County of Riverside ■ Office of the Auditor-Controller PeopleSoft Asset Management (AM) Hank Johnson Supervising Accountant Internal Audits – Specialized Accounting Capital Assets
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County of Riverside ■ Office of the Auditor-Controller
PeopleSoft Asset Management (AM)
Hank Johnson
Supervising Accountant
Internal Audits – Specialized Accounting
Capital Assets
County of Riverside ■ Office of the Auditor-Controller
PeopleSoft Asset Management (AM)
Adding Assets
Depreciation Calculation
County of Riverside ■ Office of the Auditor-Controller
PeopleSoft Asset Management (AM)
Adding Assets
- Manual Method
- Interface Method- Advantages vs. Disadvantages
County of Riverside ■ Office of the Auditor-Controller
PeopleSoft Asset Management (AM) Manual Method
Capital Leases Constructed Assets Donated Assets
Interface Method Purchased Assets Non-Capital Assets
County of Riverside ■ Office of the Auditor-Controller
PeopleSoft Asset Management
• Interface Method (Continued)
• Identify Capital Asset at Requisition, Purchase Order or AP Voucher
• AP Voucher is the best business practice
• Easy as 1-2-3
County of Riverside ■ Office of the Auditor-Controller
PeopleSoft Asset Management
• Interface Method (Continued)
• Step 1
• Mark Asset Check Box and select Profile ID on AP Voucher
County of Riverside ■ Office of the Auditor-Controller
PeopleSoft Asset Management
County of Riverside ■ Office of the Auditor-Controller
PeopleSoft Asset Management
County of Riverside ■ Office of the Auditor-Controller
PeopleSoft Asset Management
• Interface Method (Continued)
• Step 2
• Mark Auto Approve Status Check Box
County of Riverside ■ Office of the Auditor-Controller
PeopleSoft Asset Management
County of Riverside ■ Office of the Auditor-Controller
PeopleSoft Asset Management
County of Riverside ■ Office of the Auditor-Controller
PeopleSoft Asset Management
County of Riverside ■ Office of the Auditor-Controller
PeopleSoft Asset Management
County of Riverside ■ Office of the Auditor-Controller
PeopleSoft Asset Management
County of Riverside ■ Office of the Auditor-Controller
PeopleSoft Asset Management
County of Riverside ■ Office of the Auditor-Controller
PeopleSoft Asset Management
County of Riverside ■ Office of the Auditor-Controller
PeopleSoft Asset Management
County of Riverside ■ Office of the Auditor-Controller
PeopleSoft Asset Management
• Interface Method (Continued)
• Step 3
• Change Useful Life and Save
County of Riverside ■ Office of the Auditor-Controller
County of Riverside ■ Office of the Auditor-Controller
PeopleSoft Asset Management
Interface Method (Continued)
Easy as 1-2-3
County of Riverside ■ Office of the Auditor-Controller
PeopleSoft Asset Management
• Interface Method (Continued)
• Advantages
• Disadvantages
County of Riverside ■ Office of the Auditor-Controller
PeopleSoft Asset Management
Advantages• Eliminates double entry• Minimizes keying errors• Provides Audit Trail • Updates the General Ledger in a more
timely fashion• Allows Capital Asset Payments to
process in a timely manner
County of Riverside ■ Office of the Auditor-Controller
PeopleSoft Asset Management
• Disadvantages
• None
County of Riverside ■ Office of the Auditor-Controller
PeopleSoft Asset Management (AM)
Depreciation Calculation
- Calculated Monthly
- Journal Generated to GL
- Supplemental Ledgers
GOV_AC_GRP (Governmental Fund)
PROP_CP_AS (Proprietary Fund)
County of Riverside ■ Office of the Auditor-Controller
Questions
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County of Riverside ■ Office of the Auditor-Controller
The End
County of Riverside ■ Office of the Auditor-Controller
County of Riverside ■ Office of the Auditor-Controller
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