PROJ6005_Assessment_2_Brief_07112017.Docx Page 1 of 6 ASSESSMENT BRIEF Subject Code and Title PROJ6005 Sustainability in Project Portfolio and Program Management Assessment Assessment 2: Portfolio Management Planning Report Individual/Group Individual Length No longer than 2000 words Learning Outcomes 1. Critically evaluate the strategic value of project management and project portfolio management, paying particular attention to their potential impact on project management life cycles, project offices, change management, resource management and organisational change. 2. Demonstrate understanding and initiative in the application of project portfolio management tools, techniques and processes to achieve improved business practices and performance and integrate sustainable project outcomes. Submission Weighting Final report - 25% Total Marks 25 Marks Context: Assessment 2 is designed to develop your planning skills and ensure that you become familiar with a range of factors and issues that need to be considered if an organisation embarks upon an initiative to introduce project portfolio management. How an organisation views project portfolio management will depend on its size and project needs and the perceived impact of the initiative in terms of strategic organisational value, resource allocation optimisation and meeting its sustainability goals. Project managers can become an integral part of the design and planning process for the successful introduction of portfolio management into an organisation through their knowledge and utilisation of the different ‘best practice’ tools and techniques for project and program management.
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PROJ6005_Assessment_2_Brief_07112017.Docx Page 1 of 6
ASSESSMENT BRIEF
Subject Code and Title PROJ6005 Sustainability in Project Portfolio and Program Management
Learning Outcomes 1. Critically evaluate the strategic value of project
management and project portfolio management,
paying particular attention to their potential
impact on project management life cycles,
project offices, change management, resource
management and organisational change.
2. Demonstrate understanding and initiative in the
application of project portfolio management
tools, techniques and processes to achieve
improved business practices and performance
and integrate sustainable project outcomes.
Submission Final Report - By 11:55pm AEST/AEDT Sunday end of Module 4
Weighting Final report - 25%
Total Marks 25 Marks
Context:
Assessment 2 is designed to develop your planning skills and ensure that you become
familiar with a range of factors and issues that need to be considered if an organisation
embarks upon an initiative to introduce project portfolio management. How an organisation
views project portfolio management will depend on its size and project needs and the
perceived impact of the initiative in terms of strategic organisational value, resource
allocation optimisation and meeting its sustainability goals. Project managers can become
an integral part of the design and planning process for the successful introduction of
portfolio management into an organisation through their knowledge and utilisation of the
different ‘best practice’ tools and techniques for project and program management.
PROJ6005_Assessment_2_Brief_07112017.Docx Page 2 of 6
Instructions:
management function in order to improve the organisation’s strategic advantage, project
success and achieve its sustainability goals. Prior to developing the plan for the introduction
of the project portfolio management function, you are asked by Executive Management to
consider the way the organisation currently manages its project portfolio and then address
the following requirements:
Situational Context and Evaluation
How the organisation is likely to view the introduction of portfolio management
given its size and project needs?
How the organisation currently manages its projects and is there scope for
improvement?
How the organisation incorporates sustainability criteria into its business decision-
making process and its operations, including social equity, economic efficiency and
environmental performance? Is there scope for improvement and how might this be
achieved?
Opportunities and Threats
The likely successes that the organisation might experience by introducing a project
portfolio management process.
The likely challenges the organisation might face with the adoption of the project
portfolio management process and how would these challenges be overcome?
Development of the Plan
What would be the key elements of a plan to introduce project portfolio
management into the organisation and how would it impact the strategic goals?
What type of project portfolio management model would you propose for the
organisation and why?
How would you plan to implement project portfolio management into the
organisation?
Tools and Techniques
What tools/techniques are available for managing different types of project
portfolios and which ones would you propose for the organisation and why?
In considering these requirements, be mindful of the benefits of project portfolio
management but draw comparisons and highlight specific cases where any shift by the
organisation towards project portfolio management may have both positive and/or negative
For TESLA Company, you are asked to examine the introduction of a project portfolio
impacts. Include an analysis of the cost benefits for the implementation of project portfoliomanagement and components of implementation that you are presenting to the executive.
