April 22, 2017 Board Meeting University of the Pacific ...pacific.imodules.com/s/749/images/editor_documents...Alex & Jeri Vereschagin Alumni House ALEX & JERI VERESCHAGIN ALUMNI HOUSE

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April 22, 2017

Board Meeting

University of the Pacific

Stockton Campus

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TABLE OF CONTENTS

Campus Map ...................................................................................................................................... P 3

April 2017 Board Meeting Schedule ................................................................................................. P 4-5

January 2017 Board Meeting Minutes ............................................................................................... P 6-14

Awards Committee April 2017 Agenda............................................................................................. P 15

Governance Committee April 2017 Agenda ..................................................................................... P 16

Philanthropy Committee April 2017 Agenda ................................................................................... P 17

Special Events Committee April 2017 Agenda ................................................................................. P 18

Awards Committee January 2017 Summary ..................................................................................... P 19-20

Clubs Committee April 2017 Summary ............................................................................................. P 21-24

Governance Committee March 2017 Summary ................................................................................. P 25-27

Philanthropy Committees February 2017 Summary ......................................................................... P 28-34

Special Events Committee January 2017 Summary ......................................................................... P 35-36

2016-17 Pacific Alumni Association Staff Directory ........................................................................ P 37

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Alex & Jeri Vereschagin Alumni House

ALEX & JERI VERESCHAGIN

ALUMNI HOUSE

April 22nd

8:00 am Executive Committee

8:30 am Continental Breakfast

9:00 am University Update

Burnie Atterbury

9:30 am Committee Meetings Awards – Leineke Conf. Room

Governance – OPA Library

Philanthropy – Rhizomia Conf. Room

Special Events – Regents Board Room

11:00 am Plenary Session:

Stacy McAfee, External Relations

12:30 pm Lunch

1:15 pm Board Meeting

3:15 pm Adjourn

4:00 pm PAA Annual Meeting

4:30 pm PAA Board and ASuop

Reception

6:00 pm PAA Board dinner

April 23rd

8:15 am – Noon Retreat

Vereschagin Alumni House

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SCHEDULE

UNIVERSITY OF THE PACIFIC

PACIFIC ALUMNI ASSOCIATION

April Board Meeting

Saturday, April 22, 2017


April 22, 2017

8:00 am Executive Committee

8:30 am Continental Breakfast / Social Time

9:00 am Welcome

University Update Burnie Atterbury, VP Development & Alumni Relations

9:30 am Committee Meetings

10:45 am Break

11:00 am Vision Initiative

Stacy McAfee, AVP External Relations

12:30 pm Lunch

1:15 pm Call Board Meeting to Order

1:20 pm Action: Approve January Minutes

1:25 pm President’s Report

1:45 pm President Elect’s Report

2:00 pm Committee Reports

Awards

Clubs

Philanthropy

Special Events

Governance (action item)

Break

3:15 pm ASuop Report

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3:30 pm Executive Director Report

3:45 pm General Good and Welfare

3:50 pm Announcements

PAA Retreat April 23, 2017

Senior Celebration May 3, 2017

50th

Reunion Weekend May 12-13, 2017

Commencement May 13, 2017

4:00 pm Adjourn

4:00 pm PAA Annual Meeting


4:30 pm PAA Board and ASuop Reception


6:00 pm PAA Board Dinner / Farewell to Outgoing Board Members

Dave Wongs

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MINUTES



January Board Meeting

Saturday, January 28, 2017

Weber Hall

Westgate Center, Room 112

Attending Officers: Adam Ellison, Janice Magdich, Erin Mettler, Tim O’Neill, Mary Pietanza,

Grant Reeder, Waqar Rizvi, Anne Teutsch

Directors: Greg Aghazarian, Jim Collins, Ned Collins, Amber Darby, Margaret

Frederickson, Scott Gerbert, Shanti Halter, Allan Hardcastle, Carol Hirota,

Matt Hoffman, Brett Kaufman, Dick McClure, Erin Mettler, Danna

Moreno, LaNor Smith, Julian Toro Solis, Max Vargas, Mark Zuffo

Absent: Kim Austin, David Frings, Venilde Jeronimo, Ashton Ricketts,

Jennifer Svihus

Ex-Officio: Kelli Page, Executive Director; Wyatt Bacon, ASuop President

PAA Staff: Amy Field, Teri McKnight, Chris Ortega, Marshea Pratt, Janice Wagner

Call Board Meeting to Order Janice Magdich

Meeting called to order at 1:12 pm

Action: Approve November 2016 Minutes Janice Magdich

Motion: Waqar Rizvi

2nd: Grant Reeder

Vote: All in favor; motion carried

President’s Report Janice Magdich

Board Member Milestones - Shanti and Bill Halter are celebrating their 11th

wedding anniversary

today. Congratulations to Max and Candy Vargas who welcomed their first baby, daughter

Athena Michaela, born on January 14. Max passed the California State Bar exam and was sworn

into the State Bar in December. Kim Austin hurt her back; board members are asked to please

sign the get well card. Janice Magdich and Kelli Page will both be going on the Alumni travel

program trip to Tanzania in February.

