Assignment email to_professor

Assignment – Sending your professor an email

Ask yourself:

Who am I communicating with? What is my relationship to the recipient/lis-tener? Why am I communicating?

teacherprofessorjob applicationetc.

be for-mal?

Audience, purpose, tone/style

a close friend may ex-pect,

✓ ‘Hey Dave, what’s up?,’

but not

✕ ‘Dear Mr. Smith,’

For example, when sending an email…

your professor may ex-pect,

✓ ‘Dear Dr. Park’,

but not

✕ ‘Hey Doc,’

Your granny may expect,

✓ ‘Hello Grandma,’

but not

✕ ‘Yo Yo Yo, Granny!’

Who am I communicating with?

What is my relationship to the recipient/lis-

tener?

Why am I communicating?

Name: DongMin KimReason for missing class

Class Name: RickyVisited hometown.Battery on cell phone died so alarm on phone did not go off in the morning. Woke up late. Rushed to the bus stop without eating breakfast but missed the early bus.

To: David Jones (his English teacher)

Class: Advanced conversation

Student I.D

E-mail pur-

pose:

200811111To explain absence from class

Include:

1. An appropriate salutation2. A sentence or two identifying who you are2. An explanation of the purpose of the e-mail3. The main content/message (body) of the e-mail4. A suitable closing5. A signature

Task 1 – write an apology email

Subject: Hi Mr. Steve

Hi Mr. David. Hello, my name is Sumin Park. My student I.D number is 200811111. My class name is Sumin Park. 

I visited my hometown this weekend as I hadn’t been home for a long time. Unfortunately the battery on my cell phone died and so my alarm did not go off. I woke up late, and although I rushed to the station I missed the early bus.  Sorry. I love you. Thank you for reading my e-mail.

Park Sumin

This long explanation is not necessary. In an e-mail you should be clear and concise

Email purpose, and class is missing

Class name is same as actual name

Bad example

Subject: Absence From Class

Dear Mr. Jones, / Dear David, My name is DongMin Kim from your advanced conversation class. My student I.D number is 200811111. My class name is Ricky. I am writing to apologize for being absent from class on Monday. I visited my hometown and unfortunately could return to Ansan on time. If there is anything I need to catch up on please let me know. Sorry once again, Yours sincerely, / Sincerely, / Regards, DongMin Kim

Good example

Include:

1. An appropriate salutation2. A sentence or two identifying who you are2. An explanation of the purpose of the e-mail3. The main content/message (body) of the e-mail4. A suitable closing5. A signature

Name: Sumin ParkDetails

Original meeting date – Mon 11thNeed to return to hometownGrandmother is sickParents took her to hospital, and she is very unwellShe is 93 years old next weekWants to re-schedule to Tues 12th

To: Steve Smith (his English teacher)Class: Intermediate humanities classStudent I.D

E-mail pur-

pose:

200811111To reschedule appointment

Task 2 – re-schedule an appointment

Subject: Re-schedule appointment

Dear Mr. Smith, / Dear Steve, My name is Sumin Park from your business/economics low level class. My student I.D number is 200811111. This e-mail is to let you know that I will not be able to attend our scheduled meeting on Monday the 11th. I will be returning to my hometown and, unfortunately, will not be back in time to attend. I wonder if we could re-schedule to Tuesday the 12th

instead. I apologize for any inconvenience caused. Yours sincerely, / Sincerely, / Regards, Sumin Park

Good example

• Full name

• Major (and minor?)

• Name of University and year of graduation (if applicable)

• Phone number

• E-mail addressThank you Arthur!

Adding a ‘signature file’

Adding a “signature file” (in Gmail)

Adding a “signature file”

Kim SuBinHanyang University ERICA CampusMechanical EngineeringCell: [email protected]

Tips

- keep it concise- include only 1 email ad-dress- make it look neat and tidy- bold your name- make it look professional

The new semester has just begun and you have decided to send an e-mail to your foreign professor briefly introducing yourself.

A few ideas for what you might include are:

• what your major is, • a comment on last semester’s positive experiences in EC2 • academic plans for the coming semester, • what you are looking forward to most in this class,• areas in English where you like to improve/strengthen • preparing for internship etc.

Assignment 1 Instructions

Instructions

Your e-mail should be formal, well structured, and appropriate.

Do not write things like:

✕ “I love puppies and kittens,” ✕ “I love sleeping,”✕ “There are four people in my family,”

Similarly, you should not write about:

✕ Your love of chicken and beer ✕ Your cute girlfriend✕ Your favorite soccer team

I am not a professor (Dr). As we have known each other for a few weeks now, I am com-fortable if you start your e-mail:

Dear Mike,

• Send your email to [email protected] by the submission date

• Also, print the email and submit it in class to Mike.

• Use a sensible font and font size. Presentation is part of the grade.

• The body section (self-introduction) should be 80-100 words

• Write an appropriate email subject

• Include a professional looking signature file

Good Luck!

Finally,