ARC Requested Information from WGM #1 Information to be provided by Information to ARC Members 1 Host Schools of FI students at St. Gertrude Resource - Planning WGM #2 - January 27 2 Total FI and EF students Resource - Planning WGM #2 - January 27 3 Is there a waiting list for FI and EF? Resource - Program WGM #2 - January 27 4 What are the parameters around top-up funding? Resource - Finance Dept. WGM #3 Agenda Item - February 3 5 Where are St. Joseph students coming from? Resource - Planning WGM #2 - January 27 6 a Marketing strategy of the Board Resource - Communications Dept. WGM #2 Agenda Item - January 27 6 b What type of media used by Board to promote Catholic Education Resource - Communications Dept. WGM #2 Agenda Item - January 27 7 Information on Board registration policy Resource - Planning/Communications WGM #2 - January 27 WGM #3 - February 3 8 Walking distance maps for staff proposed options Resource - Transportation/Planning WGM #2 - January 27 9 How Transportation Dept. determines potential hazards Resource - Transportation Dept. WGM #3 Agenda Item - February 3 10 Update to 5-year facility renewal costs Resource - Construction/ Plant Dept. WGM #3 - February 3 11 Recalculate 5-year facility renewal without RCM Resource -Construction/ Plant Dept. WGM #3 - February 3 12 Consolidated list of SIPs for comparison Resource - Planning WGM #2 - January 27 13 Central Erin Mills Staff PAR Report & ARC Report + Board meeting minutes Resource - Planning WGM #2 - January 27 14 Review modified Option 2 - with other options ARC Working Group & Resource Staff Future WGM Agenda Item 15 Number of Special Education students at each school Resource - Planning WGM #2 - January 27 16 Link to CPP webpage with information on available space in schools Resource - Planning WGM #2 - January 27 17 Tips for students to guide them through the PAR process Resource - Family of Schools Superintendent WGM #2 Agenda Item - January 27 18 How do school closures fit into the Places to Grow Act? Resource - Planning WGM #2 - January 27 19 Can documents be translated when English is not the first language? Resource - Family of Schools Superintendent WGM #2 - January 27 Verbal Update - Reflected in Jan. 27 minutes WGM - Refers to Working Group meetings of the Accommodation Review Committee (ARC) APPENDIX 11
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ARC Requested Information from WGM #1
Information to be provided by Information to ARC Members
1 Host Schools of FI students at St. Gertrude Resource - Planning WGM #2 - January 27
2 Total FI and EF students Resource - Planning WGM #2 - January 27
3 Is there a waiting list for FI and EF? Resource - Program WGM #2 - January 27
4 What are the parameters around top-up funding? Resource - Finance Dept. WGM #3 Agenda Item - February 3
5 Where are St. Joseph students coming from? Resource - Planning WGM #2 - January 27
6 a Marketing strategy of the Board Resource - Communications Dept. WGM #2 Agenda Item - January 27
6 b What type of media used by Board to promote Catholic Education Resource - Communications Dept. WGM #2 Agenda Item - January 27
7 Information on Board registration policy Resource - Planning/CommunicationsWGM #2 - January 27
WGM #3 - February 3
8 Walking distance maps for staff proposed options Resource - Transportation/Planning WGM #2 - January 27
9 How Transportation Dept. determines potential hazards Resource - Transportation Dept. WGM #3 Agenda Item - February 3
10 Update to 5-year facility renewal costs Resource - Construction/ Plant Dept. WGM #3 - February 3
11 Recalculate 5-year facility renewal without RCM Resource -Construction/ Plant Dept. WGM #3 - February 3
12 Consolidated list of SIPs for comparison Resource - Planning WGM #2 - January 27
13 Central Erin Mills Staff PAR Report & ARC Report + Board meeting minutes Resource - Planning WGM #2 - January 27
14 Review modified Option 2 - with other options ARC Working Group & Resource Staff Future WGM Agenda Item
15 Number of Special Education students at each school Resource - Planning WGM #2 - January 27
16 Link to CPP webpage with information on available space in schools Resource - Planning WGM #2 - January 27
17 Tips for students to guide them through the PAR processResource - Family of Schools
SuperintendentWGM #2 Agenda Item - January 27
18 How do school closures fit into the Places to Grow Act? Resource - Planning WGM #2 - January 27
19 Can documents be translated when English is not the first language?Resource - Family of Schools
SuperintendentWGM #2 - January 27 Verbal Update - Reflected
in Jan. 27 minutes
WGM - Refers to Working Group meetings of the Accommodation Review Committee (ARC)
APPENDIX 11
23652
Cross-Out
For more information, please visit www.dpcdsb.org, Click on Pupil Accommodation Review
What RATIONALE was used to develop these options?
Reduce overall capacity by 1400‐1600 pupil places
Increase and maximize overall utilization by 20%
or higher
Retain schools that are central to the catchment
area
Maintain Catholic presence within the East Credit
Review Area
Retain newer schools that have lower
maintenance costs
Increase utilization minimizing need for portables
or an addition at receiving school
Keeping school communities together when
possible
Taking into consideration major roads as boundary
lines
APPENDIX 11
Come From FI
School GR01 GR02 GR03 GR04 GR05 GR06 GR07 Total
St. Gertrude 19 14 12 9 8 9 10 81
St. Veronica (MV #2) 5 4 4 4 2 5 4 28
St. Raymond 2 0 6 2 4 2 3 19
St. Matthew 2 1 1 2 2 2 2 12
St. Hilary 2 3 1 2 1 1 0 10