Pacific Day of Giving – There were 555 unique donors for a total of 636 actual gifts, which

means some donors gave more than once. A total of $295,276 was raised in the 24-hour period.

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Tour de Franz Update – During the 24-hour Day of Giving period, $1,530 was raised from eight

donors. From the time the Tour was announced to when it actually took place, there was

$22,300 in donations by 55 individuals. To date, $42,860 has been given by 90 donors. This is

only $7,140 shy of the funds necessary to establish endowed scholarship. Which will then

qualify for a Powell Match and become a $100,000 Sigma Alpha Epsilon Fraternity (SAE)

endowed scholarship which will translate into a $4,000 scholarship per year.

Campaign Update – The fundraising campaign total has reached $152.3 million which is more

than halfway towards the total campaign goal.

We have added 103 new endowed scholarships for undergraduate, graduate and

professional students

Over the last three years, over $12 million in additional scholarship monies has been

given out through the Powell Fund

We have five new endowed faculty positions: two at the Eberhardt School of Business,

one at McGeorge School of Law, one at the School of Engineering and Computer

Science, and one at the College of the Pacific

We have received more than 150 Powell Match commitments in excess of $24 million in

donor gifts and we are still in the quiet phase of the campaign

We have expanded support for veterans and former students from foster homes.

Regents Meeting - Janice Magdich and Tim O’Neill will be at the February 9-10 Regents

Meeting on the San Francisco campus. Part of the report will be included in the mid-meeting

newsletter and the rest will be presented at the April board meeting.

President-Elect’s Report Tim O’Neill

No report at this time.

Committee Reports and Priorities

Awards LaNor Smith

The awards committee is currently contacting approximately 70 past award recipients to check in

and see where they are and asking if there is anything they’d like to add to their professional

resume. This should be completed at the end of February. A report will be presented at the April

board meeting.

The Pacifican Who Changed My Life – The dinner and presentation last night was very nice and

well done. Thank you to all who attended. The program was short as there were only two

recipients this year; everyone appreciated the smaller event which allowed time to visit with the

honorees.

Distinguished Alumni Awards Dinner and Presentation - Board members are asked to please

arrive at the event by 5:30-5:45 pm to help welcome and mingle with the recipients and their

families as they arrive at the DeRosa Center. PAA board escorts for the recipients are Dave

Frederickson, Danna Moreno, Dick McClure, Grant Reeder, Julian Toro Solis and LaNor Smith.

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Clubs Anne Teutsch

A list of the upcoming club events was distributed.

Clubs committee focus this year is to incorporate an educational or training element into our

meetings. The meeting on January 18 was our first time using Webex; there were 9 people on the

call. Marshea Pratt led the meeting; we could all see her slides on our screens. We could

communicate verbally with each other and choose to be shown on the screen or not as we spoke.

Marshea talked about how to recruit club volunteers, volunteer retention, and what roles a

volunteer can play at the university. It was a very useful and informative webinar meeting which

she recorded and posted on Trello.

March 1; Alumni Mixer at Castlewood Country Club – The East Bay Alumni Club is hosting this

event in the spirit of One University, Three Campuses. This event is collaboration with

McGeorge Alumni Association but is open to alumni from all three campuses.

March 6; Career Fair Prep Night – DeRosa Center Ballroom, 5:00-6:00 pm. Amy Field is

looking for Young Alumni volunteers to help students practice handing their resumes and giving

elevator speeches prior to the larger Career Fair which is the next night.

March 16 National Night of Networking - This is a no-host event in multiple cities. Alumni can

get together at the location of their choice to share Pacific memories and connect. As of now the

following 10 cities are participating; Arlington, Chicago, Honolulu, Little Rock, New York City,

Sacramento, San Francisco, Stockton, Sunnyvale, and Turlock. If you have any questions please

email to Marshea Pratt who is heading this event.

Discussion:

Grant Reeder: How were the cities chosen for National Night of Networking, and how can other

clubs get involved?

Marshea has spoken about this during clubs meetings asking if anyone would like to participate

to contact her. This night also coincides with Spring Break so any students can either establish a

meeting location or attend one already listed in their home cities.

