ASSAM POWER DISTRIBUTION COMPANY LTD.€¦ · METER/T-69/2014/1 444; Dated: 04.03.2014 i) Supply of AC 3 phase 4 wire Fully Static Prepaid Energy Meter on Consumer premises along

ASSAM POWER DISTRIBUTION COMPANY LTD.

BID DOCUMENT

FOR

PREPAID CONSUMER METERING

SCHEME: “R-APDRP, PART-B”

Open Tender Notice

No.APDCL/CGM(PP&D)/R-APDRP/Pre-Paid Meter/T-69/2014/1444; Dated: 04.03.2014

OFFICE OF THE CHIEF GENERAL MANAGER (PP & D), APDCL, 6th FLOOR, BIJULEE BHAWAN,

PALTANBAZAR, GUWAHATI-781001

MARCH’ 2014

NOTICE INVITING TENDER

NIT No. : APDCL/CGM(PP&D)/R-APDRP/PREPAID METER/T-69/2014/1444; Dated: 04.03.2014

Sealed tenders in two parts, with validity upto 180 days from the date of opening of price bids,

accompanied with requisite earnest money and all tender particulars, illustrated drawing and

literature, delivery schedule, type test certificates, order executing details, users’ performance

certificates, average quantity per year manufactured etc. from manufacturers, for Supply of ‘Prepaid

Consumer Energy Meters’ are invited by the undersigned for the following items.

There will be a single package for the work and it will cover a total of nine (9) towns of

Assam. Bidders will have to quote for all the nine towns in the form of a single package.

The package will be for Supply of Prepaid meters as per BoQ. However, the successful bidder

has to supervise, guide and provide technical support to the utility as and when required during the

installation of the meters.

NIT No: Item Tentative

Qty (Nos.)

EMD (In Rs)

Cost of tender

documents

(In Rs.)

Date of Pre Bid Meeting

Last date/time of receipt of tenders

Date/time of opening of Techno-

Comm. Bids

APDCL/CGM(PP&

D)/R-APDRP/PREPAID

METER/T-

69/2014/1444;

Dated: 04.03.2014

i) Supply of AC 3 phase 4 wire Fully Static Prepaid Energy Meter on Consumer premises along with 4-core communication cable, SMC sheets for mounting meters etc. ii) Supply of AC Single phase 2 wire Fully Static Prepaid Energy Meter on Consumer premises along with 4-core communication cable, SMC sheets for mounting meters etc.

3358 29210

35,00,000 12,000

14.03.2014 At 15:00

hrs.

04.04.2014

Upto 14:30 Hrs

04.04.2014 15:00 Hrs

ASSAM POWER DISTRIBUTION CO. LTD. OFFICE OF THE CHIEF GENERAL MANAGER (PP&D)

BIJULI BHAWAN, PALTANBAZAR, GUWAHATI-781001 Fax: 0361-2739535. E-mail: PP&[email protected]

Date of opening of Price bids will be intimated subsequently to the techno-commercially

qualified bidders. Cost of tender documents in the form of A/C Payee Bank Draft (non-refundable)

duly pledged in favour of the APDCL, payable at Guwahati- should be submitted prior to the pre bid

meeting to qualify for participation. The EMD should be furnished with Techno-Commercial bid as

per chart above in the shape of A/C Payee Bank Draft duly pledged in favour of the Assam Power

Distribution Co. Ltd. or Bank Guarantee with validity of eighteen months from the date of opening

of tender.

The undersigned reserves the right to reject any/all tenders without assigning any reason

thereof, and to accept any tender or part of which is advantageous to APDCL and to award the

contract to one party or split up the contract amongst different bidders.

Chief General Manager (PP&D) :APDCL

6th floor, Bijulee Bhawan, Guwahati-1

Memo No. : APDCL/CGM(PP&D)/R-APDRP/PREPAID METER/T-69/2014/1444(a) ; Dated: 04.03.2014 Copy to:

1. PS to CMD, APDCL - for kind appraisal of the CMD. 2. The Director (Technical), APDCL, Bijulee Bhawan, Guwahati-781001- for kind information. 3. The Chief General Manager (HQ), APDCL, Bijulee Bhawan, Guwahati-781001. 4. The Chief General Manager(F&A), APDCL, Bijulee Bhawan, Guwahati-781001 for kind information. 5. The N.O, R-APDRP, APDCL, Bijulee Bhawan, Guwahati-781001 6. The AGM (F&A), R-APDRP, APDCL, Bijulee Bhawan, Guwahati-781001.

Chief General Manager (PP&D) :APDCL

6th floor, Bijulee Bhawan, Guwahati-1

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ADDITIONAL TERMS AND CONDITIONS

1. Offers shall be considered from meter manufacturers only. The validity of offer should be

180 days from date of opening of Price Bid.

2. Supply and commissioning of vending architecture: Along with the ‘Prepaid Meters’ the bidder has to supply hardware for commissioning of: a) 1 No. of ‘Data Monitoring Center (DMC)/Central Vending Station’ and b) 12 Nos. of ‘Remote Vending Stations’, 4 Nos. for Guwahati and 8 Nos. for the

remaining 8 towns (one for each town).The BoQ for the DMC and ‘Remote Vending Stations’ is given in the technical specifications. The supply & commissioning of the Vending Architecture will be in the scope of the bidder as complementary items along with the meters for each of the 9 (nine) towns of APDCL where Prepaid meters are to be installed. They must also provide guidance to the utility employees on the functioning and other aspects of the meters. The space for setting up the vending station and the internet connectivity will be provided by the utility.

3. There will be a single package for the work. 4. The tender will be for:

a. Supply of Prepaid Energy Meters along with accessories b. Complementary supply and commissioning of the ‘Vending Architecture’ for the

above meters

5. The bid shall be two envelope bid comprising of: Techno commercial bid and Price bid. a) Techno commercial bid: In the techno commercial bid, the tenderer shall

submit (i) Earnest money deposit (ii) Other Technical details alongwith Type test certificate from recognised Govt. approved test house (iii) Detailed Drawings of proposed meter in APDCL’s existing system of CONSUMERs (iv) Validity of offer (v) Terms of payment (vi) Delivery schedule (vii) Annual turnover (viii) Order executing details (x) Users’ performance certificate (xi) Company profile, Balance sheet for last 3 years, Financial status

b) Price bid: The price bid should distinctly indicate the following components - Quoted price with clear differentiation of Ex-factory price, Freight & Insurance and Taxes and Duties. The bidders are to quote FIRM rates showing break up of all taxes and duties in the ‘Schedule of Price and Delivery’.

c) Techno commercial bids and Price bids are to be submitted separately under two separate sealed covers super scribing tender no., name of bidder, due date etc. In case of techno commercial bid, the earnest money deposit should be super scribed on the body of the sealed covers.

6. The Earnest money deposit (EMD) must be submitted with the Techno commercial bid. The EMD should in the form of A/C Payee Bank Draft /Bank Call Deposit or Bankers cheque duly pledged in favour of the Assam Power Distribution Co. Ltd., Guwahati-781001. Bank guarantee (BG) shall be accepted as EMD. BG should be valid for 180 days.

7. The Techno commercial bid shall be opened on the due date and due time (or on the next

working day, in case due date being a holiday) in presence of the tenderers or their authorised representatives. Price bids of technically approved tenderers will be opened on a separate date after due intimation.

8. Telegraphic/Telex offer shall not be considered and tenders received after the due time even

though posted earlier shall not be accepted. The undersigned shall not be responsible for any postal delay.

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9. (i) Post –tender revision of quoted rates and/or revision of terms and conditions having direct or indirect impact on the quoted rates shall not be accepted and the offer would be rejected and earnest money shall be forfeited. (ii) Withdrawal of offer within the quoted validity period shall not be accepted and earnest money shall be forfeited. (iii) Purchaser reserves the right for negotiation of rates, terms and conditions only.

10. Each and every paper of the bid should be signed affixing seal by the bidder while

submitting bid. 11. Taxes & Duties: All taxes and duties shall be paid by the vendor. Income tax to be deducted at

source. 12. Samples: Bidders are to submit 3 sets of sample meters along with necessary fitting

arrangement so that same can be tested by installation in a consumer premise or in a laboratory.

13. Payment Terms: 100% (Hundred percent) payment with full taxes and duties for supply of materials will be admissible within 3 (three) weeks from the date of receipt of the materials/equipments for all the 9 (nine) towns at the designated sites in full and good condition and as per terms and conditions. Payment will be made subject to the following conditions:

1) Supply to strictly be confirming to relevant ISS and as per guaranteed particulars, approved drawings and test reports.

2) Bills in triplicate along with consignment note and other documentary evidence such as challan, packing list etc. with revenue stamp (where necessary) should be sent to the consignee for payment of bills. A copy of the bill along with other relevant documents should be sent to this office.

3) Supply should be made in full and good condition at our stores. 4) Before dispatch, clearance from APDCL Inspector for each and every equipment

should invariably be obtained. Inspection report with detailed test results should be furnished along with each consignment.

5) The supplier should intimate the undersigned the dispatch of each and every consignment with supporting documents for our record.

6) The payment will be released by the consignee to whom the security deposit & performance guarantee be furnished.

7) The road transport through whom materials will be dispatched should be approved by the banking association.

14. Storage of materials. The materials received by the consignee will be stored at the designated stores of APDCL. APDCL will bear no responsibility for any loss, damage to the meters and equipment on transit.

15. All other terms and conditions as mentioned in the “General Conditions of Supply and Erection” of APDCL unless in contravention of the above conditions will remain in force.

16. The materials are required for R-APDRP works. The purchaser reserves the right to reject any / all tenders, the right to accept any tender or part of a tender which is advantageous to APDCL and to award the contract to one bidder or split up amongst different bidders. In exercising the above, the purchaser is not bound to assign any reason(s).

Chief General Manager(PP&D), APDCL.

6

QUALIFYING CRITERIA (Other than specified in the Bid Documents)

To be qualified for award of contract, the Bidder shall quote for all the project areas. The bidders will have to: 1. Submit a written power of attorney authorizing the signatory of the Bid to commit the bidder; and 2. To be qualified for this contract the bidder must compulsorily meet -the following minimum criteria:

i) Bidders must have valid “Bureau of Indian Standard'" (BIS) Certificate of Marking and-the bid should-be accompanied by such certificates,

ii) The Bidder must have designed, manufactured; type tested and supplied and erected similar meters and should list such works executed as Qualifying Requirement.

iii) The bidder should have successfully manufactured on its own and not through its financial

or-technical collaborator at least 1,00,000 static TVMs in different categories with data downloading facility and at least 10,000 such meters in the last 3 years supported by certificates from a Chartered Accountant and a Chartered Engineer separately.

iv) The bidder must have experience of integrating vending system with third party

services provider / Payment Gateway in minimum two utilities. v) The bidder must have CMMi Level-3 certification, ISO 9000:2008 certification,

ISO 14001:2004 certification & ISO 27001:2005.

vi) The bidders must submit performance report of last three years against supply of PREPAID CONSUMER meter with data downloading facility for atleast 10,000 meters from three different SEBs or Central Govt. utilities. Performance of meters must be of minimum 1(One) year of satisfactory service from three different utilities. The Certificate must be signed by an officer of rank not lower than General Manager / Addl. Chief Engineer of the utility. Any adverse remark on performance of quality, supply delivery schedule failure received from any utility shall be considered as technical disqualification. vii) PERSONNEL CAPABILITY: The Bidder must have suitably qualified personnel to fill positions required for contract implementations. The Bidder will supply information of the key personnel, design & engineering staff, support staff, field staff giving details of experience. CVs of at least 6 personnel on its rolls who will be providing support to utility with minimum experience of 5 years (either in his/her own or other organization). The roles & responsibility of the personnel should include Prepaid system metering experience. viii) EQUIPMENT CAPABILITIES: The manufacturers’ laboratory must be well equipped for Complete range of testing of meters. They must have computerized standard power source and standard equipment calibrated not later than a year. The details of testing facilities available for conduction: a) the routine tests and b) the acceptance tests shall be furnished in a statement. The manufacturers' laboratory must also have faculties for stage wise testing of parts during the manufacturing process. The details of these must also be provided in a statement Facilities available if any for conducting type test may also be furnished. Detailed list of equipment of the factory used for manufacturing the meters including the testing equipment with make, year of manufacture, along with flow chart of the manufacturing· process is to be submitted. Bids without these details will be treated as non-responsive.

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ix) FINANCIAL CAPABILTY : The average annual turnover of the bidder for PREPAID CONSUMER meter for the three (3) best financial years out of last five (5) years should be at least Rs. 13.34 crore. The bidder must have capacity to manufacture and Supply approximately 5000 of the tendered meters within 60 days of issue of order and they have to produce documentary evidence showing their capability for the same. x) LITIGATION HISTORY: Bidders shall submit details of all the litigation, arbitration or other claims, whether pending, threatened, or resolved in the last five years, with the exception of immaterial claims with a cumulative impacts of not more than 10 per cent of their total assets. The Employer may disqualify bidders in the event that the total amounts of pending or threatened litigation, arbitration or other claims represent more than 50 per cent of their total assets. xi) ISO CERTIFICATION: The bidders' manufacturing facilities must have ISO Certification with latest updation. Documentary evidence to this effect must be submitted with the bids. The Bidder's offer shall include and substantiate data on qualifying requirements such as:

a) Copies of original documents defining the constitution or legal status, place of registration and principal place of business, written power of attorney of the signatory of the Bid to commit the Bidder.

b) Copies of BIS certification for the bidders manufactured product. c) Qualifications and experience of key site management and technical personnel proposed for

the Contract. d) Reports on the financial standing of the Bidder, such as profit and loss statements and

auditor's reports for the past five years. e) Evidence of adequacy of working capital for this contract (access to line (s) of credit and

availability of other financial resources). f) Authority to seek references from the Bidder's Bankers g) Information regarding any litigation, current or during the last five years, in which the Bidder

is involved, the parties concerned, and disputed amount. h) Bidders shall also submit proposals of work methods and schedule in sufficient detail to

demonstrate the adequacy of the bidders' proposals to meet the Employer's Requirements and the completion time.

