Ariba Lite Invoice Submission for Service Based Purchase Order Work Instruction 1 /19 Purpose Ontario Power Generation is using the services of the Ariba Network to send Purchase Orders to our Suppliers, and to accept Invoices submitted by Suppliers. Helpful Hints This is a free version of Ariba which does not require any membership, signup, userid or password to utilize. After submission of invoices using Ariba, real-time email updates will be delivered providing the most current status of the invoice If your company wishes to upgrade to a subscribed Ariba Account, links are provided at the bottom of the emailed PO, however a full subscription to Ariba is not a requirement. OPG feels that this free Ariba service should meet the needs of your organization, however, should you decide that a subscribed membership works better for your organization, this option is always available to you. Ontario Power Generation purchases "Materials" and "Services". The process and screens to submit invoices for these categories differ slightly. How do you determine if the PO you are invoicing is a Materials or Services? Look at Line 1 of the PO. This step by step instructional guide will highlight how to submit an Invoice for a SERVICE based Purchase Order. In addition to the detailed help document listed below, narrated instructional videos are provided at the following links: How to Submit an Invoice for Services Provided to OPG How to Submit an Invoice for Construction Holdbacks If you encounter issues with this process, please contact [email protected] Troy Woudwyk (March 20th, 2017)
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Ariba Lite Invoice Submission for Service Based Purchase Order
Work Instruction
1 /19
Purpose
Ontario Power Generation is using the services of the Ariba Network to send Purchase Orders to our Suppliers, and to accept Invoices submitted by Suppliers.
Helpful Hints
This is a free version of Ariba which does not require any membership, signup, userid or password to utilize.
After submission of invoices using Ariba, real-time email updates will be delivered providing the most current status of the invoice
If your company wishes to upgrade to a subscribed Ariba Account, links are provided at the bottom of the emailed PO, however a full subscription to Ariba is not a requirement. OPG feels that this free Ariba service should meet the needs of your organization, however, should you decide that a subscribed membership works better for your organization, this option is always available to you.
Ontario Power Generation purchases "Materials" and "Services". The process and screens to submit invoices for these categories differ slightly.
How do you determine if the PO you are invoicing is a Materials or Services? Look at Line 1 of the PO.
This step by step instructional guide will highlight how to submit an Invoice for a SERVICE based Purchase Order.
In addition to the detailed help document listed below, narrated instructional videos are provided at the following links:
How to Submit an Invoice for Services Provided to OPG How to Submit an Invoice for Construction Holdbacks
If you encounter issues with this process, please contact [email protected]
Troy Woudwyk (March 20th, 2017)
Ariba Lite Invoice Submission for Service Based Purchase Order
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Procedure
1. The Purchase Order from Ontario Power Generation will be emailed to you. This is the official copy of your Purchase Order so please do not lose it. This PO can be forwarded to other members of your company, including the teams that submit invoices for your company.
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2. Click .
Ariba Lite Invoice Submission for Service Based Purchase Order
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Create Invoice for Purchase Order: #00260974
3. As required, complete/review the following fields: Field R/O/C DescriptionInvoice #: Invoices must be in UPPER CASE and can only include letters and numbers. No special symbols, such as a dash, may be used.
Required Example: 12345TWDEC2016
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4. As required, complete/review the following fields: Field R/O/C DescriptionInvoice Date: Suppliers may backdate invoices if desired. This is the date upon which OPG calculates your Scheduled Payment Date. Please ensure that it is accurate or your company may run the risk of a delayed payment.
Required Example:
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Ariba Network Supplier - Internet Explorer provided by Ontario Power Generation
5. As required, complete/review the following fields: Field R/O/C DescriptionSupplier Tax ID: If your company does not charge tax or does not have a tax code, please type "NA" in this field
Required Example: 101010
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6. Ensure that the defaulted tax is correct. .
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7. Please be aware of the following information.
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8. All invoices submitted for Services require backup documentation. This documenation allows OPG to review your submission and approve it, or ask for additional clarification. Attachments can include a copy of your companies invoice, timesheets, or any other information you feel will be required to help OPG approve your invoice submission. Click Add to Header
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9. Click Attachment .
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10. Click Browse... button .
Choose File to Upload
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11. Choose the file you wish to upload. This file can be in any format (PDF, TXT, Word, JPG etc)
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Ariba Network Supplier - Internet Explorer provided by Ontario Power Generation
12. Click Add Attachment .
Ariba Network Supplier - Internet Explorer provided by Ontario Power Generation
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13. Select the line you wish to invoice .
Ariba Network Supplier - Internet Explorer provided by Ontario Power Generation
14. Click .
Ariba Network Supplier - Internet Explorer provided by Ontario Power Generation
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15. As required, complete/review the following fields: Field R/O/C DescriptionQuantity: Required
Example: 1
Ariba Network Supplier - Internet Explorer provided by Ontario Power Generation
16. As required, complete/review the following fields: Field R/O/C DescriptionQuantity: The Quantity MUST ALWAYS be 1.
Required Example: 1
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Ariba Network Supplier - Internet Explorer provided by Ontario Power Generation
17. As required, complete/review the following fields: Field R/O/C DescriptionUnit Price: Please input the pre tax value.
Required Example: $50,000.00 CAD
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18. Click Create .
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19. A new child line will be created. Click Next .
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Ariba Network Supplier - Internet Explorer provided by Ontario Power Generation
20. As required, complete/review the following fields: Field R/O/C DescriptionScroll to the bottom of the screen to enter this data/ Your Name:
Required Example: Joe Black
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Ariba Network Supplier - Internet Explorer provided by Ontario Power Generation
21. As required, complete/review the following fields: Field R/O/C DescriptionEmail Address: Required
Example: [email protected]
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22. Click I have read and agree to theInteractive Email Terms of Use and the Ariba Privacy Statement button
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23. Click Next button .
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24. An automated email has been generated with a temporary onetime password. Please go to your email to find this information.
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25. Copy this number or write it down .
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26. As required, complete/review the following fields: Field R/O/C DescriptionOne-Time Password: Type or paste the one time password provided in your email into this field.
Required Example: 16698205
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27. The invoice has been sucessfully submitted to OPG. All future updates for this invoice will be emailed to the address you just provided. Status updates can include Approval of invoice, Scheduled Payment Date information, and an email when payment is made.
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