St. Valentine 1 2 0 0 4 3 0 10
Bishop Scalabrini 1 1 4 2 0 1 0 9
St. Bernadette 1 2 1 3 1 0 1 9
St. Gregory 2 0 0 2 2 3 0 9
St. Dunstan 0 1 0 2 2 0 3 8
Canadian Martyrs 2 0 0 2 1 2 0 7
St. Julia Catholic 1 1 2 1 2 0 0 7
San Lorenzo Ruiz 0 1 1 1 1 1 1 6
St. Herbert 1 2 0 0 1 2 0 6
St. Jude 0 1 2 1 0 2 0 6
Father Daniel Zanon 0 2 0 1 1 0 1 5
St. Charles Garnier 1 1 1 1 1 0 0 5
Metropolitan Andrei 0 2 1 0 0 1 0 4
St. David of Wales 0 0 1 1 1 1 0 4
St. Joseph, Mississauga 1 0 1 1 0 1 0 4
St. Thomas More 0 2 1 0 0 0 1 4
St. Barbara 0 0 0 0 1 1 1 3
St. Bernard of Clairvaux Catholic ES 0 1 0 1 0 0 1 3
Mary Fix Catholic 0 1 0 1 0 0 0 2
St. Catherine of Siena 0 0 0 2 0 0 0 2
St. Timothy 1 0 1 0 0 0 0 2
Un-GeoCoded 2 0 0 0 0 0 0 2
Corpus Christi 0 0 1 0 0 0 0 1
Pauline Vanier Catholic 0 0 0 0 0 0 1 1
St. Alfred 0 1 0 0 0 0 0 1
St. Brigid 1 0 0 0 0 0 0 1
St. Jean-Marie Vianney 0 0 0 0 0 0 1 1
St. John of the Cross 0 0 1 0 0 0 0 1
St. John XXIII 1 0 0 0 0 0 0 1
St. Kevin 0 0 1 0 0 0 0 1
St. Mark 0 0 0 0 0 1 0 1
St. Simon Stock 0 0 0 0 0 0 1 1
St. Teresa of Avila 0 0 0 0 0 1 0 1
XXX Bram West 1A 0 0 0 0 1 0 0 1
Total: 46 43 43 41 36 39 31 279
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APPENDIX 11
Extended French and French Immersion EnrolmentsBased on October 31, 2015 Enrolment Report
Extended French Enrolments GR05 GR06 GR07 GR08 TotalSt. Christopher (EF) 42 47 43 46 178Holy Family (EF) 27 23 0 0 50St. Andrew (EF) 27 27 21 22 97St. Cornelius (EF) 0 0 25 28 53St. Jean Brebeuf (EF) 27 26 27 36 116St. Anne (EF) 47 28 37 20 132San Lorenzo Ruiz (EF) 20 24 26 23 93St. Monica (EF) 43 49 25 21 138St. Philip (EF) 24 24 20 24 92St. Thomas More (EF) 54 48 43 48 193St. Rose of Lima (EF) 27 27 27 51 132St. Therese/Jesus (EF) 80 81 69 78 308
Number of Storeys 2 2 1 2 2 2 2 2School Site Size (ha) 2.58 ha 2.79 ha 2.82 ha 2.48 ha 2.82 ha 2.7 ha 2.27 ha 2.39 haBuilding Area - GFA (m2) 4,249 m2 5,388 m2 4,288 m2 6,457 m2 5,214 m2 5,614 m2 5,062 m2 5,041 m2Site Plan Available Yes Yes Yes Yes Yes Yes Yes Yes Floor Plan Available For safety For safety For safety For safety For safety For safety For safety For safety Boundary Map Available Yes Yes Yes Yes Yes Yes Yes Yes Context Map/Aerial Photo AvaYes Yes Yes Yes Yes Yes Yes Yes
Official Plan or Secondary Plan Land Use Designation Map Available
Yes - Residential Low Density II
Yes - Residential Low Density II
Yes - Residential Low Density II
Yes - Residential Low Density II
Yes - Residential Low Density II
Yes - Residential Low Density II
Yes - Residential Low Density II
Yes - Residential Low Density II
Zoning Map Available Yes - R4 Yes - R4 Yes - R4 Yes - R4-20 Yes - R4-7 Yes - R4 Yes - R4 Yes - R4Is the School Located No No No No No No No No
Does the School have a Child C
Yes - Toddlers & Preschool Aged
Yes - Toddlers & Preschool Aged
Yes - Toddlers & Preschool Aged No
Yes - Toddlers & Preschool Aged
Yes - Toddlers & Preschool Aged No NoFor
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APPENDIX 11
SchoolOur Lady of Good Voyage St. Bernadette St. Dunstan St. Gertrude St. Gregory St. Herbert St. Raymond St. Valentine
Does the School have Before and After School Programs
Yes - Extended Day FDK & School Aged
Yes - Extended Day FDK & School Aged
Yes - Extended Day FDK & School Aged
Yes - Extended Day FDK & School Aged
Yes - Extended Day FDK & School Aged
Yes - Extended Day FDK & School Aged
Yes - Extended Day FDK & School Aged
Yes - Extended Day FDK & School Aged
SCHOOL CAPACITYCurrent Enrolment 192 215 312 646 323 264 447 377School Capacity OTG 280 487 484 752 556 533 651 651Surplus/Shortage of Pupil Plac 88 272 172 106 233 269 204 274Utilization (%) 68.57% 44.15% 64.46% 85.90% 58.09% 49.53% 68.66% 57.91%Total Number of Instructional Rooms in 13 22 22 34 25 24 29 29Total Number of Portable Units on School Site 0 0 0 0 0 0 0 0Total Number of Portapak/RCM Units on 6 0 0 0 0 0 0 0
INSTRUCTIONAL AND SPECIALIZED CLASSROOM SPACESNumber of Regular Classroom 8 18 18 27 20 19 23 23Number of Purpose Built Kind 3 3 2 4 3 3 4 4Number of Special Education 2 2 2 3 2 2 2 2
Does the School have Appropriate Existing Space for:• Special Education Yes Yes Yes Yes Yes Yes Yes Yes • Literacy Resource CentreYes Yes Yes Yes Yes Yes No Yes • Science and Technology Yes Yes Yes Yes Yes Yes Yes Yes
Total Number of Ded 1 1 1 1 1 1 1 1• Computer Lab No Yes Yes Yes Yes No No No• Arts Facilities No No No No No No No No
Total Number of Ded N/A 1 1 1 1 1 1 1For dis
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APPENDIX 11
SchoolOur Lady of Good Voyage St. Bernadette St. Dunstan St. Gertrude St. Gregory St. Herbert St. Raymond St. Valentine
• Media Room No No No No No No No NoTotal Number of Ded N/A 1 1 1 1 1 1 1
• Gymnasium Yes Yes Yes Yes Yes Yes Yes Yes • General Purpose Room No No No No No No No No• Music Room No No No No No No No No• Assembly/Auditorium No No No No No No No No• Library Yes Yes Yes Yes Yes Yes Yes Yes • Staffroom Yes Yes Yes Yes Yes Yes Yes Yes • Stage Yes Yes Yes Yes Yes Yes Yes Yes • Chapel No No No No Yes No No No• Kitchen No No No No No No No No• Cafeteria No No No No No No No No
OUTDOOR PLAY AREA AND GREEN SPACEArea of Green Space (m2) 12,330 m2 13,680 m2 11,640 m2 10,335 m2 10,650 m2 15,900 m2 8,700 m2 8,700 m2Area of Hard Surfaced Play Ar 3,260 m2 3,220 m2 3,360 m2 4,200 m2 3,160 m2 2,080 m2 2,330 m2 4,065 m2Total Number of Playfields 1 - irrigated 1 - irragated 1 - irrigated 1 - irrigated 1 - irrigated 1 - irrigated 1 - irrigated 1 - irrigatedList of Outdoor Facilities (e.g. tracks, basketball court, tennis court, etc.)
