Asset Mgmt Implementation Plan

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Implementation Plan for Linear Assets

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• ODOT is responsible for managing billions of dollars in non-linear and linear assets

• Much of our infrastructure is reaching the end of its effective life-cycle

• We have limited resources and many competing needs

Background

So… what is the strategic approach for managing ODOT assets…

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a Systematic, Strategic & Complete

Approach for Maintaining, Upgrading & Operating ODOT’s transportation assets

… Asset Management

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Construction

Operations

Maintenance

Planning

BridgePavementCulvertsIlluminationSignalsITSSigning

RailFleetBarriersFacilitiesRetaining WallsTide GatesRight of Way

Asset Life Cycle

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AASHTO Perspective “Asset Management is a standard for State DOTs and others for

making investment decisions and managing the nation’s transportation system. Asset Management should be applied/considered as part of the decision making process at all levels of an organization.”

FHWA Perspective “Asset management is a business process and a decision-

making framework that covers an extended time horizon, draws from economics as well as engineering, and considers a broad range of assets. The asset management approach incorporates the economic assessment of trade-offs among alternative investment options and uses this information to help make cost-effective investment decisions.”

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• Broad-based looking at the system as a

whole

• Objective

• Made using cross-asset trade-off analyses

• Based on life-cycle costs of assets

• Pro-active

Using Asset Management, Funding Allocation Decisions Will Be:

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ODOT ASSET MANAGEMENT VISION

ODOT’s assets are managed strategically by utilizing integrated and systematic data collection, storage, analysis and reporting standards on a broad range of transportation system assets, optimizing funding and life cycle decisions for operations, maintenance and construction business functions.

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• to put in place the plans, people, processes and products that enable ODOT to implement accepted Asset Management practices in a timely and cost-effective manner; and

• to continually monitor and improve Asset Management implementation over time.

Recognizing that Asset Management is a process or methodology that ODOT can use to cost-effectively deliver an efficient, effective, reliable and safe transportation service, the mission of ODOT Asset Management is:

We do this so that benefits to ODOT in the areas of accountability, communication, risk management and financial efficiency can be realized.

ODOT ASSET MANAGEMENT MISSION

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ODOT’s Asset Management Implementation will:

• Use National and International Best Practices

• Build on Existing ODOT Management System Work

• Incorporate Lessons Learned in Region 2 Pilot Project

• Include a High-level Assessment of all ODOT Assets

• Be a Staged Approach Drilling in on a Prioritized List of Assets

• Incorporate Asset Management Principles and Practices Into ODOT Daily Work Function

• Propose a 3 Year Implementation Timeline with Dedicated Resources

IMPLEMENTATION PRINCIPLES

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Full Time Dedicated Resources/Skill Sets Needed• Program Manager• Operation and Policy Analysts• Business Process Analyst• Data Analyst

Resource Assumptions

Appropriate Business Line staff, including IS resources, committed to working as needed on Asset Management items

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• Goals – Define priority areas

• Objectives – Provide quantifiable targets to achieve goals

• Strategies – Identify specific tactics to reach objective

• Action Items – Describe specific steps to complete strategy

IMPLEMENTATION PLAN

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KEY AREAS FOR IMPLEMENTATION• Data Collection

– Trusted, consistent & accurate data is key

• Data Storage– Need reliable and complete system

• Analysis Software– Must be able to integrate data and perform cross-asset

analysis

• Reporting Software– Must be automated, flexible & easy to use

• Decision Making Process– Funding allocation decisions that are broad-based across

asset categories using life-cycle approach

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Asset Management Overview

Decision Support(STIP, Project Delivery, Construction, Operations, Maintenance, OTP, Mode Plans, Refinement Plans,

TSP’s, HD/TDD Business Plan, etc.)

Asset Management Analysis & Reporting Systems(TransViewer, TransGIS, Reports, Maps, GIS, etc. - Online, Paper)

BMS

Bridge Management

System

PONTIS

ITIS

Data Collection SystemsContract Plans/Boundary Changes/Agreements/Field Inventory/Maintenance Activities/Skid/Ride/Digital Video Log,

Future Systems, SRSAM-Baseline Reports, etc.