Even though the bidders meet the above qualifying criteria, they are subject to be disqualified if they have:

Made misleading or false representations in the forms, statements and attachments submitted in proof of the qualification requirements, and /or

Record of poor performance by the bidders or their sister concern such as abandoning the works, not proper1y completing the contract, inordinate delays in completions, litigation history, or financial failures etc. in APDCL or its sister concerns.

Notwithstanding anything stated herein under, the Purchaser reserves the right to assess the capacity and capability of the bidder to execute the work, should the circumstances warrant such assessment in the overall interest of the Purchaser.

Chief General Manager (PP&D), APDCL.

8

BILL OF MATERIALS PER PREPAID CONSUMER METER

Sl. Item Quantity

1 Meter (1-Ph/3-Ph as per specification) 1 no.

2 CIU/HDU (Home Display Unit) for meter 1 no.

3 4-Core communication cable for connecting CIU/HDU to meter

10 m (Approx) for each

installation on an average

4 Meter Seal (as per specification/requirement)

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SCHEDULE OF PRICE AND DELIVERY (To be filled by the Tenderer)

TENDER NO________________________ Sl No.

Particulars Tendered Quantity

Offered Quantity

Rate per Unit for Door Delivery by road at our designated stores inclusive of loading, unloading, stacking, F&I etc. (Duties & Taxes extra)

BREAK UP PRICE OF THE UNIT F.O.R DOOR DELIVERY BY ROAD RATE COMPULSORY TO BE SHOWN AS BELOW:

SUPPLY Single Phase Whole

Current Prepaid Energy Meter with all accessories

Three Phase Whole Current Prepaid Energy Meter with all

accessories Total Quantity (No.) Ex Factory Price (Rs.) (Meter)

Ex Factory Price (Rs.) (Other Accessories)

Excise Duty % & Rs.

CST @1.5% & Edu Cess

F&I

Total Cost per Unit (Rs.)

Entry Tax @ 4%

Landed Cost per Unit (Rs.)

Total Amount (Rs.)

Note: Tender without showing Break-up rate shall be rejected outright. Taxes & Duties must be mentioned clearly in % (percentage,) in figure and in words. Signature of Tenderer

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PROJECT AREAS QUANTITY OF PREPAID METERS TO BE SUPPLIED FOR

DIFFERENT TOWNS &

DESIGNATED DELIVERY DESTINATIONS The Quantity of Prepaid Meters Required Are As Follows:

S.N Circle R-APDRP Project Areas

1-φ Prepaid Meters with Accessories

(Nos.)

3-φ Prepaid Meters with Accessories

(Nos.)

Total (Nos.)

1 GEC-I & GEC-II Guwahati 17528 3120 20648

2 Badarpur Karimganj 737 12 749

3 Cachar Silchar 2832 17 2849

4 Dibrugarh Dibrugarh 3170 158 3328

5 Jorhat Jorhat 2069 31 2100

6 Golaghat Golaghat 359 2 361

7 Tinsukia Tinsukia 1293 11 1304

8 Nagaon Nagaon 597 2 599

9 Tezpur Tezpur 625 5 630

TOTAL 29210 3358 32568

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The above meters are to be delivered at the following locations:

S.N Town 1-Ph Prepaid Meter with Accessories

3-Ph Prepaid Meter with Accessories

Total Meter Delivery Destination

1 Guwahati 17528 3120 20648 Central Store Circle, Ulubari, Guwahati

2 Karimganj 737 12 749 Central Store Division,

Meherpur, Silchar 3 Silchar 2832 17 2849

4 Dibrugarh 3170 158 3328

Central Store Division, Na-Ali, Jorhat

5 Jorhat 2069 31 2100

6 Golaghat 359 2 361

7 Tinsukia 1293 11 1304

8 Nagaon 597 2 599 Central Store Division, Parowa Chariali,

Tezpur 9 Tezpur 625 5 630

TOTAL 29210 3358 32568

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GENERAL CONDITIONS OF SUPPLY AND ERECTION

1.0 INTRODUCTION : 1.1 Assam Power Distribution Company Limited was constituted under the provisions of Electricity

Act, 2003 and is a public sector company registered under ‘Company Act,1956’. It was formed out of Assam State Electricity Board in 2003 and was notified as the State Electricity Distribution Utility. It is entrusted with the responsibility of promoting the co-ordinated development of power distribution and its efficient management in the entire state of Assam.

1.2 Assam Power Distribution Company Limited hereinafter referred to as APDCL, has its Corporate Office at Bijulee Bhawan, Paltanbazar, Guwahati, Assam. For further information, one may refer to APDCL’s official web site: www.laedcl.gov .in.

1.3 Assam is one of the seven states of North East India and its boundary encompasses almost the entire valleys of Brahmaputra and Barak rivers. The state is well connected with rest of the country by broad gauge railways and several national highways, one of which is a part of the four lane east-west corridor. It also has important airports at Guwahati, Jorhat, Silchar, Tezpur & Dibrugarh.

1.4 Relevant guidelines and rules connected with all departmental supply and erection works have been laid down in this document General Conditions of Supply & Erection of Assam Power Distribution Company Limited adopted in 2009. This document supersedes earlier conditions of contract. It is intended that contractual clauses of this document will be generally followed in all contractual works. Any modification of a contractual clause considering requirement of a particular project shall be made in the NIT/ Tender document for the specific project.

2.0 DEFINITION OF TERMS: 2.1 The following terms appearing in the General Conditions of Supply & Erection of Assam Power

Distribution Company Limited shall have the meaning herein indicated unless there is anything repugnant in the subject or context.

2.2 “Purchaser/ Employer” shall mean the Assam Power Distribution Company Limited (in short APDCL) and its assignees.

2.3 “Contractor/Supplier/Owner” shall mean the tenderer/ bidder whose tender/ bid has been accepted by the “Purchaser/ Employer” and shall include the bidder’s/ tenderer’s legal personal representatives, successors and assignees.

2.4 “Engineer” shall mean the Officer in-Charge of Project/ Work/ purchase for the supply and/ or erection contract or such other Officer or Offices as may be duly authorized and appointed in writing by the Purchaser to act as “Engineer” for the purpose of the contract.

2.5 “Sub-Contractor” shall mean the person named in the contract for any part of the work or any person to whom any part of the contract has been sublet with the consent in writing of the “Purchaser/ Employer” and the legal representatives, successors and assignees of such person.

2.6 “Materials” or “Works” shall mean and include plant and materials to be provided and work to be done by the contractor under contract.

2.7 “Contract” shall mean and include the general conditions, specifications, schedules, drawings, tender forms, bidding schedules, covering letter, schedule of prices, any special conditions applying to the particular contract specification, amendments if any, letter of acceptance and contract agreement to be entered into.

2.8 “Contract period” means the period from the contract commencement date to the date on which the warranty period is over. Date of acceptance of ‘Purchase/ Work Order’ shall be treated as the “date of commencement of contract”.

2.9 “Specification” shall mean the relevant ISS/ IEC specification with up to date amendments and revisions and/or APDCL specification wherever applicable.

2.10 “Site” shall mean the site of the station, where proposed work is to be executed under the contract and to which the plant and machinery are to be delivered and any other places as may be specifically designated in the contract as forming part of the site.

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2.11 “Consignee” shall mean the Executive Engineer/ Senior Manager or any other authorized Officer performing the duty of the consignee as specified in the Order.

2.12 “Commercial use” shall mean use in the work which the contract contemplates or to which it is to be commercially capable.

2.13 “Day” shall mean a calendar day. 2.14 “Month” shall mean a calendar month. 2.15 “Writing” shall include any manuscript, type written or printed statement properly signed. 2.16 “Persons” shall include firm, company, corporation and other body of persons whether

incorporated or not. 2.17 “Word” indicating in the singular only shall also include the plural and vice versa where the context

requires. 2.18 “Bid” will mean “Tender” 3.0 PREPARATION OF TENDER I BID: 3.1. DEFINITION OF TENDERER / BIDDER: 3.1.1. When the tenderer is a firm, the names and addresses of the partners must be indicated and a

copy of the certificate of registration with the concerned Registrar of firms should be enclosed. 3.1.2. When the tenderer is a Company, the company registration document along with Memorandum

of Association shall be submitted. 3.1.3. When the tenderer is an individual carrying on business in a firm’s name, the tender should be

submitted by the owner of the firm, who may describe himself as carrying on business in the firm’s name.

3.1.4. When the tenderer is a Joint Venture (JV) of two or more firms as partners, one of the partners shall be legally authorized as the lead partner for the purpose of submitting the tender, incur liabilities; receive payments and instructions on behalf of the others. A copy of the registered agreement, executed on Non judicial stamp paper, shall be submitted with the tender.

However, in case of a successful tender, the agreement shall be signed by all the partners, so as to be legally binding on all the partners.

3.2. PURCHASE OF TENDER I BIDDING DOCUMENTS: 3.2.1. Tenderer may purchase the tender document by paying the requisite fee as stipulated in the NIT.

Alternatively, the tenderer may download tender document from the company’s website: www.laedcl.gov.in and pay the above requisite fee by way of a demand draft separately along with earnest money. Tenderer shall be responsible for any error etc., on the downloaded tender document.

3.2.2. The General Conditions of Supply & Erection of Assam Power Distribution Company Limited will

be treated as a part of the NIT. The Contractor shall be deemed to have carefully examined the aforesaid general conditions of supply & erection besides all specifications.

3.2.3. The tender should be complete in all respects so as to eliminate further correspondences and clarifications. A tender which is not complete in all respects, will be liable for rejection. However the Purchaser, in its discretion, may seek clarification from the tenderer where necessary .The discretion of the Purchaser in this regard shall be final.

3.3. LANGUAGE AND SIGNING OF TENDER: 3.3.1. The tender, and all correspondence and documents related to the tender, exchanged between

the Tenderer and the Purchaser shall be written in English. Supporting documents and printed literature furnished by the tenderer shall also be in English.

3.3.2. Tender shall be written in ink or typed. No tender filled in pencil or otherwise shall be considered. The tender shall be signed by a responsible and authorized person and the designation and authority of the signatory shall be stated in the tender. All corrections in the proposal will have to be signed with date and seal of the tenderer. Such correction even though signed, may make the tender liable for rejection.

3.3.3. Any printed document promoting sales may not be accepted by the Purchaser. 3.4. DOCUMENTS COMPRISING TECHNO-COMMERCIAL BID: The particulars and supporting documents required in respect of the techno- commercial bid

should be strictly as per following sub-clauses (clauses 3.4.1 to 3.4.10). In case, any of the

14

details are either not furnished or inadequately furnished, the entire tender may be rejected without informing the tenderer.

A techno-commercial bid may have to be submitted under separate sealed cover if so stipulated in the NIT. The price bid may not at all be opened for examination in case the techno-commercial bid, which shall be opened first is not found substantially responsive.

3.4.1. EARNEST MONEY OR BID SECURITY:

(a) Every tender must be accompanied with Earnest Money of value as stipulated in the NIT. Mode of depositing the earnest money shall be clearly indicated in the NIT. Earnest money or Bid security may be furnished in the shape of Bank Call Deposit/ Bank Draft as may be prescribed in the NIT. Without this, the tender may be deemed to be incomplete and liable for rejection. The earnest money shall be pledged in favour of the Officer as indicated in the NIT.

(b) In case of unsuccessful tenderer, earnest money will be released on request from the tenderer on a date subsequent to contract agreement with the successful tenderer.

(c) In case of successful tenderer, the earnest money will be retained until submission of the performance security deposit referred to in clause 9.0.

(d) No interests shall be payable on such deposit (e) The Purchaser/ Employer reserve the right to forfeit the earnest money or part thereof, in

circumstances which according to him indicate that the tenderer is not earnest in accepting/ executing any order placed under specification.

3.4.2. GUARANTEED TECHNICAL PARTICULARS:

The GTP (Guaranteed Technical Particulars) of the materials offered along with their complete technical description supported by drawings shall be furnished by the tenderer. Relevant specifications like IS/ BS/ IEC etc. will be mentioned.

3.4.3. TEST REPORTS:

(a) A list showing various type tests and routine tests as required under the relevant specifications shall be furnished by the tenderer and all such tests shall be carried out on the materials and the components offered for supply in the event of award of contract. Against each such test, the results of test performance shall be mentioned along with the name of laboratories/ testing houses, where tests were

so conducted. In support of the results whether type tests or factory tests, certified copies of the test certificates shall be furnished. In case any of the prescribed tests has not been carried out, the same shall be clearly mentioned in this list stating the reasons for not carrying out the test. The tenderer also shall furnish a separate list of tests which they have carried out on their products for ensuring their better quality, but are not stipulated explicitly, in the relevant ISS or BSS specifications. Type test reports to be acceptable, the tests have to be carried out at an NABL accredited laboratory. Reports of Type test conducted in laboratories other than the above will be acceptable only if witnessed by an officer from a power utility.

(b) Type test reports of equipment of higher capacity or voltage class than those specified shall be acceptable for the purpose of bidding. However, in that case, the successful tenderer shall conduct type tests on the offered equipment free of charge.

(c) Type test reports, conducted 5 years prior to the date of opening of tender, in general, will not be accepted.

3.4.4. SPARE PARTS:

Each tenderer shall indicate the expected life in use of their products. A list of spares which may be necessary for replacement during the maintenance of the equipment in service shall be furnished indicating if these are of proprietary nature or of standard make available in the market. In case these spares are of proprietary nature, their prices and the likely quantities that may be necessary during the useful life of the equipment shall also be mentioned.

3.4.5. BIS CERTIFICATION:

The tenderer shall state clearly if the particular product offered by him is covered by any IS certification mark and if so, the tenderer will furnish the particulars of the IS Specification, the year of obtaining the certification and a copy of the certification.

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3.4.6. PAST EXPERIENCE: A Complete list of supplies/ works/ services in respect of the particular supplies / works /

services offered to various parties during the period of last 5 (five) years along with total value of supplies shall be furnished. A separate list of supplies/ works/ services not exactly same as the one offered but similar to it, supplied during the last five years shall also be furnished.

The tenderer shall state clearly if they had supplied similar material including the offered product, to Assam Power Distribution Company Limited/ ASEB in the past. If so, reference of the purchase orders, the ordering authority and the consignees shall also be furnished.

