Page 1
1
Association of
Chartered Physiotherapists
in Respiratory Care
Inspiring Excellence in Cardiorespiratory Care
Operations Manual, Policies and Procedures Jan 2016
INSERT NEW LOGO
HERE
Sharing Knowledge
and Skills
Facilitating
Research and Best
Practice Leadership and
Innovation Connecting People
“ ”
Page 2
2
Contents
Introduction 3
Structure and Core Principles 4
Objectives 5
Constitution 6
Committee Members 11
Code of Conduct 12
Declaration Form 13
Committee Meeting Policy 14
Committee Meeting Process 18
Communication Policy 20
Conflict of Interest Policy 21
Conflict of Interest Declaration 22
Expenses Policy 24
Expenses Form 25
External Representation Form 26
Agenda Template 27
Minutes Template 28
Action Tracker Template 29
Options Paper Template 30
Highlight Report Template 31
Annual Report Template 32
Affiliation Memorandum of Understanding 34
List of Affiliated Groups 35
Job Descriptions 36
ACPRC External Representatives 49
Document Control
Version Date Revision Details Author(s)
1.0 10/3/16 First Draft and Collation of Documents Ian Culligan
Page 3
3
1. Introduction
The Association of Chartered Physiotherapists in Respiratory Care (ACPRC) is a
professional network that aims to support physiotherapists who work in the field of
cardio-respiratory care. It is led by a committee of volunteers who represent the
specialty to the general public, NHS bodies, national charities, and other professional
organisations.
The ACPRC activities and processes are co-ordinated by a voluntary committee and
paid secretariat. Currently this organisation is part of the governance structure run
by the Chartered Society of Physiotherapy (CSP) which provides advisory and
financial support to professional networks.
The purpose of this document is to describe and document the policies, procedures
and structures which help the ACPRC to achieve its vision and deliver value to its
members.
Page 4
4
2. Structure and Core Principles
2.1 Governance Structure
Mission Statement
‘Inspiring Excellence in Cardiorespiratory Care”
2.2 Mission Statement
“Inspiring Excellence in Cardio-respiratory Care”
2.3 Vision
Sharing Knowledge
and Skills
Facilitating
Research and Best
Practice Leadership
and Innovation Connecting People
Page 5
5
ACPRC Objectives 2016
Objectives Lead(s) Deadline Progress
Status
1 Publish Annual ACPRC Journal 2016 UJ/EC TBC
2 Publish ACPRC Respiratory Review 2016 RS TBC
3 Commence ACPRC Conference Planning 2017
- **Plan for conference organisation support
- **Deadline for advertising campaign and initial event programme
ES Mar 2016
4 Update ACPRC Website to include Social Media MC Mar 2016
5 Formalise and Strengthen Links with Partner Organisations
- **ICS / BTS / ICCrPT / RespLeaders / CSP / Others……….
LG/IC Dec 2016
6 Identify Regional ACPRC Representatives and Scope of Role MS Dec 2016
7 Launch Marketing Campaign and ACPRC Rebrand
- **Dates need confirming
LB July 2016
8 Continue with Activities and Engagement for Oncall Project
- **Need specifics and deadlines
ES/SG Dec 2016
9 Deliver 6 Short Courses (Clinical and Research) across UK ES Dec 2016
10 Embed “Career Spotlight” as part of Monthly e-Newsletter HS Feb 2016
11 Revise Committee Documents, Policies, Structure and Job Roles IC Mar 2016
12 Deliver Evening Workshop for ERS Congress – London 2016 LG/IC Nov 2016
13 Deliver Respiratory ‘Event’ alongside ICCrPT as part of ER-WCPT Liverpool LG/IC Dec 2016
14 Explore use of XERO system to manage finances and accounts MP Dec 2016
ACPRC Objectives 2016-2020
Objectives Lead(s) Deadline Progress
Status
1 Develop National Database / Contact Forum for UK Respiratory Physios
2 Complete Oncall Project
3 Update BTS-ACPRC Physiotherapy Guideline
4 Develop National Audit Program
5 Formalise / Strengthen Relationships with University Programmes (UG/PG)
6 Develop ‘Bridging the Gap’ Toolkit – Theory to Practice
7 Develop Online Learning Opportunities
8 Develop Career Development Roadmap +/- Framework
9 Expand and Grow ACPRC Conference
10 Continue ACPRC re-structure including the option of salaried roles
Progress / Status Indicators
Deadline missed / Failure Likely
Behind Schedule / Small Risk
Progressing as planned
Page 6
6
ACPRC Constitution
ACPRC Constitution
1.1
Title
The Association of Chartered Physiotherapists in Respiratory Care
1.2 Mission
Statement
“Inspiring Excellence in Cardiorespiratory Care”
1.3
Vision
� Facilitating research and best practice
� Sharing knowledge and skills
� Connecting People
� Promoting leadership and innovation
1.4
Membership
Full Membership – any current member of the Chartered Society of
Physiotherapy (CSP) or other UK registered healthcare professionals may
join the ACPRC on payment of the current membership fee.
Student Membership – is available at a reduced rate of 50% for one year,
following which they will become full members at the appropriate rate.
Overseas Membership – is available as full membership to those not
residing within the U.K. Overseas members must be members of their
resident country’s governing body.
Fee – The ACPRC membership year runs from January to December. The
annual fee is payable by 31st January. The annual fee will be set by the
Executive Committee and changes agreed by the membership at AGM. It
will be reviewed on an annual basis.
Membership Entitlements include: -
• Annual ACPRC Journal
• Annual ACPRC Respiratory Review
• Monthly ACPRC Newsletters
• Access to Wider Respiratory Network
o Includes preferential membership and conference rates
• Unlimited Access to the ACPRC Website and Resources
• Eligibility to Attend AGM/EGM
o Only full members have the right to vote
• Eligibility to Stand for Positions on the Committee (UK only)
• Access to ACPRC Central Resources
• Membership of ICCrPT
• Reduced rates for Conference and Short Courses
Page 7
7
1.5
Executive
Committee
The ACPRC activities and processes are co-ordinated and led by a
voluntary committee. The ACPRC committee is made up of 5 core groups
as follows:
Executive
- Chair
- Vice Chair
Clinical Champions
- Critical Care Champion
- Surgical Champion
- LTC Champion
- Paediatric Champion
Research
- Journal Co-Editor
- Journal Co-Editor
- Research Officer
- Respiratory Review Editor
Engagement
- Publication Relations Officer (incl. Diversity Officer Role)
- Education Champion
- Newsletter Editor
- Website Manager
Executive Support
- Treasurer (incl. Membership Support)
- Secretariat – non-elected
- Co-opted Members – non-elected
• Committee members shall hold full membership of the ACPRC at the
time of nomination and throughout their time in post.
• Prior to taking up their post, committee members will need to sign:
o Conflicts of Interest Declaration
o Terms of Appointment Form
• Changes to committee membership and/or governance structure must
be agreed by the committee and communicated to members at the
AGM.
1.6
Committee
Membership
Processes
• The existing Committee will discuss and plan for new committee
members in the Autumn committee meeting
• A call for new committee members will take place in October for a
period of 1 month through existing communication channels.
Page 8
8
• Applications will be accepted until an agreed date in November, and
applications received after this date will not be considered.
• Voting will be open for no more than 28 days during November and
December.
• Election of committee members will be undertaken via the ACPRC
website on-line voting system by simple majority vote.
• In the event of a tie in votes, the final decision will be made jointly by
the Chair and Vice Chair. In the event of a tie, the Chair has the final
casting vote.
• Confirmation of new committee members will be communicated in the
January newsletter to the ACPRC membership
• Committee Roles will begin in the January each year.
• New Committee members will be expected to attend the AwayDay,
which will be communicated in advance to applicants.