EDMSEnviron.

Data

BMSNBI

PMSSkid/Ride/

Cond.

PMS

Pavement Management

System

ORPMS

FIMS

Freight/Intermodal

Management System

TransGIS

CMS

Congestion Management

System

HERS

EDMS

EnvironmentalData

ManagementSystem

ENVIROVIEW

SMS

Safety Management

System

SPISCAT

MMS

Maintenance Management

System

TMS

Traffic Monitor ing

System

Traffic Counting

TEAMS Data

Crash Data

Corporate Data

Perfo

rmance M

easuremen

tMMS Features Inventory

Future Systems

FAMS

Future Asset Management

Systems

Goal 3

Goal 2

Goal 1

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GOAL 1

A robust Asset Management Data Collection and Storage System that contains corporate data for transportation features and their condition that is consistent, unduplicated, understandable, reliable, accurate, current and owned by the responsible ODOT Business Line.

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• Identify data currently collected for each asset group• Create a catalog and data dictionary for each asset group

including items such as:– Definitions– Frequency of data collection– Method of data collection e.g. field, video, construction

plans, etc.– Referencing System used e.g. Hwy/MP, GPS, Lat/long, etc.– Storage & retention processes– QC/QA

• Determine data required for cross-asset analyses and perform gap analysis

• Develop data quality improvement plans, as needed • Develop corporate data policy that includes; definitions,

collection methods, storage models, reference processes, data sharing agreements, data integration models, etc.

Primary Focus of Goal 1 – QUALITY DATA

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GOAL 2

An automated, flexible and complete Asset Management Data Reporting System that performs cross-asset analysis and monitors the inventory, condition and performance of assets within ODOT’s jurisdiction.

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• Identify analytical and reporting tools and software used by each asset group– Software capabilities, use and decisions supported– Document life-cycle models, deterioration & inflation

rates used – Use of condition & performance data– Project development and scoping support

• Perform gap analysis and develop Improvement Plans, as needed

• Develop an Asset Management Data Analysis & Reporting System– Perform pilot project using Asset Manager NT/PT or other

selected software– Assess opportunities and develop plan to use existing

tools such as TransGIS, TransViewer, etc.• Develop and implement a corporate data analysis and

reporting policy• Develop Annual Status Report for each asset group

Primary Focus of Goal 2 – DATA ANALYSIS & REPORTING

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GOAL 3

Implement a decision process so that funding allocation decisions are broad-based across various asset categories and that focuses on life-cycle management of ODOT assets.

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• Assessment of current ODOT decision processes• Perform gap analysis and develop a system wide

decision model• Develop and implement a Communication Plan• Develop and implement a Training Plan• Develop and implement key performance

measures to support life-cycle cost, performance-based decision approach

• Incorporate language supporting the development and implementation of Asset Management into core ODOT documents– Core corporate documents– Position descriptions

Primary Focus of Goal 3 – DECISION PROCESS

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NEXT STEPS

• Complete Region 2 Pilot Project

• Complete an Implementation Plan that contains: – Specific strategies & action steps

– Assessment of timelines

– Refinement of resource needs

• Ramp up communication– Presentations to Central and Regional Teams

– Use of tools such as Website, Brochure & Fact Sheet

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DRAFT Implementation Chart(by Start Date)

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DRAFT Implementation Chart(by Start Date)

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FOR MORE INFORMATION

• Strategic Plan• Communication Plan• Implementation Plan • Brochure• Fact Sheet

ODOT Asset Management Website• http://www.oregon.gov/ODOT/TD/asset_mgmt/index.shtml

FHWA Office of Asset Management Website• http://www.fhwa.dot.gov/infrastructure/asstmgmt/index.htm

AASHTO Transportation Asset Management Today Website• http://assetmanagement.transportation.org/tam/aashto.nsf/home