Army National Guard POLICY · 2020. 10. 1. · (w) Personnel Policy Operation Memorandum (PPOM) 15-039, (ARNG-HRH), “Subject: Clarification of Initial Entry Training Requirements

1

Army National Guard POLICY

ARNG FY21 SRIP Policy October 1, 2020

ARNG-HRZ

SUBJECT: The Army National Guard (ARNG) Selected Reserve Incentive Program (SRIP) Policy for Fiscal Year (FY) 2021, (ARNG-HRZ Policy #21-01)

References: See Enclosure 1

1. PURPOSE. The FY21 SRIP Policy is effective 1 October 2020 and will expire whenrescinded or superseded. The yearly SRIP policy assists leadership in meeting ARNG readinessrequirements. It provides recruiting and retention incentives to assist in filling critical shortagesin those situations where other less costly methods have proven inadequate in supporting unitand skill staffing requirements.

2. POLICY. This policy prescribes standards for administering the ARNG SRIP for FY21.This policy in conjunction with National Guard Regulation (NGR) 600-7 supersedes all previousSRIP policies, guidance, instruction, and Education Incentive Operational Messages (EIOMs).Refer to ARNG Voluntary Education (VOLED) Policy for eligibility requirements and rates.

3. RESPONSIBILITY. See Enclosure 2.

4. PROCEDURES. See Enclosure 3.

5. RELEASABILITY. Unlimited. This policy is approved for public release and is availableon the Internet through the National Guard StrengthNet on the Guard Incentive ManagementSystem (GIMS) Website at: smms.ngb.army.mil.

Digitally signed by MACARAEG.ROY.JUNATAS.11798 42730 Date: 2020.09.08 21:37:53 -04'00'

ROY J. MACARAEG Brigadier General, USA National Guard Assistant for

Army National Guard Personnel and Talent Management

MACARAEG.ROY.JU NATAS.1179842730

ARNG FY21 SRIP Policy, October 1, 2020

2

TABLE OF CONTENTS

ENCLOSURE 1: REFERENCES ................................................................................................. 4

ENCLOSURE 2: RESPONSIBILITY. ......................................................................................... 6

ENCLOSURE 3: PROCEDURES ................................................................................................ 7

ENCLOSURE 4: INCENTIVES ................................................................................................. 10

Non-Prior Service Enlistment Bonus (NPSEB) ..................................................................... 10 Off Peak (OP) Bonus .............................................................................................................. 10 Prior Service Enlistment Bonus (PSEB) ................................................................................. 11 Enlisted Affiliation Bonus (EAB) ........................................................................................... 11 Reenlistment/Extension Bonus (REB) .................................................................................... 12 79T AGR Reenlistment/Extension Bonus (79T REB) ............................................................ 13 MOS Conversion Bonus (MOSCB) ........................................................................................ 13 Officer Accession Bonus (OAB) ............................................................................................. 14 Warrant Officer Accession Bonus (WOAB) ........................................................................... 14 Officer Affiliation Bonus (OAFB) .......................................................................................... 14 Warrant Officer Affiliation Bonus (WOAFB) ........................................................................ 14 Officer/Warrant Officer Retention Bonus ............................................................................... 15 Student Loan Repayment Program (SLRP) ............................................................................. 16 Chaplain Loan Repayment Program (CLRP) .......................................................................... 17 Agreements/Addendums .......................................................................................................... 17 Funds/Taxes ............................................................................................................................. 18 Position Vacancies ................................................................................................................... 18 Continued Receipt of Incentives .............................................................................................. 18 Suspension of Incentives...........................................................................................................19 Termination of Incentives ........................................................................................................ 20 Contract Termination and Settlement Process ......................................................................... 23 Disposition of Incentive for a Deceased Member .....................................................................29 DD Form 368… ........................................................................................................................ 30 ARNG Medical Management Activity (MMA) ........................................................................ 30 *For information on the MGIB-SR Kicker Program refer to the ARNG VOLED Policy

ENCLOSURE 5: CRITICAL MOS LIST (S) ............................................................................... 31

Authorized Enlisted Affiliation Critical MOS List .................................................................. 31 Authorized Officer/Warrant Officer Retention Bonus Critical MOS List ............................... 32

ENCLOSURE 6: MOSCB APPLICATION PROCESSING ......................................................... 33

ENCLOSURE 7: STUDENT LOAN REPAYMENT .................................................................... 34


3

ENCLOSURE 8: INCENTIVE MANUAL CONTROL NUMBER PROCESS ........................... 35

ENCLOSURE 9: GUIDANCE FOR MANUAL BONUS PAYMENTS ...................................... 37

ENCLOSURE 10: GUIDANCE FOR MANUAL SLRP PAYMENTS ...................................... 38

ENCLOSURE 11: GUIDANCE FOR CLOSED YEAR SLRP .................................................. 39

ENCLOSURE 12: GUIDANCE FOR SLRP CONTRACTS FOR OOS SOLDIERS ................ 41

ENCLOSURE 13: GUIDANCE ON VOUCHER PROCESS ..................................................... 42

ENCLOSURE 14: CHECKLIST, FORMS AND SAMPLE MEMOS ....................................... 43

Bonus Eligibility Checklist ..................................................................................................... 43 SLRP Eligibility Checklist ...................................................................................................... 44 MOS Conversion Checklist ..................................................................................................... 45 Closed Year Checklist ..............................................................................................................46 Voucher Process Checklist ...................................................................................................... 47 EAB Manual Incentive Request Form ..................................................................................... 48 Sample Memo – Notification of Incentive Termination… ...................................................... 49 Sample Memo – Notification of ETP Results ...........................................................................50 Sample Memo – Notification of Incentive Discrepancy and ETP Process ............................... 51 Sample Memo – SLRP payments for OOS ...............................................................................52 REB Manual Incentive Request Form ...................................................................................... 53 ORB Manual Incentive Request Form ..................................................................................... 54

ENCLOSURE 15: AGR SRIP GUIDANCE .................................................................................. 55

GLOSSARY ................................................................................................................................... 58

Abbreviations and Acronyms ................................................................................................... 58


4 ENCLOSURE 4

ENCLOSURE 1

REFERENCES

(a) National Defense Authorization Act for Fiscal Year 2020, Title VI, Subtitle B-Bonuses and Special Incentive Pays

(b) United States Code (USC) Title 10, Subtitle E, Part IV, Chapter 1606, Educational Assistance for Members of the Selected Reserve

(c) USC Title 10, Subtitle E, Part IV, Chapter 1609, Education Loan repayment program; members of Selected Reserve

(d) USC Title 32, Chapter 3, Personnel (e) USC Title 37, Chapter 5, Subchapter I, Existing Special Pay, Incentive Pay, and Bonus

Authorities (f) USC Title 37, Chapter 5, Subchapter II, Consolidation of Special Pay, Incentive Pay, and

Bonus Authorities (g) DoD Financial Management Regulation (DODFMR) 7000.14-R, Volume 7A, “Military

Pay Policy and Procedures-Active Duty and Reserve Pay,” April 2017 (h) DODFMR 7000.14-R, Volume 7A, Chapter 2, “Repayment of Unearned Portion of

Bonuses and Other Benefits,” July 2016 (i) Department of Defense Instruction (DoDI) 1205.21, “Subject: Reserve Component

Incentive Programs,” September 20, 1999 (j) DoD Instruction 1205.07, “Subject: Service Credit for Non-Regular Retirement,”

May 16, 2024 (k) DoD Instruction 1304.31, “Subject: Enlisted Bonus Program (EBP),” April 23, 2020 (l) DoD Instruction 1304.34, “Subject: General Bonus Authority for Officers,” July 11, 2016 (m) DoD Instruction 1304.36, “Subject: Education Loan repayment Program,”

September 12, 2018 (n) AR 621-202, “Army Educational Incentives and Entitlements,” September 26, 2017 (o) AR 601-210, “Active and Reserve Components Enlistment Program,” August 31. 2016 (p) AR 600-8-2, “Suspension of Favorable Personnel Actions (Flags),” May 11, 2016 (q) AR 135-200, “Active Duty for Missions, Projects, and Training for Reserve Component

Soldiers,” September 26, 2017 (r) Department of the Army Pamphlet (DA PAM) 600-3, “Commissioned Officer Professional

Development and Career Management,” April 3, 2019 (s) National Guard Regulation (NGR) 600-7, “SRIP,” August 12, 2014 (t) Memorandum, Office of the Under Secretary of Defense, Personnel, and Readiness, 2 May

11, Subject: Extension of the Pilot Study and Policy for Home School Diploma Graduates (u) Memorandum, Headquarters, Department of the Army, (ATTG-TRI-VP), “Subject:

Conversion of Sister Service Occupational Specialties to Army Military Occupational Specialties (MOSs),” May 6, 2008

(v) Memorandum, Headquarters, Department of the Army, (ATSH-IPP), “Subject: Conversion of US Navy, Marine Corps, and Air Force Enlisted Military Occupational Specialty (MOS) Identifiers,” February 1, 2008


5 ENCLOSURE 4

(w) Personnel Policy Operation Memorandum (PPOM) 15-039, (ARNG-HRH), “Subject: Clarification of Initial Entry Training Requirements to meet Deployment Eligibility Criteria,” December 23, 2015

(x) PPOM 17-005, (ARNG-HRH), “Subject: ARNG Over-Strength Policy,” February 2, 2017 (y) PPOM 20-013, (ARNG-HRH), “Subject: Temporary Guidance for the Army

National Guard Extension/Reenlistment Policy During the Coronavirus (COVID-19) Outbreak,” April 13, 2020

(z) FY21 Army National Guard (ARNG) Voluntary Education (VOLED) Policy (ARNG-HRH Policy #21-01)


6 ENCLOSURE 4

ENCLOSURE 2

RESPONSIBILITY

INTENTIONALLY LEFT BLANK-REFER TO NGR 600-7


7 ENCLOSURE 4

ENCLOSURE 3

PROCEDURES

1. GENERAL

a. Incentives are implemented in those situations where other less costly methods have proven inadequate in supporting unit and skill staffing requirements. This policy, in conjunction with AR 601-210, AR 621-202 and NGR 600-7, prescribes eligibility criteria, procedures, and standards for administering the annual ARNG SRIP for FY21. This policy will supersede all previous SRIP polices, guidance, instructions, and Education Incentive Operation Messages (EIOMs).

b. Reenlistments and extensions will be performed in accordance with (IAW) NGB-ARH

Policy Memorandum 09-026 (13 Aug 09), Reenlistment/Extension policy, unless specified within the eligibility criterion of each Reenlistment/Extension Bonus (REB) incentive type. Incentives are subject to suspension at any time, any updates or changes to this policy will be published in an EIOM. Although the ARNG attempts to list all eligibility requirements within the SRIP policy, additional requirements are detailed in NGR 600-7. Direct any discrepancies to ARNG-HRM-I for disposition or additional instructions. Units, ARNG MEPS Guidance Counselors and Reserve Component Career Counselors are responsible for ensuring potential incentives recipients meet all eligibility criteria prior to offering any incentive which would create a fiscal obligation to the ARNG. This policy, all active EIOMs and previous policies are posted in the GKO Portal at: https://gko.portal.ng.mil/arng/G1/D03/HRM- I/SitePages/5)%20Incentives%20Oversight%20Home%20Page.aspx.