1.7
Committee
Terms
• Committee members will remain in post for three years and are
eligible for two term periods (six years in total) with the exception of
Chair and Vice Chair.
o Chair and Vice-Chair are eligible for one term period. Vice Chair
will automatically transfer to Chair after 3 years when the
outgoing chair leaves.
o The Vice-Chair shall be elected from the main Committee
normally at the Committee meeting immediately preceding the
AGM. There is automatic succession from Vice-Chair to Chair.
o On completion of the term of office as Chair, the post holder
will stand down for a period of at least one year from any
committee role.
• After completing one or two terms, committee members may
subsequently stand for election to other posts.
• In the event of a committee position receiving no applications, the
outgoing post-holder will be given the opportunity to continue in post
for an additional 3-year term subject to committee approval.
1.8
ACPRC
General
Meetings
ANNUAL GENERAL MEETING (AGM)
• At least twenty-eight days clear notice of AGM will be given to all
members.
• This will usually be completed in April each year, and business shall be:
a) To receive and adopt the Annual Report and externally approved
accounts for the previous year.
b) To agree and adopt any changes to the ACPRC Constitution.
c) To transact any other business deemed necessary by the
committee.
Page 9
9
EXTRAORDINARY GENERAL MEETING (EGM)
• The Secretary shall call to arrange the EGM on receipt of:
a) Instructions from the Core Committee
b) A written requisition signed by at least 25% of membership
• Fourteen clear days’ notice shall be given to all members.
• The business of an EGM shall be limited to that for which it was called.
1.10
Quorum
• The quorum for Core Committee meeting shall consist of at least 50%
of the total number of voting members at that time.
• The quorum of the AGM or EGM shall consist of at least 20 members
or one quarter of the membership, whichever is smaller at that time.
• The Chair reserves the right to exercise the casting vote.
1.11
Co-opted
members
• Any members thought necessary to the function of the ACPRC by the
committee may be co-opted at any time.
• These will usually be from the membership and will be brought in for a
specific function/work plan.
• Such role will not have automatic voting rights.
1.12
Cessation of
the group
• Cessation of the group may be done at the AGM or EGM.
• All members shall be given at least 28 days’ notice of a meeting for the
purpose of cessation.
• The association may be dissolved by a resolution passed by a two-
thirds majority of those members present in person and voting at such
a meeting. If such a meeting is not quorate a further meeting shall be
called within one month.
• Twenty-eight days’ notice of cessation shall be given to members.
• The distribution of the group’s assets shall be decided at this meeting,
then discussed and approved by the CSP Director of Finance. Any
funds held by the group at the time of cessation shall be returned to
the CSP who agree to hold funds in lieu of capitation fees and make
these available should the group reconvene
1.13
Relationship
with CSP
• No action shall be taken by the ACPRC in any matter affecting the
general policy of the CSP without consent of CSP Council.
1.14
Contracted
staff /
companies
• ACPRC has relationships with different external groups/individuals to
help run and complete business. These will be discussed and agreed by
the executive committee and disseminated to the membership via the
Page 10
10
AGM as required.
• Such relationships may include regular or one off payment. All such
relationships should be underpinned by a formal agreement/contract
as required.
• These roles currently (2016) include:
o Secretariat (Angela Hurlstone)
o Arkom
o Xero
o Smart Debit
1.15
Approval Date
April 2016
1.16
Review Date
January 2017
Page 11
11
ACPRC Committee Member Details
ROLE NAME Start Date End Date Previous
Terms
Status
Chair
Lizzie Grillo Jan 2015 Jan 2018 n/a Full
Vice Chair
Ian Culligan Jan 2015 Jan 2018 n/a Full
Treasurer
(incl. Member Support)
Melanie Palmer Jan 2015 Jan 2018 1 Full
Public Relations Officer
(incl. Diversity)
Laura Breach Jan 2015 Jan 2018 0 Full
Research Officer Frances Butler Jan 2015 Jan 2018
0 Full
Long Term Conditions
Champion
Rachael Colclough Jan 2016 Jan 2019 0 Full
Critical Care Champion Gareth Cornell Jan 2014
Jan 2017 0 Full
Paediatric Champion Lynn Schofield Jan 2015 Jan 2018
0 Full
Surgery Champion Charlotte Pereira Jan 2016
Jan 2019 1 Full
Publications Chair Una Jones Jan 2015
Jan 2018 1 Full
Education Champion Ema Swingwood Jan 2016
Jan 2019 0 Full
Respiratory Review Editor Robyn Stiger Jan 2016 Jan 2019
1 Full
Journal Co-Editor Una Jones Jan 2015
Jan 2018 1 Full
Journal Co-Editor Emma Chaplin Jan 2016
Jan 2019 1 Full
Newsletter Editor (co-opt) Helen Sanger Jan 2016
Jan 2019 0 Full
Website Manager Matt Cox
Jan 2005 Jan 2017 4 Full
On Call Project (co-opt) Sian Goddard
Jan 2014 Jan 2017 n/a Co-Opt
Regional Rep (co-opt) Mike Smith
Jan 2016 Jan 2018 n/a Co-Opt
Secretariat
Angela Hurlstone n/a n/a n/a Paid
Page 12
12
ACPRC Code of Conduct and Declaration
Background
This code of conduct outlines the values, behaviours and standards expected of all
committee members or ACPRC members in the course of carrying out activities on
behalf of the ACPRC. Prior to appointment, all committee members should read this
code of conduct and sign the declaration at the bottom of the form.
Values
All committee members are expected to abide by the following fundamental values
that underpin all activities related to the ACPRC:
1. Accountability - Everything the ACPRC does will be able to stand the test of
scrutiny by the public, media, charities, regulators, stakeholders, government
and the courts.
2. Integrity and Honesty - These will be the hallmarks of all conduct when dealing
with colleagues across the ACPRC, and equally when dealing with individuals and
organisations outside ACPRC.
3. Transparency - An atmosphere of openness shall exist throughout the ACPRC to
promote confidence in the organisation by the public, media, charities,
regulators, stakeholders, and government.
Responsibilities
All committee members are expected to abide by the following statements in the
course of conducting ACPRC business in order to protect the reputation of the
organisation and physiotherapy profession:
• I will always strive to act in the best interests of the organisation.
• I will not break the law or go against professional standards in any aspect of my
role as committee member.
• I will always strive to establish respectful and courteous relationships with all I
come into contact with in my role as a committee member.
• I will declare any conflict of interest (COI) or circumstance that may be viewed by
others a COI as soon as it arises.
• I will not speak as a representative of the ACPRC to the media or in a public
forum without prior knowledge of the Chair or Vice-Chair.
• I will not personally gain materially or financially from my role unless in
accordance with signed contracts or agreements.
• I will treat any information relating to the business affairs or finances of the
ACPRC as strictly confidential, where knowledge or details of this information
was received as a result of this appointment
Page 13
13
• I will observe all my obligations under the Data Protection Act which may arise in
connection with this appointment, acknowledging that data collected on behalf
of the ACPRC shall not be disclosed to any third party without prior written
consent.
• I will ensure that any costs or expenses incurred in fulfilling this appointment are
in line with the ACPRC expenses policy, or agreed in advance by the Treasurer
and Chair.
• I will take sole responsibility for all Tax and National Insurance responsibilities in
respect of any payments made to me by the ACPRC.
• I will take my appointment seriously and in particular
o Notify the ACPRC of any absence of > 2 weeks,
o Respond to requests for information, input and decisions in a timely
manner as described in the communication policy
o Read papers provided for committee meetings in advance of the
meeting
o Represent the majority of the membership as well as able
o Attend all committee meetings as able.
o Complete core aspects of role as laid out in job descriptions
o Complete of an annual work-plan as approved by the committee
Terms of Appointment Declaration:
I hereby accept my appointment to the role of …………………………………………………… on
the ACPRC committee. In accepting this position, I agree to act in accordance with all
ACPRC policies and procedures and abide by the code of conduct outlined in this
document.
I understand that substantial breach of any of the conditions stated on this code of
conduct may result in my immediate removal from the ACPRC committee.