• FCI is determined by the ratio between the five-year
• FCI is determined by the ratio between the five-year
• FCI is determined by the ratio between the five-year
• FCI is determined by the ratio between the five-year
• FCI is determined by the ratio between the five-year
• FCI is determined by the ratio between the five-year
• FCI is determined by the ratio between the five-year
• FCI is the determined by the ratio between the five-year
Facility Condition Index (FCI) o 53.08% 19.45% 17.75% 10.93% 12.18% 5.34% 6.92% 7.07%Board's Average FCI 11.92% 11.92% 11.92% 11.92% 11.92% 11.92% 11.92% 11.92%Total Number of Parking Spac 46 54 51 46 48 59 64 59
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APPENDIX 11
SchoolOur Lady of Good Voyage St. Bernadette St. Dunstan St. Gertrude St. Gregory St. Herbert St. Raymond St. Valentine
Total Number of Accessible Pa 1 2 1 2 2 2 2 3Is there an Adequate Amount Limited Yes Limited Limited Limited Yes Yes Yes
ACCESSIBILITYIs the School Universally Acce No No No No No No No NoDoes the School have an Oper Yes Yes No Yes Yes Yes Yes Yes
Do Students have Access to Barrier Free Washrooms Yes Yes Yes Yes Yes Yes Yes Yes Are Student Washrooms Accessible on Each Level of Yes Yes Yes Yes Yes Yes Yes Yes Are the Designated Changerooms Accessible to the Gym Yes Yes Yes Yes Yes Yes Yes Yes
TEN-YEAR HISTORY OF MAJOR FACILITY IMPROVEMENTS
PROJECTED FIVE-YEAR FACILITY RENEWAL NEEDSSee Attachment 1 for Itemized List
Total: $3,087,760
Total: $1,856,400
Total: $1,786,720
Total: $1,487,886
Total: $1,317,680
Total: $556,400
Total: $866,320
Total: $885,040
FINANCIALExpenditures on School Staff: Teaching ($) $1,052,528.00 $1,418,047.00 $1,764,675.00 $3,817,466.00 $1,949,137.00 $1,563,347.00 $2,722,962.00 $2,511,323.00Expenditures on School Staff: Non-Teaching ($) $562,658.00 $734,732.00 $507,070.00 $1,018,693.00 $687,935.00 $708,452.00 $855,872.00 $834,190.00Expenditures for School Utility Costs ($)
Grant Revenues for School Administration (Identify any loss of Revenues) ($)
Receive benchmark level funding for 1.0 FTE Principal and Secretary. Benchmark Sal & Ben for
Receive benchmark level funding for 1.0 FTE Principal and Secretary. Benchmark Sal & Ben for
Receive benchmark level funding for 1.0 FTE Principal and Secretary. Benchmark Sal & Ben for
Receive benchmark level funding for 1.0 FTE Principal and Secretary and partial funding for VP.
Receive benchmark level funding for 1.0 FTE Principal and Secretary. Benchmark Sal & Ben for
Receive benchmark level funding for 1.0 FTE Principal and Secretary. Benchmark Sal & Ben for
Receive benchmark level funding for 1.0 FTE Principal and Secretary and partial funding for VP.
Receive benchmark level funding for 1.0 FTE Principal and Secretary and partial funding for VP.
Grant Revenues for School Operations (Identify any loss of Revenue) ($)
Loss of grant revenue tied to Square
Loss of grant revenue tied to Square
Loss of grant revenue tied to Square
Loss of grant revenue tied to Square
Loss of grant revenue tied to Square
Loss of grant revenue tied to Square
Loss of grant revenue tied to Square
Loss of grant revenue tied to Square
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APPENDIX 11
SchoolOur Lady of Good Voyage St. Bernadette St. Dunstan St. Gertrude St. Gregory St. Herbert St. Raymond St. Valentine
What is the Impact of this Schools Closure on Facility Operating and Capital Budgets
Operations and School Renewal funding from the GSN model is reduced by approx. $165,500. However, board operating costs are also reduced for custodial salary & benefit and utilities (already included above) and other contractual costs such as Salting&Snowplow of $15,850.
Operations and School Renewal funding from the GSN model is reduced by approx. $200,195. However, board operating costs are also reduced for custodial salary & benefit and utilities (already included above) and other contractual costs such as Salting&Snowplow of $17,835.
Operations and School Renewal funding from the GSN model is reduced by approx. $267,380. However, board operating costs are also reduced for custodial salary & benefit and utilities (already included above) and other contractual costs such as Salting&Snowplow of $14,075.
Operations and School Renewal funding from the GSN model is reduced by approx. $598,750. However, board operating costs are also reduced for custodial salary & benefit and utilities (already included above) and other contractual costs such as Salting&Snowplow of $21,376.
Operations and School Renewal funding from the GSN model is reduced by approx. $292,064. However, board operating costs are also reduced for custodial salary & benefit and utilities (already included above) and other contractual costs such as Salting&Snowplow of $17,344.
Operations and School Renewal funding from the GSN model is reduced by approx. $236,302. However, board operating costs are also reduced for custodial salary & benefit and utilities (already included above) and other contractual costs such as Salting&Snowplow of $18,577.
Operations and School Renewal funding from the GSN model is reduced by approx. $409,525. However, board operating costs are also reduced for custodial salary & benefit and utilities (already included above) and other contractual costs such as Salting&Snowplow of $19,202.
Operations and School Renewal funding from the GSN model is reduced by approx. $353,310. However, board operating costs are also reduced for custodial salary & benefit and utilities (already included above) and other contractual costs such as Salting&Snowplow of $19,120.
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APPENDIX 11
SchoolOur Lady of Good Voyage St. Bernadette St. Dunstan St. Gertrude St. Gregory St. Herbert St. Raymond St. Valentine
What is the Impact of this School Remaining Open on Facility Operating and Capital Budgets
That the costs associated with operating and maintaining the school, exceed the level of funding generated.
That the costs associated with operating and maintaining the school, exceed the level of funding generated.
That the costs associated with operating and maintaining the school, exceed the level of funding generated.
That the costs associated with operating and maintaining the school, exceed the level of funding generated.
That the costs associated with operating and maintaining the school, exceed the level of funding generated.
That the costs associated with operating and maintaining the school, exceed the level of funding generated.
That the costs associated with operating and maintaining the school, exceed the level of funding generated.
That the costs associated with operating and maintaining the school, exceed the level of funding generated.