2. APPLICABILITY

a. The policy applies only to individuals entering or currently serving in an active status within the ARNG Selected Reserve. This program, however, does not apply to Active Guard Reserve (AGR) or Dual Status Military Technicians (MilTechs) per AR 601-210. (Exception as noted for 79T AGR Recruiting and Retention NCOs (RRNCO)).

b. All individuals that may qualify for an incentive must fully process through the Military

Entrance Processing Station (MEPS). (Exceptions: Soldiers transitioning from the Active Duty (AD) to the ARNG, the Marine to Green Program and current ARNG Soldiers serving in an active status).

c. Applicants applying for or current members in Modified Table of Organization and

Equipment (MTOE) units, Special Forces (SF), and Medical Table of Distribution and Allowances (TDA) units will be processed IAW the eligibility requirements addressed in Enclosure 4 for each specific incentive.

d. An officer or enlisted member is not eligible for an incentive if the individual was

previously discharged or released from active duty or military service based on a determination

https://gko.portal.ng.mil/arng/G1/D03/HRM-I/SitePages/5)%20Incentives%20Oversight%20Home%20Page.aspx




8 ENCLOSURE 4

of misconduct, substandard duty performance (includes failure of HT/WT and APFT/ACFT), or moral or professional dereliction.

e. ARNG Soldiers eligible for extension but separated and are within 365 days of the

ARNG discharge date are not authorized incentives.

3. REQUIREMENTS

a. System Access: One of the management tools critical for administering the ARNG SRIP is the Guard Incentive Management System (GIMS). Each GIMS user must request either Privileged or Non-Privileged level access. All users of GIMS are required to complete initial Information Assurance (IA) awareness orientation training as a condition of access and thereafter must complete annual IA refresher awareness training. Privileged users who are not appropriately certified within 12 months of assignment to a position, or who fail to maintain their certification status, shall be reduced to Non-Privileged level access. The State IA Manager will retain initial and recertification training certificates for all users within their domain. It is also recommended that applicable incentive oversight personnel obtain “read-only” access in Defense Joint Military Pay System (DJMS) for incentive establishment and pay monitoring purposes.

b. Privileged Level Training Requirements: The training courses below meet the

requirements for privileged level access to GIMS. While the Comptroller’s Accreditation and Fiscal Law (FL) course is highly recommended, the FL certificates that are Judge Advocate General (JAG), Comptroller or United States Property and Fiscal Office (USP&FO) led will be accepted for meeting the revalidation requirement. The Comptroller’s Accreditation and FL course certificate is only valid for three years. If it has been three years since the user last completed the FL course, a new one must be awarded. Failure to have a valid certificate will result in the user being reduced to Non-Privileged level access.

(1) Comptroller’s Accreditation and FL course, Distributed Learning (DL). Length: 40

hours//Self-paced. Enrollment and training information: https://jagu.army.mil.

(2) Incentive Manger (IM) Distance Learning (SUSPENDED pending course update)

(3) IM Course, Phase 2, Resident. Length: 40 hours/5 days. Enrollment and training information: https://www.atrrs.army.mil/atrrscc/ Training is located at the Professional Education Center (PEC), Camp Robinson, North Little Rock, Arkansas.

c. Individuals requesting IM privileged level access must complete requirement 3.b.(1) and

upload the completed certificates to GIMS prior to gaining access. Additionally, the individual must complete requirement 3.b.(3) within 12 months of the date of privileged level access approval or his or her access will be reduced to non-privileged.

d. One person from each State IM office must attend the Advanced IM course annually.

States are required to send one State IM (Primary or Alternate) or ESO to the Advanced IM Course annually. Personnel must have completed the IM Resident Course and be in position at least six months before attending the Advanced IM course. Personnel that are retiring or moving

https://jagu.army.mil/

https://www.atrrs.army.mil/atrrscc/


9 ENCLOSURE 4

to another position outside the IM office should send another IM to the Advanced IM Course within 180 days of notice of reassignment. State Incentive offices who fail to revalidate annually will have their GIMS access rights suspended until this has been completed and verified by the proponent, Incentives Review Team (IRT). For future auditing purposes, each State ESO is responsible for maintaining copies of all training certificates for each person with privileged level access for his or her State.

e. GIMS Annual Recertification Requirements:

(1) State IM’s or ESOs: Documents required are the IM resident course completion

certificate, DD Form 2875, and Fiscal Law certificate as listed in 3.b. above. The Advanced IM course does not replace the IM Basic Resident course. If processing Unit Bonus Eligibility Report (UBER) bin, a current G-1 memorandum within the last 12 months will be required.


10 ENCLOSURE 4

ENCLOSURE 4

INCENTIVES

1. The Non Prior Service Enlistment Bonus (NPSEB) may be offered as the following:

a. NPSEB $12.5K, minimum 6 years, Skill Level 1, ASVAB TSC I-IIIA, Education Tier Level 1, contract for MOS on State Top Ten Critical Skill/Low Density List. Payment(s) are in installments (initial 50% upon award of MOS, and an equal disbursed amount from the remaining 50% on the anniversary date for each year meeting satisfactory performance and readiness requirements. A Soldier may be excluded from receipt of any annual payment without resumption for non-satisfactory participation.

b. Off Peak Bonus $7.5K, minimum 3-years, Skill Level 1, ASVAB TSC I-IIIB, Education

Tier Level 1, Reception Station (RECSTA) date 1 OCT through 15 MAY of the same Fiscal Year as Date of Enlistment (DOE). Payment is processed as lump sum upon award of MOS. (Note: Only for standard training reservations)

Not authorized: Glossary NPS, Recruiting Force Pool, 09S, 09R, and 09W Enlistment Options.

Combination: May be offered in conjunction with the Off Peak Bonus, Montgomery GI Bill Selected Reserve (MGIB-SR) Kicker, or Student Loan Repayment Program (SLRP). The MGIB-SR Kicker or SLRP must contract for a minimum 6-year term. The monetary bonus amount when combined with the Off Peak can be no greater than $20K. May not combine more than two incentives. (Note: Cannot be offered more than two incentive codes within REQUEST)

2. The Prior Service Enlistment Bonus (PSEB) may be offered as one of the following:

a. PSEB Duty Military Occupational Specialty Qualified (DMOSQ), $20K, minimum 6-

years, Pay Grade E-3 through E-7, all prior service periods served under Honorable conditions (General under Honorable Conditions ineligible), less than 16 years total military service on DOE and never previously received this bonus type. Payment is installments (initial 50% upon award of MOS and 50% 4th anniversary established by Date of Enlistment). Note: Soldiers previously awarded the Army MOS and require no additional training other than to complete BCT due to extended break in service are considered DMOSQ, but are not eligible for payment until BCT is completed within 12 months of the date of enlistment.

b. PSEB DMOSQ, $5K minimum, 3-years, Pay Grade E-3 through E-7 all prior service

periods served under Honorable conditions (General under Honorable Conditions ineligible), less than 16 years total military service on DOE and never previously received this bonus type. Payment is lump sum upon award of MOS. Note: Soldiers previously awarded the Army MOS and require no additional training other than to complete BCT due to extended break in service are considered DMOSQ, but are not eligible for payment until BCT is completed within 12 months of the date of enlistment.

11 ENCLOSURE 4


c. PSEB Non-DMOSQ, $7.5K minimum 6-years, Pay Grade E-3 through E-7, all prior service periods served under Honorable conditions (General under Honorable Conditions ineligible), less than 16 years total military service on DOE, have the authorized MOS line scores and never previously received this bonus type. Payment is in installments (initial 50% paid upon award of MOS (must be completed within 24 months of DOE) and 50% 4th anniversary established by Date of Enlistment). (See Glossary: PS Non-DMOSQ)

Note: Exception: Soldiers who completed Initial Active Duty Training (IADT) with an uncharacterized discharge.

Not authorized:

a. Individuals previously discharged or released from active duty or active military service based on a determination of misconduct, substandard duty performance (includes failure of HT/WT and APFT/ACFT), or moral or professional dereliction.

b. Soldier whose last separation period was from Active Duty (not AGR or mobilized under T10/T32 orders) and processing through the transition office or from the IRR after release from Active Duty. (See Affiliation Bonus)

c. Prior service individuals who do not have a direct military conversion IAW AR 611-21 are considered Non DMOSQ. Determination of MOS conversion must be completed prior to accession; no exceptions.

d. Individuals in an active Selected Reserve (SELRES) status requesting a conditional release on DD Form 368.

e. Soldier Non DMOSQ applying for SF.

f. Soldier who previously received this bonus.

g. SELRES MGIB-Kicker

h. SLRP

Combination: None

3. The Enlisted Affiliation Bonus (EAB) may be offered as one of the following:

a. EAB $20K, minimum 6-Year DMOSQ, Pay Grade E-3 through E-7, all prior serviceperiods served under Honorable conditions (General under Honorable Conditions ineligible), less than 16 years total military service on contract start date, contract for MOS on CS Top Ten or EAB list, IAW AR 601-210, paragraph 10-16a. (2 installments): (Initial) 50% processed upon being reported as being DMOSQ. (2nd) 50% processed on the 4th anniversary calculated from the contract start date.


12 ENCLOSURE 4

b. EAB $5K, minimum 3-Year DMOSQ, Pay Grade E-3 through E-7, all prior service periods served under Honorable conditions (General under Honorable Conditions ineligible), less than 16 years total military service on contract start date, contract for MOS on CS Top Ten or EAB list, IAW AR 601-210, paragraph 10-16a. Payment is processed as lump sum and upon being recorded as DMOSQ in GIMS.

c. EAB $12.5K, 6 Year Non-DMOSQ, Pay Grade E-3 through E-7, all prior service periods

served under Honorable conditions (General under Honorable Conditions ineligible), less than 16 years total military service on contract start date, contract for MOS on CS Top Ten or EAB list, IAW AR 601-210, paragraph 10-16a., Payment is processed lump sum and upon being recorded as DMOSQ in GIMS. Soldier must complete training within 24 months of the contract start date.

d. EAB (RCCC only) $20K, minimum 3 year DMOSQ, Pay Grade E-3 through E-7, all prior

service periods served under Honorable conditions (General under Honorable Conditions ineligible), less than 16 years total military service on contract start date, contract for MOS on CS Top Ten or EAB list, IAW AR 601-210, paragraph 10-16a. Payment is processed lump sum upon being recorded DMOSQ in GIMS.

e. EAB (RCCC only) $20K, minimum 6 year Non-DMOMSQ, Pay Grade E-3 through E-7,

all prior service periods served under Honorable conditions (General under Honorable Conditions ineligible), less than 16 years total military service on contract start date, contract for MOS on Critical Skill (CS) Top Ten or EAB list, IAW AR 601-210, paragraph 10-16a., Payment is processed lump sum upon being recorded as DMOSQ in GIMS. Soldier must complete training within 24 months of the contract start date.

Note: Exception: Soldiers who completed Initial Active Duty Training (IADT) with an uncharacterized discharge.

Not authorized:

a. Individuals not having last period of service from Active duty or Active duty with

assignment to IRR (still in IRR with remaining MSO). (See PSEB)

b. Soldiers in a Reserve Component who are mobilized.

Combination: May be offered in conjunction with the SELRES MGIB Bill Kicker, or SLRP. The SELRES MGIB Kicker or SLRP must contract for a minimum 6-year term.

4. The Reenlistment/Extension Bonus (REB) may be offered as one of the following:

a. REB $20K, minimum 6-years, DMOSQ, Pay grade E-3 through E-7, no greater than 13

years and 1 month TIS on contract start date. Payment is processed lump sum upon contract start date.


13 ENCLOSURE 4

b. REB $10K, minimum 4-years, DMOSQ, Pay grade E-3 through E-7, no greater than 13 years and 1 month TIS on contract start date. Payment is processed lump sum upon contract start date.

c. REB $4K, minimum 2-years, DMOSQ, Pay grade E-3 through E-7, no greater than 13

years and 1 month TIS on contract start date. Payment is processed lump sum upon contract start date.

d. REB $20K Special Forces, (18B, 18C, 18D, 18E, 18F, 18Z), minimum 4-years, DMOSQ,

Pay Grade E5-E8, less than 15 years TIS on contract start date. Payment is processed lump sum upon contract start date.

e. REB $40K Special Forces, (18B, 18C, 18D, 18E, 18F, 18Z), minimum 6-years, DMOSQ,

Pay Grade E5-E8, less than 15 years TIS on contract start date. Payment is processed lump sum upon contract start date.

