Are You Ready for the Emergencies of the Future? Jo Campbell The University of Toledo OCPA/OASPA January 29, 2009.

Are You Ready for the Are You Ready for the Emergencies of the Future?Emergencies of the Future?

Jo CampbellJo CampbellThe University of ToledoThe University of Toledo

OCPA/OASPAOCPA/OASPAJanuary 29, 2009January 29, 2009

Outline and Learning OutcomesOutline and Learning Outcomes IntroductionsIntroductions Test your knowledge about safety on your Test your knowledge about safety on your

campuscampus Why is this important?Why is this important?

Work in pairsWork in pairs Components to develop your emergency Components to develop your emergency

response planresponse plan Case StudiesCase Studies

Work in small groupsWork in small groups Create your outline of a planCreate your outline of a plan ResourcesResources

Learning outcome #1Assess your current knowledge

about your campus’ emergency response planLearning outcome #2

Understand why development of an emergency response is vital

Learning outcome #3Ability to create an outline of how to develop a plan on your campus

What Do You Know About Your Campus?What Do You Know About Your Campus? Ohio Campus Security Checklist Issued August 1, 2007 by the Ohio Board of Regents

• Does your campus have a safety and security plan? Yes No • Has it been reviewed and updated since April 2007? Yes No • Please check all of the following that apply to your campus:

1. Protocols are in place to address the behavior of students, faculty, staff and guests who are disruptive or pose a significant potential risk of harm and a clear response protocol exists if a student or other person on campus is engaged in or actively threatening violence. Yes Need Assistance 2. Faculty, staff and students know how to identify and what to do if someone poses a risk of harm to self or others. Yes Need Assistance 3. Campus authorities have a clear understanding of relevant laws. Yes Need Assistance 4. Responses to actual or potential threats are coordinated with on and off campus safety forces. Yes Need Assistance 5. Protocols are established for both internal and external communications with all who need to know, including students, faculty, staff, administrators, safety officials, hospitals, and media. Yes Need Assistance 6. Procedures are in place to mobilize support required during a crisis, including vital staff, mental health personnel, communications staff, and facility operational staff. Yes Need Assistance 7. A plan is in place for business continuity and resumption/ recovery. Yes Need Assistance 8. Resources are available to address emotional, physical, and other human needs following an incident. Yes Need Assistance 9. Plans are developed to return essential staff and personnel to campus. Yes Need Assistance

A-Z in Emergency Response on CampusA-Z in Emergency Response on Campus Active Shooter to Zoo Animal EscapeActive Shooter to Zoo Animal Escape

Why do you need to have a Why do you need to have a plan?plan?

What tools do you need to What tools do you need to prepare?prepare?

Who needs to be involved Who needs to be involved from the campus and from the campus and community?community?

What is the most common What is the most common emergency on campus?emergency on campus?

95% of criminal acts on 95% of criminal acts on campus involve what?campus involve what?

Basics of an Emergency Response PlanBasics of an Emergency Response Plan

PreventionPrevention PreparednessPreparedness ResponseResponse RecoveryRecovery

Case Study #1Case Study #1Extended power outage, including Extended power outage, including

all residence hallsall residence halls A freight train that runs through campus jumped the A freight train that runs through campus jumped the

track and hit the electrical power plant knocking the track and hit the electrical power plant knocking the campus grid offline.campus grid offline.

All power is lost on the east side of campus including All power is lost on the east side of campus including all residence halls.all residence halls.

The local power company and university staff have The local power company and university staff have responded and alerted the campus community that responded and alerted the campus community that power may be off for an extended period of time power may be off for an extended period of time while repairs take place.while repairs take place.

Case Study #2Case Study #2Extensive fire in student union Extensive fire in student union

dining halldining hall The fire was caused by an electrical short in one of The fire was caused by an electrical short in one of

the stoves.the stoves. The fire suppression system was down for annual The fire suppression system was down for annual

maintenance and did not activate.maintenance and did not activate. Several dining staff, including student workers were Several dining staff, including student workers were

injured, primarily by smoke inhalation.injured, primarily by smoke inhalation. This dining hall served the 500 students that live on This dining hall served the 500 students that live on

campus.campus. A large conference group is expected tomorrow that A large conference group is expected tomorrow that

was expecting two catered meals that would have was expecting two catered meals that would have been prepared in this dining hall.been prepared in this dining hall.

Case Study #3Case Study #3Hazardous chemical spill involving a car hitting a Hazardous chemical spill involving a car hitting a

large truck delivering liquid nitrogenlarge truck delivering liquid nitrogen

The liquid nitrogen was released into the The liquid nitrogen was released into the atmosphere.atmosphere.

Campus officials have alerted the community Campus officials have alerted the community that the gas is highly flammable.that the gas is highly flammable.

Though smoking is not permitted in any Though smoking is not permitted in any campus buildings, there is immediate concern campus buildings, there is immediate concern for anyone lighting up outside.for anyone lighting up outside.

Case Study #4Case Study #4Female student attempts suicide by Female student attempts suicide by

overdoseoverdose Campus officials are notified by a student that Campus officials are notified by a student that

her roommate has taken an unknown quantity her roommate has taken an unknown quantity of several different kinds of pills and is of several different kinds of pills and is unconsciousunconscious

The student reporting the overdose is hesitant The student reporting the overdose is hesitant to give the specific location as she just to give the specific location as she just returned from a party and is intoxicated and returned from a party and is intoxicated and underageunderage

Case Study #5Case Study #5Large group of intoxicated students Large group of intoxicated students begin fighting in a large arena after begin fighting in a large arena after

a basketball gamea basketball game 30 students are involved in a brawl, several of whom 30 students are involved in a brawl, several of whom

are seriously injuredare seriously injured At least two of the students involved made use of At least two of the students involved made use of

knivesknives 3 of the students continue to threaten revenge at a 3 of the students continue to threaten revenge at a

later timelater time One of the local TV stations was still in the arena and One of the local TV stations was still in the arena and

got a lot of footage of the incidentgot a lot of footage of the incident

Creating Your PlanCreating Your Plan PreventionPrevention

Student Threat Assessment TeamStudent Threat Assessment Team Who is on the STAT?Who is on the STAT? How are decisions made?How are decisions made? Can the group meet quickly if needed?Can the group meet quickly if needed? Does the campus community know about STAT?Does the campus community know about STAT?