TRANSPORTATIONKiss and Ride Lane Yes Yes Yes Yes Yes Yes Yes Yes Bus Loading Zone Yes Yes Yes Yes Yes Yes Yes Yes Average Distance to School fo 1.39 km 1.44 km 1.46 km 0.9 km 1.12 km 1.42 km 1.1 km 1.15 kmNumber of Students Bussed to 30 7 199 34 32 9 30 54Percentage of Students that 16% 3% 64% 5% 10% 3% 7% 14%Percentage of Students that are not Eligible for Transportation (%) 84% 97% 36% 95% 90% 97% 93% 86%Longest Bus Ride to School (m15 min 10 min 16 min 16 min 13 min 9 min 14 min 16 minShortest Bus Ride to School (m2 min 4 min 2 min 5 min 5 min 3 min 5 min 5 minAverage Length of Bus Ride to 8.5 min 7 min 9 min 10.5 min 9 min 6 min 9.5 min 10.5 minAggregate Cost to Transport Students to School ($) $13,608.00 $11,307.00 $63,956.00 $16,329.00 $16,329.00 $13,568.00 $16,329.00 $16,329.00Cost per Student Bussed to School ($) $453.60 $1,615.29 $321.39 $480.26 $510.38 $1,507.56 $544.30 $302.39For
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APPENDIX 11
SchoolOur Lady of Good Voyage St. Bernadette St. Dunstan St. Gertrude St. Gregory St. Herbert St. Raymond St. Valentine
INSTRUCTIONAL PROFILE
STAFFING - TeachingNumber of Classroom Teache 8 10 13 16 14 11 19 16Number of Special Education T 0.9 1 1.2 1.9 1.6 1.3 2.3 1.8Number of Specialized Teachers - French 0.7 0.8 1.2 1.3 1.3 1 1.7 1.2Number of Specialized Teachers - Planning Time 0.8 1.5 1.4 3.7 1.5 1.1 1.8 1.9Number of ESL Teachers 0.2 0.4 0.2 0.7 1 0.2 0.8 0.8Number of Librarians 0.4 0.4 0.4 1 1 0.4 0.5 0.4
STAFFING - Non-TeachingNumber of Designated Early Childhood Educators 1 1 2 2 1 2 2 3Number of Education Resourc 1.5 2 0 5 2.5 2 3 3
STAFFING - Support StaffNumber of Custodial Staff - Head Custodian 1 1 1 1 1 1 1 1Number of Custodial Staff - Evening Custodian 2 2 1 2 2 2 2 2Number of Custodial Staff - Part Time Cleaner 0 0 1 1 0 0 0 1Full-Time Head Secretary Yes Yes Yes Yes Yes Yes Yes Yes Assistant Secretary (Full-Time No No No Yes No No No No
Total Number of Assistant N/A N/A N/A 0.5 N/A N/A N/A N/A
STAFFING - Itinerate StaffNumber of Social Workers 0.2 0.2 0.2 0.2 0.1 0.2 0.3 0.3
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SchoolOur Lady of Good Voyage St. Bernadette St. Dunstan St. Gertrude St. Gregory St. Herbert St. Raymond St. Valentine
Number of Child and Youth W 0.2 0.4 0.2 0.3 0.3 0.3 0.4 0.4Number of Psychological Asso 0.2 0.2 0.2 0.2 0.2 0.2 0.3 0.2Number of Speech and Langua 0.2 0.2 0.2 0.2 0.2 0.2 0.3 0.2
STAFFING - Administrative StaffFull-Time Principal Yes Yes Yes Yes Yes Yes Yes Yes Full-Time Vice Principal No No No Yes No No No No
Total Number of Full-Time N/A N/A N/A 1 N/A N/A N/A N/AHalf-Time Vice Principal No No No No No No Yes Yes
Total Number of Half-Time N/A N/A N/A N/A N/A N/A 0.5 0.5
SCHOOL ORGANIZATIONGrade Configuration K - 8 K - 8 K - 8 K - 8 K - 8 K - 8 K - 8 K - 8
Grade Organization (Number See Attachment 2
See Attachment 2
See Attachment 2
See Attachment 2
See Attachment 2
See Attachment 2
See Attachment 2
See Attachment 2
Total Number of Classes 9 11 14 30 15 12 20 17Total Number of Split Grades 2 3 3 3 6 4 2 5Classroom Usage (%) 69% 50% 64% 88% 60% 50% 69% 59%
Number of out of Boundary Students 28 30 52
25 (Does not include FI students) 23 47 28 63
PROGRAM OFFERINGS AND SPECIALIZED SERVICESArts Program No No No No No No No NoExtended French No No No No No No No NoFrench Immersion No No No Yes No No No NoInternational Baccalaureate No No No No No No No NoInformation Technology to Su Yes Yes Yes Yes Yes Yes No Yes Guidance Counselling No No No No No No No No
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APPENDIX 11
SchoolOur Lady of Good Voyage St. Bernadette St. Dunstan St. Gertrude St. Gregory St. Herbert St. Raymond St. Valentine
Career Education Programs (e.g. Co-op Placements) No No No No No No No NoEarly Literacy Resources Yes Yes Yes Yes Yes Yes Yes Yes Culturally Inclusive Programs Yes Yes Yes Yes Yes Yes Yes Yes English-as-a-Second Language Yes Yes Yes Yes Yes Yes Yes Yes Special Education Classes Yes Yes Yes Yes Yes Yes Yes Yes Special Education Resources Yes Yes Yes Yes Yes Yes Yes Yes Programs/Support for Student Yes Yes No Yes Yes No Yes NoLead and/or Specialized Teachers with Specialized Skills No No No Yes Yes No No No
Other Specialized Programs (Identify) No No No No No No No
There has been a school-wide inquiry on 21st century teaching and learning and creating responsive classroom environments
Does the School have Remedial Programs Onsite During the Day and After School No No No Yes Yes No No NoDoes the School have Access to these Programs in Nearby Facilities Yes Yes Yes No No No Yes No
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APPENDIX 11
SchoolOur Lady of Good Voyage St. Bernadette St. Dunstan St. Gertrude St. Gregory St. Herbert St. Raymond St. Valentine
Does the School Location Easily Attract Parent/Family/Community Volunteers Yes Yes Yes Yes Yes No Yes Yes
OTHER SCHOOL USE PROFILE Programs or co-located within School No No No No No No No No
Rent Being Collected N/A N/A N/A N/A N/A N/A N/A N/AOperating at Full Cost ReN/A N/A N/A N/A N/A N/A N/A N/A
Community Use of the School (Permits) Yes Yes Yes Yes Yes Yes Yes Yes
Rent Being Collected N/A N/A N/A N/A N/A N/A N/A N/AOperating at Full Cost ReN/A N/A N/A N/A N/A N/A N/A N/A
Before and After School Programs Yes Yes Yes Yes Yes Yes Yes Yes
Rent Being Collected N/A N/A N/A N/A N/A N/A N/A N/AOperating at Full Cost ReN/A N/A N/A N/A N/A N/A N/A N/A
Lease Terms at the SchoolYes - Child Care Centre
Yes - Child Care Centre
Yes - Child Care Centre No
Yes - Child Care Centre
Yes - Child Care Centre No No
Rent Being Collected N/A N/A N/A N/A N/A N/A N/A N/AOperating at Full Cost ReN/A N/A N/A N/A N/A N/A N/A N/A
Factors of a Suitable Facility for Community Planning Partnerships
• Facilities utilized at 65% or less for 2 consecutive years and/or have 200 or more projected unused pupil places for at least 5 years from the start of the partnership For
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SchoolOur Lady of Good Voyage St. Bernadette St. Dunstan St. Gertrude St. Gregory St. Herbert St. Raymond St. ValentineAbility to identify and create a distinct and contiguous space within the facility, separate from the students
Does the School meet th No Yes Yes No Yes Yes No Yes Current Community Planning Partnerships No
Yes - Ontario Early Years No No No No No No
Rent Being Collected N/A N/A N/A N/A N/A N/A N/A N/AOperating at Full Cost ReN/A N/A N/A N/A N/A N/A N/A N/A
Facility is not located within an area where a Pupil Accommodate Review has been announced, subject to Board Policy 6.51Space not required for Board programming or other uses
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APPENDIX 11
Special Education Enrolment information, based on October 31, 2015 Data
School
# of Special Education students in self‐
contained classes
Our Lady of Good Voyage 6
St Bernadette 7
St Dunstan 8
St Gertrude 7
St Gregory 10
St Herbert 2
St Raymond 10
St Valentine 3
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APPENDIX 11
Link to the Board’s Community and Planning Partnerships section of the website:
On June 16, 2015 the Board of Trustees approved a new Community Planning and Partnership policy to reflect amendments to the Ministry of Education guideline on facility partnerships issued in March 2015. The main purpose of the guideline is to encourage school boards to work with community partners to share facilities for the benefit of the boards, students and the community, and to optimize the use of public assets owned by school boards. The operation of these facility partnerships will occur during school hours.
