arithmo General help 1.9.4

8/13/2019 arithmo General help 1.9.4

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HELP GUIDE

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GENERAL FAQs


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Arithmo Accounting Solutions Page 2

Table of Contents Page

1. How do I accept a repeat transaction? .................. 3

2. How do I change my password? ........................... 4

3. How do I update my email address? ..................... 5

4. Usage Tips - Corporation Tax ...... 8

5. Usage Tips - Loans ......... 10

6. Usage Tips - Fixed Assets .. 11

7. Usage Tips - Drawings .... 12

8. Usage Tips - Petty Cash ..... 13

9. Usage Tips - Directors/Owners Loan Account ... 15


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1. How do I accept a repeat transaction?

The system checks the due date for any repeat transactions. If it has passed, a reminder is

displayed on the home page.

LEFT MENU SELECTION: My Details

SUBSECTION Accept repeat transactions

1 A list of all the transactions requiring attention is shown.

2 Each line has a button to perform a specific function on that item.

Accept The entry is automatically recorded as shown.

Accept & Edit Change the transaction details before accepting it.

Dismiss Dismisses this instance of the repeat transaction.


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2. How do I change my password?

LEFT MENU SELECTION: My Details

SUBSECTION: Company Details

1 Tick the box shown at the change Password option at the bottom of the right hand

side of the screen.

2 Two additional boxes are shown. Enter the new password, and then again to

confirm it.

3 Click Updateto save the password.


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3. How do I update my email address?

LEFT MENU SELECTION: My details

SUBSECTION: Company details

1 Delete the email address shown and enter a new one.

2 Click Update, the revised email address is saved and must be used for future

logins.


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4. Usage Tips - Corporation Tax

1) Corporation tax payments

Once the years tax provision has been made, payments should be set against the

Current Liability

Corporation Tax and not against the Profit & Loss Expense.The Profit & Loss Expense heading was used in 1) above to record the tax charge

in the prior period, the period to which the charge related.

To apply the Corporation Tax payment to the Current LiabilityCorporation Tax;

1) Click Expenses

2) Click Record Expenses

3) Record an Expense as normal BUT select the Current Liability

Corporation Tax from the drop down list. NOTE: The balance headings

appear on the drop down list after the Expense headings


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5. Usage Tips - Loans

Care should be taken when recording Loans and any repayments made on them.

To set up a new Loan Account

1) Click Bank Accounts

2) Click Loan Account Creationand complete the boxes. Boxes marked

with an asterisk are mandatory, the other are optional.

3) Click Add a Loan Account.

After the Loan Account has been created use the Bank Accounts, Transfer

function to transfer funds between bank and loan accounts. Use the same

function to move funds between bank accounts, loan account and credit card

accounts. Please refer to the Bank FAQ for more information.

Do not use the Expenses, Record Expensesfunction to record loanrepayments. Use this function to record Interest Payments. Care should be

taken to split Loan repayments between Capital and Interest. Capital Repayment

should be recorded using the Transfer function described in the previous

paragraph.


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7. Usage Tips - Drawings

Unincorporated businesses should use the Personal section to record any

drawings taken from the bank account. The Drawingsfunction reduces the

balance in the bank and increases the amount owed by the owner/partner to the

business.

The bookkeeping that is performed is;

Debit Owners/Partner Loan Account

Credit Bank or Payment Method


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8. Usage Tips - Petty Cash

Any income or expense transaction can be recorded using cash as the payment

method by selecting it specifically from the drop down list of offered during

transaction entry.

Select cash as the method of payment, the system does the following

bookkeeping

Income Dr Cash

Cr Income Heading Selected

Expense Dr Expense Heading

Cr Cash

Manage the petty cash by selecting Bank Accounts, Deposit. The amount

entered in the Cash Deposited box is used to increase the Bank balance and

decrease the petty cash (cash on hand) balance. Complete the boxes, the

asterisked boxes are mandatory and click Add Bank Deposit.


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To take cash out of the bank and top up the petty cash tin use Bank Accounts,

Withdrawal. This reduces the amount in the bank and increases the value of

petty cash on hand. Complete the boxes, the asterisked boxes are mandatory

and click Add Withdrawal.

At period end before filing the Gabriel report, review the Accountant, View ETB

(extended trail balance) and check the balance on the petty cash heading for

reasonableness. The system displays how the balance is made up if the heading

is clicked. Take note of the autoref numbers so that items can be edited later via

the Income, List Incomeand Expenses, List Expensesscreens if the payment

method needs changing.


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9. Usage Tips - Directors/Owners Loan Account

Any transaction recorded using Personalhits the Directors/Owners Loan

account (DLA). Review the balance on the DLA visible at Accountant, View

ETBprior to filing the Gabriel report.

If there is a Debit balance on the DLA consult with an accountant as there may be

a contravention of the Companies Act which prohibits loans from a company to

its Director(s).

If there is a Credit balance on the DLA it signifies that the company owes that

amount to its Director(s).


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A ith A ti S l ti P 13

10. Usage Tips -

arithmo General help 1.9.4

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