Not authorized:

a. Soldiers who are not eligible for reenlistment/extension or immediate reenlistment IAW

ARH 09-026 Eligibility for Reenlistment/Extension or Immediate Reenlistment.

b. Soldiers who are Non DMOSQ, unless due to unit deactivation, unit relocation, unit transition or cross leveled for deployment.

c. Special Forces Soldiers who after contracting are promoted to SGM/E-9 prior to REB

contract start date.

Combination: May be offered in conjunction with the SELRES MGIB Kicker or SLRP. The SELRES MGIB Kicker or SLRP must contract for a minimum 6-year term.

5. The 79T AGR Reenlistment/Extension Bonus (79T REB) may be offered as follows:

a. 79T AGR REB $12K, 3-years, Pay grade E-6 and E-7, have less than 13 years Active

Federal Service (AFS) on contract start date, MOSQ as 79T, be in a 79T or 00F34 duty position with an Active RSID, assigned to a Recruiting & Retention Battalion. Must not be under any Suspension of Favorable Personnel Actions (SFPA), satisfactorily performing duties as a recruiter per NGR 601-1, NGR 600-200, DA Pam 611-21 and must complete a minimum of 3 years of AGR service from the contract start date. (Contract start date is the official signature date of the incentive addendum.) Payment disbursed in installments (initial $4K on contract start date, $4K 1st year anniversary, and $4K 3rd year anniversary) based upon satisfactory performance.

6. The MOS CONVERSION BONUS (MOSCB) may be offered as follows:

a. MOSCB $4K, 3-years (term begins when the MOS is awarded). Individual cannot be

serving on their initial service incentive agreement, receiving a retention bonus, or be in an


14 ENCLOSURE 4

excess position. Individual must complete an MOA, be in the pay grade E-6 or below with no more than 12 years of service on the contract start date, voluntarily or involuntarily transfer to a valid vacant position in an MOS that is less than 90% fill at the State level. Payment is lump sum upon award of MOS. (See Enclosure #6 for Application Processing)

7. The OFFICER/WARRANT OFFICER ACCESSION BONUS (OAB/WOAB) may be authorized as follows:

a. OAB $10K, 6-years, Commissioned officer , must have never previously held a

commission and not currently receiving retired or retainer pay or be eligible for retirement. Is not currently or had ever received financial assistance through the loan repayment program IAW Sections 16201, 16301, 16302, or 16303 of Title 10 U.S.C. Access in grade O-1 or O-2 and fill a critical skill AOC based on less than 90% of their respective State’s aggregate positions. Must have fewer than 15 years of qualifying military service towards a regular or non-regular retirement IAW DoDI 1215.07, and complete Basic Officer Leadership Course (BOLC) within 24 months from the date of commission. Note: Exception to grade for Judge Advocate (27A) and Chaplain (56A). Chaplain candidates (56X) are not eligible but may become eligible upon commission. Payment is processed lump sum upon completing BOLC.

b. WOAB $20K, 6-years, appointed warrant officer, must have never previously held an

appointment and not currently receiving retired or retainer pay or be eligible for retirement. Is not currently or had ever received financial assistance through the loan repayment program IAW Sections 16201, 16301, 16302, or 16303 of Title 10 U.S.C. Access in grade WO-1 or WO-2 and fill a critical skill MOS based on less than 90% of their State’s aggregate positions. Must have fewer than 15 years of qualifying military service towards a regular or non-regular retirement IAW DoDI 1215.07, and complete Warrant Officer Basic Course (BOLC) within 24 months from the date of appointment. Payment is processed in installments upon completing WOBC (initial 50% upon reporting unit DMOSQ, 50% 4th anniversary calculated from appointment date).

Not Authorized: Officer who has received an accession bonus during their career; officer who was reappointed in a Military Service after resignation or termination of a commission or appointment from an earlier period of military service. Officers may not receive an accession bonus and a transfer bonus for the same period of military service or an accession bonus and an affiliation bonus for the same period of military service.

Combination: NA

8. The OFFICER/WARRANT OFFICER AFFILIATION BONUS (OAFB/WOAFB) may be offered as follows:

a. Officer Affiliation Bonus (OAFB) for either a 3 Years $10K DAOCQ or 6 Years $10K

Non DAOCQ, affiliates from the Active component (not IRR), affiliates in grade O-2 through O- 4 in a critical skill AOC based on less than 90% State aggregate fill. Must have fewer than 15 years of qualifying military service towards a regular or non-regular retirement, IAW DoDI 1215.07, and received Honorable discharge from all prior periods of service. Payment for the 3


15 ENCLOSURE 4

Years $10K DAOCQ is processed lump sum upon being reported DAOCQ in GIMS. Payment for the 6 Years $10K Non DAOCQ is in installments (Initial 50% processed upon becoming DAOCQ within 24 months from the contract start date and 50% processed upon the 4th anniversary calculated from the Date of Entitlement).

Not Authorized: Officer having been a two-time non-select for promotion; or if the individual was previously discharged or released from active duty or military service in an active status based on a determination of misconduct, substandard duty performance, or moral or professional dereliction.

Combination: Not authorized SLRP or Chaplain Loan Repayment

b. Warrant Officer Affiliation Bonus (WOAFB) for either 3 Years $10K DMOSQ or 6 YearsNon DMOSQ, affiliates from the Active component (not IRR), affiliates in grade CW2 through CW4 in a critical skill MOS based on less than 90% State aggregate, have fewer than 15 years of qualifying military service towards a regular or non-regular retirement, IAW DoDI 1215.07, and received Honorable discharge from all prior periods of service. Payment for the 3 Years $10K DMOSQ is processed lump sum upon being reported DMOSQ in GIMS; Payment for the 6 Years $10K Non DMOSQ is in installments (Initial 50 % processed upon becoming DMOSQ within 24 months from the contract start date and 50 % processed upon the 4th anniversary calculated from the Date of Entitlement).

Not Authorized: Any Officer having been a two-time non-select for promotion; or if the individual was previously discharged or released from active duty or military service in an active status based on a determination of misconduct, substandard duty performance, or moral or professional dereliction.

Combination: Not authorized SLRP or Chaplain Loan Repayment

9. OFFICER/WARRANT OFFICER RETENTION BONUS may be offered as follows:

a. Officer /Warrant Officer Retention Bonus 3 Years $20K DMOSQ, must have completedtheir commissioning obligation and agree to an additional three year service obligation, must be qualified in AOC/MOS on ARNG Officer/Warrant Officer Retention list, must have less than 16 years of qualifying military service towards a non-regular retirement IAW DoDI 1215.07. Must not be receiving retired or retainer pay or be eligible for retirement. Payment is processed in installments (Initial 50% upon recorded as DMOSQ in GIMS and 50% processed upon the 2nd anniversary calculated from the Date of Entitlement.)

Note: ARNG Officer/Warrant List will be reviewed during the ARNG SRIP mid-year review, any update will be published in an EIOM. (Applicable to line 9.a. above)

b. Special Forces Warrant Officer Retention Bonus (ORB) $40K, minimum 6-years,DMOSQ in MOS 180A and meet the remaining eligibility requirements IAW Officer/Warrant Officer Retention Bonus line 9.a. above. Payment is processed in four equal installments of $10,000 with the initial


16 ENCLOSURE 4

payment processed on the contract signature date and recorded in GIMS. The three subsequent payments will be on each anniversary established by the contract signature date.

Not Authorized: Any officer having been a two-time non-select for promotion, or if the individual was previously discharged or released from active duty or military service in an active status based on a determination of misconduct, substandard duty performance, or moral or professional dereliction.

Combination: NA

10. STUDENT LOAN REPAYMENT PROGRAM (SLRP) may be offered as follows:

a. Non Prior Service up to $50K (inclusive of interest), enlist for minimum 6-years in anactive status, Skill Level 1, ASVAB TSC I-IIIA, and Education Tier Level 1. (Note: Glossary Non-Prior Service (GNPS not authorized). Must have GIMS SLRP pre-approval memo when enlisting with pre-existing loans to determine their eligibility and prevent any discrepancies with ineligible loans.

b. Prior Service up to $50K (inclusive of interest), enlist for a minimum of 6 years, must beDMOSQ, pay grade up to E7, less than 16 years of service at time of contracting, and all prior service periods served under Honorable conditions (General under Honorable Conditions ineligible). Must have GIMS SLRP pre-approval memo when enlisting with pre-existing loans to determine their eligibility and prevent any discrepancies with ineligible loans. Individuals previously discharged or released from active duty or military service in an active status based on a determination of misconduct, substandard duty performance, or moral or professional dereliction are not authorized.

c. Current ARNG Soldier up to $50K (inclusive of interest), extend for a minimum of 6years in an active status within 365 days of the expiration term of service (ETS), must be DMOSQ, have less than 16 years of service on contract start date, and in pay grade of E-3 through E-7. Must have GIMS SLRP pre-approval memo when enlisting with pre-existing loans to determine their eligibility and prevent any discrepancies with ineligible loans.

d. 09S (NPS/PS) up to $50K, must have a minimum of 90 semester hours listed on officialtranscripts or have a bachelor’s degree or higher. Must have GIMS SLRP pre-approval memo when enlisting with pre-existing loans to determine their eligibility and prevent any discrepancies with ineligible loans.

Loans: Individual may or may not have loans at time of contracting, but loans must qualify IAW Title 10 USC 16301 to be eligible. A repayment is authorized only when the authorized cap of the SLRP is available, Loans in a default status prior to contracting are never eligible. Loans in a default status or entering a default status after contract start date are not eligible for repayment. Loans returning to a good standing may be eligible for repayment in the same entitlement year. Loan(s) having an outstanding balance less than the calculated authorized repayment amount are only authorized that amount. Any loan that is not requested for


17 ENCLOSURE 4

repayment within the entitlement year will not have interest as it will be included in the preceding year principle balance.

Payment: Commanders are responsible that request for repayment are processed within 30 days from the date of entitlement and are otherwise eligible. The portion or amount of a loan(s) that may be repaid is 15% or $500, whichever is greater, for each year of satisfactory service, plus interest accrued during the current year. All repayments are made to the lending institution and NOT to the Soldier. Repayments inclusive of interest will be no greater than the initial principal balance. Loans in a default status or entering a default status after contract start date are not eligible for repayment. Loans returning to a good standing may be eligible for repayment in the same entitlement year. Loan(s) having an outstanding balance less than the calculated authorized repayment amount are only authorized that amount. Any loan that is not requested for repayment within the entitlement year will not have interest as it will be included in the preceding year principle balance. (See Enclosure #7 for processing instructions)

11. CHAPLAIN LOAN REPAYMENT PROGRAM (CLRP)

a. General: The Chaplain Loan Repayment is authorized IAW Title 10 U.S.C Chapter1609, Section 16303 and DODIs 1304.36, and 1205.21. ARNG authorizes this incentive in conjunction with AR 621-202, and NGR 600. Chaplains requesting payment above the original approved CLRP agreement amount of $20K must, upon completion of the current 3-year agreement, request a new $20K CLRP Control Number (CN). The maximum lifetime amount of this benefit will not exceed $80K.

b. Eligibility: Chaplain Candidates (56X) are not eligible but may be eligible uponbecoming fully qualified as a Chaplain.

c. Method of Payment: Interest can be added to the annual principal payment; however, anannual repayment, to include interest cannot exceed one-third of the $20K contracted amount. Additionally, the annual principal payment will not exceed one-third of the initial outstanding balance of eligible loans.

d. Restrictions: Must be DAOCQ in AOC 56A and assigned in the authorized militarygrade commensurate for AOC 56A as a Chaplain coded in GIMS. Chaplains that are listed as “9993” in GIMS are not eligible.

12. AGREEMENTS/ADDENDUMS

a. General: IAW Enclosure 1 References, an applicant/Soldier must enter into anagreement outlining the terms and conditions for receiving an incentive/bonus. The agreement will explain the process of repayment for failing to complete the period of obligated service or other conditions of service for which the incentive/bonus is paid. Agreements will be executed on or prior to any obligated service period and are only valid when containing all required signatures and dates, Bonus Control Numbers (BCN) and printed from authorized systems. The authorized systems for generating addendums are GIMS and Guidance Counselor Resource

18 ENCLOSURE 4


Center (GCRC) unless written approval is granted by ARNG-HRM-I (ARNG-HRH-C for Kicker). Listed below are additional instructions for specific incentives.