3.4.7. SOURCES OF SUPPLIES: 3.4.7.1. The tenderer shall clearly state the names of the manufacturer, the brand name of the product

and the place/ places of its manufacture. In case, the components of the product are obtained from ancillary manufacturers, the names and addresses of such manufacturers also shall be furnished. It shall be mentioned clearly how the tenderer ensures quality control over such ancillary components and if manufacturer of such components is covered by any IS/ BS/ IEC or any other relevant specification.

3.4.7.2. The tenderer shall mention clearly whether he is a manufacturer, a sole selling agent or a commission agent of the product.

3.4.7.3. When the tenderer is not a manufacturer, submission of manufacturer's authorization for supply of the offered materials by the tenderer along with warranty pledged by the manufacturer is compulsory.

3.4.7.4. Further, the manufacturing experience of the manufacturer in respect of the particular product or similar product also shall be furnished, indicating chronological development of the industry or the manufacturing unit.

3.4.7.5. The sources of receipt of the raw material whether indigenous or imported shall be clearly mentioned against each type of such raw materials used. The methods by which quality control of such raw materials being enforced shall be clearly described.

3.4.8. DELIVERY/ WORK SCHEDULE: 3.4.8.1. The delivery/ work schedule as stipulated in the NIT or. in the APDCL specification shall be

binding on the tenderers. In case the APDCL delivery/ work schedule is not acceptable to the tenderer, then the tenderer may give their own delivery schedule stating clearly the reasons for deviations whether statutory or otherwise.

In any case such schedules must satisfy the completion time specified. Acceptance of such deviations in the delivery/ completion schedule is entirely optional to the Purchaser.

3.4.8.2. The commencement period and the quantity of each item to be supplied per month shall be specifically mentioned.

3.4.8.3. Quantities offered ex-stock as well as with earlier delivery schedule shall be mentioned. 3.4.9. SAMPLES: A sample shall be submitted along with the tender if asked for in the NIT and as per .its terms.

Non-submission or late submission of sample may disqualify the tender . 3.4.10. TAX CLEARANCE CERTIFICATES AND REGISTRATION: 3.4.10.1. The tender shall be accompanied with income tax and sales tax clearance certificates. 3.4.10.2. The Contractor must register for VAT with the concerned department of Government of Assam

within a reasonable time after award of contract if not already registered. 3.5. PRICE BID 3.5.1. The particulars and supporting documents in respect of the price bid should be as follows: 3.5.2. The total FOR destination price of the product offered unit wise and quantity wise both in words

and in figures shall be clearly furnished. Such FOR destination price also shall be supported by a breakup of the price indicating separately Ex-works price, station of dispatch, Freight and Insurance Charges. The offer may be straightway rejected if the FOR destination price and its break up against the components as aforesaid are not furnished. The FOR destination price will be on door delivery basis and shall be inclusive of cost of unloading of materials at site.

3.5.3. The Ex-works price shall not include Sales Tax whether central or state and the same will be indicated separately in words and in figures by the tenderer .

3.5.4. Excise duty on the finished product also shall be indicated separately if applicable. This should be worked out both unit wise and quantity wise indicating the excise rates applicable.

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3.5.5. Any other levy, entry tax, excise or otherwise on finished products and of statutory nature also shall be indicated separately stating the reasons for claim of such levies.

3.5.6. For imported equipment:-

(a) The tenderer shall quote price for:- i. FOB Port of shipment, inclusive of seaworthy packing. ii. CIF Kolkata iii. Indian Agent Commission, if any.

(b) When prices quoted are for delivery FOB port of shipment, the Contractor shall agree to arrange for the shipment and insurance of the machinery from the port of shipment to Kolkata on behalf and to the account of the Purchaser should the Purchaser so desires. The actual expenses incurred by the Contractor for Sea freight and insurance will be paid by the Purchaser. The Purchaser shall provide for all incidental and statutory charges beyond the port of shipment such as customs duty clearance, loading and unloading, Railway freight and Octroi or terminal and other taxes.

(c) Firm FOB port of shipment shall be quoted. An alternative price CIF Kolkata shall be quoted separately. The customs duty applicable and the category (Import Trade Control Classification as brought up to date) under which the “applicant’s plant is assessable” shall be stated. If firm FOB price cannot be offered, price subject to contract price adjustment may be quoted, but a ceilings limit must be stated. Any claim for contract price adjustment shall be supported by authentic documents

which shall be to the satisfaction of the Purchaser. Preference will be given to the firm offering FOB/ CIF price. The currency in which payments have to be affected shall be clearly mentioned in the tender .

(d) The best delivery FOB port of shipment shall be clearly stated in the tender as it shall have a vital bearing on the selection of the final successful tender.

(e) In either cases of goods supplied from within and outside India, the tenderer will quote separately the freight and insurance for delivery of the goods at site.

3.5.7. Price quoted should be firm. If however a variable price is permitted as per provisions of the NIT, the tenderer shall specifically stipulate the price variation formula by indicating the base

price and base date. Normally the price variation formula and indices as per IEEMA and CACMAI will be accepted.

3.5.8. In case the tenderer quotes variable price as per any formula of his own/ other sources, the tenderer will state clearly the reasons for quoting such variable price and submit the source of

the formula and indices. However, his offer may be rejected at the discretion of the Purchaser if the Purchaser finds the quoted formula to be complex and it is difficult to compare the outcome with other bids.

3.5.9. In any case, if price variation is allowed, it will be limited to a ceiling of 10% (ten percent) upward only. However, there shall be no limit for downward price variation.

3.5.10. The rate quoted shall remain valid for a minimum period of 180 (one hundred eighty) days from the date of opening of the tender. Any tender offering a shorter validity period than specified in the NIT may be rejected outright. The price quoted shall remain FIRM during the period of validity and any post revision of rate after opening of the tender will make it liable for rejection. The Purchaser, however, reserves the right to negotiate with the tenderer or offer lowest/ reasonable rate to any/ all of the tenderers.

3.5.11. The tenderer shall explain clearly if there is any DGS & D rate contract available for the product offered and if on the positive, copies of such rate contract shall invariably be furnished. For such DGS & D prices, the tenderer.should state clearly the period of validity of the rate contract.

3.5.12. The tenderer shall mention clearly if any quantity discount or payment discount is offered. 3.5.13. The price bid shall be furnished clause wise and in the same order as above. 4.0 RIGHT TO REJECT: 4.1. The Purchaser reserves the right to reject any or all the tenders without assigning any reason

thereof and the Purchaser further reserves the right to split up the supply order in favour of more than one contractor. The Purchaser also reserves the right to reject the lowest or any other price without assigning any reason.

5.0 ACCEPTANCE OF THE ORDER / CONTRACT: 5.1. Acceptance of the order(s) in writing shall be conveyed by the supplier to the Purchaser/

Employer within 10 (ten) days from the date of issue of the purchase order failing which, it will be presumed that all the terms and conditions of the purchase order are acceptable by him in full.

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5.2. Before finalization of the contract, if discussion with the successful tenderer is considered necessary by the Engineer, the tenderer shall turn up for the same within 10 (ten) days from the receipt of intimation by FAX / e-mail at no extra cost to the Purchaser.

5.3. Also, if it is for executing a separate agreement the successful tenderer will turn up for the same within 10 (ten) days from the receipt of intimation at no extra cost to the Purchaser.

6.0 CONDITION OF CONTRACT: COMMERCIAL & GENERAL: 6.1. If so required by the Purchaser, a formal agreement with or without guarantee at the option of

the Purchaser shall be entered into between the Contractor and the Purchaser for the proper fulfilment of contract.

6.2. Such contracts shall be drawn up in non-judicial stamp paper. 6.3. The expenses of completing and standing the agreement shall be paid by the Contractor and

Purchaser shall be furnished free of charge with an executed stamped counterpart of the agreement along with ten copies thereof.

6.4. After the tender has been accepted by the Purchaser, all orders or instructions to the Contractor shall except as wherein otherwise provided, be given by the Engineer on behalf of the Purchaser .

7.0 CONSTRUCTION OF CONTRACT: 7.1. The contract shall in all respects be constructed and operated as defined in the Indian Contract

Act 1972 and any statutory modification thereof. 8.0 EXECUTION OF AGREEMENT: 8.1. The contract agreement to be executed at Guwahati (Assam) by the parties. 9.0 PERFORMANCE SECURITY DEPOSIT: 9.1. The successful tenderer shall have to deposit through a Bank Guarantee from a nationalized or

scheduled Bank of RBI for an amount equivalent to 10% (ten percent) of the total value of the order as performance security, immediately on acceptance of letter of intent/detailed orders (as the case may be), duly pledged in favour of the Purchaser concerned and such security deposits shall be valid up to 30(Thirty) days beyond the warranty period.

9.2. If the supplier fails or neglects to observe perform any of his obligations under the contract, the Purchaser shall have the right to forfeit either in full or in part at his absolute discretion, the security deposit furnished by the supplier.

9.3. No interest shall be payable on such deposits. 10.0 RETENTION MONEY: 10.1. In addition to above performance security deposit, 5% value of each progressive bill will be

retained by the Engineer/ Purchaser as ‘retention money’. The amount will be held by the Purchaser till the work under the contract is completed and the completion certificate is issued in pursuance to clause 25.0.

10.2. If the supplier fails or neglects to observe and perform any of his obligations under the contract, the Purchaser shall have the right to forfeit either in full or in part at his absolute discretion, the security deposit furnished by the supplier.

10.3. No interest shall be payable on such deposits. 11.0 RAW MATERIALS: 11.1. Raw materials will be arranged by the suppliers from their own quota and the Purchaser does

not have any responsibility in this regard. If, however raw materials are obtainable against purchaser’s quota due to statutory compulsion, allotment orders in respect thereof will be issued by the Purchaser. In case of raw materials for which supplier has own quota, no recommendation or advice for release of raw materials shall be issued by the Purchaser. If issue of raw materials from purchaser quota is desired by the tenderer, he must indicate the price of the same raw material considered in the offer. In the event of actual cost of such supply by the Purchaser, being lower than the price stipulated in the tender, the difference will be recovered from the tenderer.

11.2. Where imports are unavoidable, the items shall be imported by the supplier in good time against his import license without affecting the delivery schedule.

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12.0 WARRANTY : 12.1. Each tender shall stipulate a warranty clause of products offered covering a minimum period for

rectification/free replacement thereof. The term “period of warranty” shall mean the period of 12 (Twelve) months from the date of commissioning and successful operation of the equipment. In any case, this period shall not be less than 18 months from the date the materials are received in the purchaser’s store in good and acceptable conditions. During the period of warranty, the Contractor shall rectify all defects in design, materials and workmanship that may develop under normal use of the equipment upon written notice from the Engineer who shall indicate in what respects the equipment is faulty .This rectification/ free replacement must be carried i out within a reasonable period as determined and directed by the Engineer. The cost of rectification/ free replacement will be to the Contractor’s account.

12.2. If the Contractor fails to rectify the defects within the reasonable time, the Purchaser/ Employer

may fix a date by which the Contractor would rectify the defects, failing which the Engineer may (a) Carry out remedial works himself or through by others, in a reasonable manner and at the

contractor’s risk and cost. The costs incurred by the Purchaser/ Employer in remedying the defect shall be recoverable from the Contractor by the Purchaser/ Employer;

(b) Determine and certify a reasonable reduction in the contract price; or (c) May terminate the contract in respect of such parts of the works and the Engineer shall be

entitled to recover all sums paid for such parts of the work.

13.0 DETAILS OF AUXILIARIES / MATERIALS: 13.1. Within a reasonable time from the date of acceptance of notification of award of contract, the

Contractor shall provide the Purchaser with details of all the auxiliaries/ materials being supplied and also of others, not forming part of the Contractor’s supply but essential for the safe and satisfactory working of the equipment/ system.

The Contractor shall send for approval on or before the date indicated by the Engineer, outline drawings of all equipment/ materials to be furnished under the contract, together with weights and sufficient overall dimensions to enable the design of the foundations, structures and associated equipment to be prepared and also for transportation purpose.

14.0 CONTRACTOR’S DRAWINGS: 14.1. All working drawings shall preferably be prepared in AutoCAD 2000 software or its later version.

The Contractor shall also submit the soft copies of all working drawings. 14.2. Within 30 days from the date of acceptance of notification of award of contract, the Contractor

shall send to the Purchaser a preliminary list of all the drawings with their respective identification numbers, titles and expected date of submission.

This list shall be amended or extended by the Contractor as and when necessary during the progress of the work under the contract.

14.3. All titles, notes and inscriptions on the drawings shall be in English. 14.4. All drawings which the Contractor shall send to the Purchaser for approval shall be approved or

rejected or returned for modification within 15 days of receipt by the Purchaser. In case of modification or rejection the Contractor shall submit the correct drawings within 15 days from receipt of communication from the Purchaser.

Contractor shall be responsible for any delay in the contract processing and its award caused by non conforming technical particulars furnished by the Contractor requiring query, confirmation etc.

14.5. Upon approval by the Engineer, the drawings shall become the contract drawings and thereafter, the Contractor shall not depart from them in anyway whatsoever except with the written permission of the Purchaser.

14.6. FINAL AS-BUILT DRAWINGS: In the final stages of the contract, the Contractor shall submit to the Purchaser hard copies as

well as soft copies of complete set of built up drawings. 14.7. MISTAKES/ ERRORS IN DRAWINGS: 14.7.1. The Contractor shall be responsible and liable for any change in the work due to any

discrepancies, errors, or omissions in the drawings or other particulars which have arisen due to inaccurate information or particulars furnished by the Contractor, even though approved by the Purchaser/Employer.

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14.7.2. However, the Purchaser/ Employer shall be responsible for drawings and information supplied by him. The Purchaser/ Employer shall compensate for any change in the work caused due to inaccurate information supplied by him to the Contractor.

15.0 COPY RIGHT ETC.: 15.1. The Contractor shall indemnify the Purchaser against all claims, actions, suits and proceedings

for the infringement or alleged infringement of any patent, design or copyright protected either in the country of origin or in India for the use of any equipment supplied by the Contractor but such indemnity shall not cause any use of the equipment other than for the purposes indicated by or reasonably to be inferred from the specification.

16.0 SUBLETTING CONTRACT: 16.1. The Contractor shall not, without the consent in writing of the Purchaser/ Employer assign or

sublet his contract, or any substantial part thereof, or interest therein or benefit or advantage whatsoever, other than for raw materials or for minor details or for any part of the work of which the Sub-contractors are named in the tender provided any such consent shall not relieve the Contractor from any obligation, duty or responsibility under the contract.