Per Marshea, the locations or cities were either established by individuals or clubs who showed

interest in participating in this event. If any of you would like to establish a location for this

event, please talk to Marshea as soon as possible. She will add this to the list that’s posted on the

Alumni events page and add it to the registration choices for this event.

Notifications for National Night of Networking will be pushed out next week and promotional

materials will be sent to the printers soon. Events can be added later and pushed through social

media but might not be included on the printed notices.

Tim O’Neill: July 23 – San Francisco Giants vs. San Diego Padres baseball game is the first

alumni event of his presidency; he encourages everyone who would like to attend to register

early as our group of tickets sells out quickly.

Philanthropy Waqar Rizvi

The committee is appreciative of Scott Rivinius who is present today. He has been a great

resource with the campaign by coming to committee meetings and keeping members updated.

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Action Item - Philanthropy Committee proposes to establish three key fundraising priorities the

board can focus their efforts on for the duration of the Leading With Purpose Campaign. These

three priorities are outlined as follows:

Kara Brewer Endowed Scholarship - The Pacific Alumni Association Endowed

Scholarship

Alex and Jeri Vereschagin Alumni House Maintenance Account - This account will help

fund maintenance that is not currently covered by Physical Plant. Donations can be made

to this fund even before it’s officially an endowed fund

Pacific Learning Innovation Fund (PLIF) - This fund was created to support Pacific

faculty and students with academic initiatives or projects and undergraduate learning

programs, particularly projects and programs with a cross-disciplinary focus.

Note: Kelli sent everyone a copy of the Philanthropy Committee Action Item document this

week which explains these three initiatives. Amy Field has extra copies today for those who

need one.

The Philanthropy committee had previously presented a list of eight possible priorities for the

board to consider. This list has now been narrowed down to these three main funds as being the

most helpful for the board to contribute their time and efforts. These three priorities were chosen

for their broad appeal for all alumni of the University.

There are ways board members can participate in the campaign beyond, or instead of, donating

money. There are many volunteer opportunities and planned events to attend.

Discussion:

Matt Hoffman expressed his concerns about the process the board used to determine these

suggested priorities being backwards in its approach to putting priorities together and a

subsequent plan for implementation. He also doesn’t see much difference between the three

options put forward for the board to consider as their priorities. He explained that limiting the

board to three specific options in the priorities narrows the board’s ability to make an impact at

the University and the options listed lack an emphasis on the community of Stockton.

Ned said there is a possibility to have more priorities added and the Philanthropy committee

could look to integrating those into the plan.

Janice Magdich stated that the Philanthropy committee is trying to make sure the Board as a

whole is good with the three priorities presented. After hearing board feedback today, they can

then move forward with putting a plan together. This committee has done its due diligence in

researching the options available and prioritizing them accordingly. Janice reminded the board

that in 2014 the board agreed upon a shift in the board’s role with the university as it pertained to

support of the campaign. The Board agreed to participate in the campaign and the ad-hoc

Philanthropy committee would become a standing committee.

Scott Rivinius said he worked with the Philanthropy committee to come up with the three

priorities and provided the background for why the three presented rose to the top. For more

than 20 years, the Kara Brewer Endowed Scholarship is a long standing priority for the Pacific

Alumni Association and it made sense to include it. The Pacific Learning Innovation Fund

(PILF) allows students to access experiential learning and can impact a diverse student body

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inclusive of all three campuses. The maintenance fund is a priority based on the desire of the

Alumni Association to maintain the Alex and Jeri Vereschagin Alumni House in pristine

condition.

After lengthy dialogue among the full board, there was a concurrence of the board that the

Philanthropy committee move forward with developing a plan based on their recommendations.

They may also expand or reduce the three priorities within the plan. That plan will go to

Governance who will determine whether any policy changes are needed. If no policy changes

are needed, the plan will be presented to the full board for approval at the April board meeting.

In regard to other matters, a concern was raised about the policy dictating the amount of donation

each board member is expected to give to University of the Pacific as a part of the Board

membership requirements. There was also a concern raised about the travel reimbursement

policy and the low amount given for reimbursement to board members. Shanti Halter added that

some other college’s alumni associations pay for event tickets and/or travel expenses for their

board members. Tim said the Philanthropy committee will review these two issues separately

from putting together the plan for the campaign.

Kelli Page has been tasked with contacting other similar size college/university alumni

associations to ask about their board member donation requirements. She will also inquire

about any travel reimbursement as well. Kelli asks that any additional questions board members

want her to ask of her peers at other alumni associations be emailed to her directly,

[email protected]. She will report on this at the April board meeting.