Community consultation on Community Partnerships will be held on an annual basis or before the announcement of a Pupil Accommodation Review. This consultation will be an opportunity for the Dufferin‐Peel Catholic District School Board to exchange information with interested facility partners regarding available spaces and/or potential co‐build projects and community needs. A list of potential partnership sites will be also available for discussion at the consultation meeting.
For more information on the Community Planning and Partnership framework and principals, please refer to the Community Planning and Partnership Policy.
Interested facility partners can fill out an application form and submit to [email protected].
For further information, please contact us via email at [email protected] or 905‐890‐0708, ext. 24440.
‐ See more at: http://www.dpcdsb.org/CEC/About+Us/Planning/Community+Partnerships.htm
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APPENDIX 11
Community Partners Distribution List
Applewood Centre for Adult Learning Mississauga Halton LHIN
Amaranth East Garafraxa Mississauga Monarchs Basketball
Archidiocese of Toronto Mississauga Parent Child Resource Centres
Ark Children Devt School New Steps Child Care
Autism Ontario Nexus Youth
Average Joe Sports PC Volleyball
AYSP Peel DSB
BMC Centre Peel Health
Bolton Soccer Club Peel Regional Police
Brampton Volleyball PLASP
Caledon Cougars Basketball Region of Peel
Canadian Bureau for the Advancement of Music Sheridan College
Child Development Resource Connection Peel Special Olympics
Central West LHIN The Dam
Community Foundation of Mississauga TopChild Learning
City of Brampton Town of Amaranth
City of Mississauga Town of Caledon
Community Living Mississauga Town of Grand Valley
Conseil Scolaire Viamonde Town of Mono
Conseil Scolaire de district catholique Centre-Sud Town of Mulmur
Dufferin Child and Family Services Town of Orangeville
Disability Access Trillium Health Partners
Dixie Bloor Neighbourhood Centre University of Toronto Mississauga
Dixie Soccer Club Vita Manor
Dufferin County Wellington Dufferin Guelph Public Health
Eco Source William Osler Health Centre
Erin Oak Kids YMCA
Family Day
Family Education Centre
Fun School
Girl Guides
Headwaters Health Care Centre
Heritage Mississauga
Humber
Ismaili Council for Ontario
Brampton Caledon Community Living
Kerrys Place
Kids Pathways Peel
LAJQ Chick
Lakeview Toastmasters
Learning Disabilities Association of Peel Region
Local Health Integration Network
Learning in our Neighbourhood (LION)
Major Move
Ministry of Child and Youth Services
Melancthon Township
Ministry of Health
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Background information regarding the Central Erin Mills Pupil Accommodation Review
1. November 13, 2008 Board Meeting Minutes
2. November 13, 2008 – Report to the Board of Trustees Re: Central Erin Mills Pupil Accommodation Review Follow-Up Report • (ARC Report)
Appendix A: Central Erin Mills Report to the Director of Education, June 23, 2008 Re: Central Erin Mills Accommodation Review Committee
• (Staff Report) Appendix B: Report to Special Administration and Finance Committee, September 16, 2008 Re: Central Erin Mills Accommodation Review Area
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ARC Requested Information from WGM #2
Information to be provided by Information to ARC Members
1 What is the capacity of St. James and waiting list numbers Resource - Planning WGM #3 - February 3
2 Flexible boundary information for 8 PAR schools Resource - Planning WGM #3 - February 3
3 What are the parameters around top-up funding? Resource - Finance Dept. WGM #3 - February 3 - Verbal
4 Information on Board registration policy Resource - Planning/Communications WGM #3 - February 3
5 How Transportation Dept. determines potential hazards Resource - Transportation Dept. WGM #3 - February 3 - Verbal
6 Update to 5-year facility renewal costs Resource - Construction/ Plant Dept. WGM #3 - February 3
7 Recalculate 5-year facility renewal without RCM Resource -Construction/ Plant Dept. WGM #3 - February 3
8 Review modified Option 2 and other submited options ARC Working Group & Resource Staff Future WGM Agenda Item
9 Updates to SIPs Resource - Planning WGM #3 - February 3 - Verbal
10 Auto-reply to PARinfo emails regarding discussion at ARC meetings Resource - Planning WGM #3 - February 3
11 Delegation Night Format - General Information Resource WGM #3 - February 3 - Verbal
12 ARC School Tour Dates/Future Meeting Dates ARC Working Group & Resource Staff WGM #3 - February 3 - Verbal
13 Alternate Open House #2 Meeting Date Proposal - March 31 ARC Working Group & Resource Staff WGM #3 - February 3 - Verbal
WGM - Refers to Working Group meetings of the Accommodation Review Committee (ARC)
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February 1, 2016
Grade 2014 Enrolment # of students on the wait list
(159) May 26, 2009; (143) April 26, 2011; January2012 A)
DUFFERIN-PEEL RESIDENT STUDENTS
Elementary Schools - i) Where Junior Kindergartens are in operation, students shall be admitted to Junior
Kindergarten in September of any school year provided that they reach the age of four on, or before, December 31, in that same calendar year.
ii) Students shall be admitted to Kindergarten in September of any school year provided that they reach the age of five on, or before, December 31, in that same calendar year.
iii) Students shall be admitted to Grade 1 in September of any school year, provided that they reach the age of six on, or before, December 31, in that same calendar year.
iv) If the child is baptized Roman Catholic or an Eastern Church in full communion with the Holy See of Rome, the child is accepted into the school regardless of the parent(s)/guardian(s) baptism. The child’s baptismal certificate is required. (If the parent(s)/guardian(s) are also baptized Roman Catholic or an Eastern Church in full communion with the Holy See of Rome, the school will also keep a copy of the parent(s)/guardian(s) baptismal certificate.)
v) When a child is not baptized Roman Catholic or an Eastern Church in full communion with the Holy See of Rome, one of the parent’s/guardian’s Roman Catholic or an Eastern Church in full communion with the Holy See of Rome, baptismal certificate, is required to register the child.
B)
DUFFERIN-PEEL RESIDENT STUDENTS
Secondary Schools - The policy of "open access" means that pupils of all faiths may attend Catholic secondary schools, with the understanding that they respect the environment and traditions of the Dufferin-Peel Catholic system. A pupil shall be admitted if:
i) the pupil and the parent(s)/guardian(s) or adult pupil is resident in the Dufferin-Peel jurisdiction, and
ii) the pupil and the parent(s)/guardian(s) or adult pupil is a Canadian citizen or a permanent resident.