17.0 PACKING & MARKING: 17.1. The contract shall include provisions for secured/ protective packing of equipment so as to avoid

damage in transit, and the Contractor shall be responsible for all loss or damage caused or occasioned by a defect in the packing.

17.2. All bright metal parts shall be thoroughly protected from rust during transit. 17.3. All materials shall be packed in suitable strong cases or crates as per standard practice, unless

otherwise specified. Large equipment such as power transformers, circuit breakers etc. which are not packed in cases, shall have all screwed holes plugged with wood and all machined faces shall be properly protected. Each package should be suitably marked with APDCL marking as specified in the purchase order.

18.0 VARIATION OF QUANTITY: 18.1. Purchaser/ Employer shall have the right to increase/ decrease the ordered quantity by 20%

within 50 days of the period of completion of supply order and the same shall be supplied at the same rates/ prices and terms and conditions stipulated in the order except in regard to delivery schedule, which shall be mutually agreed upon in case of increase in the ordered quantity.

19.0 CO-OPERATION WITH OTHER MANUFACTURERS: 19.1. The Contractor shall agree to co-operate with the Purchaser’s other contractors for associated

supplies and freely exchange with them such technical information as is necessary to obtain the most efficient and economical design and to avoid unnecessary duplication. No remuneration shall come from the Purchaser for such technical co-operation.

20.0 INSPECTION AND TESTING: 20.1. The Purchaser/ Employer and his duly authorized representative shall have at all reasonable

time access to the Contractor’s premises or works and shall have the power to inspect and examine the materials including raw materials used and the workmanship of the product during manufacture. If a part of the goods is manufactured at other’s premises or works the Contractor shall obtain for purchaser’s duly authorized representative, permission to similarly inspect at the other premises/works.

21.0 INSPECTION AT SITE FOR ERECTION WORK: 21.1. A representative of the Purchaser shall have access to the Contractor/ Sub- Contractor’s work at

site at any time and the Contractor/ Sub-Contractor or his authorized agent shall be present and shall provide facilities for necessary inspection.

22.0 TEST AT SITE FOR ERECTION WORK: 22.1. The Contractor after erection and commissioning of the equipment shall arrange testing to prove

correct workmanship as per specification. The Contractor shall give in writing the Purchaser’s

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representative thirty (30) days notice of the date the equipment would be ready for testing. The Contractor shall bear all testing cost at site of work and shall become responsible for rectification of defects found on testing within reasonable time as decided by the Engineer.

23.0 INSURANCE: 23.1. The Contractor shall, unless otherwise specified by the Purchaser, insure the materials through

their underwriter at their cost and shall keep it insured against any loss/ damage/ pilferage in transit, destruction or damage by fire/ flood, exposure to vagaries of weather or through riot, civil commotion, war or rebellion, for the full value of the materials until the materials are received at the Purchaser’s destination store.

23.2. The Contractor shall be responsible for safe arrival of the goods at destination, their unloading and their receipt by the consignee. The Assam Power Distribution Company Limited will discharge consignee’s responsibilities only and shall not be responsible for any damage/ loss/ pilferage/ non-delivery by the carriers.

23.3. In case of any loss / damage / pilferage / non-delivery / short delivery by carriers etc. the supplier shall replace free of cost the missing / damaged / lost materials within 30 (thirty) days from the receipt of report thereof from the consignee without waiting for settlement of their claims with their carriers/ under-writers.

Normally such reports from the consignee to the supplier shall be initiated within a period of 30 (thirty) days from the date of receipt of each consignment by him.

23.4. If it is considered necessary that the damaged equipment either in part or in full be sent back to the manufacturer’s works for repair, the manufacturers/ suppliers will furnish the Bank Guarantee for the full value of equipment needing repairs and such Bank Guarantee shall remain valid till such time the equipment are repaired and returned to the consignee in good condition. The to and fro freight, handling and insurance charges in such cases will be borne by the Contractor .

23.5. Unless otherwise mutually agreed upon, in case of failure by the supplier to replenish/ make good of the loss/ damage/ short supplied quantities, within the stipulated period, the Purchaser reserves the right to forfeit the security deposit and/ or adjust any outstanding payment to the Contractor with APDCL or take any other appropriate action.

23.6. All materials will be dispatched against clear door delivery basis unless otherwise agreed by the Purchaser .

24.0 TERMS OF PAYMENT: 24.1. The standard terms of payment of APDCL for supply of equipment/ materials are indicated

below:- (A) 100% payment would be admissible within three (3) weeks from the date of receipt of the

materials/ equipment at site in full and good condition less deduction of retention money and advance applicable as per clause 10.0 and 24.2 and as per terms and conditions stipulated in the purchase order

(B) However, in special case, the following terms of payment may be agreed to at the discretion of Purchaser . (1) Payment of 90% (ninety percent) of the consignment value on receipt of all dispatch and

other documents by the consignee through Bank. (2) Balance 10% (ten percent) on-receipt of the equipment/ materials at site in full and in good

condition and as per terms & conditions stipulated in the Purchase order. (3) Payment vide clause (B)(I) & (B)(2) would be made provided the Contractor submits to the

Purchaser/ Employer a bank guarantee equivalent to 90% of the consignment value, which will be released after the consignment is received in full and good condition.

(4) Payments as per sub-para (A), (B)(I) & (B)(2) above will be made under the following conditions:- (a) Advance copies of bills in duplicate and other information such as challan packing list

etc. are furnished sufficiently in advance. (b) Any demurrage charges on account of late intimation and/or delivery of documents by

the Bank is borne by the supplier. (c) The supplier intimates the dispatch of each and every consignment to the Purchaser

and the Consignee. (d) All Bank charges are borne by the supplier.

(5) Payment through Bank in respect of material/ equipment dispatched by road transport shall be allowed if required, provided the transport agency is approved by the Banking Association and prior approval thereof is given by the Engineer .

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(C) TERMS OF PAYMENTS FOR ERECTION WORK: Payment up to 100% of erection items will be made against progressive monthly bills within a

reasonable time from the date of submission of bills less deduction of retention money and advance applicable as per clause 10.0 and 24.2 respectively.

24.2. ADVANCE PAYMENT: 10% of the contract value as interest free advance against a Bank Guarantee for a sum

equivalent may be permitted if specifically provided in the NIT. The advance amount will be gradually adjusted/ amortized by suitable instalments from the progressive bills. Number of instalments will be specified in the NIT.

25.0 TIME FOR COMMENCEMENT AND COMPLETION: 25.1. For the purpose of determining the completion time of supply and/or erection works, the date on

which the Contractor accept the purchase/ work order in pursuance to clause 5.0 shall be taken as commencement date of the contract.

25.2. The Contractor shall attain Completion of the supply and/or works (or of a part where a separate time for Completion of such part is specified in the NIT/ Contract), within the time stated in the NIT / Contract.

25.3. As soon as the works, in the opinion of the Contractor, are completed as per requirements of the specification/ contract, the Contractor shall so notify the Engineer in writing.

25.4. The Engineer shall, within fourteen (14) days after receipt of the Contractor’s notice under Sub-Clause 25.3 either issue a Completion Certificate in the form specified by the Engineer, stating that the supply/ works thereof have reached Completion on the date of Contractor’s notice under Sub-Clause 25.3 or notify the Contractor in writing of any defects and/ or deficiencies.

25.5. If the Engineer notifies the Contractor of any defects and/ or deficiencies, the Contractor shall then correct such defects and/ or deficiencies, and shall repeat the procedure described in Sub-Clause 25.3

25.6. If the Engineer is satisfied that the supplies/ works have reached completion, the Engineer shall, within seven (7) days after receipt of the Contractor’s repeat notice, issue a Completion Certificate stating that the supplies/ works have reached Completion on the date of the Contractor’s repeat notice.

25.7. If the Engineer is not so satisfied, then he shall notify the Contractor in writing of any defects and/or deficiencies within seven (7) days after receipt of the Contractor’s repeat notice, and the above procedure shall be repeated.

25.8. If the Engineer fails to issue the Completion Certificate and fails to inform the Contractor of any defects and/ or deficiencies within fourteen (14) days after receipt of the Contractor’s notice under Sub-Clause 25.4 or within seven (7) days after receipt of the Contractor’s repeat notice under Sub-Clause 25.6 then the supplies / works shall be deemed to have reached completion on the date of the Contractor’s notice or repeat notice, as the case may be.

25.9. EXTENSION OF TIME FOR COMPLETION: Should progress be delayed because of delay in

approval of drawings or any cause beyond reasonable control of the Contractor, reasonable extension of time may be granted on the application made by the Contractor in writing to the Purchaser but without prejudice to other terms and conditions of the contract. It shall be the duty of the Contractor to notify to the Purchaser the reason for delay which the Contractor considers to be beyond his control. The decision of the Purchaser as to whether the delay was beyond the control of the Contractor shall be final.

25.10. Price variation, if any, applicable as per purchase order shall not apply to any quantity not delivered as per delivery schedule of the purchase order. If, however, the prices in respect of delayed deliveries are found to have gone down, payment will be made at the reduced price or penalty levied at the discretion of the Purchaser.

26.0 LIQUIDATED DAMAGE FOR DELAY IN DELIVERY / COMPLETION OF WORKS AND

PENALTY: 26.1. The date of delivery/ completion of work shall be deemed to be the essence of the contract and

shall be completed not later than the date specified in the purchase order/ contract. In case of failure to deliver the materials/ equipment in full or to complete the delivery within the stipulated

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delivery period or delay in the erection work beyond completion schedule, the Purchaser/ Employer shall be entitled to: -

(1) Recover an amount at the rate of 1% (one percent) of the Contract Price per week or part thereof of delay, subject to maximum of 10% (ten percent) of the contract price as liquidated damage to APDCL. However, the payment of liquidated damages shall not in any way relieve the Contractor from any of its obligations to complete the works or from any other obligations and liabilities of the Contractor under the Contract.

(2) Purchase the undelivered material/ equipment from elsewhere or to complete the balance work giving notice to the supplier and to recover any extra expenditure incurred thereby for having to purchase these materials or complete the work at a higher price, at the risk and responsibility of the Contractor.

(3) Cancel the contract wholly or in part and to purchase materials/ equipment at the full risk and cost of the supplier and forfeit the security deposit.

27.0 CONTRACTUAL FAILURE: 27.1. In the event of contractual failure of any respect on the part of the supplier, the Purchaser shall

be entitled to forfeit the security deposit or any deposit or any payment due to Supplier from this or his other contracts towards the recovery of Purchaser’s claim for damages arising out of the failure. In addition, APDCL may black-list or ban the Contractor or pending enquiry, suspend him or take any other steps considered suitable.

28.0 REJECTION: 28.1. In the event, any of the Equipment supplied by the Contractor is found defective in materials or

workmanship or otherwise not in conformity with the requirements of the contract specifications, the Purchaser shall either reject the equipment or request the Contractor in writing to rectify the same. The Contractor, on receipt of such notification shall either rectify or replace the defective equipment free of cost to the Purchaser. If the Contractor fails to do so, the Purchaser may at his option:

(a) Replace or rectify such defective equipment and recover the extra cost so involved from the Contractor plus 15% fifteen percent thereof, or

(b) Terminate the contract for default, or (c) Acquire the defective equipment at a reduced price as considered equitable under the

circumstances. The provision of this article shall not prejudice the Purchaser’s right under clause 26.0

29.0 DEDUCTION FROM CONTRACT PRICE: 29.1. All cost, damages or expenses which the Purchaser may have made for which, under the

contract, the Contractor is liable, may be deducted by the Purchaser from any money due or becoming due by him to the Contractor or may be recovered by action at law or otherwise from the Contractor.

29.2. In the event of recovery to the necessary extent becoming impossible owing to insufficiency of the earnest money/ security deposit and withheld amounts, the balance due to the Purchaser may at the option of the Purchaser be recovered from any money due to the Contractor from LAEDCL under other contracts with the Contractor.

30.0 FORCE MAJEURE: 30.1. Normally, force majeure shall cover only act of God, fire, war, riots and, act of Government etc.

Any constraints other than those specified above, will not constitute a force majeure condition. In view of other constraints beyond the control of the supplier, primarily due to statutory compulsion, extension of delivery time may also be considered on merit of individual case. In case of a force majeure condition, the Contractor shall notify the Purchaser in writing such condition within 10 (ten) days from the beginning of such delay for consideration and acceptance.

31.0 CHANGE OF NAME OF THE TENDERER: 31.1. At any stage after tendering, the Purchaser/ Employer shall deal with the Supplier/ Contractor

only in the name and the address under which he submitted the tender. All the liabilities/ responsibilities for due execution of the contract shall be that of the Supplier/ Contractor. The

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Purchaser may however, in his discretion deal with agents/ representatives/ distributors/ manufacturers/ associates/ principals/ sister concerns and such dealings shall not absolve the Supplier/ Contractor from the responsibilities/ obligations/ liabilities to the Purchaser/ Employer under the contract.

31.2. Any change/ alteration of name/ constitution/ organization of supplier shall be duly notified to the Purchaser/ Employer and the Purchaser/ Employer reserves the right to determine the contract, in case of any such notification.

32.0 DEATH, BANKRUPTCY ETC.: 32.1. If the Contractor becomes bankrupt or being a corporation is in the process of winding up,

amalgamation or reorganization, the Purchaser shall be at liberty to: (a) Terminate the contract forthwith by notice in writing to the Contractor or to the liquidator or

receiver or to any person in whom the contract may become vested. (b) Give such liquidator, receiver or other person the option of carrying out the contract subject to

his providing a guarantee for the due and faithful performance of the contract up to an amount to be determined by the Purchaser.

32.2. In case of death of the Contractor before completion of work and supply, the Engineer or Purchaser shall be at liberty to:

(a) Close up the contract and take over the completed portion of work/ supply done and made as per specification and make final payment to the legal heir of the Contractor on receipt of claim from such legal heir .

(b) Give the contract to the legal heir of the Contractor subject to his depositing a performance security for the due and faithful performance of the contract. The performance security amount shall be determined by the Purchaser/ Engineer commensurate with the incomplete portion of the work/ supply.

The Purchaser will enter into a fresh contract with the legal heir of the Contractor on the same terms and conditions of the earlier contract.

