1 All Rights Reserved 2007 Health Sciences Authority Blood Services Group SINGAPORE Mr. NG KOK QUAN Use of ISBT 128 Labeling System XXth Regional Congress of the ISBT, Asia November 14-18, 2009, Nagoya, Japan.
1All Rights Reserved 2007 Health Sciences Authority
Blood Services Group
SINGAPORE
Mr. NG KOK QUAN
Use of ISBT 128 Labeling System
XXth Regional Congress of the ISBT, Asia
November 14-18, 2009, Nagoya, Japan.
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CONTENTS
• Reasons for the change
• Developing the change strategy
• Implementation plan
• Key steps in implementation
• Conclusion and future developments
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REASONS FOR CHANGE
• Restrictions in ABC Codabar standard – possibility that a repeat unit number might happen.
• Old component code system is unable to systematically naming modified products with multiple attributes
- Autologous deglycerolized leuco-reduced RBC irradiated divided unit.
• Improve donations look back system– Donation Identification number (DIN) system
• ISBT 128 standard will be the global standard– ABC Codabar symbology will be phased out
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DEVELOP CHANGE STRATEGY• Study the ISBT standard technical specifications
from ICCBBA web-site
– Learned from other blood banks & attending
international conferences
• ISBT 128 standard affects many blood bank
processes
• Blood bank computer system is pertinent to
implementation of ISBT standard
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CHANGE STRATEGY
• To implement when installing new computer
system
• System accommodates the ABC Codabar and
ISBT128 standard
– Minimize component conversion
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1. Set-up project team
2. Train project team
3. Register with ICCBBA
4. Objective statement
5. Project Gantt chart
6. Develop testing plan & obtain approval
IMPLEMENTATION PLAN
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7. Testing and validation processes
8. Training Users – internal and external
9. Risk management and impact analysis.
10. Execution of plan
11. Post implementation feedback
IMPLEMENTATION PLAN (cont)
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Establish a safe, smooth and risk free transition together with
the new computer system by June 2006
OBJECTIVE OF IMPLEMENTATION PLAN
ISBT 128
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Projection team training
• To identify processes’ critical control points• To study the project risks• To look at the computer hardware / software
compatibilities issues• To draw up training strategies
KEY STEPS IN IMPLEMENTATION
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• Reformat the DIN set- Walking through the processes with users
• Work closely with vendor • Use of different flag characters
KEY STEPS – Redesign DIN Set
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Product Code Mapping – from old to new
KEY STEPS – Product Mapping
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• Test Analyzer with new DIN
• Analyzer’s vendor to assist in validating the DIN
• Adjust the sensitivities of analyzer scanner and decoder
• Assess instrument failure rate
• Feedback to the label printer and vendor
• Perform dry run to test and fine tune workflow
KEY STEPS – Analyzers
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1. Conduct training for hospital IT teams and lab users, nurses and doctors who handle blood components
2. Put up posters in laboratories, hospital wards and ICUs
KEY STEPS – Communication with Customers
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Internal processes
Project Team
Customers
Analyzers
Labels
RisksRisks
Knowledge
Computer
Testing
Process validationVendors
Change control
Users
Communication
Training
Risks
Risks
KEY STEPS – Risk Management
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Issue dummy blood components with the ISBT base label to hospitals in order to test their computer system, workflow and billing system
KEY STEPS – Risk Management (cont)
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• Application of 4 x 4 base label on a frozen plasma
• Re-validate base label materials and printer ribbon
• Flatten product surface to increase contact
• Overcome high humidity in our environment – Wrap FFP with fitting plastic bag
CHALLENGE – Base Label
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ISBT 128 WORKFLOWDonation Identification number DIN
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WORK-IN-PROCESS COMPONENTS
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Labeling withISBT 128base label
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Frozen product is kept in a plastic bag
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Blood components with ISBT 128 label
1. Standard layout
2. Information clearly print in black & white
3. Storage condition
4. Expiration date
5. Red cells antigens
BENEFITS – Blood Pack Label
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Effective use of Antigen typed blood
• A pool of red cell antigen typed blood
• Reduced the time to find antigen matched blood for patients
• Maintenance a pool of special donors
BENEFITS – Antigen Typed Blood
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• Assess to International product reference database - maintained by ICCBBA
• Request of new product code • Accessible to members-only• Opportunity to learn different blood
components used in the world
BENEFITS – Access to Product Code Database
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• Include plasma derivates in ISBT 128 product code database
• Incorporate RFID microchip in the ISBT DIN label to track product location
LOOKING AHEAD
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ACKNOWLEDGEMENT
• All project team members and users for their dedication and hard work
• Vendors and ICCBBA for their valuable advice.
Thank You !Thank You !“Safe blood, Save Lives”