(1) Warrant Officer Accession Bonus: The applicant/candidate may sign noearlier than 180 days prior to the date of commission. The WOAB contract start date can be no greater than 24-months after the date of the approved predetermination packet and no later than the date of commission.

(2) Officer Accession Bonus (candidate/cadet) may sign no more than 90 days prior to the date of commission or no later than the date of commission.

13. FUNDS AND TAXES

a. General: The ability to enter into a contractual agreement for an incentive/bonus, loanrepayment program or receive payment is based upon the availability of funds; therefore subject to suspension or termination without notice. All incentives/bonuses and loan repayment programs are subject to state and federal tax codes.

b. The MGIB-SR Kicker is a non-taxable incentive paid by the Veterans Administration(VA).

14. POSITION VACANCIES

a. General: IAW NGR 600-7, paragraph 1-9 and AR 601-210, paragraph 10-3, d.incentives may only be authorized to those identified units for FY21 within Enclosure 6 when defined within the specific incentive type. Positions contained in a derivative UIC are not considered a valid vacancy for incentive purposes (exception may be position vacant prior to any deployment that does not go forward with unit during mobilization or cross-leveling when Soldier filling position returns to original position upon completion of mobilization). The Automated Unit Vacancy System (AUVS) is the system of record for determining valid vacancies for incentives, except for incentives offered at the time of reenlistment/extension. Soldier’s grade must be commensurate with position grade or a position no more than one grade above. No manually built vacancy or excess position (“9993” in GIMS) is authorized an incentive unless IAW ARNG HRH Over strength policy (Reference (x) or authorized by ARNG HRM during know system unavailability periods. Exceptions outside of 09S, 09R, 09W, 09L will be submitted to ARNG-HRM-I for approval.

15. CONTINUED RECEIPT OF INCENTIVES

a. General: Continued receipt of incentives is IAW Enclosure 1 References. Anyimmediate updates or continued receipt rules not listed in regulations or guidance are listed below or published by EIOMs. ARNG- HRM-I is the authority for any discrepancies or disputes.

(1) An Officer changing AOC due to normal career progression can retain his or herincentive provided he or she remains within the same Career Management Field (CMF) as the primary position holder for the entire length of the service obligation. Moves based upon unit


19 ENCLOSURE 4

relocation, reorganization, transformation or the convenience of the government are the only authorized exception (Note: this does not apply to Warrant Officers). Transfer orders must be uploaded into GIMS.

(2) Soldiers changing their MOS due to normal career progression (per DA PAM 611-21) remain eligible to retain the incentive(s) for which contracted if they are DMOSQ, assignedas the primary position holder for the entire contracted term of the incentive and are not codedexcess (“9993” in GIMS). Exceptions to this rule are addressed in Enclosures 7 and 8.Substantiated involuntary moves are the only authorized exceptions and transfer orders must beuploaded into GIMS. Soldiers who voluntarily transfer for promotion purposes to another MOSthat is not in the same incentive contracted CMF are not considered eligible for continued receiptof the incentive(s). This change supplements the requirements set forth within AR 601-210,paragraph 10-5 on continued receipt of incentives due to normal career progression.

(3) Soldier who transfers to a TDA unit for promotion purposes and remains DMOSQfor the MOS which is selected.

(4) Soldiers electing to remain in the deployed (crossed-leveled) MOS has 24 months from REFRAD date plus future deployment periods to become DMOSQ.

(5) A Soldier in an active status who voluntarily/involuntarily transfers to an authorized unit identified and fills a valid vacant position or excess position IAW the ARNG Authorized Over-Strength Policy. (Not applicable to a Soldier pending IADT). This policy also applies to 25 and 35 Series Soldiers transferring to Cyber Units who do not report DMOSQ for 17 series position.

(6) Accepts a One Time Occasional Tour (OTOT), the Soldier will remain eligible for receipt of incentive. The tour may not exceed 1095 days, or accept an AGR position upon the end of the tour.

(7) Soldiers assigned as over strength /or excess with an incentive in an authorized unit being voluntarily or involuntarily transferred due to unit expiration of authorized unit may retain their incentive(s) as long as they remain DMOSQ in the incentive contracted MOS. Soldiers who require reclassification shall be terminated without recoupment effective the date of transfer. Soldiers who remain in an over strength /or excess position upon transfer are not eligible to extend for incentives.

b. Additional continuation rules for the MGIB-SR Kicker are outlined in the GI Bill Manager’s Handbook.

c. Soldiers with a incentive agreement who enter the AGR program after 21 August 2020 and continues to drill in or hold an AGR position of the same MOS for which the incentive was contracted.

16. SUSPENSION / REINSTATEMENT OF INCENTIVES


20 ENCLOSURE 4

a. General: Suspension/reinstatement requirements for incentives are IAW DoDI 1304.31,DoDI 1304.34, DoDI 1205.21, AR 621-202, AR 601-210, and NGR 600-7. Any immediate updates or suspension/reinstatement rules not listed in NGR 600-7 are listed below or will be published by EIOMs. ARNG-HRM-I is the authority for any discrepancies or disputes.

b. Suspension rules for the MGIB-SR Kicker are outlined in the GI Bill Manager’sHandbook.

c. 09S SLRP

(1) Candidate fails to begin his or her Officer producing program within 1 year of thedate of enlistment.

(2) Candidate fails to acquire a bachelor’s degree within 2 years of the date ofenlistment.

(3) Candidate not accepting his or her commission will have SLRP payment(s)suspended for up to 3 years from the date of enlistment.

(4) The 09S SLRP payment(s) may only resume once the reason for suspension has beenreversed and supporting documentation to support the reversal has been uploaded into GIMS.

17. TERMINATION OF INCENTIVES

a. General: Termination requirements for incentives are IAW DoDI 1304.31, DoDI1304.34, DoDI 1205.21, AR 621-202, AR 601-210, and NGR 600-7. Any immediate updates or terminations rules not listed in NGR 600-7 are listed below or will be published by EIOMs. ARNG- HRM-I is the authority for any discrepancies or disputes.

(1) Termination with Recoupment:

(a) An officer failing to serve in the contracted CS AOC for the entire length of theincentive agreement (except for normal career progression or the convenience of the government). The effective date of termination is the date annotated on the officer's branch transfer order.

(b) A Soldier voluntarily changing his or her CS MOS during the contractualobligation, unless assigned as a 09R (SMP Cadet), 09S (OCS Candidate) or 09W (Warrant Officer Candidate). The effective date of termination is the date of transfer.

(c) Coded “9993” in GIMS Exceptions to this rule are addressed in Enclosure 7 & 8.The effective date of termination is the date the Soldier was coded/reassigned as excess. Note: Soldiers enlisting 09S are exempt while enrolled in OCS. Once commissioned, they may not be coded excess for the duration of the contractual period of the 09S contract.


21 ENCLOSURE 4

(d) A Soldier separating from the ARNG for enlistment into any AC (Regular Army, Navy, Marines, Air Force, or Coast Guard) and receiving an enlistment incentive, or when the period of service is less than the Soldier’s current ARNG remaining drilling obligation. The effective date of termination is their ARNG discharge date.

(e) An officer/Soldier affected by an involuntary move based upon unit relocation,

transformation, reorganization, convenience of the government or mobilization will have 24 months plus periods of deployment from the date of transfer to become DAOCQ/DMOSQ in the new AOC/MOS and is eligible for future scheduled payments. An officer/Soldier who fails to become DAOCQ/DMOSQ within 24 months plus periods of deployment will have the incentive terminated effective the date of transfer.

(f) An officer/Soldier voluntarily retiring from active status prior to completion of

the incentive contractual term. The effective date of termination is their ARNG discharge date.

(g) An officer/Soldier leaving the AGR or MilTech program to return to a Traditional/MDAY-only status who subsequently contracts for an incentive while assigned in MDAY status will have that incentive terminated if he or she fails to serve at least 50 percent of the contractual obligation period (from contract start date) prior to reentering the AGR or MilTech program. The effective date of termination is the day before the AGR or MilTech start date as noted on the AGR order, SF-50, SF-52, or HRO memorandum.

(h) An Officer entering into any AC or SELRES (other than the USAR) with a

current Officer ARNG incentive. The effective date of termination is the ARNG discharge date.

(i) A Soldier medically qualified to transition from the AC to the ARNG, but upon arrival to unit of assignment is no longer medically qualified and is boarded for medical discharge for reason(s) not based upon the service performed within the ARNG. The effective date of termination is the contract start date.

b. Termination with Recoupment specific to SLRP/09S.

(1) A Soldier with a DD Form 4 or DA Form 4836 that was signed before or after the

date of affiliation, enlistment, or reenlistment/extension without an approved Exception to Policy (ETP) will be terminated effective the contract start date.

(2) Soldiers that enlisted under the 09S SLRP will be terminated effective the contract

start date for any of the following reasons:

(a) A candidate who fails to accept a commission within 3 years of the date of enlistment.

(b) The officer fails to complete BOLC within 2 years following successful completion of OCS or fails to become DAOCQ in any AOC and is subsequently discharged.


22 ENCLOSURE 4

(3) An Officer receives payment while serving in an excess “9993” in GIMS position during the contractual period. The effective date of termination is the date the officer is coded excess.

c. Termination without Recoupment:

(1) If the OTOT exceeds 1095 days (cumulative) or the Soldier accepts an AGR position

and the Soldier serves at least one day of the incentive contract, the incentive is terminated without recoupment effective the date exceeding 1095 or the day prior to entering the AGR status.

(2) An officer must successfully complete Officer Basic Course (OBC)/Warrant Officer

Basic Course (WOBC) in his or her designated OAB AOC/MOS within 24 months of the date of commission or appointment. If the officer does not, the effective date of termination is the contract start date unless previously discharged, in which case the contract will be terminated effective the ARNG discharge date.

(3) A NPS recipient failing to ship within 365 days of his or her enlistment date.

Incentives for a Soldier failing to ship within 365 days will be terminated effective the contract start date. Incentives for a Soldier discharged prior to the 12 month period will be terminated effective the ARNG discharge date.

(4) A NPS recipient failing to become DMOSQ within the required period as outlined in

Personnel Policy Operational Memorandum (PPOM) #15-039 noted in reference (x) from the date of enlistment. The effective date of termination is the contract start date.

(5) A Soldier who serves at least 1 day past the initial contract start date and receives an

OAB CN. The effective date of termination is the day prior to being commissioned as an Officer/Warrant Officer.

(6) An officer/Soldier leaving the AGR or MilTech Program who subsequently contracts

for an incentive while assigned in an active status and who served more than 50 percent of the incentive contractual agreement (from contract start date) before returning to the AGR or MilTech Program is eligible to retain all previous payments. The effective date of termination is the day before the AGR or MilTech start date. The MGIB-SR Kicker will be suspended when the officer/Soldier enters the AGR or MilTech program.

(7) An officer/Soldier that contracted for an incentive while on AD in the AC and failed

to maintain the physical requirements to remain DAOCQ/DMOSQ in the AOC/MOS between the date the individual signed the contract and the report date. The effective date of termination is the ARNG contract start date.

(8) Individuals who do not pass the Occupational Physical Assessment Test (OPAT) for

the MOS enlisted and having been offered an incentive will have the incentive terminated effective the contract start date.


23 ENCLOSURE 4

(9) Failure to ship during eligible period outlined in 1.b. will result in termination of the OP bonus. If the NPSEB is combined with the OP bonus, only the OP will be terminated.

d. Termination rules for the MGIB-SR Kicker are outlined in the GI Bill Manager’s

Handbook.

e. Termination rules specific to SLRP/09S.