33.0 ARBITRATION: 33.1. If at any time, any question, disputes or differences whatsoever shall rise between the Purchaser

and the Contractor, upon or in relation to or in connection with the contract, either party may forthwith give notice to the other in writing of the existence of such question of dispute or difference and the same shall be referred to the adjudication of three Arbitrators, one to be nominated by the Purchaser the other by the Contractor and the third by the President of the International Chamber of Commerce in the case of foreign contractors and in case of local contractors by the President of the Institution of Engineers, India/ Retired or Sitting Judge not below the status of a retired Judge of High Court of India. If either of the parties fail to appoint its arbitrators within 60 (sixty) days after receipt of notice of the appointment of arbitrators then President of International Chamber of Commerce or the President of the Institution of Engineers retired or sitting Judge of India, as the case may be shall have the power at request of either of the parties, to appoint an Arbitrator. A certified copy of the President of the ICC or IOE making such an appointment shall be furnished to both parties

33.2. The arbitration shall be conducted in accordance with Rules and procedures for Arbitration of the International Chamber of Commerce (Paris) in the case of foreign contractors as per provisions of the Arbitration Act 1940 or any statutory modification thereof and in case of local contractors, shall be held at Guwahati or any other place as may be decided by the Managing Director, APDCL. The decision of the majority of Arbitrators shall be final & binding upon the parties and the expenses of the arbitration shall be paid as may be determined by the Arbitrator . However, any dispute arising out of this contract will first be discussed and settled bilaterally between LAEDCL and the Contractor.

34.0 PRECAUTIONS TO BE TAKEN DURING CONSTRUCTIONS/ ERECTION: 34.1. The Contractor shall take reasonable and statutory precaution during execution of erection and

construction work so as to avoid accident and damage to equipment and injury to workman and to prevent theft, pilferage etc.

35.0 LIABILITY FOR ACCIDENT AND DAMAGE: 35.1. The Contractor shall not claim for compensation arising out of any accident(s) or damages done

during the course of erection & commissioning work & the Contractor will be responsible for paying compensation to the worker as per Workmen’s Compensation Act, 1923 and subsequent

24

amendments thereof. It is further clarified that in case any payment is to be made by the Contractor under the said Workmen Compensation Act, the same shall be paid forthwith and in case of failure in making such payments the Purchaser shall make payment and the amount so paid shall be deducted from the bills of the Contractor.

35.2. The Contractor shall adequately insure against liability to third party, in the joint names of the Employer, the Contractor and the Sub-contractors for any loss, damage, death or bodily injury which may occur to any physical property owned by others, the goods/ materials of the contract or to any person which may arise out of the performance of the contract.

36.0 REGULATION OF LOCAL AUTHORITIES: 36.1. The Contractor shall abide by the regulation of local Authorities unless such regulation is

repugnant to any terms of the contract agreed upon. 36.2. All electrical contractors need to possess a valid ‘Electrical Contractor’s License’ from the

concerned Licensing Board, Government of Assam. A tenderer, who has a valid ‘Electrical Contractor’s License’ from other states will also qualify for a bidding. However, in such cases the tenderer will have to obtain the same or an endorsement to that extent, from the Licensing Board of Government of Assam within a reasonable time from the date of award of contract.

36.3. The Contractor is required to fulfil all criteria related to Labour Laws. 36.4. The Contractor will also comply with all regulations/ directives of both State & Central

Government Pollution Boards. 37.0 SUSPENSION OF BUSINESS DEALINGS WITH FIRMS/ CONTRACTORS: 37.1. The Purchaser may suspend business dealings with a Firm/ Contractor, if:

(a) The Central Bureau of Investigation or any other investing agency recommends such a course in respect of a case under investigation; and if a prima facie case is made out that the firm is guilty of an offence involving unethical, unlawful, fraudulent means in relation to business dealings, which, if established, would result in business dealings with it being banned.

(b) The Purchaser has past record of non-performance of the Firm in its previously awarded contracts.

(c) The Purchaser has record of ban against the Firm by other Government / Public sector utility 37.2. However, the Purchaser shall give the Firm/ Contractor a fair chance to explain the

circumstances of such previous suspensions. 38.0 BANNING OF BUSINESS DEALINGS WITH FIRMS/ CONTRACTORS: 38.1. The Purchaser may ban business dealings with a Firm/ Contractor, if:

(a) The owner (s) of the Firm/ Contractor is convicted by a court of law following prosecution for offences involving unethical, unlawful, fraudulent means in relation to business dealings.

(b) There is strong justification that the Firm has been guilty of malpractices “such as, bribery, corruption, fraud, substitution of tenders, interpolation, mis-representation, evasion or habitual default in payment of any Government tax" etc. .

(c) The Firm continuously refuses to return government dues without showing adequate cause and government are reasonably satisfied that this is not due to reasonable dispute which would attract proceeding in arbitration or court of law.

(d) The Firm is found guilty of involving in unethical practices, such as: 1. “corrupt practice” involving offering, giving, receiving or soliciting, directly or indirectly, of

anything of value to influence the action of any such official/ party in procurement process or in contract execution.

2. “fraudulent practice” involving misrepresentation or omission of facts in order to influence a procurement process or the execution of a contract to the detriment of the Employer.

3. “collusive practice” involving a scheme among bidders (prior to or after bid submission) designed to establish bid prices at artificial non-competitive levels and to deprive the Employer of the benefits of free and open competition.

4. “coercive practice” involving harming or threatening to harm directly or indirectly, persons or their property to influence procurement process or the execution of a contract.

38.2. The Purchaser may sanction a Firm/ Contractor or its successor, including declaring ineligible, indefinitely or for a period of not less than 3 (three) years.

39.0 LEGAL JURISDICTION: 39.1. For any litigation arising out of the contract which cannot be resolved through mutual agreement

or through arbitration, the Guwahati High Court will have the sole jurisdiction.

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TECHNICAL SPECIFICATION FOR DESIGN & SUPPLY OF SINGLE PHASE, 10-60A, KEYPAD

OPERATED, PRE PAYMENT ENERGY METER 1. SCOPE:

This specification covers design, manufacture, testing and supply of single phase electronic, accuracy class 1.0, keypad Prepaid meter having provisions for TOD (Time of Day) tariff and R.T.C (Real Time Clock) along with in-house display unit having high resolution LCD display. The requirements of the online Vending/Transaction system to be provided for the keypad operated prepaid metering system are also covered in the scope. The meter shall have keypad technology for recharge credit token transfer from the vending system to the meter. The meter shall contain the measuring element, switch in both phase & neutral to operate in abnormal condition like credit exhaustion etc., LCD display & keypad that comply the requirements of the relevant standards. The switch/meter shall be used to disconnect the supply of consumer on supply side if consumer load exceeds the defined sanctioned load and shall be capable of operating over the life of the meter.

Separate consumer in-house display unit (CIU) shall be provided with every meter. However, recharging & consumer friendly display parameters facility shall be available for prepaid system monitoring. The CIU shall contain the high resolution LCD display for credit status, keypad, Alarm facility that shall be easy to operate by consumer. The display unit shall have provision to enter the encrypted code in the meter. Advanced base computer software (BCS) shall also be delivered with prepaid meters that shall be provided by vendor with meters supplied. The BCS shall have provision to download meter reading data directly through RS232/Optical Port and GSM/GPRS modem using optically isolated port. The vending software should have provision to upload recharge token into the meter through the optical port of the meter with the help of MRI.

2. STANDARD:

The meters with accuracy class–1.0 are required to measurement Active Energy (kWh) and shall conform to the latest edition of following standards:—

IS:13779 : A.C Static Watt Hour Meters (Class–1.0 and 2.0)

IS:15884 : AC Direct Connected Static Prepaid Meters for Active Energy (Class 1 and Class 2)

Meters meeting other authoritative standards which ensure an equal or better quality than

the standard mentioned above, will also be acceptable. 3. BIS MARK:

The offered Prepaid meter shall be approved & have valid BIS certificate as per the IS:13779. 4. CLIMATIC CONDITIONS:

26

The meter is required to operate satisfactorily and continuously with specified accuracy under hot, dusty and tropical conditions and other climatic condition specified as herein after:—

i) Specified operating range : –10C to + 55C ii) Limit range of operation : –25C to + 55C iii) Limit range of storage and Transport : –25C to + 70C iv) RELATIVE HUMIDITY: (a) Annual Mean : <75 percent (b) For 30 days (spread over one

year) : <95 percent

(c) Occasionally on other days : <85 percent v) Maximum attitude above M.S.I. : 1000 Meter vi) Average Annual rain fall : 1200 mm.

5. CURRENT AND VOLTAGE RATING:

Rated Voltage (Vref) : 240 V Phase to Neutral Rated Current : Basic Current (Ib)- 10A and Maximum current (Imax)- 60A

6. VARIATION IN POWER SUPPLY:

The meters shall be suitable for working satisfactorily with the following power supply system variations:—

(i) Specified Operating Range : 0.7 to 1.3 Vref (-30% to +30%) (ii) Operating voltage range for accuracy

requirement : 0.85 to 1.15 Vref

i.e. –15% to + 15% 7. FREQUENCY VARIATION:

The standard reference frequency for performance shall be 50Hz with tolerance + 5%. 8. POWER CONSUMPTION:

8.1 VOLTAGE CIRCUIT:

The active, apparent Power consumption in voltage circuit including the power supply of the meter at reference voltage, reference temperature and reference frequency shall be within limits as specified in relevant IS.

8.2 CURRENT CIRCUIT:

The apparent Power taken by each current circuit at basic current, reference frequency and reference temperature shall be within limits as specified in relevant IS.

9. STARTING CURRENT:

The meter shall start registering the energy at 0.2% Ib.

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10. ACCURACY: The class of accuracy of meter shall be 1.0 and shall conform to accuracy requirement as per IS:13779.

11. KEYPAD PREPAID METER:

The keypad buttons shall have numbers/letters on them, which shall be clearly visible and resistant to wear. The layout of the numbering shall be same as that used on standard telephones for numbers ‘1’ through ‘9’ and buttons such as ‘*’, ‘0’, and ‘#’. Button ‘5’ shall have some form of physical identification (raised printing or a pip) to aid customers with poor sight. The keypad IP rating shall be adequate to permit use with moist or wet hands whilst ensuring the safety of the user and preventing ingress of dirt and water to the unit. The keypad buttons shall provide audible feedback when pressed during meter recharging. The meter shall tone differently to distinguish between successful and unsuccessful punching of the token. The entry of codes for credit or commands associated for programming functions such as tariff change, load change etc. shall be via subsequent encrypted numeric tokens only. Token encryption decryption must be carried out using an internationally recognized standard (e.g. Triple DES). The meter shall permit a time delay of up to 20 seconds between subsequent keystrokes during token transaction. The meter has Keypad buttons which enables the user to view various displays available on the meter. The display parameters shall be as follows:

1. Days left information based on average consumption of last seven to thirty days 2. Consumption data of last day, last week & last 12 months in INR for energy

conservation information. 3. The currently active rates, the prices charged for consumption at each rate, and

the number of units consumed at each rate and the daily charges. 4. Last 5 codes entered in to the meter. 5. Cumulative recharge, fixed charge, Meter serial number & sanctioned load. 6. Active power in kW, instant voltage, power factor, phase current, neutral current,

date, time and frequency. 7. Current month MD with date and time in kW. 8. Cumulative energy in kWh with last 12 months kWh & high resolutions. Should

also be possible to show consumption data of the last 12 months for energy conservation information to consumer.

9. Software version of meter, Consumption of last day, last week and last 12 months as available amount configured into the meters

10. Emergency credit value in INR 11. One particular key should be used to start token entry for meter charging &

backspace to delete wrongly entered digit 12. Another key should be used to end recharge token entry.

A visible low credit warning shall be provided in the form of some indication in the CIU or in the form of some alarm.

# Authenticated Billing Code:

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The meter shall display the 20 digit authenticated meter reading token. The full 20 digit token shall contain the following frozen value at midnight (00:00 Hr) of month end

1. 5 digit cumulative kWh energy register. 2. Date of frozen data. 3. Credit balance. 4. The tamper flag, which indicates whether there is any tamper or not.

12. TARIFF: The meter should be programmable for the tariff order in vogue entirely compatible to electricity regulatory commission and will be updated from time to time as per the tariff order. This tariff shall be implemented into the meter through concurrent vending token transaction only, not through any other physical mode/device as a token carrier. Following are the features required in the meter for Tariff configuration. It shall be possible to change the tariff related parameters at vending server that shall be implemented into meter through vend token only.

12.1 Category Name: Every tariff category name shall be specified in descriptive alphanumeric manner to recognize it easily

12.2 Tariff Publication & Activation: The Tariff shall support configuration of both instant and delayed tariff publication & activation as desired.

12.3 Fixed Charges: Meter shall be able to deduct fixed charges on daily basis such as meter rent, sanctioned load based charges etc. The fixed charges shall be defined using the online vending system and shall remain fixed for the whole year subject to tariff change or sanctioned load change.

12.4 Time of Day (TOD) Tariff: The meter shall have facility for recording and storing of TOD consumption on minimum Six Tariff Rates on per day basis. It shall also be possible to configure the time zones for TOD at vending system that shall be implemented into meter through concurrent vend token only, not by any other physical device

12.5 Slab Tariff: The meter shall have capability for defining minimum six tariff slabs. It shall also be possible to configure slab range at vending system that shall be implemented into meter through concurrent vend token only, not by any other physical device.

12.6 Tax/Duty: It shall be possible to define the tax percentage through vending system which has to be levied on the amount of the energy consumed. The meter shall display the final rate applicable for per unit consumption including basic rates with applicable tax.

12.7 Rebate: There shall be a provision to provide rebate to the consumers as and when required.

12.8 Debt Management: It shall be possible to collect the debt from the consumers with the use of the vending system. The debt percentage shall be defined in the vending system to deduct such amount from every recharge token until recovery.

12.9 Minimum Charges: Using the online vending system it shall be possible to define the minimum charge for the applicable tariff category. If the consumer

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consumes electricity equivalent of amount less than the minimum charge then at the end of the billing period the meter shall deduct the difference of the minimum amount and the monthly consumption (Amount).