Signed…………………………………………………………………………………………
Name…………………………………………………………………………………………
Date…………………………………………………………………………………………
Chair Signature…………………………………………………………………………………………
Page 14
14
ACPRC Committee Meetings Policy
Area Statement
Frequency
1. A minimum of 3 committee meetings will be held per year.
1.1 One of the meetings will take place as part of the AwayDay
1.2 Additional meetings will take place in Spring and Autumn
Attendance
2. All committee members are expected to attend all committee
meetings.
Planning
3. At each committee meeting, the provisional dates and geographical
location of the subsequent 3 meetings should be agreed.
4. On confirmation of venue availability, finalised meeting details
should be sent out with the meeting minutes
Apologies and
Absences
5. Apologies should be sent by email to the Chair and Secretary prior to
the commencement of any meeting.
5.1 Any committee member sending apologies should make time to
read any papers and forward comments to the Chair in advance
of the meeting.
6. Failure to attend 3 consecutive committee meetings will result in a
formal review of the committee member’s role by Chair, Vice-Chair
and Committee Member.
7. Non-attendance and failure to send apologies to a meeting will
result in a formal written warning from the Chair (within 7 days),
unless exceptional circumstances are deemed to have prevented
attendance.
7.1 A third written warning will result in expulsion of the committee
member from the committee.
Meeting Agendas
8. Standing items will be present on the ACPRC Agenda in order to
meet the requirements of the constitution
9. An email reminder will be sent out to committee members 4 weeks
prior to a committee meeting requesting items for the Agenda to be
submitted to the Chair.
9.1 Requests to add items to the Agenda by committee members
should be made directly to the Chair no later than 3 weeks prior
to the meeting and are guaranteed inclusion on the Agenda.
Page 15
15
9.2 Requests to add items to the Agenda must be supported by
accompanying documentation / narrative re: the need for their
inclusion.
9.3 Where a decision is required, a brief option paper should be
completed
10. The Agenda should be confirmed by the Chair no later than 2 weeks
prior to each committee meeting
11. The Agenda and accompanying papers should be circulated to
committee members no later than 1 week prior to the Committee
Meeting.
12. Requests for AOB items submitted to the Chair prior to the
commencement of the meeting must be considered by the Chair but
receive no guarantee of inclusion.
13. Requests for AOB items submitted to the Chair during the meeting
will receive no guarantee of consideration or inclusion by the Chair.
14. Overall responsibility for the content of the meeting Agenda lies
with the Chair and indicative times should accompany each Agenda
item to ensure the smooth running of the Committee Meeting.
Meeting Conduct
15. All committee meetings shall be chaired by the ACPRC Chair.
16. In the event of the Chair being unable to attend, the Vice-Chair will
be responsible for chairing the meeting
17. In the event of the Chair and Vice-Chair being unable to attend, a
majority decision will be sought from the committee via email re:
whether to proceed.
17.1 If a decision is made to proceed, the Chair and Vice Chair will
select a committee member to chair the meeting in their
absence
17.2 If a decision is made not to proceed, the Chair and Vice-Chair will
propose a new date/time for the meeting.
18. The Chair is responsible for ensuring that all committee members
have the opportunity to contribute to discussions.
19. All Committee Members are required to:
19.1 Play an active role at be attentive at all times during the
committee meetings
19.2 Behave in a professional manner and refrain from using
electronic devices for purposes other than those related to the
Page 16
16
meetings - except during formal breaks.
19.3 Send reports or papers to the Chair in a timely manner as
outlined in the ‘Standard Meeting Process’ document
19.4 Ensure that any papers/reports are read prior to the start of the
meeting
Quoracy / Voting
for Committee
meetings
(see Constitution
for other details)
20. In order for the committee meeting to be quorate, there must be a
minimum of 50% of voting members present.
21. Voting rights lie only with those committee members who have
been elected by the membership.
21.1 Co-opted members are not allowed to vote on any issues.
22. In the event of quoracy not being achieved, decisions deemed
urgent by the Chair can be taken outside the meeting via email
communication – with consensus of a quorate number of members.
Actions and
Minutes
23. Minutes will be taken at each meeting by the secretary.
- In the event of the secretary being unable to attend, the Chair will
nominate a committee member to take minutes on their behalf.
24. Actions and associated deadlines will be verified at the end of each
meeting.
25. Minutes and formal action list will be written up and sent to Chair
and Vice-Chair for verification no later than 2 weeks following
committee meeting.
26. Chair and Vice-Chair will review minutes and return to secretary for
wider circulation no later than 1 week post-receipt.
27. Committee members will check actions assigned to them are
accurate at the earliest opportunity and advise the Chair if there are
any inconsistencies.
28. Minutes will be formally accepted as accurate record of meeting at
beginning of subsequent meeting.
Inter-meeting
updates
29. Committee members should update the Chair and Vice-Chair on
progress via the highlight reports, and should also escalate if co-
members are not contributing to actions where required.
Declaration of
30. Committee members are required to complete and return a DOI
Page 17
17
Interests
form at the start of each year which will be reviewed by the Chair
and Vice-Chair.
30.1 Where a conflict of interest is identified, that committee
member will not be allowed to vote on matters associated with
the conflict as determined by the Chair.
Date Approved
[INSERT DATE]
Review Date
[INSERT DATE]
Page 18
18
ACPRC Committee Meeting - Standard Procedure
Timescale
(no later than)
Actions Responsible
Ongoing
Complete or undertake any actions assigned in minutes ALL MEMBERS
Submit monthly Highlight Report to Chair ALL MEMBERS
Send apologies and any updates to Chair ALL MEMBERS
Ensure that cost-effective transport has been booked ALL MEMBERS
Book meeting rooms, AV equipment and refreshments Secretary
Prev. meeting Confirm dates, times and venues for future meetings Secretary
4 weeks prior
Send reminder email to committee members including following
information:
• Date/Time/Venue of Meeting
• Reminder to book transport if not done so
• Reminder to send Agenda item requests to Chair
• Reminder to send papers/reports to Chair
Secretary
3 weeks prior
Phone Call to discuss
• Agenda content
• Papers/reports required to support the meeting
Chair/Vice
Produce Draft Agenda for meeting Chair/Vice
Send email requesting papers/reports from committee members Secretary
2 weeks prior
Send papers/reports requested by Chair or provide reason if not able ALL MEMBERS
Phone call to discuss
• Final Agenda content
• Running Order and Timings
Chair/Vice
Produce final Agenda (incl. item timescales) for meeting Chair/Vice
Discussion with secretary to ensure confirmation of the following
documents:
• Final Agenda
• Accompanying papers/reports received
Chair +
Secretary
1 week prior
Send email to committee members including following documents:
• Agenda
• Accompanying papers/reports
• Venue directions
• Expense form
Secretary
• Print copies of Meeting Papers Secretary
• Read and digest any papers/reports received with Agenda ALL MEMBERS
Meeting Day
Prepare Meeting Room
• Collect/Setup Refreshments
• Setup AV equipment as necessary
Secretary
Attend on time ready to start meeting at allotted time ALL MEMBERS
Take comprehensive minutes in ACPRC template Secretary
Note all Actions throughout meeting and confirm at end of meeting Secretary
Confirm future meeting times/dates/venues Secretary
Circulate Expenses forms Treasurer
Page 19
19
Timescale (No
later than)
Actions Responsible
2-weeks post Send minutes to Chair and Vice Chair for initial review and accuracy
checks
Secretary
3-weeks post Review minutes and return minutes to Secretary Chair/Vice-Chair
Disseminate minutes and actions to committee members Secretary
1 month post Last date to submit expense form to treasurer for claims associated
with committee meeting
ALL MEMBERS
2 months post Process expense payments/honoraria to committee members in line
with expenses policy
Treasurer
Page 20
20
ACPRC Communication Policy
Format
Standards
Email
1. Email should be used for all standard ACPRC committee communication
1.1. Current email addresses on dropbox list to be used.
1.2. Changes to email addresses must be communicated with ACPRC committee
and updated in dropbox folder by individual members.
2. Committee members to ensure an out-of-office / auto-reply is on for periods
when they do not have access to email.
3. Recipients should respond to emails within 5 working days where possible
before a ’nudge/reminder’ is sent.