(1) A candidate who fails to complete, or who withdraws from OCS (regardless of reason), will be terminated effective the date of withdrawal from OCS (if known) or the date the DMOS is changed from 09S to an enlisted MOS. If the candidate is separated prior to either reason above, the termination effective date is the ARNG discharge date.

(2) An Army Medical Department (AMEDD) officer who received SLRP/09S will be

terminated effective the date he or she is appointed to an AMEDD Corps or branch. Note: This does not apply to AOCs 70B and 72D, which follow the above guidance for basic branches.

(3) An individual who accepts an immediate appointment as an Officer in the Ready

Reserve other than in the SELRES after entering into this agreement. (Except for 09S SLRP)

18. CONTRACT TERMINATION AND SETTLEMENT PROCESS GUIDANCE

a. Purpose. Provide guidance for the resolution of incentive eligibility issues when bonus contracts are found to not be in compliance with law, regulations or policy. This guidance also provides the process for terminating an incentive contract with or without recoupment.

b. Program Management. The IM is responsible for the SRIP, to include establishing,

monitoring, and payment of each incentive within the program. Montgomery GI Bill (MGIB) Selected Reserve (SR) Kicker, all Loan Repayment Programs (LRP), Federal Tuition Assistance (FTA), and Army Medical Department (AMEDD) incentives issues are excluded from this guidance. Guidance for resolving issues in these programs will be provided separately.

c. The settlement process uses four categories to organize violations. The types and

definitions of the four categories are:

(1) State Level Authority- Incentive issues caused by incorrect Integrated Personnel and Pays System-Army (IPPS-A) coding, inaccurate orders issuance and missing documents in iPERMS or GIMS should be corrected at the State level. An ETP is not required for these issues.

(2) The ARNG Level Authority- Incentive issues that are not correctable by the State,

and the State elects to submit a Soldier’s request for an ETP to ARNG. ARNG can make approval determinations when the incentive issue is a violation of only NGR 600-7, or the applicable ARNG Incentive Policy. If the issue violates a higher-level authority’s regulation, policy or statute, the ARNG will follow the applicable resolution path.


24 ENCLOSURE 4

(3) The Department of the Army (DA), Office of Secretary of Defense (OSD), orStatutory Authority- Incentive issues relating to law, Department of Defense Instruction (DoDI), Department of Defense (DoD) regulations and policy, and DA policy. NGB has been delegated limited authority to waive the requirement to recoup funds already paid to the Soldier in some cases involving DA Policy. While an ETP cannot always be approved to waive the requirement to terminate, the denied ETP may provide guidance to the State IM to terminate without recoupment. Only DA and/or OSD have authority to grant relief from termination for issues in this category.

(4) Suspected Fraud, Waste or Abuse- Incentive contracts that demonstrate evidence ofimproper administration permitting erroneous incentive payments are subject to recoupment by federal statute(s) and/or DoD and Federal Management Regulations (FMR). Any alteration to an incentive addendum will be treated as suspected fraud. All cases will be reported to the NGB program manager and thoroughly investigated by the State to determine appropriate legal disposition. Decisions will be reported to the NGB Program Manager.

d. Erroneous Overpayments- Erroneous overpayments are defined as payments made inexcess of the Soldier's contracted payment amount, in excess of limits established by Law, and/or DoDI/Army Regulations/ALARACTs, or payments that were not legal and proper when made. Erroneous overpayments must be recouped as soon as discovered. There is no ETP process authorized for erroneous overpayments however, exceptions may apply to the SLRP through the voucher process.

e. Settlement process for State level authority corrections. State SRIP personnel are notauthorized to submit an incentive for payment processing until the issues identified in paragraph 19c(4) have been corrected in IPPS-A, iPERMS and GIMS as required.

f. Termination Defined

(1) Termination without Recoupment: Termination without recoupment means theSoldier is entitled to all payments due to the Soldier prior to termination date. As of the termination date, there will be no additional payments made to the Soldier and there will be no recoupment of funds already paid to the Soldier IAW the contract.

(2) Termination with Recoupment: Termination with recoupment means the Soldier isentitled to a prorated incentive amount based on the number of months the Soldier served prior to the incentive termination date. The Soldier may be required to pay funds back to the government, or the Soldier may be entitled to a payment.

(3) Relief from Recoupment: If termination with recoupment is the initial guidance, butthe decision-making authority determines that recoupment of funds is contrary to a personnel policy, management objective, or contrary to the best interest of the ARNG, the Soldier will not be required to repay funds already received. The contract will be terminated without recoupment. Note: Erroneous overpayments do not qualify for relief from recoupment.


25 ENCLOSURE 4

g. Termination of a bonus contract. Once a bonus contract issue has been identified that requires termination, with or without recoupment, the State/Territory will follow the instructions below:

(1) Termination when Soldier failed to complete Initial Active Duty Training (IADT):

(a) The IM will initiate termination of the bonus without recoupment in GIMS upon

receipt of the discharge orders. The IM will enter comments indicating reason for termination, select termination without recoupment with contract start date as effective date of termination and ensure all fields in the termination processing screen are correctly completed. The termination must be processed at State level through both the 1st and 2nd reviews and then immediately forwarded to the next level for review.

(b) ETPs are not authorized for these contracts and Soldier notification is not

required for the termination.

(2) Termination due to ineligibility or status change prior to Contract Start Date:

(a) This section applies to situations where the Soldier is ineligible for the incentive prior to contract start date IAW regulations or law and no payments have been made. For example, Soldier is discharged prior to contract start date, accepts an AGR position, military technician position, or commission prior to contract start date.

(b) If the bonus has not been established in the Defense Joint Military Pay System -

Reserve Component (DJMS-RC), the IM will complete an Administrative Correction Request (ACR) in GIMS to move the contract to an Approved Pending Validation status. Once the ACR has been completed, the IM will invalidate the bonus. If the bonus has been established in DJMS-RC, the IM will initiate the termination process in GIMS and immediately forward the termination through both the 1st and 2nd reviews to the next level for review. The contract will be terminated effective the date of the contract start date.

(c) ETPs are not authorized for these contracts and Soldier notification is not

required for the termination. If the Soldier received payment, the Soldier must be notified that it was an erroneous overpayment and will be recouped.

(3) Termination without recoupment and no additional payments are scheduled or

authorized:

(a) The IM will initiate termination of the bonus without recoupment in GIMS. The IM will enter comments indicating reason for termination, select termination without recoupment and ensure all fields in the termination processing screen, to include the effective date of termination, are correctly completed. The termination must be processed at State level through both the 1st and 2nd reviews and forwarded to the next level for review.

(b) The IM will notify the Soldier and the Soldier’s current unit of assignment that

the bonus will be terminated without recoupment using the DA Form 4875 (preferred document)


26 ENCLOSURE 4

or the Notification of Incentive Termination Memorandum (Enclosure 15). Proof that notification was sent is required or remarks must be entered in GIMS.

(c) The IST will confirm the validity of the terminated bonus and forward to ARNG-

HRM-I for final review and processing.

(d) The IM will monitor the reject report weekly and will ensure all transactions that rejected are corrected and re-queued as required.

(4) Termination with or without recoupment when additional payment(s) are scheduled

or authorized:

(a) The IM will initiate termination of the bonus with or without recoupment in GIMS. The IM will enter comments indicating reason for termination, select termination with or without recoupment and ensure all fields in the termination processing screen, to include the effective date of termination, are correctly completed. The termination will remain at the 1st IM level until the notification process is complete.

(b) The IM will notify the Soldier and the Soldier's current unit of assignment of the

issue requiring bonus termination and the ETP option using the DA Form 4856 (preferred document), or the Notification of Incentive Discrepancy Memorandum (Enclosure 15). In cases where the Soldier is no longer in the ARNG, and cannot be notified by any other means then the memorandum will be mailed to the Soldier's last known Home of Record (HOR) address in IPPS-A by certified mail. Proof that notification was sent is required or remarks must be entered into GIMS. The IM will adhere to the following guidelines based on the Soldier's response or failure to respond:

1. If the Soldier fails to respond within 45 days of notification, termination will

be processed with or without recoupment IAW policy. The IM will process the termination through the 2nd review and forward to the next level for IST review.

2. If the Soldier responds within 45 days of notification electing not to submit an

ETP, the termination will be processed with or without recoupment IAW policy. The IM must upload the counseling statement/sworn statement or other documentation received indicating the Soldier declines an ETP. The IM must enter detailed remarks in GIMS and process the termination through the 2nd review and forward to the next level for IST review.

3. If the Soldier responds within 45 days of notification electing to submit an

ETP, the IM must enter remarks in GIMS and request the ETP. Termination of incentive in GIMS will be suspended until final disposition of the ETP.

(5) Requesting an ETP:

(a) The IM will assist the Soldier in preparation of an ETP request by ensuring the

following documentation is collected for submission:


27 ENCLOSURE 4

1. Soldier's bonus addendum.

2. Soldier's statement. This is the Soldier's official request and desired disposition of their issue.

3. State Military Personnel Officer (MILPO) memorandum requesting the ETP.

This is the MILPOs official stance on the issue and their desired disposition of the Soldier's issue. Any memorandum not signed by the MILPO must have a delegation of signature authority order included with the memorandum and may not be delegated below Deputy MILPO level.

4. Documentation related or supporting the desired disposition to the ETP.

(b) The IM must request from the Soldier any related documents that are not in the Soldier's Army Military Human Resources Record (AMHRR) in iPERMS or in GIMS. If the Soldier provides the requested documents within 30 days, the IM will submit an ETP on behalf of the Soldier. The IM may allow the Soldier additional time to submit the required documents if he/she determines that circumstances warrant it.

(c) If all supporting documentation required for submission of the ETP is in the

Soldier's AMHRR, and the reason for the ETP is administrative errors by someone other than the Soldier, such as missing witness or service representative signatures and/or dates, the IM can submit an ETP on the Soldier's behalf. In these cases, a Soldier statement will not be required as part of the ETP packet.

(d) The IM will submit and track the ETP request to ARNG-HRM-I through GIMS.

Any ETP request submitted outside of GIMS will be returned without action. Each ETP will be considered on a case by case basis.

(e) If the Soldier elects to submit an ETP, but fails to provide the requested

documentation within the authorized time frame, the IM must enter detailed remarks in GIMS and process the termination through the 2nd review to the next level for IST review.

(f) If the Soldier fails to respond to the discrepancy notification and the incentive has

been terminated, with or without recoupment, the Soldier is no longer eligible to file for an ETP. The Soldier may file a claim with the Army Board for Correction of Military Records (ABCMR) if he or she disagrees with the termination.

h. Disposition of ETP.

(1) The IM will monitor both the "Disposition Complete" and "Returned to State by

NGB" bins in the GIMS ETP center. If the ETP is returned to State without action, the IM will address as required. Once the ETP disposition memorandum has been signed and returned to the Disposition Complete bin, the IM will action as follows:


28 ENCLOSURE 4

(a) Relief from Termination or Retention of the Incentive is defined as approval for the bonus to remain "Active". The bonus contract will be honored as noted in the approved ETP and the remaining payments will be made per payment schedule provided the Soldier is otherwise qualified. Once a bonus contract has been granted relief from termination, the IM will complete the following:

1. Reinstate the scheduled payment in GIMS by reversing the on hold payment.

2. Submit an ACR to move the contract from Terminations processing to Established and Printed status.

3. Send the Soldier a memorandum providing the results of the ETP request using

the template provided in Enclosure 15. Attach a copy of the ETP disposition memorandum.

4. Forward the ETP disposition memorandum to the G1 for uploading into the Soldier's AMHRR in iPERMS.

(b) Termination without Recoupment; the IM will complete the following:


the template provided in Enclosure 15. Attach a copy of the ETP decision memorandum.

2. Forward the ETP decision memorandum to the G1 for upload into the Soldier's AMHRR in iPERMS and coordinate with IPPS-A to ensure that orders reflecting SRIP termination status are correct.