13. COMMUNICATION CAPABILITY:

The meter shall be provided with an optically isolated communication port compatible to RS232. It shall be used to read the meter directly using CMRI/HHU as well as remotely using GSM/GPRS modem.

14. GENERAL REQUIREMENTS: Meter shall be designed and constructed in such a way as to avoid introducing any danger in use and under normal conditions so as to ensure specially the following:—

Personnel safety against electric shock Personnel safety against effects of excessive temperature. Protection against penetration of solid objects, dust and water. Protection against spread of fire.

14.1 All the material used in the manufacturing of meters shall be of highest quality. The entire design and construction shall be capable of withstanding stresses likely to occur in actual service and rough handling during transportation.

14.2 All insulating material used in the construction of meter shall be non-hygroscopic, non ageing and of tested quality and shall conform to tests as specified in relevant Standards.

14.3 The meter shall be designed on application specific integrated circuit and shall be manufactured using SMT (Surface Mount Technology) components.

14.4 The terminal block, the terminal cover and the meter case shall ensure reasonable safety against the spread of fire. They should not be ignited by thermic overload of live parts in contact with them.

14.5 The meter shall conform to the degree of protection IP51 against ingress of dust, moisture and vermin.

14.6 All parts which are subject to corrosion under normal working conditions shall be protected effectively. Any protective coating shall not be liable to change by ordinary handling due to exposure to air under normal working conditions.

14.7 The meters shall be designed such that their working remains unaffected by electromagnetic interference, electrostatic discharges and high voltage transients as specified in standard.

15. CONSTRUCTIONAL REQUIREMENTS:

The meter shall have completely insulated body and be of wall mounted projected type. The meter shall have a case made of unbreakable high grade fire resistant, reinforced polycarbonate or equivalent high grade engineering plastic which can be sealed in such a way that the internal parts of the meter are accessible only after breaking the meter cover seals. The meter cover shall have at least two sealing screws, each screw having the sealing holes. Brief requirement of the parts are as given below:

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15.1 Meter Base:

15.1.1 The meter base shall have at least three mounting holes. 15.1.2 The top hole shall be hole type on the back of the meter base so that hanging

screw is not accessible after fixing of the meter and it shall not be possible to remove the meter from the hanging screw without removing the terminal cover and screws behind the terminal block cover.

15.1.3 The lower two fixing holes shall be provided under the ETBC. 15.1.4 The meter base and terminal cover shall be extended type. 15.1.5 The meter base shall be ultrasonically welded with the meter cover in such a

way that it should not be possible to open the meter cover without any visible marks of damage.

15.2 LCD Unit:

The display unit shall be Pin type built-in liquid crystal display. The measured value(s) shall be displayed on minimum six digit Liquid Crystal display (LCD) i.e. display unit, having minimum character size of 8mm X 4mm. When the meter is not energized, the display need not be visible and may be viewed by using keys. Each display shall be retained for a minimum period of 2s.

15.3 Window:

The meter cover shall be of high grade, fire resistant, reinforced polycarbonate or equivalent high grade engineering plastic with one window made of UV stabilized, silicon coated polycarbonate or equivalent high grade engineering plastic for reading the register. The window shall be integral part of the meter cover such that it cannot be removed undamaged without breaking the meter cover.

15.4 Terminals and Terminals block:

15.4.1 The terminal block shall be made from best quality non-hygroscopic, fire retardant, reinforced polycarbonate (not bakelite) or equivalent high grade engineering plastic which should form an extension of the meter case. It shall have terminal of minimum internal diameter 5.5mm

15.4.2 The meter shall be provided with terminal to connect the cables. The screws shall not have pointed edge at the end of thread. The clearance and creepage distance of terminal block and tips between the terminal and the surrounding parts of metal enclosure shall be as per relevant IS standard.

15.4.3 All parts of each terminal shall be such that the risk of corrosion resulting from contact with any other metal part is minimized.

15.4.4 Electrical connections shall be so designed that contact pressure is not transmitted through insulating material.

15.5 Terminal Cover: 15.5.1 The meter terminal Block shall be provided with an extended terminal cover

with independent sealing arrangement in such a way that it shall cover the terminals, the conductor fixing screws, the external conductors and their

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insulation i.e. no part of meter or cable accessories shall be visible from the front of the meter.

15.5.2 When the meter is mounted, no access to the terminals shall be possible without breaking the seal of the meter terminal cover.

15.5.3 The connection diagram of the meter shall be permanently engraved on the inside portion of terminal cover.

15.6 Terminal Arrangement: A diagram of connections should be engraved inside the cover the terminal block. The terminal cover shall be extended such that when it is placed in position it is not possible to approach the connections or connecting wires.

15.7 Name Plate Marking:

The name plate shall have following markings which shall be indelible, distinct and readable from outside the meter:— Manufacturer's name and/or trade mark and the place (with country) of

manufacture; Purchase order number and name of the company; Marking as per BEE guidelines; Designation of type; The no. of phases and no. of wires for which the meter is suitable for; The manufacturer’s serial number and year of manufacture; Reference voltage; The basic current and the maximum current; The principal unit in which the meter reads; Meter constant; Class index of the meter; Reference Frequency; Guaranty period

16. TAMPER AND FRAUD PROTECTION:

The meter shall operate normally under the following conditions: 16.1 Phase current reversal: The meter shall record forwarded energy. 16.2 Neutral current reversal: The meter shall record forwarded energy. 16.3 Phase and neutral interchange: The meter shall record forwarded energy. 16.4 Phase and neutral Swapped: The meter shall operate normally in case the phase

and neutral are swapped with neutral connected to earth. 16.5 If neutral is disconnected from both supply & load side the meter shall not power

up and / or shall disconnect the load of the consumer. 16.6 In case the neutral is opened with earth load connected, partial phase by pass or

full phase bypass the energy shall be recorded on the wire which has higher current recording. Such tampers shall be logged in the memory of the meter.

16.7 The metering system shall be provided with adequate magnetic shielding so that any external magnetic field (AC Electro Magnet or DC Magnet) as per the values

32

specified in standard applied on the metering system shall not affect the proper functioning and recording of energy as per error limits prescribed by standard.

16.8 Spark Immunity: The meter shall be immune up to 35 kV approx spark discharge. The meter shall be tested by feeding spark for 10 minutes. The accuracy of the meter shall be tested before and after the spark feeding and shall remains within limit.

16.9 Measurement shift: The meter shall have measuring element for both phase and neutral to avoid tampering with neutral. The energy measurement shall always be done on the element with higher current and it is preferable to supply the CT’s for both phase and neutral. The meter shall detect the measurement shifting from phase to neutral circuit and neutral to phase circuit in the memory. This shall be done by finding the imbalance between phase and neutral current and comparing with the pre defined threshold and the persistence time.

16.10 Meter Cover Open detection: If case of meter cover/base is opened it shall log the tamper in meter memory with meter time & date.

16.11 Magnetic Interference: Meter shall record accurate energy in case of external magnetic influencing signals as per the IS13779. Meter shall be immune up to 0.5T permanent magnet

17. Tests: 17.1 Type Tests

Meter shall be fully type tested as per IS 13779/1999 (amended up to date) and external AC/DC magnetic influence tests. The Type Test Reports shall clearly indicate the constructional features of the type tested meters. All the Type Tests shall have been carried out from any NABL accredited Laboratories to prove that the meters meet the requirements of the specification.

17.2 Meters shall pass all the acceptance and routine tests as laid down in IS: 13779/1999

(amended up to date) and also additional acceptance tests as prescribed in this specification.

17.3 Prepaid functionality shall be tested by the utility as per IS: 15884 / 2010.

17.4 Other Acceptance tests i) The meter shall withstand continuously for a period of at least 5 minutes

at a voltage of 440 V between phase and neutral without damage/problems, ii) Power consumption tests, iii) The meter shall withstand impulse voltage at 10 kV. iv) The meters shall be tested at (-) 15% and at (-) 30% of reference voltage as well as

(+) 10% and (+) 20% of reference voltage and shall record energy within limits of variation indicated above.

v) For other influence quantities like frequency variation the limits of variation in percentage error will be as per IS: 13779/1999 (amended up to date).

vi) The meter shall detect the measurement shifting from phase to neutral circuit and neutral to phase circuit in the memory. This shall be done by

33

finding the imbalance between phase and neutral current and comparing with the pre defined threshold and the persistence time. The condition for measurement shift shall be according to below conditions and the meter shall log the forwarded energy in this conditions: 1 Interchanging of phase & neutral terminals.

2 Neutral connected on incoming side but connected to earth via resistor on outgoing side. Load is connected solidly to ground.

3 Phase & neutral interchanged at incoming and load is connected to earth.

4 Shorting is provided on current coil terminals.

vii) Meter shall record accurate energy in case of external magnetic influencing signals

as per the IS13779. Meter shall be immune up to 0.5T permanent magnet and the switch shall/latching relay shall not operate in this condition. In case of abnormal magnetic field such as continuous DC magnetic induction of 0.27 Tesla ± 5% and magnetic induction of 10 milli Tesla the meter shall perform the following features: a) Meter shall log the event in its memory as Magnetic tamper with date and time stamp. b) Meter shall show “TAMPER” in the display. c) Meter shall start recording at 100% of Imax (Defrauded metering)

18. Sample Meter: Two nos. sample meter of Single Phase Prepaid meter must be submitted within 15 days of opening of Part-I. Sample meters shall be tested at one of the utility or any test Lab by group of our technical experts as per specification. Date of testing shall be informed to all bidders. Engineer of the bidder shall come with vending software and token generation system. Other than verification of sample meter as per IS13779 and IS 15884, below mention tests shall also be done and bidders’ representative shall be well equipped to demonstrate desired features:-

18.1 Vending system operation. 18.2 Test of application of tariff. 18.3 Token generation. 18.4 Token punch & checking all display parameters on meter as well as parallel

home display unit 18.5 Balance available in the meter. 18.6 Test of friendly credit hours start & end time 18.7 Test of disconnect the output supply once when credit reach to zero. 18.8 Test of reconnect the output supply on providing credit limit / charging with

new token. 18.9 Test of disconnect the out supply if load / current exceed the preset value in

the meter. 18.10 Test of reconnect the out supply if load / current falls below the preset value in

the meter. 18.11 Test of visible / audible over load warning. 18.12 Test of visible / audible low credit warning.

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18.13 Authentic Billing Token (ABC) verification. 18.14 All tampers shall be tested as mentioned in the specification. 18.15 MRI of meter for verification of tamper information with date & time stamping,

load survey and meter readings. 19. Disconnection switch (Single Phase Keypad Pre-payment meter):

The meter shall have disconnection switch in both phase and neutral to disconnect the load in case of zero credit available. The switch shall be connected only after meter is credited with sufficient amount and should not be closed by any other means. Switch shall be compliance with UC-3 in all aspects. The switch shall be capable of isolating the LT network of the premise to which load is connected and thus protect the meter’s internal circuitry. The meter’s supply shall be disconnected under following conditions: 19.1 Zero balance available in the meter 19.2 Exhaustion of emergency credit, in case the same is provided 19.3 Meter shall trip the load which can be restored by pressing zero key, by the

consumer, under the following conditions: 19.4 High current defined as greater than Imax

or Overload condition

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TECHNICAL SPECIFICATION AND GUARATNEEED TECHNICAL PARTICULARS FOR SINGLE PHASE METERS:

Sr. No.

Particulars Bidder’s Data

1 Maker’s Name :

2 Make :

3 Type of Meter/Design designation :

4 State the year since the design is in vogue :

5 Standard to which meters conforms :

6 Class of accuracy :

7 Rated Current (Amp) :

8 Rated Maximum current as percentage of basic current

:

9 Rated voltage (volts) :

10 Rated frequency (Hz) :

11 Specified operating voltage range :

12 Limit voltage range of operation :

13 Reference temperature :

14 Temperature range of operation :

a. Specified operation range :

b. Limit range of operation :

c. Limit range for storage and transport :

15 Relative humidity :

a) Annual mean :

b) For 30 days these days being spread in a natural manner over the years.

:

c) Occasionally on other days. :

16 Power consumption :

a) Power consumption in voltage circuit at rated current

:

(i) Active in watts :

(ii) Apparent in VA :

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b) Power consumption in current (in VA) at rated current.

:

17 Current that meter is capable of carrying continuously without injury to the meter (Amp.)

:

18 Short time over current capability of the meter.

:

19 Size of terminals holes (in mm.) :

20 Meter constant (if any) :

21 (a) Display type (LCD) :

(b) No. of digits in display :

22 Sealing arrangement (specify)

Whether sealing at the following has been provided:

:

(a) Body of the meter :

(b) Terminal cover of the meter. :

23 Overall dimensions of the meter (with tolerance)

:

(a) Height (mm) :

(b) Width (mm) :

(c) Depth (mm) :

24 Total weight of the meter (kg.) with tolerance :

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TECHNICAL SPECIFICATION FOR DESIGN & SUPPLY OF THREE PHASE, 10-60/80A, PAD OPERATED, PRE PAYMENT ENERGY METER

20. SCOPE:

This specification covers design, manufacture, testing and supply of three phase electronic, accuracy class 1.0, pad Prepaid meter having provisions for TOD (Time of Day) tariff and R.T.C. (Real Time Clock) along with in-house display unit having high resolution LCD display.

The requirements of the online Vending/Transaction system to be provided for the pad operated prepaid metering system are also covered in the scope. The meter shall have pad technology for recharge credit token transfer from the vending system to the meter. The meter shall contain the measuring element, switch in both phase & neutral to operate in abnormal condition like credit exhaustion etc., LCD display & pad that comply with the requirements of the relevant standards. The switch/meter shall be used to disconnect the supply of consumer on supply side if consumer loads exceeds the defined sanctioned load and shall be capable of operating over the life of the meter. Separate consumer in-house display unit (CIU) shall be provided with every meter. However, recharging & consumer friendly display parameters facility shall be available for prepaid system monitoring. The CIU shall contain the high resolution LCD display for credit status, pad and Alarm facility that shall be easy to operate by consumer. Advanced base computer software (BCS) shall also be delivered with prepaid meters that shall be provided by vendor with meters supply. The BCS shall have provision to download meter reading data directly through RS232 and GSM/GPRS modem using optically isolated port as per IEC1107. The client software should have provision to upload recharge token into the meter through the optical port of the meter with the help of MRI.