3.1. If a response is required sooner by the sender, this should be stated
explicitly in the Message AND Subject Line
3.2. If a response is required on same-day, phone calls/texts can be sent.
4. Subject Lines should be clear, informative and followed by one of these 4
statements where possible:
4.1. For Information / For Approval / For Decision / For Action
5. Key messages/actions for recipient should be summarised at beginning/end of
email, and emphasised in Bold or Underline to avoid them getting lost in
content.
Telephone
6. Time, expected duration and content of call to be agreed in advance.
7. One person to produce email summary of discussion during/after call and sent
to relevant parties (e.g. Chair/Vice-Chair)
7.1. To be sent out within 3 days of call
8. If more than 2 people are on a call (conference call) committee members must
join at the stated time.
8.1. Late arrivals to the call should be communicated in advance.
DropBox
9. All important documents to be uploaded to ‘Chair’ DropBox account.
Highlight
Report
10. All committee members to submit a monthly highlight report to Chair and Vice
Chair outlining progress with actions assigned to them
Page 21
21
ACPRC Conflicts of Interest (COI) Policy
Title Commentary
Background
To preserve the integrity and reputation of the ACPRC as a professional organisation, it
is critical that all activities undertaken are free from conflicts of interest which may
perceived as be personal or commercial in nature.
Conflicts of interest may arise where an individual’s personal (or family) interests and
loyalties conflict with those of the ACPRC. Such conflicts may create problems such as:
• Inhibiting free and fair discussion
• Decisions being taken that are not in the best interests of the ACPRC
• Risking the impression that the ACPRC has acted improperly.
The aim of this policy is to protect the ACPRC and committee members from any
impropriety or appearance of impropriety.
Declaration
Standards
1. All committee members will complete a COI declaration form on an annual basis
and submit it to the Chair prior to the first committee meeting of the calendar year.
1.1. Failure to complete a COI declaration will result in a committee member being
prevented from participating or voting at the committee meetings.
1.2. The COI register will be reviewed on an annual basis by the Chair and Vice Chair
prior to the commencement of the first committee meeting.
2. Declaration of COI will be the first agenda item at any committee meeting.
2.1. Members will be asked to declare any COI that they may have in relation to an
agenda item.
2.2. Members will be asked to declare any new COI not contained on the register,
regardless of agenda items.
2.3. If an individual fails to declare an interest that is known to the Chair, the Chair
should declare that interest for the benefit of the committee.
3. Enquiries relating to potential COI’s should be directed to the Chair in writing.
3.1. If an enquiry is received it will be discussed with the committee and the
individual member concerned.
3.2. Should a COI be confirmed, the Chair may ask the member concerned to step
down from the committee.
4. In the event of the committee having to decide upon a question in which a member
has a COI, this will be recorded in the minutes.
4.1. Nature of COI and steps taken to resolve COI should be reported.
5. Any committee member with a potential COI must not be involved in managing or
monitoring a contract in which he/she has an interest.
5.1. Monitoring arrangements for such contracts will include provision for an
independent challenge of invoices.
5.2. Termination of the contract will take place if the relationship is deemed
improper.
Page 22
22
ACPRC Conflict of Interest Declaration Form
I wish to declare to the ACPRC that my only interests in pharmaceutical & medical
equipment industries and any other interests which could potentially conflict with
my work are as follows:
1. Personal Interests over last 12 months
This section includes the following:
• Fees received (e.g for lectures, advisory committees or consultancy services)
• Personal Travel Grants/Hospitality/Expenses for Conferences
• Shares in relevant companies
Company Nature or Purpose of
Payment / Benefit
Amount in £
2. Non-personal interests
This section includes the following:
• Fees and grants paid to your department for which you have direct
responsibility, and used for research, education, equipment, salaries etc
• Benefits in kind and fees for your own work if you do not benefit personally
Company Nature or Purpose of
Payment / Benefit
Amount in £
3. Other interests that may be seen as potential conflicts
Company Nature or Purpose of
Payment / Benefit
Amount in £
Page 23
23
4. Additional planned interest for 2015
In this section, please list activities which are either very likely or certain
Company Nature or Purpose of
Payment / Benefit
Amount in £
If you are in doubt about what to declare, please seek advice from the Chair.
Declaration
• I have read and understood the Conflicts of Interest Policy
• I confirm that the information on this form is complete and correct to the
best of my knowledge.
Signed…………………………………………………………………………………………………………….
Name…………………………………………………………………………………………………………….
Date…………………………………………………………………………………………………………….
Page 24
24
ACPRC Expenses Policy
1. All claims must be accompanied by a valid receipt for audit purposes.
2. Prior approval must be sought from the Chair in the event that expense exceeds
stated limits, or falls outside ACPRC expense standards guidance.
3. All payments should preferably be made via Internet banking.
4. In the event of any dispute over expenses payment, the Chair’s decision is final
The following are the agreed expenses that may be claimed by ACPRC committee
members when incurred in connection with activities associated with the ACPRC.
EXPENSE TYPE PAYMENT LIMITS
Accommodation
Payment Limits:
• £100 per night (£180 in Central London)
- Accommodation will be paid where an overnight stay is necessary
- Accommodation will be paid in other circumstances where it will allow
cheaper travel costs and reduce the overall cost to ACPRC.
Travel
By Car:
• £0.40 per mile will be paid for the first 50 miles of any return journey.
• £0.25 per mile will be paid for all subsequent miles of any return journey.
(Should not exceed the ordinary standard class rail fare between destinations)
By Public Transport:
• Standard class travel should be booked at all times
• Saver/Advance tickets must be booked for rail travel where possible.
• Peak fares and tickets bought on the day should be avoided at all costs
Sustenance
Meal Allowance
• Where not provided during the course of ACPRC-related activity, meal
claims can be made up to the following amounts as follows:
• Breakfast – £7.50
o If not provided by accommodation
o In the event of leaving house before 6:30am for travel purposes
• Lunch - £7.50
o If not provided by ACPRC or ACPRC-related activity.
• Dinner - £15.00
o In the event that arrival home from travelling is after 7:00pm
• N.B. Alcoholic drinks will not be paid for by expenses.
Caring responsibilities
Payment Limits:
• Up to £50.00 per child per day (or £4.00 per hour)
• Claims can be made for children or relatives (not animals)
• Approval must be sought from Chair prior to submitting this claim
Honorarium
• An honorarium of £150, (incl. membership fee) will be paid annually to
each member of the committee providing the post is filled for a full year.
• Job shares will receive half each.
Page 25
25
ACPRC Committee - Expenses Claim Form (2016)
Claimant Details
Name
Address
Date of Activity
Capacity in
Which Claim is
Made:
Description of Activity
Date of Claim
Travel Expense Details
Date From (Location)
To (Location)
Transport (Car/Train/Taxi..)
Mileage (if car)
45p first 50miles
25p subsequent miles
Travel Claim Amount (£)
Receipt (please �)
Accommodation Expense Details
Date From Date To Hotel Name Location Hotel Claim Amount (£)
Receipt (please �)
Other Expense Details
Date Expense Description Comments / Additional Info Other Claim Amount (£)
Receipt (please �)
Payment Details
Bank Name Sort Code Account Number TOTAL
CLAIM Amount (£)
Declaration Treasurer Details
• I certify that the above claim is in respect of ACPRC
Business and in line with ACPRC Expenses Standards
• I understand that I am responsible for settling my Tax
and N.I responsibilities for ACPRC expenses
Signature:
Please send completed forms and receipts to:
Melanie Palmer
81 Catherine Street or email to:
St Albans [email protected]
Hertfordshire
AL3 5BP
Page 26
26
ACPRC External Organisation Representation Form
Background
• External organisations and groups frequently ask the ACPRC for representation
to support their work and provide a respiratory +/- physiotherapy perspective.
• Where possible, committee members will attend on behalf of the ACPRC and
report back through existing governance structures.