Governance Jim Collins

Governance Committee Action Plan – This plan focuses on the One University, Three Campus

initiative and how we interrelate with both McGeorge School of Law and Dugoni School of

Dentistry Alumni Associations. Efforts to be more inclusive have challenges because the

structure and budget constraints for each alumni association are different. One example is

McGeorge Alumni Association is able to pay for their attendees while our Alumni Association

needs to charge for attendance.

Discussion:

Janice: Tim O’Neill and I are meeting with President Eibeck and Burnie Atterbury at the

beginning of March. One item to discuss is the structures our alumni associations as being a

contributing factor to collaborative challenges; both McGeorge and Dugoni alumni associations

have their own directors who don’t report to Kelli or report on this campus.

Matt pointed out that we aren’t easily able to serve our graduate students who are on the other

campuses. Janice said last year she and Jennifer Svihus started this same conversation with

Burnie. They mentioned the other associations are not reaching out to graduate and

undergraduate programs that are not within the Law or Dental schools. This leaves Kelli

reaching out and including these alumni groups while working under budgetary restrictions

including not having staff on those campuses. President Eibeck is open to discuss a bigger

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alumni association and budget that will include the other programs which are outside of law and

dentistry on those campuses.

Minimum Board Member Financial Obligation - As requested earlier in the board meeting, the

Governance committee has asked Kelli to contact similar size university alumni associations and

ask what requirements their board members have pertaining to the required minimum financial

donation and other ways they are supported through reimbursements.

Discussion:

Tim O’Neill stated he wants to speak with President Eibeck about ways the One University,

Three Campuses concept can be leveraged for cross-marketing events across all the alumni

associations.

Selection Tim O’Neill

New Board Member Slate - The Selection Committee needs a couple of more meetings before

finalizing the slate of these very strong candidates. The board will be sent an electronic slate

before February 10. This will come from Janice Wagner using Survey Monkey. Please respond

so everyone has their vote counted. If any of you have difficulties with the electronic voting,

please send an email with your votes to Janice at [email protected].

Special Events Erin Mettler

December Men’s and Women’s Basketball Games and Toy Drive – This was a collaborative

event by the East Bay and San Joaquin Alumni Clubs. The committee suggests that these events

be announced at the August board meeting so members can be ready to participate. Anyone who

cannot attend either game can bring a toy or gift card to the November board meeting. These

gifts are given to the Stockton Police Youth Activities League and then distributed on Christmas

morning to families affected by violence during the year.

May 6 Career Fair Prep Night – 5:00-6:00pm. Young Alumni board members are encouraged to

participate in this event.

May 7 Career Fair and Internship Fair – 11:00-2:00pm. If any of you are in the position to offer

internships or are looking to hire newly graduated Pacificans, the deadline for early bird pricing

to sign up as an employer at the career fair is January 31. Volunteer slots are still available for

board members to hand out bags and talk about the Valor app. Please contact Amy Field if you

are available to help.

New Student and Parent Family Programs has contacted the committee. They would like alumni

board members to participate in a bookend event at the end of the year for first year students

similar to our Ice Cream Social in August. We have only had a preliminary discussion at this

point. Marshea will present their committee with our initial feedback and questions in order to

find out more information and their expectations about the event before we make a commitment

to participate.

mailto:[email protected]

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April 22 PAA and ASuop Board Reception – This reception is before the PAA board member

dinner which includes incoming members. Erin will be working with Wyatt Bacon to get

information about the new ASuop board in advance so we can have good connections and

networking at this icebreaking mixer.

Valor Update – Hopefully everyone is signed up on Valor and have made some connections.

Right now there are twice as many alumni as there are students. This will be one of the pushes at

the career fair; to help students get their LinkedIn profile and photo set up and sign up with

Valor.

ASuop Report Wyatt Bacon

During the past semester, the ASuop board has worked on the following:

Passing multiple legislations focusing on improving how finances are handled and

improving record keeping practices for student clubs and events

Passed a resolution for ASuop to have more student participation in the creation of Tiger

Lore policies

We’ve held multiple town hall meetings

We had our first official tailgate event. Student groups registered in advance and had

their own little area for a grill. It was well attended with approximately 100-200 people.

We want to continue to have tailgates and expand the events to include alumni as well as

students to help bridge that gap.

We are getting ready for ASuop elections in March by again reviewing our constitution

We are finding our social event registration system is very vague. We are researching the

event registration practices that Stanford University uses and will possibly adopt this

system for ASuop registered student clubs and organizations.

Held post-election discussions in response to students’ concerns expressed after

presidential election

Discussion:

Wyatt was asked how the Greek recruitment was coming along this year. He said there are signs

of improvement over last year but mostly stabilized. Carol Hirota had told Kelli last year there

were 40 women recruits and this year there are close to 70 women.