3. Process the termination at State level through both the 1st and 2nd reviews and

forward to the next level for IST review. The IM will enter detailed comments indicating reason for termination, select termination without recoupment and ensure all fields in the termination processing screen are correctly completed.

(c) Termination with Recoupment; the IM will complete the following:


the template provided in Enclosure 15. Attach a copy of the ETP decision memorandum.

2. Forward the ETP decision memorandum to the G1 for upload into the Soldier's AMHRR in iPERMS and coordinate with IPPS-A to ensure that orders reflecting SRIP termination status are correct.

3. Process the termination at State level through both the 1st and 2nd reviews and

forward to the next level for IST review. The IM will enter detailed comments indicating reason for termination, select termination with recoupment and ensure all fields in the termination processing screen are correctly completed.


29 ENCLOSURE 4

(2) If the GIMS processing method includes CMS, the termination transaction will be forwarded to the States Manual TL bin after approval by NGB. The IM must submit a Case Management System (CMS) case, IAW State policy, routed to the ARNG-HRM-I CMS inbox (ARNG-GSE-(SRIP Incentives)). The IM must ensure the following documents are included:

(a) Completed DD Form 139.

(b) Copy of enlistment/reenlistment/extension document.

(c) Copy of bonus addendum.

(d) Copy of ETP Determination (If Applicable)

1. Upon notification from the IM or via CMS that a debt is being processed, the

USPFO will monitor DJMS-RC to ensure the bonus recoupment amount transfers to an accounts receivable file in DJMS-RC. The USPFO will send a Notice of Indebtedness to the Soldier identifying the debt reason(s) and amount and the process for seeking relief.

2. If the Soldier notifies the IM or USPFO that they have filed a claim with the

ABCMR, the IM or USPFO should initiate a CMS case requesting that the debt be suspended pending ABCMR determination. The Soldier must provide proof that an ABCMR claim has been filed and that must be uploaded as part of the CMS request.

3. If the GIMS processing method includes OOS, the transaction will be

forwarded to the States Manual TL bin. The IM must submit a debt packet to the DFAS Debt and Claims Office (Out of Service Debt) IAW Enclosure 13.

i. Army Board for Correction of Military Records. If the Soldier is not satisfied with the

final disposition of the ETP request or believes there is an error or injustice, the Soldier may file a claim with the ABCMR IAW paragraph 1.k. For more detailed information and to apply for further review, the Soldier must apply directly with ABCMR at http://arba.army.pentagon.mil.

19. DISPOSITION OF INCENTIVES FOR A DECEASED MEMBER

a. General: Upon the death of a Soldier, all bonus entitlements due to the Soldier’s beneficiary are processed by DFAS in coordination with the Casualty Assistance Office (CAO) and/or United States Property and Fiscal Office (USPFO). The State SLRP Manager/IM is responsible for providing a copy of the incentive contract to the State CAO or the Military Pay section of the USPFO. The DFAS will determine the beneficiary’s entitlement and will process all payments due.

(1) Bonus contract(s) record must be completed in GIMS as follows:

(a) If the Soldier has an active bonus contract that has been paid in full, with no

payments remaining and with all payments processed before the Soldier’s death, no action is required unless the contract was already in the termination process.

http://arba.army.pentagon.mil/


30 ENCLOSURE 4

(b) If the contract is in the termination process, submit an ACR to move the contract out of “Termination” status and into “Complete” status.

(2) If the Soldier has an active bonus contract with outstanding payments remaining,

address as follows:

(a) If the date of entitlement is prior to the Soldier’s date of death, the State IM must submit the payments in GIMS using the processing method Out of Service (OOS) with a comment that the payments are due to the death of the Soldier. Once the payments are approved, they will move into the “OOS/ Case Management Study (CMS) Manual Processing” bin. Once the payments are in this bin, the IM must mark them as complete.

(b) If the date of entitlement is after the Soldier’s date of death, the IM must submit

an ACR requesting that the dates of entitlement for all payments due after the Soldier’s date of death be changed to the day before the date of death. Once the ACR is approved, the IM must submit the payments in GIMS with the processing method “OOS” with a comment that the payments are due to the death of the Soldier. Once the payments are approved, they will move into the “OOS/CMS Manual Processing” bin. Once the payments are in this bin, the IM must mark them as complete.

b. The SLRP contract record must be completed in GIMS as follows: If the loans under the

SLRP contract are Federal loans, they will be discharged (i.e., forgiven) when the lender/lenders receive the death certificate from the Soldier’s family. No prorated or additional payments are authorized.

c. If an officer/Soldier has an approved bonus or SLRP contract with a contract start date

after the date of death, the State SLRP Manager/IM must submit an ACR requesting the contract be moved to “Approved Pending Validation” status. Once the ACR is approved, the State SLRP Manager/IM must invalidate the contract.

20. DD FORM 368 – REQUEST FOR CONDITIONAL RELEASE

a. General: The DD Form 368 is used to process individuals either in an active status of the Selected Reserve to transfer to another military component or assigned to the IRR and requesting assignment to an active status in the Selected Reserve.

(1) Soldiers in an active Selected Reserve status while transferring to the ARNG on a

DD Form 368 are not eligible to contract for an incentive. IAW AR 601-210, paragraph 10-5, b. (4).

(2) Individuals assigned to the IRR and require a DD Form 368 for enlistment with

ARNG may be eligible for an incentive if meeting all incentive eligibility criteria.

21. ARNG MEDICAL MANAGEMENT ACTIVITY (MMA)


31 ENCLOSURE 4

a. General: Soldiers in the MMA and listed as 999M are ineligible to extend for incentives, but may continue to receive current incentive payments if otherwise qualified.


32 ENCLOSURE 5

ENCLOSURE 5

CRITICAL MOS LIST

1. Authorized Enlisted Affiliation Critical MOS List

MOS 11C 12C 12G 12H 12K 12P 12T 12V 13B 13F 13J 13R 13T 14E 14G 15H 17C 18E 18F 25C 25D 25E 25P 25Q 25S

MOS 25W 29E 31E 35L 35M 35N 35P 35T 37F 38B 42R 46Q 46R 68A 68C 68H 68Q 68R 68S 68Y 88K 88L 88N 89A 89B

MOS 89D 91A 91C 91G 91H 91L 91M 91P 91S 92F 92L 92M 92R 92S 94A 94D 94E 94H 94M 94P 94S 94T 94W 94Y


33 ENCLOSURE 5

2. Authorized Officer/Warrant Officer Retention Bonus Critical MOS List

MOS/AOC MOS/AOC MOS/AOC MOS/AOC 11A 170A 35E 890A 120A 170B 35F 89E 125D 17A 35G 90A 12A 17B 36A 913A 131A 180A 37A 914A 13A 18A 38A 915A 140A 19A 40A 915E 140E 255A 420A 919A 14A 255N 420C 91A 150A 255S 42B 920A 150U 255Z 42H 920B 151A 25A 46A 921A 152H 270A 48X 922A 153A 27A 49A 923A 153D 27B 50A 92A 153L 30A 51C 948B 153M 311A 51Z 948D 154C 31A 56A 154F 350F 57A 155A 350G 59A 155E 351L 740A 15A 351M 74A 15B 352N 880A 15C 353T 882A 15D 35D 88A


34 ENCLOSURE 5

ENCLOSURE 6

MOSCB APPLICATION PROCESS

1. Application Process:

a. Each application for the MOSCB must be submitted through the Soldier’s chain of command to: Joint Force Headquarters-State (JFHQ-XX), ATTN: State Incentive Manager.

b. The State non-privileged user requesting the MOSCB CN must select the new MOS from

the available MOSCB MOSs within the GIMS vacancy search. The GIMS vacancy report will only display the MOSs that are less than 90% filled at the appropriate grade.

c. The State IM must do the following:

(1) Verify that the new MOS is less than 90% filled within the contract details in the

GIMS fourth panel “Perform Actions” tab.

(2) Ensure that the Soldier meets MOS qualifications and has the appropriate security clearance for the MOSCB MOS.

(3) Ensure the Soldier has signed the NGB Memorandum of Agreement (MOA) for the

MOSCB.

(4) Validate the MOSCB CN in GIMS once the Soldier completes the required MOSCB MOS training and has been awarded the MOS on official orders. The State IM must update the contract start date to reflect the effective MOS award order date to establish the required 3-year obligation effective date.

(5) Track and manage the MOSCB record through completion or termination, whichever

comes first.

2. Method of Payment

a. Completed NGB MOA.

b. Copy of MOS award order.


35 ENCLOSURE 5

ENCLOSURE 7

STUDENT LOAN REPAYMENT PROCESSING

1. Repayment of eligible loan(s) begins when the request for payment(s) has been submitted by the Soldier up to 90 days prior to each anniversary date. Any qualifying loan(s) under Title 10 USC Section 16301 in default status at time of contracting is ineligible for repayment during the contracted term. National Student Loan Database System (NSLDS) documents (Summary Aid/Detailed Loan Information Sheets) must contain a print date within 30 days of the pre- approval. Individuals offered SLRP and having a loan(s) at the time of accession or extension must have their loans processed for a pre-approval memorandum. Individuals without a loan(s) at the time of being offered the SLRP are not required to have the pre-approval memo but shall have the loan verified for capability of repayment as soon as identified.

a. Unit completes and signs section 1of DD Form 2475, DOD Educational Loan Repayment

Program (LRP) Annual Application that is available to be printed out of GIMS 60 days prior to anniversary payment date.

b. Soldier completes and signs section 2 of DD Form 2475, DOD Educational Loan

Repayment Program (LRP) Annual Application that is available to be printed out of GIMS 60 days prior to anniversary payment date.

c. Soldier will submit (mail, fax or scan) the following documentation each and every year

through their chain of command to the State IM/SLRP Manager to include if submitting for previously missed anniversary payments, and must be within the time constraints as noted below for each payment:

(1) Copy of National Student Loan Data System (NSLDS) Summary Aid sheet that is

dated within 30 days of scheduled anniversary payment date.

(2) Copy of NSLDS Detailed Loan information sheet(s) that are dated within 30 days of scheduled anniversary date. Note: must include those with a $0 balance.

(3) Copy of original promissory note(s) and disbursement sheet(s) for all Title IV loan(s)

not listed on the NSLDS website and/or loan(s) that were consolidated after the contract signature date.


36 ENCLOSURE 5

ENCLOSURE 8

INCENTIVE MANUAL CONTROL NUMBER PROCESS

1. Applicability: Current ARNG Soldiers in active status eligible to extend and may or may not be eligible to receive REB, SLRP or MGIB-SR Kicker at time of extension. Soldiers who are AGR or in a Dual Status Military Technician position are not eligible.

2. Purpose: To provide incentive extension processing guidance due to data transmission issues from IPPS-A to the GIMS and Retention Management Software (RMS) system.

3. RMS Process:

a. Soldiers who meet all reenlistment/extension eligibility requirements IAW EIOM 17-001,

dated 18 MAR 2016 references 1c. and 1d. will process through RMS as applicable.

b. If Soldiers are eligible for reenlistment/extension incentives based upon EIOM 17-001, dated 18 MAR 2016 reference 1a. with support of reference 1b., then incentives will be processed through RMS as well.

c. In cases where RMS will not allow the extension, states may be authorized to execute the

DA Form 4836 manually IAW EIOM 17-001, dated 18 MAR 2016 references 1c. and 1d. 4. GIMS Interim Incentive Manual Control Number Process:

a. Soldiers eligible for reenlistment/extension incentives that are not able to process through

RMS due to data transmission errors from IPPS-A may continue to process manually IAW the Manual Control Process Map (Enclosed) and the submission of Reenlistment/Extension Incentive Request form (Enclosed) to HRM-I (see GIMS Landing Page for email address).

b. Units are responsible for validating all eligibility and providing supporting documentation

regarding any SIPDERS information NOT reflected properly in RMS/GIMS thus making the Soldier appear to be ineligible.

c. NGB recommends that all reenlistment/extension contracts with incentive eligibility be

validated through the State Incentive Manager (IM) or Education Service Officer (ESO) no later than three business days prior to executing any contractual agreement in order for the State office to coordinate with ARNG-HRM-I in a timely fashion.

d. Intention is to prevent any erroneous offerings of incentives and any delays during high

volume incentive request.

e. Reenlistment/Extension contracts processing for the SLRP must have all loans reviewed by the State IM/ESO and requires the submission and approval on the GIMS pre-approval memo.