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Policy/Regulations 1.00: Admissions
2
C)
STUDENT REGISTRATION WHERE RESIDENCY IS OUTSIDE OF DUFFERIN-PEEL
Elementary and Secondary Schools Where a school principal certifies that there is sufficient needs and accommodation for the pupil, the school principal must:
i) In elementary schools only - verify proof of Roman Catholic baptism, or baptism in an Eastern Church in full communion with the Holy See of Rome, for either the child or one of the parents/guardians;
ii) In elementary schools only – where one parent/guardian is a baptized Roman Catholic or an Eastern Church in full communion with the Holy See of Rome, verify that the parent(s)/guardian(s) direct their educational tax support to their resident Catholic Board;
iii) notify the parent(s)/guardian(s)/adult student of their responsibility for the transportation of the student;
iv) notify the parent(s)/guardian(s)/adult student of the requirement for re-application on a yearly basis. (Reference GAP 105.06)
STUDENTS MAY BE CONDITIONALLY REGISTERED, UNTIL SUCH TIME AS THE SCHOOL PRINCIPAL RECEIVES THE STUDENT'S "ONTARIO STUDENT RECORD" FROM THE PREVIOUS SCHOOL ATTENDED. REGULATIONS
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ADMISSIONS
1. Students registering for the first time in an elementary school, in the Dufferin-Peel Catholic District School system, shall be required to produce proof of age and Roman Catholic baptism or baptism in an Eastern Church in full communion with the Holy See of Rome, for the child and/or one of the parents/guardians.
Members of an Orthodox Congregation will not be considered separate school supporters. An Orthodox person who is formally received into the Catholic Church, is given a formal letter (with a seal) from a Roman Catholic or Greek Catholic parish, stating that they have been received into the Catholic Church. It should be noted that the family is now Catholic, and as such have the legal right to enroll in Catholic schools and to direct their taxes to the Catholic school system. These previously Orthodox believers retain their Orthodox baptismal certificate. A letter from a pastor certifying that the child has been baptized in, or received into, an Eastern Church in full communion with the Holy See of Rome, will be accepted in lieu of a Baptismal Certificate for admission to the Catholic school system.
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Policy/Regulations 1.00: Admissions
3
A student so qualified and so registered will be considered a student of the system until such time as:
a) he/she graduates; b) he/she moves out of the jurisdiction of the Dufferin-Peel Catholic District
School Board; c) he/she is withdrawn through any legal process.
2. Students admitted from a school of a different system shall be placed by the
principal in the grade in which she/he believes most appropriate. Principals shall secure the Ontario Student Record (OSR) and necessary records for all students admitted from a different system.
3. A Catholic parent/guardian will be considered a separate school supporter
immediately upon receipt by the Board of a properly signed Application of Direction of School Support and/or a Separate School Lease Agreement (when required). Participants enrolled in the rite of Christian Initiation of Adults (R. C. I. A.) will not be considered separate school supporters until they have been formally baptized by, or received into, the Roman Catholic Church.
4. Eligible students may be admitted immediately upon completion of all registration
procedures. . . . . .
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OUR LADY OF GOOD VOYAGE
PROJECTED FIVE-YEAR RENEWAL NEEDS
Brief Description Priority Cost Cumulative CostReplacement [D302002 Hot Water Boilers - Original Building] High $156,000 $156,000Replacement [B3010 Roof Coverings - Original Building] High $468,000 $624,000Major Repair [B2020 Exterior Windows - Entire Building] High $62,400 $686,400Replacement [G204001 Fencing & Gates - Chain Link Fence] High $36,400 $722,800Replacement [D502002 Lighting Equipment - Interior Lighting - Entire Building] High $426,400 $1,149,200Replacement [D3060 Controls & Instrumentation - BAS] High $249,600 $1,398,800Replacement [G204002 Wooden Retaining Wall - Site] High $18,720 $1,417,520Replacement [D2020 Domestic Water Distribution - Plumbing Piping Systems] Medium $20,800 $1,438,320Replacement [C3020 Floor Finishes - Vinyl Floor Tile - Entire Building] Medium $192,400 $1,630,720Replacement [C1030 Fittings - Original Building] Medium $36,400 $1,667,120Replacement [D503004 Public Address Systems - Original Building] Medium $46,800 $1,713,920Replacement [G2010 Roadways - Site] Medium $26,000 $1,739,920Replacement [C303099 Other Ceiling and Ceiling Finishes - Underside of gym metal roof] Medium $20,800 $1,760,720Replacement [C1010 Partitions - Moveable Partitions - Original Building] Medium $46,800 $1,807,520Major Repair [G204007 Playing Fields - Asphalt Paved Playground - Site] Medium $20,800 $1,828,320Major Repair [G204007 Playing Fields - Landscaped Playground - Site] Medium $48,880 $1,877,200Major Repair [D1010 Elevators & Lifts - Original Building] N/A $31,200 $1,908,400Replacement [D303099 Other Cooling Generating Systems - Rooftop HVAC Unit (Day care)] N/A $10,400 $1,918,800Replacement [D3050 Terminal & Package Units - Terminal Heating Units] N/A $93,600 $2,012,400Major Repair [A1010 Standard Foundations - Original Building] N/A $20,800 $2,033,200Major Repair [B2010 Exterior Walls - Original Building] N/A $52,000 $2,085,200Major Repair [G203002 Concrete Walkway] N/A $20,800 $2,106,000Replacement [G204001 Fencing & Gates - Metal Fencing] N/A $10,400 $2,116,400Replacement [D502002 Lighting Equipment - Emergency Lighting - Original Building] N/A $15,600 $2,132,000Replacement [G2020 Parking Lots - Site] N/A $41,600 $2,173,600Major Repair [C1020 Interior Doors - Original Building] N/A $57,200 $2,230,800Replacement [C3010 Wall Finishes - Paint Wallcovering - Original Building N/A $67,600 $2,298,400Replacement [C3020 Floor Finishes - Carpeting - Original Building] N/A $46,800 $2,345,200Replacement [C3030 Ceiling Finishes - Suspended Acoustic Panel Ceiling - Entire Building] N/A $249,600 $2,594,800Replacement [C1030 Fittings - Washroom Accessories - Entire Building] N/A $41,600 $2,636,400Replacement [D2010 Plumbing Fixtures - Original Building] N/A $156,000 $2,792,400Replacement [D304008 Air Handling Units- Original Building] N/A $31,200 $2,823,600Replacement [D304007 Exhaust Systems] N/A $26,000 $2,849,600
Thank you for your email which will be shared with the Accommodation Review Committee in its entirety for consideration as part of this review. A copy shall also be posted on the board website; however to respect personal privacy, any personal information (i.e. name, email address, contact information, personal story) shall be (blacked out) redacted prior to posting.
Correspondence received between January 5 and January 12 will be reflected in ARC Working Group Meeting #2 minutes including any discussion that took place, and will be available on the Board website on February 4. Additional correspondence received up to and including January 22 will be reviewed and discussed at ARC Working Group Meeting #3 and posted on the Board website after ARC Working Group Meeting #4.