• On occasions, non-committee members of the ACPRC may be approached to
represent the profession due to specialist area of expertise or knowledge of a
subject area.
o A named point of contact from the ACPRC will be appointed to receive
verbal or written updates and provide support where necessary to the
ACPRC member representatives.
o ACPRC members representing the ACPRC are eligible to claim expenses
incurred in line with the ACPRC expense policy
This document outlines the responsibilities and standards expected of ACPRC
members when representing the physiotherapy profession on behalf of the ACPRC.
External Group Name
ACPRC Representative(s)
ACPRC Committee Contact
As a representative of the ACPRC, I will;
• give the ACPRC committee advance notice if I am are unable to attend a
meeting or contribute to a piece of work.
• ensure that I represent the profession and specialty to the best of my
knowledge and understanding
• seek support and guidance from the ACPRC committee where necessary.
• adhere to the standards laid out in the code of conduct
• adhere to the expenses policy in the event making an expense claim.
• provide a report to my named committee contact on or before date required.
I hereby confirm that I agree to the standards outlined above and have received a copy of
the ACPRC Code of conduct and Expenses policy.
Signed (ACPRC Member)…………………………………………………………………………………………………….
Name………………………………………………………………………………………………………………………………….
Date……………………………………………………………………………………………………………………………………
**Return of completed form by email is valid for proof of signature**
Page 27
27
ACPRC Committee Meeting
[INSERT DATE AND TIME]
[INSERT VENUE]
[Special Instructions – e.g Refreshments/Parking…]
AGENDA
“Inspiring Excellence
in Cardio-respiratory
Care”
Item
No
Agenda Item Type Time /
Duration
Lead Supporting
Documents
1 Welcome, Introductions and Apologies Standing Item
2 Declaration of Conflicts of Interest Standing Item
3 Review Minutes /Sign-off Standing Item
4
5
6
7 Next Meeting Information Standing Item
Page 28
28
ACPRC Committee Meeting
[INSERT DATE AND TIME]
[INSERT VENUE]
MINUTES
“Inspiring Excellence
in Cardio-respiratory
Care”
In attendance
Name Initials Committee Role
Apologies received
Name Initials Committee Role
Summary of Actions
No. Action Responsible Due
1 2
Minutes of Meeting
Item
No.
Minutes Actions
assigned to
1 Welcome / Apologies
1.1
2 [Insert Agenda Item]
2.1
3 [Insert Agenda Item]
3.1
Date of Next Meeting – [INSERT]
Page 29
29
ACPRC Committee Meeting Actions Tracker
Meeting Date
Action Lead(s) Deadline Progress
Status
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
Progress / Status Indicators
Deadline missed / Failure Likely
Behind Schedule / Small Risk
Progressing as planned
Page 30
30
ACPRC Options Paper – Committee Meeting
Committee Meeting Date
Agenda Item
Background / Summary
Description of Option 1 Strengths Weaknesses
Description of Option 2 Strengths Weaknesses
Description of Option 3 Strengths Weaknesses
Description of Option 4 Strengths Weaknesses
Recommendation
Prepared By
Date
Page 31
31
ACPRC Monthly Highlight Report
Committee
Member
Committee Role
Chair Use Only
Month / Year
Support / Action Required
Date Submitted
Workplan Review Required
Actions / Areas of Work
(Planned)
Activities Undertaken
Previous Month
Activities Planned
Next Month
Comments
1
2
3
4
5
6
7
Additional Activities
(Unplanned)
Description of Activity Comments
1
2
3
4
5
6
7
Page 32
32
ACPRC Annual Report for Jan-Dec [INSERT]
Organisation Name Association of Chartered Physiotherapists in Respiratory Care
Operational Address ACPRC Secretariat Office, PO Box 4460, Slough, SL33FU
Website www.acprc.org.uk
AGM Meeting Date [INSERT]
Committee Description, Mission Statement and Vision
[INSERT FROM OPERATIONS MANUAL]
Committee Structure
[INSERT FROM OPERATIONS MANUAL]
Committee Membership
[INSERT FROM OPERATIONS MANUAL]
Membership Summary
[Previous Year] [Current Year] % Change
Full Members
Student Members
Overseas Members
TOTAL MEMBERS
ACPRC Work Plan Review [INSERT PREVIOUS YEAR]
Every year the ACPRC committee meets to review the progress of the previous year
and set the work plan for the coming year.
The following objectives were set for [INSERT PREVIOUS YEAR] and agreed at AGM.
OBJECTIVE PROGRESS / UPDATE
[INSERT OBJECTIVES]
Page 33
33
The ACPRC receives a number of requests for support, guidance or input throughout
the year. A summary of these additional activities is presented below.
ACTIVITY DESCRIPTION PROGRESS / UPDATE
[INSERT ACTIVITY]
Chair’s Summary
[INSERT CHAIR’S SUMMARY]
Finance Summary
[INSERT FINANCE SUMMARY]
Page 34
34
Memorandum of Understanding – Affiliation
Organisation 1 – ACPRC
Organisation 2 – [INSERT]
This document summarises the roles and responsibilities of each organisation named above
in respect of their professional affiliation with each other.
The ACPRC will:
� Provide support with promoting short courses / study days
� Provide support with administering payment for short courses / study days
� Offer preferential rates to members of [INSERT] for conference
� Provide access to ACPRC social media and communications channels through
PRO.
� Manage[INSERT] subscriptions and member database
The [INSERT] will:
� Ensure that all SIG members are ACPRC members
� Ensure that the Chair is an ACPRC member
� Provide the ACPRC with a copy of their annual report at the end of each year
� Provide the ACPRC with a copy of committee meeting minutes
� Provide the ACPRC with details of short course / study day content for
approval prior to publishing
� Offer preferential rates to members of ACPRC for conferences / study days
Signed (Chair Organisation 1)…………………………………………………………………. Date:……………………
Signed (Chair Organisation 2)…………………………………………………………………. Date:…………………….
Failure to uphold these roles and responsibilities may result in the termination of affiliation.
Page 35
35
ACPRC List of Affiliated Groups
Affiliated Groups Chair / Lead Report Info
PICU SIG
ECMO
Pulmonary Rehab
ACPC
ACPCF
ACPCR
Congenital Heart Disease Louisa Nunez
Page 36
36
ASSOCIATION OF CHARTERED PHYSIOTHERAPISTS IN RESPIRATORY CARE
“INSPIRING EXCELLENCE IN CARDIORESPIRATORY CARE”
JOB DESCRIPTION
ROLE SUMMARY
Chair
This role provides the direction and leadership for the committee. They are the
outward facing committee member. They are the Chair of the Committee and
should be the back bone of the structure and function of the ACPRC
CORE ROLE/RESPONSIBILITY
1 To be a member of the ACPRC with an interest and experience in respiratory physiotherapy. To
have served on the ACPRC committee for at least two years and to have served as Vice Chair for at
least two years.
2 To be responsible for ACPRC work, finances and actions
3 To liaise with external groups to promote the vision of the ACPRC and represent both the
committee and membership at all times.
4 To be the point of contact and where appropriate the voice of the ACPRC for external
organisations such as BTS, ICS, NICE, PCRS, BLF & CSP.
5 To tactfully and responsibly answer queries and comments from ACPRC members and external
bodies or individuals.
6 To ensure that ACPRC is represented on the BTS Standards of Care Committee and Education
Committee.
7 To communicate with the Vice Chair and ensure that work is divided between post holders to
adequately prepare the Vice Chair to take over the Chair after two/three years.
8 To motivate, guide and support the ACPRC champions and ACPRC committee members.
9 To effectively chair committee meetings. To compile the Agenda for all committee meetings and
the annual Away Day meeting.
10 To ensure that a Chair’s report is completed and circulated to all ACPRC committee members
prior to the quarterly meetings and to compile an annual report for the AGM.
11 To ensure that the ACPRC work plan is formulated annually and the progress of this is monitored
during the year. To review the previous year’s work annually and feedback to members at the
AGM and through the newsletter.
12 To ensure adequate and timely communication to all members of the committee about relevant
updates with support of the Vice Chair
13 To work with other committee members and ACPRC members to organise study days or an ACPRC
Conference.
