ASERL’s Collaborative Federal Depository Program: Innovating within a Regulatory Framework Bonnie MacEwan, Auburn University David Durant, East Carolina University Bill Sudduth, University of South Carolina ASSO CIATIO N OF SO UTHEASTERN RESEARCH LIBRARIES
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ASERL’s Collaborative Federal Depository Program: Innovating within a Regulatory Framework Bonnie MacEwan, Auburn University David Durant, East Carolina.
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ASERL’s CollaborativeFederal Depository
Program: Innovating within a Regulatory
Framework
Bonnie MacEwan, Auburn UniversityDavid Durant, East Carolina University
Bill Sudduth, University of South Carolina
ASSOCIATION OF SOUTHEASTERN RESEARCH LIBRARIES
Association of Southeastern Research Libraries (ASERL)
Collaborative Federal Depository Program (CFDP)
Bill SudduthHead, Government Information, Microforms,
(Section 1911)• Receive copies of all new and revised publications
authorized for distribution (Section 1912)• Provide ILL, reference service and assistance to depository
in the disposal of unwanted publications (Section 1912)• Permit depository libraries, within the area served by them,
to dispose of publications which they have retained for 5 years after first offering them to other depository libraries within their area, then to other libraries (Section 1912)
Source: Legal Requirements & Program Regulations of the Federal Depository Library Program, June 2011, p. 3
Withdrawal of depository material
• Three options in the current guidelines o Require Selectives to compile lists of
publications they wish to withdraw from their collections• Specific categories of formats can be
exemptedo Conduct an in-person review of the publications
to be discardedo Require Selectives to check discards against the
regional’s or a union “needs” list
Source: Legal Requirements & Program Regulations of the Federal Depository Library Program, June 2011, p. 9 (Guideline #61)
• Need for retrospective cataloging• Ensure complete collections
oDo we need 10 complete collections in SE?• Managed approach to build targeted
collections based on local strength and expertise
• Collections + expertise = value• Outreach + training = public awareness
A Regional’s Perspective
• Original partner on IMLS grant• Academic interest with strong Education programs• U.S. Department of Education (1979-current)
o Issues related to a current on going agencyo Multiple formatso Assumption that collections are cataloged
• Many Selectives in SC are weeding paper collections – opportunity to fill gaps and build what might become the ONLY tangible collection in the state
• Leverage the strengths of the ASERL partnership including shared catalog and ILL delivery
University of South Carolina
A Selective’s Perspective
David DurantFederal Documents & Social Sciences
LibrarianEast Carolina University
• Member since 1951
• Selective Depository (currently receives 68% of available items)
• Legacy collection in print and microfiche; Electronic collection
• Largest depository east of the Triangle
The J. Y. Joyner Libraryin the FDLP
Why is the J. Y. Joyner Library Involved in CFDP?
• Enhance role within ASERL
• Build ties to other depository libraries in the region and foster greater local and regional cooperation
• Help preserve print documents
• Increase awareness and visibility of federal documents at the J. Y. Joyner Library (enhance value of legacy print collection)
• Greater ability to build collection as needed
• Streamlined, more rapid and efficient Needs & Offers process
• Involvement in ASERL program increases our commitment to and effectiveness within the FDLP
Why is the J. Y. Joyner Library Involved in CFDP?
Why HUAC/HCIS?• Great historic importance• Tied to other library collections (ex:
Hoover Collection)• Relatively small collection• Already cataloged• Already have sizable holdings (250 HUAC,
60 HCIS)• Retrospective (1938-1975: no major
growth)
Issues• Filling gaps in collection
(pre-1950 materials in particular)• Circulation?• Obtaining second copies • Digitization? • Promotion / rollout• Web presence