ASSET MANAGEMENT PRESENTATION National Local Government Infrastructure & AM Conference HUME CITY COUNCIL John Monaghan.

ASSET MANAGEMENT PRESENTATIONNational Local Government

Infrastructure & AM Conference

HUME CITY COUNCILJohn Monaghan

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National Local Government Infrastructure & AM Conference

1. Where to start?2. It’s so hard to get AM people.3. Learning about AM.4. Training Staff.5. So much to do so little time.6. Spread the Work Load.7. Involve the decision makers in your vision.8. The lifecycle of Asset Management.9. Service Planning -the new frontier.


Where to start? • Hume-one of the fastest growing

municipalities in Australia• 30 minutes by train north- north- west of

Melbourne• Home to Melbourne Airport and Ford• Includes the suburbs of Broadmeadows,

Craigieburn and Donnybrook and the township of Sunbury,

• Hume Highway, Calder freeway, M80 and the Tullamarine Freeway

• $60M CWP• $1.8B in Assets


AM Staff StructureManager

Traffic Assets Coordinator

Civil Design

GIS

Finance

Asset Engineer Asset Engineer

Admin. Person


2004 –Asset Management plans completed2006- AM Manager resigns2007- Change the structure to manage assets2008- AM coordinator resigns2009 –AM coordinator appointed2011-AM coordinator resigns2013 –AM coordinator appointed“It’s so hard to get AM people.”

Regular hoursSuitable for part time or full time workersBut perhaps not as exciting as other engineering fields???


http://en.wikipedia.org/wiki/File:Sam_and_Ralph_clock.png

What systems and procedures do you have and what do you need to have?

• National Local Government Infrastructure & AM Conference

Learning about Asset ManagementWhat do you have?

# What systems and procedures do you have?a) We set up a quality framework and documented

what systems, practices and procedures Council has.

What do you need to have?# What more do we need? What’s the fastest way to

learn about AM?a) AM Framework Assessment Score Sheetb) IPWEA NAMS plus2 handbookc) Northern Asset Management Forumd) Knowledgeable and qualified AM coordinator


National Asset Management Framework (NAMF) - scorecard reference guide

STRATEGIC LONG TERM PLAN DATE LOCATION

1.1* Council has a Strategic Longer Term Plan (planning horizon of at least 5 years) they want to achieve that incorporates a vision strategic outcomes mission values service outcomes

SLTP=Hume City Plan 2040P.2P.9 P.23 ‘heading’

1.2* The development of the Strategic Longer Term Plan includeda) community consultationb) reflects community needs.

P.1 of Hume City Plan 2030

1.3* The Strategic Longer Term Plan incorporates priorities and performance measures and indicates how they will be monitored and measured.

P.19 of Hume City Plan 2030 & the Council Plan says how they will be monitored and measured.

1.4* Council has a sustainable Long Term Financial Plan covering the period of the Strategic Longer Term Plan (at least 5 year) supporting the implementation of its Long Term Plan.

LTFP=Strategic Resource Plan & Internal 10year Budget Model located in Intranet

1.5 The Long Term Financial Plan has been prepared based on the resource requirements and strategic objectives detailed in Council’s Long Term Plan and Asset Management Plans.

P.49 of Budget Report.P.59 of Budget Report

1.6 Council has a Strategic Longer Term Plan (ideally 20 years - at least 10 years) that incorporates a Vision Mission Values Long term service outcomesthat reflects how Council plans to provide for community needs.

1.7 The development of the Strategic Longer Term Plan included community engagement and reflects community needs.

1.8 Council has a sustainable Long Term Financial Plan (ideally 20 years - at least 10years) which establishes its prudential limits ona) debtb) revenue raisingc) reserve fundingd) asset management fundinge) capital works to support its Long Term Plan.

1.9 Council's Long Term Financial Plan is directly aligned with its Service Plans.

1.10 The Long Term Financial Plan clearly separates ‘recurrent expenditure’ under the categories of operations and maintenance and clearly separates ‘capital works expenditure’ under the categories of renewal, upgrade and new.

DATE LOCATION1.11 The Long Term Financial Plan clearly

identifies the ongoing maintenance operational and renewal impactsarising from capital works and contributed assets.

1.12 Optimum life cycle costs are known and supported by high levels of data, information and knowledge in all key areas. Political decisions are informed by multiple service level / cost / funding model data, information and knowledge on tradeoffs for economic, social, cultural and environmental consequences.


Training Staff- Ensure your Coordinator trains staff in AM

ie. writing AM plans, hosting audits, learning about software, presenting to Council, community, executive etc.