Should you wish to become further engaged in the process, please contact your principal for more information. Please note that all information pertaining to the Pupil Accommodation Review for the East Credit Review Area including meeting dates, agendas, minutes and all information shared with the ARC is available on the Board’s website. http://www.dpcdsb.org/CEC/News/Pupil+Accommodation+Review.htm
Year Built 1989 1996 1993 1993 1998 2000 2001 2001
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Early Kindergarten Enrolment Numbers
East Credit Review Area Schools
The changes from registration to actual enrolment in September vary greatly from school to school. Although the formal kindergarten registration period has been completed, students will continue to register for kindergarten until the first day of school.
JK Registrations
School 2011 2012 2013 2014 2015 Jan 2016
St. Gertrude 43 40 39 34 42 32
St. Gregory 30 22 24 19 25 22
Our Lady of Good Voyage 24 16 14 18 14 10
St. Bernadette 27 26 21 19 25 15
St. Dunstan 21 30 30 27 32 25
St. Herbert 20 19 23 24 21 15
St. Raymond 41 52 41 34 22 24
St. Valentine 42 36 40 35 54 24
East Credit JK Total 248 241 232 210 235 167
October 31 Actual JK Enrolment
5-Year Historic Actual JK Enrolment and 2016 JK Registration Data
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Finance Questions from ARC members – Responses:
The following information was requested as follow-up to the presentation by the Finance Department at
the February 3, 2016 ARC WGM #3
Funding per student
Formula for top up (as applicable)
Operating Budget for each of the 8 schools
Utility and general costs and basis for allocation
Other costs allocated out to the schools and basis for allocation
Breakdown of the salary and benefit component
Funding – See 2015-16 Technical Paper for detailed funding amounts and calculations:
impacted include insurance, garbage disposal and custodial supplies. There are some operational costs
remaining in place before a site is sold or disposed of, being roughly 25% of the annual operating costs.
Following is a detailed breakdown of the salary and benefit component that was requested. The first
line, Direct Classroom & Student Support Services, includes all classroom teacher costs, DECEs, ERWs,
school office staff, and all other student support staff.
Operating Expenditures
Direct Classroom & Student Support Services 80.6%
School Operations 6.0%
Continuing Education 1.1%
Transportation 0.1%
Board Administration & Governance 2.2%
Total Salaries & Benefits 90.0%
Other Operating & Contractual Costs 8.0%
Departmental Budgets 2.0%
Total Operating Expenditures 100.0%
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ARC Requested Information from WGM #4
Information to be provided by Information to ARC Members
1 Financial Information Resource - Finance Department WGM #5 - February 24
2 Kindergarten Advertising Campaign Information Resource - CommunicationsRefer to ARC WGM#2
Meeting Mintues
3Information on Innovation and Celebration of things happening in DPCDSB
Schools - From ARC WGM #3 CorrespondenceResource - Program WGM #5 - February 24
4 Utilization Rates for Board - From ARC WGM #1 Correspondence Resource - PlanningWGM #5 - February 24
verbal update
WGM - Refers to Working Group meetings of the Accommodation Review Committee (ARC)
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FAITH AND PROGRAM COMMITTEE Item Report Name
September 15, 2014 G 1 Catholic Education Week: Exploring Paths of Joy
G 2 Focus on Youth: Summer Learning and Leadership
G 3 Student Well-Being and Achievement: Summer Learning Programs 2014
G 4 Update- the Ontario Catholic School Graduate Expectations: The Catholic Board Learning Plan
October 20, 2014 B 1 International Student Program 2014-2015
G 1 The Catholic Board Learning Plan: Witness to Faith and Learning - Dashboard: Global Education
G 3 Student Achievement and Well-Being: A Response to Provincial Assessments
G 4 Overseas Excursions - Fall 2014
November 10, 2014 G 1 The Catholic Board Learning Plan: Witness to Faith and Learning - Dashboard: Celebrating Our Catholic Identity
G 2 Health and Physical Education Curriculum - Verbal
G 3 The Catholic Board Learning Plan: Well-Being, Identity, and Mental Health
December 8, 2014 G 1 The Catholic Board Learning Plan: Witness to Faith and Learning - Dashboard: Identity and Well-Being: A Culturally
Responsive Approach
G 2 The Catholic Board Learning Plan: Supporting Well- Being and Learning in Mathematics
G 3 Supporting Human Dignity Through Community Engagement: Engaging and RE- Engaging Our Catholic Community in
Celebrating Jesus' Birth Through Social Justice
January 12, 2015 B 1 Sweet Life Road Safety Champion Award for Leadership in Education in 2014
G 1 The Catholic Board Learning Plan: Witness to Faith and Learning - Dashboard: Professional Learning and Leading -
Collaborative Inquiry
G 2 Elementary Connection to New and Revised Curriculum Documents
H 1 Uniforms in Elementary Schools: Models and Considerations
February 9, 2015 B 1 ShareLife Presentation
G 1 Child Care and Early Years Update
G 2 The Catholic Board Learning Plan: Witness to Faith and Learning - Dashboard: Supporting Secondary Learning and Transition
G 3 Celebrating the Voice of our English Language Learners-Verbal
March 9, 2015 G 1 The Catholic Board Learning Plan: Witness to Faith and Learning - Dashboard: Healthy Schools-Safe, Caring, Inclusive and
Healthy Schools to Support Student Well-Being and Student Achievement
G 2 Alternative Learning and Supports for All Learners
April 20, 2015 G 1 Catholic Education Week Update and Presentation of Comprehensive School Kits
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G 2 The Catholic Board Learning Plan: Witness to Faith and Learning - Assessment and Evaluation: Knowing the Learner Through
Assessment
G 3 The 2014 Cohort Graduation Rate in the Dufferin-Peel Catholic District School Board
G 4 South Mississauga International Baccalaureate Location
G 5 Overseas Excursions - Spring 2015
May 25, 2015 G 1 Growing in Faith, Growing in Christ
G 2 The Catholic Board Learning Plan: Witness to Faith and Learning - Cultivating Imagination, Creativity and Innovation
G 3 The Catholic Board Learning Plan: Witness to Faith and Learning - Pathways to Vocation: Voices of Dufferin-Peel Students in
Transitions
G 4 Student Trustee Elections 2015-2016
June 8, 2015 B 1 What if Everyone did Something Contest Finalists
B 2 OCEA Professional Awards
D 1 BikeBrampton
G 1 Dufferin- Peel's Catholic Community: Celebrating Family Engagement
G 2 Ontario Catholic School Graduate Expectations: The Catholic Board Learning Plan- Leading, Loving, Learning - Moving Forward
September 12, 2015 G 1 The Ontario Catholic School Graduate Expectations: The Catholic Board Learning Plan, Year 3
G 2 Summer Learning
October 19, 2015 Meeting Cancelled
November 9, 2015 G 1 Ontario Catholic School Graduate Expectations: The Catholic Board Learning Plan- Creating Catholic Conditions for Learning
and Leading with a Focus on the Catholic School Climate
G 2 Creating Catholic Conditions for Well-Being: Healthy Learning Communities- Dufferin-Peel's Concussion Strategy
G 3 Knowing the Learner: Healthy Mindsets
G 4 2014-2015 Ontario Catholic School Graduate Expectations Survey Findings
G 5 Overseas Excursions Fall 2015
December 14, 2015 Meeting Cancelled
January 11, 2016 I 1 Creating Pathways to Success/Student Engagement
I 2 Technology Enabled Learning and Teaching
I 3 OCSTA Resolutions
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ARC Requested Information from WGM #5
Information to be provided by Information to ARC Members
1 Financial Information Resource - Finance Department WGM #6 - March 2
2Statistics on SK students leaving St. Bernadette to attend french program at
Edenrose Public SchoolResource - Planning
WGM #6 - March 2
verbal update
3 Outline dates and timelines for reports and delgation night as per policy Resource - Planning WGM #6 - March 2
4 Renewal and renovations at East Credit PAR schools since 1999 Resource - Plant/Maintenance WGM #6 - March 2
5
Information requested with respect to allocation of time slots and seating
for ARC members on delegation nights, and fire code regulations of building
for delegation night.
