QUALITY ASSURED – We are qualifi ed and registered BAS Agents.

• DEDICATED RESOURCES – You’ll have your very own Payroll Manager. • STABILITY – Unlike your staff we don’t go on leave.• ADVICE – Commissions, bonuses, leave, ETP’s ... We know it all!

What’s included (standard & optional)

• Employee data maintenance• Award and pay conditions

interpretation• Payroll Verifi cation Report (PVR)

for each paycycle

• Online employee profi les• Timesheet and Payslip archive• Commission and Bonus tax

calculations• PAYG Tax & Superannuation reporting

• Custom report requests• Direct credit of wages and ABN

supplier payments• Tax declaration fi ling• Leave calculations

• Back-pay, allowances, sacrifi ce, ETP’s and more

• Employee payroll 1300 number helpdesk

• Payroll Tax reporting.

Customers use the Astute Payroll

software to manage their

employee and contractor payroll

information, compliances,

timesheets and expenses.

Customers use the Astute Payroll

software to manage their

employee and contractor payroll

information, compliances,

timesheets and expenses.

Astute Payroll processes payroll

and generates a Payroll

Verification Report (PVR) for

customer approval.Customer approves PVR or

submits changes.

Wages paid.

Contractors paid.

Payslips emailed.

Employee Profile

updated.

PAYG Withholding Tax,

Payroll Tax and

Superannuation

calculations and

reporting completed.Payroll Processed

Guided implementation

The Guided package includes a dedicated Implementation Consultant who will connect with you online and over the phone to guide you through the Six Steps programme of your implementation, and help you with confi guration, setup, and integration with an existing application.

Custom implementation

Our highest level of implementation services, the Custom package is designed for organisations with complex requirements that may include face-to-face interaction and multiple integrations. Custom implementation follows the proven Six Steps programme to ensure the application is working perfectly.

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Up and running in a fl ashWe off er multiple implementation packages that can be tailored to your specifi c needs. Whatever level of implementation you require, we’re here to help.

Quick start

Designed for organisations that want to do it on their own, the Quick Start package gives you a “kick start” to your implementation. Online resources and training - as well as dedicated contact with a confi guration specialist to ensure you have the tools you need to be successful.


DiscoveryConfigure &

Integrate Train Test Go Live Review

1 2 3 4 5 6

THE ‘SIX STEPS’ IMPLEMENTATION PROGRAMME

1300 794 070www.astutepayroll .com

Copyright © 2013. The ‘Astute Payroll’ word and device are registered trademarks of Astute International and used under licence. All rights reserved.

Astute payroll brochure

Software

payroll aba

streamlined payroll

leave feature

invoicing feature launched

employees timesheets

leave dates

compliance feature launched

easy expenses