37 ENCLOSURE 5

f. The unit representative will supply the following information to the State IM Office:

(1) Reenlistment/Extension Incentive Request Form (Enclosure 15,11.)

(2) All Supporting Documentation (Validating Soldier is fully eligible when GIMS shows contradictory information due to lack of system feed)

(3) SLRP Pre-Approval Memo (If applicable).

g. State Incentive Office will validate packet/eligibility and then forward to ARNG-HRM-I

in order to receive the proper incentive addendum as applicable.

h. ARNG-HRM-I upon receipt of the incentive request form will perform the following:

(1) Log in receipt.

(2) Issue manual control number.

(3) Generate the applicable incentive addendum.

(4) Return the incentive addendum to requesting state and unit for completion.

(5) Maintain list of manual control numbers for system update once data feed is restored.

i. Units will perform the following upon receipt of the incentive addendum:

(1) Execute the DA Form 4836 for extension or DD Form 4 for immediate reenlistment.

(2) Complete all signatures and dates on the addendum (all addendums and reenlistment/extension contracts must be signed the same date).

(3) Upload documents to Soldier’s record in GIMS (incentive cases only) under panel 3,

folder (LAST NAME MANUAL CONTROL).

(4) Submit documents to Soldier’s iPERMS.

5. MGIB-SR Kicker. Form information on issuing a manual MGIB-SR-Kicker refer to the ARNG VOLED Policy.


38 ENCLOSURE 5

ENCLOSURE 9

GUIDANCE FOR MANUAL BONUS PAYMENTS

1. Purpose: To provide interim payment processing guidance due to data transmission issues from the Standard Installation and Division Personnel Reporting System (IPPS-A) to the Guard Incentive Management System (GIMS).

2. Applicability: Current ARNG Soldiers who are within 15 days of their Date of Entitlement (DOE) for a bonus payment.

3. Payment Process:

a. Review Soldiers who are within 15 days of Date of Entitlement (DOE) for a bonus

payment in accordance with the BONUS Eligibility Checklist (enclosed).

b. The State Incentives Manager (IM) or Education Service Officer (ESQ) will complete the BONUS Eligibility Checklist, sign and upload within GIMS in panel 4 and label "Bonus Checklist".

c. Additionally, the State IM or ESQ is responsible for validating all eligibility and

providing supporting documentation regarding any IPPS-A information NOT reflected properly in GIMS. Upload the supporting documents within GIMS in panel 4 and label "State Verified Eligibility".

d. The Incentives Oversight Branch will process bonus payments to DFAS on Tuesdays and

Thursdays, effective 29 March 2016.

e. Intent is to prevent any erroneous bonus payments during the absence of transmission feeds from IPPS-A.


39 ENCLOSURE 5

ENCLOSURE 10

GUIDANCE FOR MANUAL SLRP PAYMENTS

1. PURPOSE: To provide interim payment processing guidance in the event that transmission issues from the outside systems to the GIMS develop. ARNG-HRM-I will publish additional guidance when appropriate to use this method.

2. APPLICABILITY: Current ARNG Soldiers with established timeline from ARNG-HRM-I.

3. PAYMENT PROCESS:

a. Review Soldiers who are within 15 days of date of enlistment for a SLRP payment in

accordance with the SLRP Eligibility Checklist (Enclosure 15) and applicable references listed above.

b. The State IM or ESO will complete the SLRP Eligibility Checklist, sign and upload

within GIMS in panel 4 and label “SLRP Checklist”.

c. Additionally, the State IM or ESO is responsible for validating all eligibility and providing additional supporting documentation regarding any IPPS-A information not reflected properly in GIMS. Upload supporting documents within GIMS in panel 4 and label “State Verified Eligibility”.

d. The Incentives Oversight Branch will process SLRP payments to DFAS on Tuesdays and

Thursdays, effective 2 May 2016.

e. Intent is to prevent any erroneous SLRP payments during the absence of transmission feeds from IPPS-A.


40 ENCLOSURE 5

ENCLOSURE 11

GUIDANCE FOR CLOSED YEAR SLRP

1. PURPOSE: Provide procedural instructions to states and territories to process closed year payments.

2. APPLICABILITY: This LOI applies to ARNG Service Members (active or out-of-service) who have a closed year incentive payment that meets the eligibility criteria for payment processing.

3. BACKGROUND: IAW 31 U.S.C. 1552(a) on September 30th of the fifth fiscal year the account shall be closed and any remaining balance in the account shall be canceled and thereafter shall not be available for obligation or expenditure for any purpose. Additionally, Barring Act 31, U.S.C. 3702(b)(2) has exceptions for consideration for periods of war. In order to be in compliance with applicable laws and regulations, the Incentives Oversight Branch requests submission of closed year payments. DOD FMR Vol 3, Chapter 10 details limitations on the adjustment of obligations in closed year appropriations using a current year appropriation. A closed year payment with a date of eligibility greater than five FYs will require ARNG-HRM and ARNG-RMC authorization before payment processing. Pre-submission requirements are required prior to packet submission.

4. PRE-SUBMISSION REQUIREMENTS:

a. State sends certified letter for past due payments informing Soldier that they have 45 days

to submit memo requesting payment. State Incentives Office will upload all certified receipts and memo into GIMS. If Soldier fails to respond within allotted time then Incentive Manager will close out payment utilizing the same process as Termination without Recoupment unless ineligibility is found resulting in Termination with Recoupment.

b. The Service Member (SM) must have met eligibility criteria on the date of entitlement to

process payments.

c. Incentive contracts requiring an Exception to Policy (ETP) for identified discrepancies must be completed prior to the payment transaction.

5. SUBMISSION:

a. Email the Closed Year Spreadsheet (Figure 1) to the HRM-I inbox: ng.ncr.ngb-

[email protected] for pre-approval and funding allocation prior to submitting payment in the Incentive Management System. Due to funding constraints, closed year payments are evaluated upon receipt and a determination will be made as to funding availability in current FY.

mailto:[email protected]




41 ENCLOSURE 5

FIGURE 1

b. Simultaneously, upload the Closed Year packet into GIMS for those SMs listed on the Closed Year Spreadsheet. File will be uploaded in a single adobe file under the documents tab for the pertinent incentive. The packet should include all documents listed on the Closed Year Checklist (Enclosure 15).

c. Submit payment to NGB for processing once funding approval is granted from the Army

National Guard Personnel Programs, Resources and Manpower Division.


42 ENCLOSURE 5

ENCLOSURE 12

GUIDANCE FOR SLRP CONTRACTS FOR OOS SOLDIERS

1. PURPOSE: Provide procedural instructions on processing SLRP contracts for OOS Soldiers that still have open fiscal years available for payment.

2. APPLICABILITY: This applies to former ARNG Service Members who are out of service and have SLRP payments pending processing in an open year. An open year is defined as a payment with a date of eligibility within five fiscal years of the current fiscal year.

a. Complete check to establish eligibility for out of service Soldiers. If eligible, proceed to

subparagraph b. If not eligible, then follow termination guidance.

b. Send out of service Soldier a notification memo via United States Postal Service stating that they have 45 days to contact the State Incentive Management Office in order to process SLRP for payment. Upload Soldier notification memo into the GIMS under contract/document folder. If Soldier responds with appropriate documentation then process payment. If Soldier does not respond within 45 days then proceed to subparagraph c.

c. Complete the contract in GIMS.

3. Should a Soldier seek payment at a later date, contract data in GIMS will need to be ACR’d to an active status for payment processing following closed year or open year guidance, whichever is applicable.


43 ENCLOSURE 5

ENCLOSURE 13

GUIDANCE ON VOUCHER PROCESS

1. PURPOSE: Provide procedural instructions to States and Territories for processing voucher payments.

2. APPLICABILITY: This LOI applies to current and former ARNG SMs who have a fiscal year overpayment in open years, requiring the voucher process. Closed Year payments are not considered for the voucher process.

3. BACKGROUND: 10 U.S.C. 16301 states that anniversary SLRP payments will not exceed 15% or $500 (whichever is greater) of the initial disbursed amounts that were approved upon the contract signature date, plus accrued interest. Overpayments were made that were not in compliance with the applicable policy, which results in a required recoupment action. The Voucher process enables States to request reallocation of funds from one open fiscal year to another open fiscal year in order to avoid recoupment of funds. This process is utilized for prior or current open fiscal years, not future fiscal years that have not been resourced.

4. VOUCHER PROCESS:

a. Complete the enclosed excel Voucher Spreadsheet by listing all affected current or former

Soldiers within one excel worksheet. Each affected Soldier will be listed on a separate tab and will be labeled using the Soldiers last name and last four. Spreadsheets will be returned for corrections if errors are made.

b. Utilize the Voucher Process Checklist and submit required documents to

[email protected]. Ensure subject line states: (Insert State Name) VOUCHER PROCESSING

5. In cases where an overpayment cannot be corrected through the voucher process:

a. For in service Soldiers, a DD 139 will be submitted for recoupment through the Case

Management System (CMS).

b. For out of service Soldiers, a DD 139 will be submitted to DFAS Out of Service (OOS) debts IAW established SRIP Policy.

mailto:ng.ncr.ngb%C2%[email protected]


44 ENCLOSURE 5

ENCLOSURE 14

CHECKLIST, FORMS, AND SAMPLE MEMOS

1. Bonus Eligibility Checklist

+


45 ENCLOSURE 5

2. SLRP Eligibility Checklist


46 ENCLOSURE 5

3. MOS Conversion Bonus Eligibility Checklist


47 ENCLOSURE 5

4. Closed Year Checklist- Bonus or SLRP

`


48 ENCLOSURE 5

5. Voucher Process Checklist


49 ENCLOSURE 5

6. EAB Manual Incentive Request Form


50 ENCLOSURE 5

7. Sample Memo – Notification of Incentive Termination


51 ENCLOSURE 5

8. Sample Memo – Notification of ETP Results


52 ENCLOSURE 5

9. Sample Memo – Notification of Incentive Discrepancy and ETP Process


53 ENCLOSURE 5

10. Sample Memo – SLRP payments for OOS


54 ENCLOSURE 5

11. REB Manual Incentive Request Form


55 ENCLOSURE 5

12. ORB Manual Incentive Request Form


56 ENCLOSURE 5

ENCLOSURE 15

79T AGR SRIP GUIDANCE

1. General: This policy prescribes eligibility criteria, procedures, and standards for administering a reenlistment/extension bonus for suitability screened (see paragraph 2.j. below) 79T production recruiters with an active RSID assigned to a Recruiting and Retention Battalion. The 79T REB is authorized IAW Title 37 U.S.C., Subchapter II and DoDI 1304.31 and is exempted from having to be within the ARH 09-026 Policy Memorandum, 12 month reenlistment/extension window in order to contract for this incentive. The ARNG authorizes this incentive in conjunction with eligibility requirements listed below. Soldiers who qualify for and accept the 79T REB will agree to serve as a production recruiter with an active RSID for 3 years from the contract start date. Soldiers who are moved to another position within those three years will be subject to termination as outlined in this policy. Soldiers serving in a “9993” in GIMS excess position are not eligible. The State non-privileged user is responsible for ensuring the Soldier is eligible for this incentive.