PROJ6005_Assessment_2_Brief_07112017.Docx Page 3 of 6
Learning Activities and Output:
Final report to Executive Management – by end of Module 4 (25%)
Assessment Criteria
Final report to Executive Management:
Knowledge and understanding (10%)
Analysis and application with synthesis of new knowledge (30%)
Evaluation of information (30%)
Correct citation of key resources and evidence (10%)
Effective communication (20%)
Learning Resources
Resource on APA writing style:
Learning and Academic Skills Unit. (2016). Academic Writing Guide. APA 6th ed.
Sydney, Australia: Laureate Australia.
Resource on business report writing:
Victoria University of Wellington (2013). How to write a business report. School of
Marketing and Internal Business and Student Learning Support Service, Wellington,
New Zealand. http://www.victoria.ac.nz/vbs/teaching/publications/VBS-report-
writing-guide-2013-July.pdf
Refer to the subject planner for learning resources on Modules 1 to 4 to complete
PROJ6005_Assessment_2_Brief_07112017.docx Page 4 of 6
Learning Rubrics – Final report to Executive Management
Assessment Attributes
Fail (0-49)
Pass (50-64)
Credit (65-74)
Distinction (75-84)
High Distinction (85-100)
Knowledge and understanding
(10%)
Limited understanding of required concepts and knowledge
Key components of the assignment are not addressed.
Knowledge or understanding of the field or discipline. Resembles a recall or summary of key ideas.
Often conflates/confuses
assertion of personal opinion with information
substantiated by evidence from the research/course
materials.
Thorough knowledge or understanding of the field or discipline/s. Supports personal opinion and information substantiated by evidence from the research/course materials.
Demonstrates a capacity to explain and apply relevant
concepts.
Highly developed understanding of the field or discipline/s. Discriminates between assertion of personal opinion and information substantiated by robust evidence from the research/course materials and extended reading. Well demonstrated capacity to explain and apply relevant
concepts.
A sophisticated understanding of the field or discipline/s. Systematically and critically discriminates between assertion of personal opinion and information substantiated by robust evidence from the research/course materials and extended reading. Mastery of concepts and application to new situations/further learning.
Correct citation of key resources and evidence
(10%)
Demonstrates inconsistent use of good quality, credible and relevant resources to support and develop ideas. There are mistakes in using the APA style.
Demonstrates use of credible and relevant resources to support and develop ideas, but these are not always explicit or well developed.
Demonstrates use of high quality, credible and relevant resources to support and develop ideas. There are no mistakes in using the APA style.
Demonstrates use of good quality, credible and relevant resources to support and develop arguments and statements. Shows evidence of wide scope within
Demonstrates use of high-quality, credible and relevant resources to support and develop arguments and position statements. Shows evidence of wide scope within and without the
PROJ6005_Assessment_2_Brief_07112017.docx Page 5 of 6
There are no mistakes in using the APA style.
the organisation for sourcing evidence. There are no mistakes in using the APA style.
organisation for sourcing evidence. There are no mistakes in using the APA style.
Effective communication
(20%)
Difficult to understand for audience, no logical/clear structure, poor flow of ideas, argument lacks supporting evidence. No effort is made to keep audience engaged, audience cannot follow the line of reasoning. Little use of presentation aids, or the presentation aids and material used
are irrelevant.
Information, arguments and evidence are presented in a way that is not always clear and logical. Attempts are made to keep the audience engaged, but not always successful. Line of reasoning is often difficult to follow. Presentation aids are used more for effect than relevance.
Information, arguments and evidence are well presented, mostly clear flow of ideas and arguments. The audience is mostly engaged, line of reasoning is easy to follow.
Effective use of presentation aids.