Emergency Operations PlanEmergency Operations Plan Who can activate the plan?Who can activate the plan? Are written policies and protocols in place?Are written policies and protocols in place? Is a succession plan in place for all involved?Is a succession plan in place for all involved?

PreparednessPreparedness Incident Command System (ICS)Incident Command System (ICS)

Are key leaders and staff trained?Are key leaders and staff trained? Method used by emergency respondersMethod used by emergency responders

BudgetBudget Plan for practice sessionsPlan for practice sessions Develop fiscal plan for readinessDevelop fiscal plan for readiness

CommunicationsCommunications Are senior leadership informed?Are senior leadership informed? Are warning systems tested and ready?Are warning systems tested and ready? Have public information staff been alerted?Have public information staff been alerted?

Facilities, equipment and staffFacilities, equipment and staff Have buildings and equipment been inspected?Have buildings and equipment been inspected? Are critical staff alerted and prepared?Are critical staff alerted and prepared? Are community partners working with your plan?Are community partners working with your plan? Have tabletop exercises and simulations been utilized?Have tabletop exercises and simulations been utilized?

Creating Your PlanCreating Your Plan ResponseResponse

Evacuation plansEvacuation plans Each buildingEach building Campus wideCampus wide Meeting places designated outside buildings, or Meeting places designated outside buildings, or

alternate spacealternate space Procedures and action plansProcedures and action plans

FireFire Medical and mental health emergenciesMedical and mental health emergencies Violent situationsViolent situations Weather crisesWeather crises Bomb threatsBomb threats Catastrophic utility failureCatastrophic utility failure Other (hazardous spill, suspicious package, etc)Other (hazardous spill, suspicious package, etc)

RecoveryRecovery Analysis of damageAnalysis of damage

Document lossesDocument losses Submit applications for financial support/insurance Submit applications for financial support/insurance

claimsclaims Restart operationsRestart operations

Depending on the scope of the situation, prepare for Depending on the scope of the situation, prepare for the “new” normalthe “new” normal

Communicate with the campus and community Communicate with the campus and community regularly with updatesregularly with updates

Review and update emergency planReview and update emergency plan

ResourcesResources Federal Emergency Management Agency (FEMA) Incident Command System (ICS)Federal Emergency Management Agency (FEMA) Incident Command System (ICS)

http://www.fema.gov/emergency/nims/IncidentCommandSystem.shtm     http://www.fema.gov/emergency/nims/IncidentCommandSystem.shtm     Mental Health EduMental Health Edu

http://www.mentalhealthedu.com/ links to guidelines to identify students in distresshttp://www.mentalhealthedu.com/ links to guidelines to identify students in distress NaBITA (National Behavior Intervention Team Association)NaBITA (National Behavior Intervention Team Association)

www.nabita.org links to their threat assessment tool geared toward higher education settingswww.nabita.org links to their threat assessment tool geared toward higher education settings National Association of Attorneys General National Association of Attorneys General

http://www.ag.state.oh.us/press/07/09/pr070907b.pdf links to report and recommendations from the Task Force on School http://www.ag.state.oh.us/press/07/09/pr070907b.pdf links to report and recommendations from the Task Force on School and Campus Safety with excellent resource listand Campus Safety with excellent resource list

eBasedPrevention eBasedPrevention http://www.ebasedprevention.org/ links to school safety planning and emergency responsehttp://www.ebasedprevention.org/ links to school safety planning and emergency response

Ohio Emergency Management AgencyOhio Emergency Management Agency http://ema.ohio.gov/ links to the emergency operations plan for Ohiohttp://ema.ohio.gov/ links to the emergency operations plan for Ohio

University of Findlay SEEM (School of Environmental and Emergency Management) University of Findlay SEEM (School of Environmental and Emergency Management) http://seem.findlay.edu/ links to their site with training and consultationhttp://seem.findlay.edu/ links to their site with training and consultation

NCHERM (National Center for Higher Education Risk Management)NCHERM (National Center for Higher Education Risk Management) http://www.ncherm.org/ links to their site with resources & eventshttp://www.ncherm.org/ links to their site with resources & events

Trinity University TXTrinity University TX http://www.trinity.edu/departments/athletics/IM/Club%20Sports/Hazing%20and%20Events%20with%20Alcoholhttp://www.trinity.edu/departments/athletics/IM/Club%20Sports/Hazing%20and%20Events%20with%20Alcohol

%20Policy.pdf links to their hazing policy%20Policy.pdf links to their hazing policy IACLEA (International Association of Campus Law Enforcement Administrators, Inc)IACLEA (International Association of Campus Law Enforcement Administrators, Inc)

http://www.iaclea.org/visitors/wmdcpt/cprc/aboutcprc.cfmhttp://www.iaclea.org/visitors/wmdcpt/cprc/aboutcprc.cfm links to the Campus Preparedness Resource Center links to the Campus Preparedness Resource Center University of MarylandUniversity of Maryland

http://www.umd.edu/emergencypreparedness/umeop/http://www.umd.edu/emergencypreparedness/umeop/ links to their campus emergency plan links to their campus emergency plan