2. Eligibility:

a. Must be in the grade of E6 or E7.

b. Must have less than 13 years Active Federal Service (AFS) on contract start date.

c. Must be MOSQ as a 79T.

d. Must be assigned to a 79T or 00F34 position as an active production recruiter with active

RSID. (Any other 00F position not authorized)

e. Must agree to continue to serve as a 79T production recruiter with an active RSID for 3 years based on assignment to a valid 79T position and contract start date.

f. Must be assigned to a Recruiting & Retention Battalion.

g. Must not be under any Suspension of Favorable Personnel Actions (SFPA).

h. Must satisfactorily perform duties as a recruiter per DA Pam 611-21, NGR 601-1, NGR

600-200.

i. Must have remaining or extend for a period of service to equal or exceed a minimum of 3 years of AGR service from the contract start date. (Contract start date is the official signature date of the incentive addendum.).

j. Must be fully compliant with current suitability screening standards (IAW Army Directive

2018–16 (Suitability Criteria for Military Personnel in Specified Positions) and related Strength


57 ENCLOSURE 5

Maintenance Operational Messages) to include completion of all state and federal screenings. Appeals/waivers of any disqualifications must be approved prior to receiving any payments.

k. Must not be under any Uniform Code of Military Justice (UCMJ) or State equivalent

process (to include Article 15 or courts-martial proceedings).

3. Method of Payment/Bonus Amount/Term: The 79T REB will be a three year, $12K bonus paying $4K a year each anniversary year for “satisfactory performance” and will be managed in the Guard Incentive Management System (GIMS). The initial payment of $4K will be processed upon contract start and verification in Guard Incentive Management System (GIMS). Second payment of $4K will be processed upon 1st anniversary calculated from contract start date and recorded in GIMS. The third and final payment of $4K will be processed upon second anniversary calculated from contract start date and record in GIMS.

4. Agreement/Addendums: In accordance with Title 10 and Title 37 U.S.C., DoDI 1205.21, and DoDI 1304.31, an applicant/Soldier must enter into an agreement outlining the terms and conditions for receiving an incentive/bonus. The agreement will explain the subject of repayment for failing to complete the period of obligated service or other conditions of service for which the incentive/bonus is paid. Agreements will be executed on or prior to any obligated service period and are only valid when containing all required signatures, dates, Bonus Control Numbers (BCN) and printed from authorized systems. The authorized systems for generating addendums is GIMS unless written approval is granted by ARNG-HRM-I. The addendum will include the additional Service Obligation dates and be recommended by the R&R Battalion Commander and approval by the Human Resource Officer (HRO) within each State, Territory and District of Columbia.

5. Funds and Taxes: The ability to enter into a contractual agreement for an incentive/bonus or receive payment is based upon the availability of funds; therefore, it is subject to suspension or termination without notice. All incentive/bonuses are subject to state and federal tax codes.

6. Restrictions: The REB may not be paid to an enlisted member who has completed more than 20 years of active duty or service in an active status, or who will complete a total of 24 years of service before the end of the period of active duty or active status for which the bonus is offered.

7. Continued receipt of incentives: A Soldier may be eligible for continued receipt of incentive(s) when the following condition applies: Soldiers serving in a 79T production recruiting position and promoted to an E8 Section Chief position, maintaining production recruiting status with an active RSID may continue to receive their incentive.

8. Suspension: A Soldier who has a suspension of favorable personnel action (flag) initiated per AR 600-8-2 (Suspension of Favorable Personnel Actions (Flags)) or who is suitability screening non-compliant due to offenses committed after being fully screened with approved appeals/waivers will not be processed for an initial or anniversary payment. Incentive payment(s) will be processed effective on the date the suspension is lifted, provided the Soldier is eligible. Payment date of original entitlement will not be updated to date of flag removal.


58 ENCLOSURE 5

Consecutive record APFT failures or failure to meet body fat standards IAW AR 600-9, will result in the termination of incentive.

9. Termination of incentive: Incentive eligibility and entitlement will stop for any of the termination reasons listed below. The Soldier will not be eligible to receive any further incentive payments, except for service performed before the termination date. Termination of an incentive will not affect a Soldier’s responsibility to serve their current statutory or contractual service commitment. The Recruiting commander or authorized representative will initiate termination procedures and inform the State Incentive Manager (IM) when a Soldier is not in compliance with the incentive terms and conditions.

a. Termination with recoupment: The conditions under which termination with

recoupment of incentives is warranted are prescribed in this paragraph. The effective date of the termination will be the effective date of the action. Termination of eligibility to retain an incentive and recoupment of funds already received will occur, if a Soldier:

(1) Fails to participate satisfactorily per DA PAM 611-21, NGR 601-1, NGR 600-200 in

required training during the entire period of Service agreed to per the written agreement, unless the failure to participate satisfactorily was due to reasons beyond the control of the member (that is, death, injury, illness, or other impairments).

(2) Receives two consecutive record APFT/ACFT failures within the contract term.

Termination is effective on the date of the second record APFT/ACFT failure.

(3) Fails to maintain height/weight standards in accordance with AR 600-9, paragraph 3- 12.

(4) Transfers out of the Recruiting and Retention Command to an MOS other than 79T with the exception outlined in 8b (5) below. Termination is effective the date of transfer.

b. Termination without recoupment: The conditions under which termination without

recoupment of incentives is warranted are prescribed in this paragraph. The effective date of the termination will be the effective date of the action. Payments due prior to the effective date will be paid to the Soldier. Payments scheduled after the effective date of the action will be canceled.

(1) Separation due to sole survivorship. Termination effective date is the date of

discharge.

(2) Separation from the ARNG or transfer from the designated bonus position because of death, injury, illness, or other impairment that is not the result of misconduct by the Soldier. Termination effective date is the date of discharge.

(3) Recruiting and Retention Battalion (RRB) fails to submit a waiver after being fully

POSTA screened both at the state and federal levels IAW ALARACT:188/2014, HQDA EXORD 193-14.


59 ENCLOSURE 5

(4) Transfers to fill a non-production 79T position. Termination will be effective the date of transfer.

(5) Soldiers who are mobilized. Termination effective date is the date of

transfer/mobilization.


60 GLOSSARY

GLOSSARY

ACRONYMS AND ABBREVATIONS

AA Active Army

ABCMR Army Board for Correction of Military Records

ACR Administrative Correction Request

ADT Active Duty for Training

ADOS Active Duty Operational Support

AFQT Armed Forces Qualification Test

AGR Active Guard Reserve

AIT Advanced Individual Training

AMHRR Army Military Human Resource Record

AMSCO Army Management Structure Code

AOC Area of Concentration

AR Army Regulation

ARNG Army National Guard

ARNG-CSG Office of the Chief Surgeon


61 GLOSSARY

ARNG-HRH G1 - Personnel Policy Division

ARNG-HRP G1 - Personnel Division

ATRRS Army Training Resources and Requirement System

AUS Army of the United States

AUVS Automated Unit Vacancy System

BCC Battalion Career Counselor

BCN Bonus Control Number

BCT Basic Combat Training

CASP Civilian Acquired Skills Program

CLRP Chaplain Loan Repayment Program

CMS Case Management System

CN Control Number

CNGB Chief, National Guard Bureau

CZTE Combat Zone Tax Exclusion

CS Critical Skill


62 GLOSSARY

DA Department of Army

DAO Departmental Accountable Official

DARNG Director, Army National Guard

DAT Drug and Alcohol Test

DAQ Departmental Accountable Official

DCS Deputy Chief of Staff

DEP Delayed Entry Program

DFAS Defense Finance and Accounting Service

DJMS-RC Defense Joint Military System Reserve Component

DMOSQ Duty Military Occupational Skill Qualified

DOD Department of Defense

DVA Department of Veterans Affairs

EIOM Education and Incentive Operational Message

EAB Enlisted Affiliation Bonus

ETS Expiration Term of Service


63 GLOSSARY

ERB Enlisted Record Brief

FRB Federal Recognition Board

FedRec Federal Recognition

FRU Focused Readiness Units

FY Fiscal Year

GCRc Guidance Counselor Resource Center

GED General Education Development (test)

GIMS Guard Incentive Management System

GNPS Glossary Non-Prior Service

HRC U.S. Army Human Resources Command

HQDA Headquarters, Department of the Army

IADT Initial Active Duty Training

IDT Individual Duty for Training

IM Incentive Manager

IMAs Individual Mobilization Augmentees


64 GLOSSARY

iMARC Incentive Management and Reporting Center

ING Inactive National Guard

IPPS-A Integrated Personnel and Pays System-Army

IRR Individual Ready Reserve

IST ARNG Incentive Support Team

ITAPDB Total Army Personnel Database

JFHQ Joint Forces Headquarters

LIC Language Identifier Code

LRP Loan Repayment Program

MDSSP Medical Dental Student Stipend Program

MEPS Military Entrance Processing Station

MEPS GC Military Entrance Processing Station Guidance Counselor

MGIB-SR Montgomery GI Bill – Selected Reserve (Title 10 USC, Chapter 1606)

MILED Military Education

MILPO Military Personnel Office


65 GLOSSARY

Mil Tech Military Technician Note: Temporary assignment as a Military Technician for this SRIP, a military technician assignment is considered to be temporary when the assignment is for a period of less than 6 months and there is no expectation of continued employment as a military technician beyond that date.

MMPA Master Military Pay Acct

MPMO State Military Personnel Management Office

MOS Military Occupational Specialty

MOSC Military Occupational Specialty Code

MOSCB Military Occupational Specialty Code

MRD Mandatory Release Date

MTOE Modified Table of Organization and Equipment

MUTA Multiple Unit Training Assembly

NAC National Agency Check

NARA National Archives and Records Administration

NCOER Noncommissioned Evaluation Report

NCOIC Noncommissioned Officer in Charge

NGB National Guard Bureau


66 GLOSSARY

NGR National Guard Regulation

NPS Non Prior Service

NPSEB Non Prior Service Enlistment Bonus

OAB Officer Accession Bonus

OAFB Officer Affiliation Bonus

OER Officer Evaluation Report

OIC Officer-in-Charge

OMPF Official Military Personnel File (obsolete term) – see AMHRR

OPM Officer Personnel Manager

OPMS Officer Personnel Management System

ORB Officer Record Brief

OSM Officer Strength Manager

PEBD Pay Entry Base Date

PED Promotion Eligibility Date

PME Professional Military Education


67 GLOSSARY

PMOS Primary Military Occupational Specialty

PS Prior Service- are considered Non DMOSQ /if MOS has a certification requirement to maintain MOS qualification and is not within the requirement on the date of enlistment or requires additional/refresher/certification since date of initial MOS qualification; regardless of the retraining type: Distance Learning, Reserve Component or AIT equivalent

PSEB Prior Service Enlistment Bonus

RA Regular Army

RC Reserve Component

RCCC Reserve Component Career Counselor

RCMS Reserve Component Management System

REB Reenlistment/Extension Bonus

RECSTA Reception Station

REFRAD Release from Active Duty

REQUEST Recruit Quota System

RFP Recruit Force Pool

ROTC Reserve Officers Training Corps

RPAM Retirement Points Accounting Management


68 GLOSSARY

RPAS Retirement Point Accounting System

RRC Recruiting and Retention Command

RSID Recruiting Station Identification

RSP Recruit Sustainment Program

S3 Recruiting Operations

SA Secretary of the Army

SAV Staff Assistance Visits

SELRES Selected Reserve

SFAB Security Force Assistance Brigade

SLRP Student Loan Repayment Program

SMP Simultaneous Membership Program

SQI Special Qualification Identifiers

SRIP Selected Reserve Incentive Programs

SSN Social Security Number

STO Split Training Option


69 GLOSSARY

STO1 Basic Training

STO2 Advanced Individual Training

TAG The Adjutant General

TAPDB-G Total Army Personnel Data Base Guard

TASO Terminal Area Security Officer

TDA Table of Distribution and Allowances

TIG Time in Grade

TPU Troop Program Unit (USAR)

TRADOC Training and Doctrine Command

TSC Test Score Category

UIC Unit Identification Code

USAR United States Army Reserve

USAREC United States Army Recruiting Command

USC United States Code

USPFO United States Property and Fiscal Office


70 GLOSSARY

USR Unit Status Reports

VOLED Voluntary Education

WOCS Warrant Officer Candidate School