Information, arguments and evidence are very well presented, the presentation is logical, clear and well supported by evidence. Engages the audience. Carefully and well prepared presentations aids are used.
Expertly presented; the presentation is logical, persuasive, and well supported by evidence, demonstrating a clear flow of ideas and arguments. Engages and sustains audience’s interest in the topic. Effective use of diverse presentation aids, including graphics and multi-media.
Evaluation of information
(30%)
Limited understanding of key concepts required to support the pitch. Confuses logic and emotion. Information taken from reliable sources but without a coherent analysis or synthesis.
Resembles a recall or summary of key ideas. Often conflates/confuses assertion of personal opinion with
Supports personal opinion and information substantiated by evidence from the research/course materials.
Discriminates between assertion of personal opinion and information substantiated by robust evidence from the research/course
Systematically and critically discriminates between assertion of personal opinion and information substantiated by robust evidence from the research/course materials and extended reading.
PROJ6005_Assessment_2_Brief_07112017.docx Page 6 of 6
Viewpoints of experts are taken as fact with little questioning.
information substantiated by evidence from the research/course materials. Analysis and evaluation do not reflect expert judgement, intellectual independence, rigor and adaptability.
Demonstrates a capacity to explain and apply relevant concepts. Identify logical flaws. Questions viewpoints of experts.
materials and extended reading. Well demonstrated capacity to explain and apply relevant concepts. Viewpoint of experts are subject to questioning. Analysis and evaluation reflect growing judgement, intellectual independence, rigor and adaptability.
Information is taken from sources with a high level of interpretation/evaluation to develop a comprehensive critical analysis or synthesis. Identifies gaps in knowledge. Exhibits intellectual independence, rigor, good judgement and adaptability.
Analysis and application with synthesis of new knowledge
(30%)
Limited synthesis and analysis. Limited application/recommendations
based upon analysis.
Demonstrated analysis and synthesis of new knowledge with application.
Shows the ability to interpret relevant information and
literature.
Well-developed analysis and synthesis
with application of recommendations
linked to analysis/synthesis.
Thoroughly developed and creative analysis and synthesis with application of pretested models and / or independently developed models and justified recommendations linked to analysis/synthesis
Highly sophisticated and creative analysis, synthesis of new with existing knowledge. Strong application by way of pretested models and / or independently developed models. Recommendations are clearly justified based on the analysis/synthesis. Applying knowledge to new situations/other cases.
Morris, P and Pinto, J (2010) The Wiley Guide to Project, Program and PortfolioManagement,1st edition, Wiley, NJ
Chapter 5 'Project Portfolio Selection and Management'
Lessons (Producer). (2005). Use emotional discipline when handling risk, with JamesStrachan [Video �le]. Stroud, England: The Corporate Learning Consortium.
Anonymous. (2006). Calculating costs of a project portfolio management system.Baseline, (58), 53–56.
Poettcker, B. A. (2009). SAP: An e�ective tool for managing multiple small projects.Cost Engineering, 51(3), 9–14.
Project Management Institute. (2014). PMBOK guide and standards
For Further Study:
Day, G. S. (2007, December). Is it real? Can we win? Is it worth doing? Managing riskand reward in an innovation portfolio. Harvard Business Review, 85(12), 110–120.
Koç, A., Morton, D. P., Popova, E., Hess, S. M., Kee, E., & Richards, D. (2009). Prioritizingproject selection.The Engineering Economist, 54(4), 267–297.
Müller, R., Glückler, J., & Aubry, M. (2013). A relational typology of projectmanagement o�ces. Project Management Journal 44(1), 59–76.
Petit, Y. (2012, July). Organizing mechanisms for project portfolio management indynamic environments. Paper presented at the PMI Research and EducationConference 2012—North America, Limerick, Ireland. Proceedings, INC22901.PDF.Note:This article is located on the PMI website and you may obtain a copy with yourPMI membership.
PRINCE2. (2014).
Ernst and Young. (2013). Better Portfolio Evaluations.