21. STANDARD:

The meters with accuracy class–1.0 are required to measure Active (kWh) & Apparent Energy (kVAh) and shall conform to the latest edition of following standards:—

IS:13779 : A.C. Static Watt Hour Meters (Class–1.0 and 2.0)

IS:15884 : AC Direct Connected Static Prepaid Meters for Active Energy (Class 1 and Class 2)

22. BIS MARK:

The offered Prepaid meter shall be approved & have valid BIS certificate as per the IS:13779. 23. CLIMATIC CONDITIONS:

The meter is required to operate satisfactorily and continuously with specified accuracy under hot, dusty and tropical conditions and other climatic condition specified as herein after:—

i) Specified operating range : –10C to + 55C ii) Limit range of operation : –25C to + 55C

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iii) Limit range of storage and Transport : –25C to + 70C iv) RELATIVE HUMIDITY: (a) Annual Mean : <75 percent (b) For 30 days (spread over one

year) : <95 percent

(c) Occasionally on other days : <85 percent v) Maximum attitude above M.S.I. : 1000 Meter vi) Average Annual rain fall : 1200 mm.

24. CURRENT AND VOLTAGE RATING:

Rated Voltage (Vref) : 3x240V Phase to Neutral and 440V Phase to Phase Rated Current : Basic Current (Ib)- 10A and Maximum current (Imax)- 60/80A

25. VARIATION IN POWER SUPPLY:

The meters shall be suitable for working satisfactorily with the following power supply system variations:—

(i) Specified Operating Range : 0.7 to 1.3 Vref (-30% to +30%) (ii) Operating voltage range for accuracy

requirement : 0.85 to 1.15 Vref

i.e. –15% to + 15% 26. FREQUENCY VARIATION:

The standard reference frequency for performance shall be 50Hz with tolerance + 5%. 27. POWER CONSUMPTION:

27.1 VOLTAGE CIRCUIT:

The active, apparent Power consumption in voltage circuit including the power supply of the meter at reference voltage, reference temperature and reference frequency shall be within limits as specified in relevant IS/(1.5 Watt and 8VA per phase respectively).

27.2 CURRENT CIRCUIT:

The apparent Power taken by each current circuit at basic current, reference frequency and reference temperature shall be within limits as specified in relevant IS/(shall not exceed 4 VA).

28. STARTING CURRENT:

The meter shall start registering the energy at 0.2% Ib as per relevant IS.

29. ACCURACY: The class of accuracy of meter shall be 1.0 and shall conform to accuracy requirement as per IS:13779.

30. PAD PREPAID METER: The pad buttons shall have numbers/letters on them, which shall be clearly visible and resistant to wear. The layout of the numbering shall be same as that used on standard

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telephones for numbers ‘1’ through ‘9’ and buttons such as ‘*’, ‘0’, and ‘#’. Button ‘5’ shall have some form of physical identification (raised printing or a pip) to aid customers with poor sight.

The pad IP rating shall be adequate to permit use with moist or wet hands whilst ensuring the safety of the user and preventing ingress of dirt and water to the unit. The pad buttons shall provide audible feedback when pressed during meter recharging. The meter shall tone differently to distinguish between successful and unsuccessful punching of the token. The entry of codes for credit or commands associated for programming functions such as tariff change, load change etc. shall be via subsequent encrypted numeric tokens only. Token encryption decryption must be carried out using an internationally recognized standard (e.g. Triple DES). The meter shall permit a time delay of up to 20 seconds between subsequent strokes during token transaction. The meter has pad buttons which enables the user to view various displays available on the meter. The display parameters shall be as follows: 1. Days left information based on consumption of last seven to thirty days. 2. Consumption data of last day, last week & last 12 months in INR for energy

conservation information. 3. The currently active rates, the prices charged for consumption at each rate, and the

number of units consumed at each rate and the daily charges. 4. Last 5 codes entered in to the meter. 5. Cumulative recharge, daily fixed charge, Meter serial number & sanctioned load. 6. Active power in kW, instant voltage, power factor, phase current, neutral current,

date, time and frequency. 7. Current month MD in kW. 8. Cumulative energy in kWh with last 12 months kWh & high resolutions. 9. Software version of meter, Consumption amount of last day, last week and last 12

months as available should be configured into the meters. 10. Emergency credit value in INR 11. One particular key should be used to start token entry for meter charging &

backspace to delete wrongly entered digit 12. Another key should be used to end recharge token entry.

A visible low credit warning shall be provided in the form of some indication or alarm. # Authenticated Billing Code: The meter shall display the 20 digit authenticated meter reading token. The full 20 digit token shall contain the following frozen value at midnight (00:00 Hr) of month end

1. 5 digit cumulative kWh/kVAh energy register. 2. Date of frozen data. 3. Credit balance. 4. The tamper flag, which indicates whether there is any tamper or not.

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31. TARIFF: The meter should be programmable for the tariff order in vogue entirely compatible to electricity regulatory commission and will be updated from time to time as per the tariff order. This tariff shall be implemented into the meter through concurrent vending token transaction only, not through any other physical mode/device as a token carrier. Following are the features required in the meter for Tariff configuration. It shall be possible to change the tariff related parameters at vending server that shall be implemented into meter through vend token only.

31.1 Category Name: Every tariff category name shall be specified in descriptive alphanumeric manner to recognize it easily

31.2 Tariff Publication & Activation: The Tariff shall support configuration of both instant and delayed tariff publication & activation as desired.

31.3 Fixed Charges: Meter shall be able to deduct fixed charges on daily basis such as meter rent, sanctioned load based charges etc. The fixed charges shall be defined using the online vending system and shall remain fixed for whole the year subject to tariff change or sanction load change.

31.4 Time of Day (TOD) Tariff: The meter shall have facility for recording and storing of TOD consumption on minimum Six Tariff Rates on per day basis. It shall also be possible to configure the time zones for TOD at vending system that shall be implemented into meter through concurrent vend token only, not by any other physical device

31.5 Slab Tariff: The meter shall have capability for defining minimum six tariff slabs. It shall also be possible to configure slab range at vending system that shall be implemented into meter through concurrent vend token only, not by any other physical device.

31.6 Tax/Duty: It shall be possible to define the tax percentage through vending system which has to be levied on the amount of the energy consumed. The meter shall display the final rate applicable for per unit consumption including basic rates with applicable tax.

31.7 Rebate: There shall be a provision to provide rebate to the consumers as and when required.

31.8 Debt Management: It shall be possible to collect the debt from the consumers with the use of the vending system. The debt percentage shall be defined in the vending system to deduct such amount from every recharge token until recovery.

31.9 Minimum Charges: Using the vending system it shall be possible to define the minimum charge for the applicable tariff category. If the consumer consumes electricity equivalent of amount less than the minimum charge then at the end of the billing period the meter shall deduct the difference of the minimum amount and the monthly consumption (Amount).

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32. COMMUNICATION CAPABILITY: The meter shall be provided with an optically isolated communication port compatible to RS232. It shall be used to read the meter directly using CMRI/HHU as well as remotely using GSM/GPRS modem.

33. GENERAL REQUIRMEENTS: Meter shall be designed and constructed in such a way as to avoid introducing any danger in use and under normal conditions so as to ensure specially the following:—

Personnel safety against electric shock Personnel safety against effects of excessive temperature. Protection against penetration of solid objects, dust and water. Protection against spread of fire.

33.1 All the material used in the manufacturing of meters shall be of highest quality. The entire design and construction shall be capable of withstanding stresses likely to occur in actual service and rough handling during transportation.

33.2 All insulating material used in the construction of meter shall be non-hygroscopic, non ageing and of tested quality and shall conform to tests as specified in relevant Standards.

33.3 The meter shall be designed on application specific integrated circuit and shall be manufactured using SMT (Surface Mount Technology) components.

33.4 The terminal block, the terminal cover and the meter case shall ensure reasonable safety against the spread of fire. They should not be ignited by thermic overload of live parts in contact with them.

33.5 The meter shall conform to the degree of protection IP51 against ingress of dust, moisture and vermin.

33.6 All parts which are subject to corrosion under normal working conditions shall be protected effectively. Any protective coating shall not be liable to change by ordinary handling due to exposure to air under normal working conditions.

33.7 The meters shall be designed such that their working remains unaffected by electromagnetic interference, electrostatic discharges and high voltage transients as specified in standard.

34. CONSTRUCTIONAL REQUIREMENTS:

The meter shall have completely insulated body and be of wall mounted projected type. The meter shall have a case made of unbreakable high grade fire resistant, reinforced polycarbonate or equivalent high grade engineering plastic which can be sealed in such a way that the internal parts of the meter are accessible only after breaking the meter cover seals. The meter cover shall have at least two sealing screws, each screw having the sealing holes. Brief requirement of the parts are as given below:

34.1 Meter Case: 34.1.1 The meter base shall have at least three mounting holes. Two holes for

mounting screws on the terminal block sealed beneath the terminal cover and one for hanging screw on the top.

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34.1.2 The top hole shall be hole type on the back of the meter base so that hanging screw is not accessible after fixing of the meter and it shall not be possible to remove the meter from the hanging screw without removing the terminal cover and screws behind the terminal block cover.

34.1.3 The lower two fixing holes shall be provided under the ETBC. 34.1.4 The meter base and terminal cover shall be extended type. The meter shall

have completely insulated body and be of wall mounted projected type. 34.1.5 The meter shall have a case made of unbreakable high grade fire

resistant, reinforced polycarbonate or equivalent high grade engineering plastic which can be sealed in such a way that the internal parts of the meter are accessible only after breaking the meter cover seals. The meter cover shall have at least two sealing screws each screw having the sealing holes.

34.2 LCD Unit:

The display unit shall be Pin type built-in liquid crystal display. The measured value(s) shall be displayed on minimum six digit Liquid Crystal display (LCD) i.e. display unit, having minimum character size of 8mm X 4mm. When the meter is not energized, the display need not be visible. Each display shall be retained for a minimum period of 2s.

34.3 Window: The meter cover shall be of high grade, fire resistant, reinforced polycarbonate or equivalent high grade engineering plastic with one window made of UV stabilized, silicon coated polycarbonate or equivalent high grade engineering plastic for reading the register. The window shall be integral part of the meter cover such that it cannot be removed undamaged without breaking the meter cover.

34.4 Terminals and Terminals block: 34.4.1 The terminal block shall be made from best quality non-hygroscopic, fire

retardant, reinforced polycarbonate (not bakelite) or equivalent high grade engineering plastic which should form an extension of the meter case. It shall have terminal of minimum internal diameter 5.5mm

34.4.2 The meter shall be provided with terminal to connect the cables. The screws shall not have pointed edge at the end of thread. The clearance and creep age distance of terminal block and tips between the terminal and the surrounding parts of metal enclosure shall be as per relevant IS standard.

34.4.3 All parts of each terminal shall be such that the risk of corrosion resulting from contact with any other metal part is minimized.

34.4.4 Electrical connections shall be so designed that contact pressure is not transmitted through insulating material.

34.5 Terminal Cover: 34.5.1 The meter terminal Block shall be provided with an extended terminal cover

with independent sealing arrangement in such a way that it shall cover the terminals, the conductor fixing screws, the external conductors and their insulation i.e. no part of meter or cable accessories shall be visible from the front of the meter.

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34.5.2 When the meter is mounted, no access to the terminals shall be possible without breaking the seal of the meter terminal cover.

34.5.3 The connection diagram of the meter shall be permanently engraved on the inside portion of terminal cover.

34.6 Terminal Arrangement: A diagram of connections should be engraved inside the cover the terminal block. The terminal cover shall be extended such that when it is placed in position it is not possible to approach the connections or connecting wires.

34.7 Name Plate Marking: The name plate shall have following markings which shall be indelible, distinct and readable from outside the meter:— Manufacturer's name and/or trade mark and the place (with country) of

manufacture; Designation of type; The no. of phases and no. of wires for which the meter is suitable for; The manufacturer’s serial number and year of manufacture; Reference voltage; The basic current and the maximum current; The principal unit in which the meter reads; Meter constant; Class index of the meter; Reference Frequency; Guaranty period

35. TAMPER AND FRAUD PROTECTION: The meter shall operate normally under the following conditions: 35.1 Phase Sequence Reversal: The meter should work accurately irrespective of

phase sequence of the supply. 35.2 C.T Shorting / By Passing: The meter shall have capability to record

bypassing/shorting and opening of current coil (s) of one or any two phases with date, time. Meter shall not disconnect the supply under CT bypass or open.

35.3 Missing Potential: The meter shall be capable of detecting and recording occurrences and restorations of missing potential (1 phase or 2 phases) which can happen due to intentional/ accidental disconnection of potential leads with date and time along with total no. of such occurrences for all phases during the above period. This tamper recording shall not be done when meter is without any load i.e. current in all phases is zero.

35.4 External Magnetic Influence: The metering system shall be provided with adequate magnetic shielding so that any external magnetic field (AC Electro Magnet or DC Magnet) as per the values specified in standard applied on the metering system shall not affect the proper functioning and recording of energy as per error limits prescribed in standard.

35.5 Meter Cover Open detection: If case of meter cover/base is opened it shall log the tamper in meter memory with date & time stamp.

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35.6 Spark Immunity: The meter shall be immune up to 35 kV spark discharge. The meter shall be tested by feeding spark for 10 minutes and accuracy shall be maintained : The accuracy of the meter shall be tested before and after the spark feeding and shall remains within limit.

35.6.1 Magnetic Interference: Meter shall record accurate energy in case of external magnetic influencing signals as per the IS13779. Meter shall be immune up to 0.5T permanent magnet and the switch shall not operate in this condition

36. Sample Meter: Two nos. sample meter of Three Phase Prepaid meter must be submitted within 15 days of opening of Part-I. Sample meters shall be tested at one of the utility or any test Lab by group of our technical experts as per specification. Date of testing shall be informed to all bidders. Engineer of the bidder shall come with vending software and token generation system. Other than verification of sample meter as per IS13779 and IS 15884, below mention tests shall also be done and bidders’ representative shall be well equipped to demonstrate desired features:-

36.1 Vending system operation. 36.2 Test of application of tariff. 36.3 Token generation. 36.4 Token punch & checking all display parameters on meter as well as parallel

home display unit 36.5 Balance available in the meter. 36.6 Test of friendly credit hours start & end time 36.7 Test of disconnect the output supply once when credit reach to zero. 36.8 Test of reconnect the output supply on providing credit limit / charging with

new token. 36.9 Test of disconnect the out supply if load / current exceed the preset value in

the meter. 36.10 Test of reconnect the out supply if load / current falls below the preset value in

the meter. 36.11 Test of visible / audible over load warning. 36.12 Test of visible / audible low credit warning. 36.13 Authentic Billing Token (ABC) verification. 36.14 All tampers shall be tested as mentioned in the specification. 36.15 MRI of meter for verification of tamper information with date & time stamping,

load survey and meter readings.