14 To contribute to the monthly ACPRC electronic newsletter as required
In recognition for the considerable contributions required from committee members, they will receive a small honorarium and will be
granted honorary membership for the duration of their service as committee members. This is subject to completion of their roles
and responsibilities, including follow guidance as laid out in the standard operating procedures of the committee.
It is understood that circumstances change and it is not always possible to fulfil the requirements of the role. Should that be the case,
resignation should be offered to the Chair & an effort made to continue the post until a co-opted committee member can be found.
Page 37
37
ASSOCIATION OF CHARTERED PHYSIOTHERAPISTS IN RESPIRATORY CARE
“INSPIRING EXCELLENCE IN CARDIORESPIRATORY CARE”
JOB DESCRIPTION
ROLE SUMMARY
Vice Chair
This role supports the chair in providing the direction and leadership for the
committee. They are the outward facing committee member. They support the
Chair in their committee lead role and should be the back bone of the structure
and function of ACPRC
CORE ROLE/RESPONSIBILITY: TO SUPPORT THE CHAIR IN THESE ROLES
1 To be a member of the ACPRC with an interest and experience in respiratory physiotherapy. To
have served on the ACPRC committee for at least two years. This post will be voted for by the
committee members
2 To be responsible for ACPRC work, finances and actions
3 To liaise with external groups to promote the vision of the ACPRC and represent both the
committee and membership at all times.
4 To be the point of contact and where appropriate the voice of the ACPRC for external
organisations such as BTS, ICS, NICE, PCRS, BLF & CSP.
5 To tactfully and responsibly answer queries and comments from ACPRC members and external
bodies or individuals.
6 To ensure that ACPRC is represented on the BTS Standards of Care Committee and Education
Committee.
7 To communicate with the Vice Chair and ensure that work is divided between post holders to
adequately prepare the Vice Chair to take over the Chair after two/three years.
8 To motivate, guide and support the ACPRC champions and ACPRC committee members.
9 To effectively chair committee meetings. To compile the Agenda for all committee meetings and
the annual Away Day meeting.
10 To ensure that a Chair’s report is completed and circulated to all ACPRC committee members
prior to the quarterly meetings and to compile an annual report for the AGM.
11 To ensure that the ACPRC work plan is formulated annually and the progress of this is monitored
during the year. To review the previous years work annually and feedback to members at the
AGM and through the newsletter.
12 To ensure adequate and timely communication to all members of the committee about relevant
updates with support of the Vice Chair
13 To work with other committee members and ACPRC members to organise study days or an ACPRC
Conference.
14 To contribute to the monthly ACPRC electronic newsletter as required
In recognition for the considerable contributions required from committee members, they will receive a small honorarium and will be
granted honorary membership for the duration of their service as committee members. This is subject to completion of their roles
and responsibilities, including follow guidance as laid out in the standard operating procedures of the committee.
It is understood that circumstances change and it is not always possible to fulfil the requirements of the role. Should that be the case,
resignation should be offered to the Chair & an effort made to continue the post until a co-opted committee member can be found.
Page 39
39
ASSOCIATION OF CHARTERED PHYSIOTHERAPISTS IN RESPIRATORY CARE
“INSPIRING EXCELLENCE IN CARDIORESPIRATORY CARE”
JOB DESCRIPTION
ROLE SUMMARY
Treasurer
This role underpins the committee and supports and directs the committee with
reference to financial commitments. The individual in this post should act as
gatekeeper to support the ACPRC to make measured decisions about financial
commitments.
Membership Role
This is primarily completed by the secretary, however the Treasurer should also
be able to support in this role if required.
CORE ROLE/RESPONSIBILITY: TO SUPPORT THE CHAIR IN THESE ROLES
1 To be a member of the ACPRC with an interest and experience in respiratory physiotherapy.
2 To manage the ACPRC financial accounts
3 To accurately record all financial transactions
4 To pay all invoices and expenses in a timely manner
5 To ensure accounts are audited annually and prepared for the AGM
6 To pay all committee members expenses and ensure they are within the set guidelines
7 To complete relevant paperwork and information for relevant external companies and agencies
including the CSP, Smart Debit etc.
8 To ensure that a Treasurers report is completed and circulated to all ACPRC committee members
prior to the committee meetings and to compile an annual report for the AGM.
9 To communicate with the Chair and Vice Chair to ensure they are up to date with the workplan
relevant to this role on a monthly basis in their ‘highlight report’
10 To take part in the development of the ACPRC work plan and to ensure this work plan is
progressing throughout the year
11 To tactfully and responsibly answer queries and comments from ACPRC committee members,
members and external bodies or individuals relevant to this role or within remit of the individuals
experience
12 To take part in committee activities as agreed at committee meetings and as part of the annual
work plan
13 To work with other committee members with all tasks within other areas of the ACPRC Vision
14 To contribute to the monthly ACPRC electronic newsletter as required
In recognition for the considerable contributions required from committee members, they will receive a small honorarium and will be
granted honorary membership for the duration of their service as committee members. This is subject to completion of their roles
and responsibilities, including follow guidance as laid out in the standard operating procedures of the committee.
It is understood that circumstances change and it is not always possible to fulfil the requirements of the role. Should that be the case,
resignation should be offered to the Chair & an effort made to continue the post until a co-opted committee member can be found.
Page 40
40
ASSOCIATION OF CHARTERED PHYSIOTHERAPISTS IN RESPIRATORY CARE
“INSPIRING EXCELLENCE IN CARDIORESPIRATORY CARE”
JOB DESCRIPTION
ROLE SUMMARY
Clinical Champion
To be a member of the ACPRC with an interest and experience in the specific
Champion area of physiotherapy. To represent this area of cardio-respiratory
physiotherapy and ensure that the membership are represented within all areas
of the ACPRC Vision.
CORE ROLE/RESPONSIBILITY: TO SUPPORT THE CHAIR IN THESE ROLES
1 To be a member of the ACPRC with an interest and experience in respiratory physiotherapy.
2 To be a point of contact within the ACPRC for physiotherapists within the UK who have a special
interest in the specific Champion area of physiotherapy.
3 To disseminate information that could influence clinical practice and service development within
the specific Champion area of Physiotherapy through: ACPRC Newsletter, Social Media etc.
4 To work with other committee members and ACPRC members to organise short courses and
specific sessions which form part of the ACPRC bi-annual Conference.
6 To represent the ACPRC at relevant conferences and national meetings linked their champion post
7 To ensure the champion area of the website is kept up to date and relevant
8 To ensure that a Champion report is completed and circulated to all ACPRC committee members
prior to the committee meetings and to compile an annual report for the AGM.
9 To communicate with the Chair and Vice Chair to ensure they are up to date with the workplan
relevant to this role on a monthly basis in their ‘highlight report’
10 To take part in the development of the ACPRC work plan and to ensure this work plan is
progressing throughout the year
11 To tactfully and responsibly answer queries and comments from ACPRC committee members,
members and external bodies or individuals relevant to this role or within remit of the individuals
experience
12 To take part in committee activities as agreed at committee meetings and as part of the annual
work plan
13 To work with other committee members with all tasks within other areas of the ACPRC Vision
14 To contribute to the ACPRC publications as required
In recognition for the considerable contributions required from committee members, they will receive a small honorarium and will be
granted honorary membership for the duration of their service as committee members. This is subject to completion of their roles
and responsibilities, including follow guidance as laid out in the standard operating procedures of the committee.
It is understood that circumstances change and it is not always possible to fulfil the requirements of the role. Should that be the case,
resignation should be offered to the Chair & an effort made to continue the post until a co-opted committee member can be found.
Page 41
41
ASSOCIATION OF CHARTERED PHYSIOTHERAPISTS IN RESPIRATORY CARE
“INSPIRING EXCELLENCE IN CARDIORESPIRATORY CARE”
JOB DESCRIPTION
ROLE SUMMARY
Research Officer
To be a member of the ACPRC with an interest and experience in the promotion
of research. To represent this area of cardio-respiratory physiotherapy and
ensure that the needs of the membership are represented within all areas of the
ACPRC Vision.