Resource - Planning/Communications WGM #7 - March 9
6 Identify date that PAR info webmail box is close Resource - PlanningWGM #6 - March 2
verbal update
7Email from ARC members requesting information on traffic incident reports
at and around schoolsResource - Planning
WGM #6 - March 2
verbal update
8Email from ARC members requesting information on what happens to staff
as a result of school closuresResource
WGM #6 - March 2
verbal update
9Email from ARC members requesting information on historic boundary
configuration for Our Lady of Good VoyageResource - Planning WGM #6 - March 2
WGM - Refers to Working Group meetings of the Accommodation Review Committee (ARC)
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Finance Questions from ARC members – Responses:
The following information was requested as follow-up to the presentation by the Finance Department at
the February 3, 2016 ARC WGM #3 and additional questions derived from the response provided at ARC
WGM#4
The School Board financial statements are prepared on a consolidated basis. Full financial accounting by
location, entity or department is not completed. The process to do so involves a complete cost
accounting exercise and distribution of centralized shared services, technology, administration, special
services, contractual obligations, staffing and overhead that we do not prepare at this time. The
Ministry of Education is our reporting entity and we prepare the data as required for all reporting cycles
throughout the year. In preparing for the PAR process, the Student Information Profile templates (SIPs)
were completed with the specific details requested. It is not possible, nor was it intended, for these
templates to capture a full accounting financial statement for each location.
The Ministry of Education has introduced school board efficiencies and modernization measures that
require boards to make changes. The reduction of funding based on excess capacity in school buildings
is a specific target of reduction. School boards across the province have to address the concern of
excess capacity. The East Credit Pupil Accommodation Review is our approach in addressing this change
in GSN funding.
It is important to note that this PAR exercise is in direct relation to the greatest excess capacity area
within the Board at this time. The Ministry will no longer fund excess capacity in our schools through
the grants that support facility operating costs. In order to align to the GSN model and ensure the board
can meet the balanced budget requirements, the issue of excess capacity in our schools has to be
addressed. Transparency in board finances is paramount, and as such, we have provided a response to
your additional questions. Please note that full financial accounting by location will not be prepared.
1. The $2.5M represents the change in the School Operations Grant and the School Renewal Grant specific for each of the schools in the PAR. These amounts are based upon factors from the Technical Paper (i.e. benchmark area per pupil, supplementary area factor, and benchmark operating cost) as well as enrolment figures. Funding would be redistributed amongst schools that remain in operation after this process.
2. Funding per student – The funding from all grants in the Ministry GSN model for DPCDSB provides funding of $9,670 per elementary student for 2015-16 year.
3. School operating budget – All Principals are responsible for operating their schools within the budget provided to them. Their spending would be unique to each school’s circumstances and the needs of the pupils at each school. Their operating budgets are provided based upon a per pupil amount, which was $124/pupil for 2015-16. All Principals are aware that a balanced budget position is expected each year-end. As previously stated, the financial performance and/or spending of an individual school is not related to the Ministry initiative of schools
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closures/consolidations. If an individual school is closed, the pupils would transfer to another school, and the operating budget at that school would increase correspondingly.
4. Snow-removal/salting – these costs are provided in each of the SIPs, in the section labelled “What is the impact of the schools closure on facility operating and capital budgets”. For example, Our Lady of Good Voyages’ costs for snow-removal/salting are $15,850.
5. Funding reduction related to capacity – There is an immediate reduction in Top-up funding in 2015-16. As previously stated, the total reduction to the Board for all schools is approximately $4.5 million, phased-in over three years. Excess capacity exists to different degrees across the Board. In 2015-16, this PAR review area accounts for approximately $350 thousand of Top-up loss.
6. Centrally tracked costs – “Other Operating & Contractual Costs”, is 8% of overall Operating Expenditures. All operations and maintenance contractual costs including insurance total approximately 17% of the “Other Operating & Contractual Costs”.
7. Salary and benefit details – All staffing for teaching and non-teaching at the 8 schools in the PAR was provided in the SIPs. Of the 80.6%, the Direct classroom services (teachers, DECEs, and ERWs) portion is 69.4% and student support services is 11.2%.
It is important to note that this PAR exercise is in direct relation to the greatest excess capacity area
within the Board at this time. The Ministry will no longer fund excess capacity in our schools through
the grants that support facility operating costs.
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Timelines
March 30, 2016: Public Open House Meeting #2
As per Ministry of Education PAR Guidelines, a minimum of 10 days is required between the final public meeting and the release of the Interim Staff Report. Staff require time to prepare the report once information is gathered from the final Public Open House meeting.
April 14, 2016: Draft Interim Report submitted for internal review
April 22, 2016: Interim Report available to the Public and Trustees
As per Ministry of Education PAR Guidelines, the Interim Report must be available to the public a minimum of 10 days before the public delegations
April 26, 2016: Regular Board meeting - Interim Staff Report to Board of Trustees for Receipt
May 9, 2016: Public Delegations at Administration and Finance Committee
As per Ministry of Education PAR Guidelines, there must be a minimum of 10 days between public delegations and the final decision by Trustees
May 24, 2016: Regular Board meeting – Final Staff Report with Recommendations to Trustees and Action Required.
1
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ARC Requested Information from WGM #6
Information to be provided by Information to ARC Members
1 Tip for Delegation Night Resource - Communications Department WGM #7 - March 9
2 Identify schools with A/C Resource - Plant/Maintenance WGM #7 - March 9
3Identify schools where classrooms have been converted to Prayer Rooms
and special needs roomsResource - Planning WGM #7 - March 9
4 Identify schools that have additional accessibility features built-in Resource - Planning (verbal) WGM #7 - March 9
5 Clarify St. Dunstan Option #4 Transportation Costs Resource - Planning (verbal) WGM #7 - March 9
6Clarify teacher involvement in PAR process including attendence at ARC
WGM and Public MeetingsResource (verbal) WGM #7 - March 9
WGM - Refers to Working Group meetings of the Accommodation Review Committee (ARC)
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School Area of School that is Air Conditioned Rooms converted to Prayer Rooms
Our Lady of Good Voyage No A/C Classroom 209
St. Bernadette Front Office and Day Care Classroom 213
St. Dunstan Main Building Excluding Corridors None