Part-II will be opened for only those bidders whose sample meters will pass in testing.

37. CONSUMER INTERFACE UNIT (CIU):

37.1 Both Single phase and three phase meter shall be supplied with a separate In-home display unit /CIU.

37.2 The display unit shall be powered up from the meter

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37.3 The CIU shall have high-resolution user friendly display and provides a host of information to the consumers with single stroke.

37.4 The display unit shall have a keypad to enter the token. The pad should be similar to the pad available on the meter.

37.5 The display unit shall have a suitable/RJ11 port to connect to the meter. 37.6 The display unit and the meter shall be connected using a four wire connection

cable 37.7 The display unit shall have a buzzer to generate alarm in case of low credit and

overload. 37.8 CIU shall have visual credit status indication. 37.9 Account Balance shall be displayed as default display on CIU without pressing any

key. 38. METER DATA READ THROUGH MRI AND/OR BCS:

It shall be possible to read the prepaid meters and minimum following information shall be available in meter reading data. Tariff details including the TOD tables, slab tables and information about the

current active rate price. Monthly history and consumption data of the energy consumed for last 12

months. All the account related information like meter credit, emergency credit details and

fixed charges value. All the limiting parameters shall also be available in meter reading. Vending Software shall have user right management so that as per capability and

requirement of user, rights could be provided and security could be manitained through login ID & password.

BCS shall computable with data downloading through RS232 and remotely GSM/GPRS modem for analysis and auditing purpose.

BCS shall have provision of sectional data downloading like Instant data and all meter reading data.

BCS shall have status logging with time duration of downloading. It shall also be capable to log communication mode like RS232 or Data call.

BCS shall preferably (not necessarily) show signal strength of SIM if GSM modem is used for communication. It shall differentiate strong and weak signal visually.

Meter shall preferably (not necessarily) have alerts facility by self diagnosis and the same shall be displayed in BCS.

The Vending Software shall be capable of transfering token directly into the meter for recharging by uploading file received from vending server through MRI.

BCS shall have facility of Tampers logging with all billing parameters like voltage, current, active power, consumption in tamper duration, cumulative consumption etc.

BCS shall have option of user defined report generation in format of Excel, Word and CSV etc. and export data in ASCII format

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39. VENDING SYSTEM REQUIREMENTS: This section specifies the requirements of the vending system for currency based Prepaid metering solution. The meter shall work on the latest currency transfer keypad technology supported by an online vending system through the utility’s website/portal. Since the keypad technology is future proof, cost effective and in this communication age enables consumers to buy electricity over the multiple vending options like Utility billing centers, Utility website, third party POS providers, hence the system provided by the bidder shall have such capabilities to integrate with utility / any third party service providers based upon mutual agreement with utility. The vending system shall use Triple Data Encryption Standard (Triple DES), i.e. it provides three levels of encryption for the vend token. The code shall be meter specific and cannot be used in any other meter. Triple DES is widely used in banking systems worldwide due to the high level of security provided by the algorithm. The necessary licensed Software for each Vending Station at Utility billing centre shall be provided by bidder. The vending station shall be placed at the billing stations of Utility for which necessary office space, electricity etc. and furniture for this system shall be provided by Utility. Cash shall be collected by Utility staff; upon the advice of the designated staff the ‘vend terminal/personal computer’ shall generate a token to transfer the credit to the energy meter. The token shall be printed using the printer attached to the personal computer. Adequate back up power in the form of suitable UPS with standard back up shall be provided at each Vending Station. The vending system shall be the online vending system from where the vend tokens/codes shall be issued. It shall be possible to integrate various vending options like SMS based vending, POS terminals based vending, etc. A server / PC shall be provided in the project monitoring center to produce the MIS reports and defining the customers in the database as mentioned in this specification. In order to have vending system interoperable provision to integrate the prepaid system with the utility’s website & payment gateway through web services technology should be made available. The same can be integrated in SAP-ISU for complete integration purposes. For smooth transition, offered pre-payment system should be integrated with the existing vending system and pre-payment meters of APDCL.

40. VENDING PROCESS:

40.1 On receipt of the vend request the system shall have a provision to ascertain the identity of the consumer. The keys to identify the consumer shall be the consumer number, meter serial number or consumer premise number.

40.2 The vend terminal shall send the request to a central database that shall authenticate the transaction and generate an encrypted code.

40.3 In order to provide maximum security to the system the encryption shall not be done on the vend terminal.

40.4 On receipt of each request the vend terminal shall connect to the central database and get the token generated.

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40.5 The token hence generated shall be printed on paper using the attached printer. 40.6 The vending system shall be used to transfer current values (Rupees/INR) to the

meter. 40.7 The consumer shall pay the money at the vend terminal, this information when

fed to the vend terminal shall be sent to the central database that shall encrypt the token using Triple DES encryption algorithm.

40.8 The system shall have provision to transfer the balance amount into the new meter installed at the same consumer premises if in case the meter is being removed from the site, only via proper authorized transaction done through vending server.

40.9 On settlement transaction meter shall disconnect consumer power supply immediately on settlement token being punched and balance shall be zero.

41. DATA MONITORING CENTER (DMC):

The DMC shall be a part of the vending system which shall have capability to interface with the central database and produce the MIS reports as detailed in the specification. It shall manage all administrative data, including settings of system accounts, tariffs, meter and Consumer data. It shall also provide reporting system for system analysis.

Various tasks that should be performed from the DMC are outlined below: 41.1 Consumer Database Management

Import consumer database Entry of individual consumers database Modification of existing consumer database

41.2 Meter Database Management Upload meter master

41.3 Tariff Management Category name creation Slab/TOU slab boundaries definition Slab/TOU slab Price definition Publication & activation date Tax percentage Rebate percentage Fixed Charge value (Fixed or per kW basis)

41.4 Limit Parameters management Define Overload limit as per sanctioned load Define Over-current limit Define Emergency Credit (Fixed or per kW basis)

41.5 Debt (previous charges) Management Direct debt (cash paid) % Recovery on token transaction

41.6 Transaction management : ‘Recharge token/Cash vend’ transaction Re-issue Recharge token Retained credit transaction Settlement transaction

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Refund Money Transaction Previous Charge Transaction

41.7 Import of data by the vending station from the master station / Export of data by the main station to the vending stations

Import of data from Comma separated values(CSV) format files echarge token/Cash vend’ transaction

Export of data in CSV format. 41.8 Reports

Meter in stock report (till the utilty’s ERP/SAP-ISU system becomes fully functional)

Meter issue report (-Do -) Consumer database report Meter change report POS ledger & summary Tax and duties accounts report Amount deposit report Debt collection and outstanding report Individual customer’s Vend Report

41.9 Message Management Entry of System Message Entry of Customer Specific Messages Entry of Predefined Messages

41.10 User Security Management Grouped rights management Entry of system users and allocation of group rights Web based vending server Token generation

42. SECURITY ASPECT: The vending system shall be a sophisticated system with reliable security features:

42.1 The token created for particular meter with the defined tariff shall not be used for any other meter.

42.2 The meter shall accept the valid token only once. The token generated shall be meter specific and shall be used only on the particular meter for which it is intended.

42.3 The token shall not be reusable 42.4 The token shall be re-issued in case it is lost the meter shall accept the token

generated only once 42.5 Whenever a tariff change takes place no other token shall be accepted by the

meter unless the updated tariff token is entered into the meter. 42.6 The token generated shall be authenticated as well as encrypted so that no

decoding is possible. 42.7 The Vending system must be certified to ISO/IEC 27001 which is the only

auditable international standard which defines the requirements for an

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Information Security Management System (ISMS). The standard is designed to ensure the selection of adequate and proportionate security controls.

43. HARDWARE REQUIRED:

All the hardware mentioned in the tables below will have to be supplied by the bidder as complimentary items along with the meters: a) For Data Monitoring Center (DMC)/Central Vending Station: There will be 1 (one) DMC/Central Vending Station for all the nine towns of APDCL

Type Description

Form factor Tower / Rack

Processor Intel Xeon E-5-2400 Series or better / AMD Opteron 6200 series or better with performance spec rating of 220 or higher.

Number of processors

1

Memory 4 GB RAM (DDR3- 1066/1333/1600) to be supplied with Server, Expandable up to 64 GB

Expansion slots Peripheral component interconnect express (PCIe) expansion slots; PCIe slots standard. Optional peripheral component interconnect extended (PCI-X) slot is desired.

USB Ports Min. 5 USB ports

Disk bays (total/hot swap)

Minimum 6 disk bays 2.5 inch, Hot swap HDD. Should support for SAS, SATA, SSD HDD

Maximum Internal Storage

2 numbers of 1 TB 2.5 Inch hot-swap Serial Attached SCSI (SAS) HDD (Hard Disk Drive)

Network interface Gigabit Ethernet (GbE) Controller (Min. 2 ports)

Power supply Redundant Power Supply

Hot-swap components Hard disk drives

Media (New) Internal DVD-RW

Redundant array of independent disks (RAID) support

RAID -0,-1,-01

Systems Integrated Management Module with optional upgrade for remote

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management presence, diagnostic LEDs persistent without power.

Operating systems (OS) supported

Microsoft® Windows® Server 2008 (64 bit).

Warranty 36 (Thirty Six) months onsite warranty, next business day up to 19:00 hours, availability of server upgrades.

H/W Firewall 1

Network Switch 1

Router 1

Window Server Lic 1

Terminal Server CALs 1+ No. of remote vending stations

Report Printer 1

Receipt Printer 1

Peripherals 1 Set (Monitor, Optical Mouse, Keyboard etc.)

b) For Remote Vending Station: A total of 12 Nos. of Remote Vending Stations will have to be commissioned. 4 Nos. for Guwahati and 8 Nos. for the remaining 8 towns (one for each town). The following BoQ is for 1 (one) vending station. The space for setting up the vending station and the internet connectivity will be provided by the utility.

S. No. Component Specification Quantity

1

Desktop PC

Minimum 4 GB RAM, minimum 500 GB HDD, OS: Windows 7/Windows 8 (64 Bit), Intel Core 2 Duo Processor, Keyboard & Optical Mouse, Internal DVD RW Drive

1 Set

2 UPS 1 kVA 1 No

3 Monitor (Flat) Minimum 15” 1 No

4 Receipt printer Serial 1 No

5 Report printer Parallel printer 1 No 6 Network Hub/Switch Minimum 8 Port 1 No

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44. VENDING CHARGES: The DISCOM shall make payment on per vending transaction basis to the supplier, for maintaining server and the payment shall be made on monthly basis after getting the invoice from the supplier. The supplier shall ensure to provide uninterrupted services like generating vend token, tariff management, report generation etc. to electricity Supply Company i.e. DISCOM. The delay in getting vends token responses or server breakdown may invite penalty on the supplier and shall be settled at the time of placement of order.

45. Support for Operation & running the system: The token generation at vending station shall be done by the supplier for 2 years from the start of the installation of meters in field. There shall be some assigned person and necessary hardware like computer system, UPS, firewall etc. from manufacturer at each vending station for successfully running the system. During this period one person from DISCOM shall also be available at each vending station to collect the revenue from consumers and understand the system functionality in detail. All monthly communication recurring expenses to run the system shall be borne by Utility. After successful completion of 2 years period, the manufacturer shall handover the whole system to DISCOM with necessary training imparted to DISCOM. Utility may extend the operation period by mutual discussion at the time of completion of the project.

46. Disconnection switch (Three Phase Keypad Pre-payment meter):

The meter shall have disconnection switch in all phases i.e. in R, Y and B to disconnect the load in case of zero credit available. The switch shall be connected only after meter is credited with sufficient amount and should not be closed by any other means. Switch shall be compliance with UC-3 in all aspects. The switch shall be capable of isolating the LT network of the premise to which load is connected and thus protect the meter’s internal circuitry. The meter’s supply shall be disconnected under following conditions: 1. Zero balance available in the meter 2. Exhaustion of emergency credit, in case the same is provided 3. Meter shall trip the load which can be restored by pressing zero key, by the consumer,

under the following conditions: High current defined as greater than Imax

or Overload condition

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TECHNICAL SPECIFICATION AND GUARATNEEED TECHNICAL PARTICULARS FOR THREE PHASE METERS:

Sr. No.

Particulars Bidder’s Data

1 Maker’s Name :

2 Make :

3 Type of Meter / Design designation :

4 State the year since the design is in vogue :

5 Standard to which meters conforms :

6 Class of accuracy :

7 Rated Current (Amp) :

8 Rated Maximum current as percentage of basic current

:

9 Rated voltage (volts) :

10 Rated frequency (Hz) :

11 Specified operating voltage range :

12 Limit voltage range of operation :

13 Reference temperature :

14 Temperature range of operation :

a. Specified operation range :

b. Limit range of operation :

c. Limit range for storage and transport. :

15 Relative humidity :

a. Annual mean :

b. For 30 days these days being spread in a natural manner over the years.

:

C Occasionally on other days. :

16 Power consumption :

a) Power consumption in voltage circuit at rated current

:

(i) Active in watts :

(ii) Apparent in VA :

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b) Power consumption in current (in VA) at rated current

:

17 Current that meter is capable of carrying continuously without injury to the meter (Amp.)

:

18 Short time over current capability of the meter. :

19 Size of terminals holes (in mm.) :

20 Meter constant (if any) :

21 (a) Display type (LCD) :

(b) No. of digits in display :

22 Sealing arrangement (specify) :

Whether sealing at the following has been provided:

(a) Body of the meter

:

(b) Terminal cover of the meter :

23 Overall dimensions of the meter (with tolerance)

:

(a) Height (mm) :

(b) Width (mm) :

(c) Depth (mm) :

24 Total weight of the meter (kg.) with tolerance :