CORE ROLE/RESPONSIBILITY: TO SUPPORT THE CHAIR IN THESE ROLES
1 To be a member of the ACPRC with an interest and experience in respiratory physiotherapy.
2 To represent the area of research within all areas of cardio-respiratroy physiotherapy
To work with the secretariat and other champions to organise short courses, evening workshops
and conferences
To work with the publications chair to ensure that relevant workplans are jointly developed and
completed
3 To disseminate information that could influence clinical practice and service development within
the specific are of research through: ACPRC Newsletter, Social Media etc.
4 To work with other committee members and ACPRC members to organise short courses and
specific sessions which form part of the ACPRC bi-annual Conference.
6 To represent the ACPRC at relevant conferences and national meetings linked their champion post
7 To ensure the champion area of the website is kept up to date and relevant
8 To ensure that a Champion report is completed and circulated to all ACPRC committee members
prior to the committee meetings and to compile an annual report for the AGM.
9 To communicate with the Chair and Vice Chair to ensure they are up to date with the workplan
relevant to this role on a monthly basis in their ‘highlight report’
10 To take part in the development of the ACPRC work plan and to ensure this work plan is
progressing throughout the year
11 To tactfully and responsibly answer queries and comments from ACPRC committee members,
members and external bodies or individuals relevant to this role or within remit of the individuals
experience
12 To take part in committee activities as agreed at committee meetings and as part of the annual
work plan
13 To work with other committee members with all tasks within other areas of the ACPRC Vision
14 To contribute to the ACPRC publications as required
In recognition for the considerable contributions required from committee members, they will receive a small honorarium and will be
granted honorary membership for the duration of their service as committee members. This is subject to completion of their roles
and responsibilities, including follow guidance as laid out in the standard operating procedures of the committee.
It is understood that circumstances change and it is not always possible to fulfil the requirements of the role. Should that be the case,
resignation should be offered to the Chair & an effort made to continue the post until a co-opted committee member can be found.
Page 42
42
ASSOCIATION OF CHARTERED PHYSIOTHERAPISTS IN RESPIRATORY CARE
“INSPIRING EXCELLENCE IN CARDIORESPIRATORY CARE”
JOB DESCRIPTION
ROLE SUMMARY
Education
Champion
To be a member of the ACPRC with an interest and experience in the promotion
of education. To represent this area of cardio-respiratory physiotherapy and
ensure that the educational needs of the membership are represented within all
areas of the ACPRC Vision.
CORE ROLE/RESPONSIBILITY: TO SUPPORT THE CHAIR IN THESE ROLES
1 To be a member of the ACPRC with an interest and experience in respiratory physiotherapy.
2 To represent the area of education within all areas of cardio-respiratroy physiotherapy
To work with the secretariat and other champions to organise short courses, evening workshops
and conferences
To ensure that different methods of education are considered by the committee including
courses, conferences, elearning, SIM etc
3 To disseminate information that could influence clinical practice and service development within
the specific are of education through: ACPRC Newsletter, Social Media etc.
4 To work with other committee members and ACPRC members to organise short courses and
specific sessions which form part of the ACPRC bi-annual Conference.
6 To represent the ACPRC at relevant conferences and national meetings linked their champion post
7 To ensure the champion area of the website is kept up to date and relevant
8 To ensure that a Champion report is completed and circulated to all ACPRC committee members
prior to the committee meetings and to compile an annual report for the AGM.
9 To communicate with the Chair and Vice Chair to ensure they are up to date with the workplan
relevant to this role on a monthly basis in their ‘highlight report’
10 To take part in the development of the ACPRC work plan and to ensure this work plan is
progressing throughout the year
11 To tactfully and responsibly answer queries and comments from ACPRC committee members,
members and external bodies or individuals relevant to this role or within remit of the individuals
experience
12 To take part in committee activities as agreed at committee meetings and as part of the annual
work plan
13 To work with other committee members with all tasks within other areas of the ACPRC Vision
14 To contribute to the ACPRC publications as required
In recognition for the considerable contributions required from committee members, they will receive a small honorarium and will be
granted honorary membership for the duration of their service as committee members. This is subject to completion of their roles
and responsibilities, including follow guidance as laid out in the standard operating procedures of the committee.
It is understood that circumstances change and it is not always possible to fulfil the requirements of the role. Should that be the case,
resignation should be offered to the Chair & an effort made to continue the post until a co-opted committee member can be found.
Page 43
43
ASSOCIATION OF CHARTERED PHYSIOTHERAPISTS IN RESPIRATORY CARE
“INSPIRING EXCELLENCE IN CARDIORESPIRATORY CARE”
JOB DESCRIPTION
ROLE SUMMARY
Newsletter Editor
To be a member of the ACPRC interested in ensuring committee activities are
communicated effectively to the membership and all stakeholders via the
electronic newsletter. To be part of the committee with the specific role of
connecting people (this includes the committee, membership and external
stakeholders)
CORE ROLE/RESPONSIBILITY
1 To be a member of the ACPRC with an interest and experience in respiratory physiotherapy.
2 The Newsletter Editor is responsible for securing and co-ordinating regular content for the
monthly electronic newsletters. This involves receiving a large number of varied contributions
from different sources, formatting text, inputting into an e-template and emailing to members.
3 This post along with other posts in the publications committee may also take on the role of
publications Chair to help co-ordinate the production of publications
4 An annual newsletter timetable should be completed and kept up to date.
5 To ensure that all those contributing to the newsletter are given adequate notice of deadlines and
their contributions received and reviewed in a timely manner
6 All news items added to the newsletter should also be uploaded to the website / highlighted on
social media. Although this is not the specific role of the newsletter editor, this individual should
ensure that such items are added to the website by the relevant individual (E.g. the Champions).
7 To support the PRO in ensuring that there is relevant content within the newsletter and this is co-
ordinated with other aspects of marketing and communcation to membership and stakeholders
8 To work with the Chair, Vice Chair, PRO and website manager to ensure all communication to the
wider membership via the newsletter, website and social media is up to date and co-ordinated.
9 To work with other committee members and ACPRC members to organise short courses and
specific sessions which form part of the ACPRC bi-annual Conference.
10 To represent the ACPRC at relevant conferences and national meetings linked their area of
experience or newsletter activities
11 To ensure that a report is completed and circulated to all ACPRC committee members prior to the
committee meetings and to compile an annual report for the AGM.
12 To communicate with the Chair and Vice Chair to ensure they are up to date with the workplan
relevant to this role on a monthly basis in their ‘highlight report’
13 To take part in the development of the ACPRC work plan and to ensure this work plan is
progressing throughout the year
14 To tactfully and responsibly answer queries and comments from ACPRC committee members,
members and external bodies or individuals relevant to this role or within remit of the individuals
experience
15 To take part in committee activities as agreed at committee meetings and as part of the annual
work plan
16 To work with other committee members with all tasks within other areas of the ACPRC Vision
Page 44
44
17 To contribute to the ACPRC publications as required
In recognition for the considerable contributions required from committee members, they will receive a small honorarium and will be
granted honorary membership for the duration of their service as committee members. This is subject to completion of their roles
and responsibilities. including follow guidance as laid out in the standard operating procedures of the committee.
It is understood that circumstances change and it is not always possible to fulfil the requirements of the role. Should that be the case,
resignation should be offered to the Chair & an effort made to continue the post until a co-opted committee member can be found.
Page 45
45
ASSOCIATION OF CHARTERED PHYSIOTHERAPISTS IN RESPIRATORY CARE
“INSPIRING EXCELLENCE IN CARDIORESPIRATORY CARE”
JOB DESCRIPTION
ROLE SUMMARY
Public Relation
Officer
To be a member of the ACPRC interested in ensuring committee activities are
visible to the committee, membership and all stakeholders. To be part of the
committee with the specific role of connecting people (this includes the
committee, membership and external stakeholders)
Diversity Role (incorporated into PRO Role)
The ACPRC acknowledges that each of its members is unique and it is imperative
to embrace and celebrate the individual differences of our members. It is the role
of the Diversity officer to ensure that the ACPRC promotes inclusion and that any
changes within the organisation actively ensure this continues. This includes
facilitating access to information, resources and activities for all members.