- Employ staff who want to learn- Take them to conferences, forums- Encourage them to fill in when depot

coordinators go on leave.- Encourage further study at their annual

performance reviews –IPWEA through Chiefly Business School have a Grad. Cert. and Grad. Dip. in Infrastructure AM

6. So Much To Do So Little Time

CALENDAR OF ASSET MANAGEMENT TASKS

BUILDINGS, ROADS/BRIDGES, P&OS, MIC, DRAINAGE AUDIT

2012 2013 2014 2015 2016 2017 2018 2019 2020 2021

JAN

Write to Councils re Border Agreements Costs

Write to Councils re Border Agreements and Budget









FEB Total building audit Total miscellaneous asset audit

Parks & Open Space Total Audit Total building audit

Total bridge, road & footpath audit

Total Miscellaneous Audit

Parks & Open Space Total Audit Total Building Audit

Total Bridge, Footpath & Road Audit

Total Miscellaneous Audit

MAR Total Road Audit Drainage Audits

Parks & Open Space Audit Drainage Audits Drainage Audits Drainage Audits

Total road audit Drainage Audits Drainage Audit Drainage Audit Drainage Audit

Total Road Audit Drainage Audit Drainage Audit

APRIL Drainage AMP Review

Service Audit Roads Bridges Service Audit Service Audit Service Audit Service Audit

MAY Policy & Strategy Review

Policy & Strategy Review

Policy & Strategy Review

JUNE Service Review Buildings

Service Review Roads

Service Review Drainage & Miscellaneous

Service Review Parks & Open Space

Service Review Building

Service Review & Roads, Footpaths & Bridges

Service Review Drainage & Miscellaneous

Service Review Parks & Open Space

Service Review Buildings

Service Review Roads, Footpath and Bridges

JULY

AUG Building AMP Review

Roads footpath and bridge AMP Review

Miscellaneous AMP Drainage AMP Review

Parks & Open Space AMP Review

Building AMP Review

Roads, Foopaths & Bridges AMP Review

Miscellaneous AMP Review Drainage AMP Review

Parks & Open Space AMP Review

Building AMP Review

Roads, Footpath and Bridge AMP Review

SEPT

GAP & STEP Analysis Policy & Strategy Review

GAP & STEP Analysis

GAP & STEP Analysis

GAP & STEP Analysis

GAP & STEP Analysis Policy & Strategy Review

GAP & STEP Anaylsis

GAP & STEP Analysis

GAP & STEP Analysis

Policy & Strategy Review GAP & STEP Analysis

GAP & STEP Analysis

OCT

Meet with Asset Custodians re operational, maintenance and renewal budget










NOV Technical Service Audit Buildings

Technical Service Audit Roads, footpaths, carparks

Technical Service Audit Drainage

Technical service Audit Parks and open Space

Technical Service Audit Buildings

Technical Service Audit Roads, footpaths, carparks

Technical Service Audit Drainage

Technical service Audit Parks and open Space

Technical Service Audit Buildings

DEC

7. Spread the Work Load


Why you need a whole of Council approach and commitment:1. Strategic Longer Term Plan2. Long Term Financial Plan3. Resource Plan4. Annual Budget5. Annual Report6. Service Plans7. Service Providers, Maintenance staff, Capital Works, Subdivisions, Finance, Child Care, Leisure Services etc Who and What is not part of the AM circle of life?


What commitment do we have at Hume? # In the Asset Management Strategy Council passed the Strategy with the statement “We always approve the necessary renewal program to sustain the existing levels of service before other works, providing they are justified through our process.”# EMT receive a quarterly report on AM # Managers have in their PD’s a generic statement saying “Staff are responsible for undertaking Asset Management functions ….”

8. Involve the Decision Makers in Your Vision.

9. The Lifecycle of Asset Management

• Asset Management like Assets themselves have a lifecycle ie. it needs to be created, maintained, renewed and upgraded because:

• Staff come and go• Systems change• Resources fluctuate• You need to continuously improve • DON’T REST ON YOU LORALS

10. Service planning-the new frontier

10. Service Planning –the New Frontier• What services are we as Councils providing?• Should we be providing these services?• To what standard do we provide the services?• What are our current and future needs?• How do we measure if we are delivering our service –

technical and customer?• Are our assets in a fit condition to deliver the Service

Standards? • What does it cost to get the assets to that standard?• Do we have the funding or do we adjust the standard or

remove the availability of the service• Finally do we have systems in place to measure these things

ie. GIS, surveys, audits, condition assessments. costs, etc


1. SUMMARYa) It’s so hard to get AM people.b) Learning about AM.c) Training Staff.d) So much to do so little time.e) Spread the Work Load.f) Involve the decision makers in your

vision.g) The lifecycle of Asset Management.h) Service Planning -the new frontier.


Thanks and Good Luck-Hume City Council


TIPS:1. Meet with custodians, service providers, finance and AM staff in October and discuss finance gaps.2. Put the onus on the custodians and providers to use the AM systems to justify more budget funding.3. Put GAP funding in year 4, 5 and 6 of your finance programs.4. Get Council to accept maintenance and renewal to be funded before new works.5. Ensure regular presentations to Council and EMT with condition photos.

ASSET MANAGEMENT PRESENTATION National Local Government Infrastructure & AM Conference HUME CITY COUNCIL John Monaghan.

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