CORE ROLE/RESPONSIBILITY
1 To be a member of the ACPRC with an interest and experience in respiratory physiotherapy.
2 The PRO will often co-ordinate or lead the below tasks rather than have a direct hand in all the
activities, in acknowledgement of the specialties and experience within the group and Committee.
3 To promote the activity of the group to the public, membership and stakeholders. This will include
both NHS, DOH and other commitees but may also include the press where relevant.
4 To be responsible for the group display board and the material for display at national meetings,
congress and other appropriate events. The ACPRC banner etc is held by the secretariat.
5 To keep the Committee abreast of opportunities for marketing and increasing the visibility and
profile of the organisation
6 To support the education champion and secretariat in supporting the relationship with companies
providing sponsorship and support for courses and specific work plans.
7 To work with the Chair, Vice Chair, newsletter editor and website manager to ensure all
communication to the wider membership via the newsletter, website and social media is up to
date and co-ordinated.
8 To disseminate information that could influence clinical practice and service development within
the specific are of research through: ACPRC Newsletter, Social Media etc.
9 To work with other committee members and ACPRC members to organise short courses and
specific sessions which form part of the ACPRC bi-annual Conference.
10 To represent the ACPRC at relevant conferences and national meetings linked their area of
experience or PRO activities
11 To ensure that a report is completed and circulated to all ACPRC committee members prior to the
committee meetings and to compile an annual report for the AGM.
12 To communicate with the Chair and Vice Chair to ensure they are up to date with the workplan
relevant to this role on a monthly basis in their ‘highlight report’
13 To take part in the development of the ACPRC work plan and to ensure this work plan is
progressing throughout the year
Page 46
46
14 To tactfully and responsibly answer queries and comments from ACPRC committee members,
members and external bodies or individuals relevant to this role or within remit of the individuals
experience
15 To take part in committee activities as agreed at committee meetings and as part of the annual
work plan
16 To work with other committee members with all tasks within other areas of the ACPRC Vision
17 To contribute to the ACPRC publications as required
In recognition for the considerable contributions required from committee members, they will receive a small honorarium and will be
granted honorary membership for the duration of their service as committee members. This is subject to completion of their roles
and responsibilities, including follow guidance as laid out in the standard operating procedures of the committee.
It is understood that circumstances change and it is not always possible to fulfil the requirements of the role. Should that be the case,
resignation should be offered to the Chair & an effort made to continue the post until a co-opted committee member can be found.
Page 47
47
ASSOCIATION OF CHARTERED PHYSIOTHERAPISTS IN RESPIRATORY CARE
“INSPIRING EXCELLENCE IN CARDIORESPIRATORY CARE”
JOB DESCRIPTION
ROLE SUMMARY
Journal Editor
To be a member of the ACPRC interested in research and best practice. If able
some experience with journal reviews and/or education would be desirable. To
be part of the committee with the specific role of promoting research and best
practice (this includes the committee, membership and external stakeholders)
CORE ROLE/RESPONSIBILITY
1 To be a member of the ACPRC with an interest and experience in respiratory physiotherapy.
2 The Journal Editor is responsible for securing and co-ordinating regular content for the annual
journal. This involves receiving a large number of varied contributions from different sources and
co-ordinating the review of content.
3 This post along with other posts in the publications committee may also take on the role of
publications Chair to help co-ordinate the production of publications
4 An annual timetable for the production of the journal should be adequately communicated to
members, committee members to ensure the journal meets the relevant deadlines
5 To ensure that all those contributing to the journal are given adequate notice of deadlines and
their contributions received and reviewed in a timely manner
6 Relevant information for contributors available on the website should be kept up to date
7 If relevant to develop the content and production of the journal to keep it current and if required
develop content and propose changes to the wider committee.
9 To work with other committee members and ACPRC members to organise short courses and
specific sessions which form part of the ACPRC bi-annual Conference.
10 To represent the ACPRC at relevant conferences and national meetings linked their area of
experience or newsletter activities
11 To ensure that a report is completed and circulated to all ACPRC committee members prior to the
committee meetings and to compile an annual report for the AGM.
12 To communicate with the Chair and Vice Chair to ensure they are up to date with the workplan
relevant to this role on a monthly basis in their ‘highlight report’
13 To take part in the development of the ACPRC work plan and to ensure this work plan is
progressing throughout the year
14 To tactfully and responsibly answer queries and comments from ACPRC committee members,
members and external bodies or individuals relevant to this role or within remit of the individuals
experience
15 To take part in committee activities as agreed at committee meetings and as part of work plan
16 To work with other committee members with all tasks within other areas of the ACPRC Vision
17 To contribute to the ACPRC publications as required
In recognition for the considerable contributions required from committee members, they will receive a small honorarium and will be
granted honorary membership for the duration of their service as committee members. This is subject to completion of their roles
and responsibilities. including follow guidance as laid out in the standard operating procedures of the committee.
It is understood that circumstances change and it is not always possible to fulfil the requirements of the role. Should that be the case,
resignation should be offered to the Chair & an effort made to continue the post until a co-opted committee member can be found.
Page 48
48
ASSOCIATION OF CHARTERED PHYSIOTHERAPISTS IN RESPIRATORY CARE
“INSPIRING EXCELLENCE IN CARDIORESPIRATORY CARE”
JOB DESCRIPTION
ROLE SUMMARY
Resp. Review Editor
To be a member of the ACPRC with an interest and experience in the promotion
of research and publications. To be responsible for the production of a bi-annual
respiratory review document.
CORE ROLE/RESPONSIBILITY
1 To be a member of the ACPRC with an interest and experience in respiratory physiotherapy.
2 To be a full particpating member of the publications group and to co-ordinate the vision of the
ACPRC in promition of research and best practice
3 The responsibility of the Respiratory Review Editor is to produce the bi-annual Respiratory
Review.
4 To recruit, retain and co-ordinate a team of reviewers and ensure they are able to complete their
review to a relevant timeline
5 To lead any relevant development of this publication in order to keep it relevant and interesting
to membership
6 To work with other committee members and ACPRC members to organise short courses and
specific sessions which form part of the ACPRC bi-annual Conference.
7 To represent the ACPRC at relevant conferences and national meetings linked their area of
expertise or their post
8 Outside of completion of the respiratroy reivew, to support other publications to be delivered
including the journal, website and newsletter
9 To ensure that a report is completed and circulated to all ACPRC committee members prior to the
committee meetings and to compile an annual report for the AGM.
10 To communicate with the Chair and Vice Chair to ensure they are up to date with the workplan
relevant to this role on a monthly basis in their ‘highlight report’
11 To take part in the development of the ACPRC work plan and to ensure this work plan is
progressing throughout the year
12 To tactfully and responsibly answer queries and comments from ACPRC committee members,
members and external bodies or individuals relevant to this role or within remit of the individuals
experience
13 To take part in committee activities as agreed at committee meetings and as part of the annual
work plan
14 To work with other committee members with all tasks within other areas of the ACPRC Vision
15 To contribute to the ACPRC publications as required
In recognition for the considerable contributions required from committee members, they will receive a small honorarium and will be
granted honorary membership for the duration of their service as committee members. This is subject to completion of their roles
and responsibilities. including follow guidance as laid out in the standard operating procedures of the committee.
It is understood that circumstances change and it is not always possible to fulfil the requirements of the role. Should that be the case,
resignation should be offered to the Chair & an effort made to continue the post until a co-opted committee member can be found.
Page 49
49
ACPRC External Representation / Groups 2016
Group / Organisation / Project ACPRC Representative Report Info
BTS Education Committee Harriet Shannon
BTS Standards of Care Una Jones
Respiratory Coding Group Maria Buxton / Lizzie Grillo
CSP PhysioWorks - COPD Ian Culligan