Janice Magdich has asked Wyatt to obtain the data on how many men and women signed up for

recruitment and how many actually pledged to Greek organizations and report back at the April

meeting.

Kelli asked if there is any new information about professional fraternities in terms of their

standards and restrictions compared to the social fraternities.

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Executive Director Report Kelli Page

Polly sends her regrets for not being here; she is at her son’s re-enlisting ceremony for the Navy.

Erika Greet was at the dinner last night and you will see her tonight. She has been hired in the

President’s office to work on commencement. We get her for half time to help with events.

The rest of my staff who aren’t here are busy helping to set up the big event tonight.

Dean Butler will be here; his videos are finished and we’re excited to see what he’s produced.

Scholarship Appreciation Luncheons – If you have an endowed scholarship or are part of the

Heritage Society you’re invited to this. This year there will be two luncheons on two separate

dates. February 16 will on the Stockton campus, and March 9 on the Sacramento campus.

Waqar will be at the Stockton lunch; Janice will be at the Sacramento reception. All board

members are encouraged to attend as their schedules permit.

Enhanced Taste of Pacific – The Campaign Committee wants the Homecoming Taste of Pacific

event to be a part of the campaign kick-off. There will be expanded hours, more wineries, plus

entertainment at this year’s event. The Pacific Alumni Association is still in charge and Polly is

working with the wineries. We are estimating 600-700 people in attendance. Details and

location of this event are still being discussed. Kelli is on the kick-off committee.

Pacific Alumni Association Reunion – There will be a special reunion for past Pacific Alumni

Association Board members as an affinity group at Homecoming this October. Chris Ortega has

included this as part of the reunion groups. Please contact Chris if you’d like to be part of the

planning committee.

Campaign Leading Events – The Pacific Alumni Association is in charge of the pre-public phase

campaign events called Leading Events. The first one will be March 29 in New York City. The

program is designed to showcase Pacific students, faculty, and experiential learning. The

program will be presented by a student from Graphic Arts Department, Professor Jim Hetrick

from Analytics, Professor Ben Carlston from the Eberhardt School of Business Student

Investment Fund, and Professor Brett DeBoer from the Art Department. This date was picked

because both the Student Investment Fund program, while celebrating their 10th

anniversary, and

the Brubeck Institute Fellows will be in New York City that same week.

The Leading Events focuses on specific academic programs, not just on the campaign. The other

cities will be Seattle in late April, Sacramento, a city in the East Bay Area, ending in Napa in

September. The venues and dates are yet to be determined. Board members will be sent this

information once they are finalized and all of you are encouraged to attend if possible. Travel program – Janice and I will travel to Tanzania through the Pacific Travel Program.

General Good and Welfare

Erin shared that February is Black History Month. Check on the university calendar of events for

a list of guest speakers and scheduled programs happening during the month.

Janice thanked the Board members for their dedication.

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Announcements Janice Magdich

The next board meeting is on April 22. There will be a mini-retreat for current and new

board members the next morning, April 23. Boxed lunches will be provided and the

retreat will end by noon. A Friday program is still to be determined.

Senior Celebration will be on May 3

50th

reunion weekend for the Class of 1967 is May 12-13

Commencement is May 13. Board members who want to attend commencement are

asked to send an email to Teri McKnight; she will add you to a list for one ticket.

Indicate whether you need it mailed or will be picked up.

Commencement speaker will be author James Patterson. In 2013 and 2014, The

Patterson Family Foundation funded a total of 16 scholarships to students in the Benerd

School of Education.

Jim Collins asked about using alumni in the admissions process which was brought up

when President Eibeck came to speak to the board. Janice Magdich said using alumni has

been discussed with J. Michael Thompson and President Eibeck. Chris Krzak, the new

Director of Admissions is very interested in this as well. She will bring this up in

Executive Committee so the board can stay informed.

Action: Adjourn Board Meeting Janice Magdich

Motion: Alan Hardcastle

2nd: Grant Reeder

Vote: All in favor; motion carried

Meeting adjourned at 3:39 pm.

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AGENDA


PACIFIC ALUMNI ASSOCIATON

Awards Committee


9:30 AM – 10:45 AM PST


Leineke Conference Room

9:30 AM Welcome

9:31 AM Faculty Mentor Award Selection

1. Select Potential Slate

2. Select Alternates

Review Timeline

1. May 8 - Announce slate for board vote

2. June 5 – Announce winners

3. Nov 12 – Awards Brunch

10:25 AM Action Plan Update

1. What is completed, ongoing, or dropped?

2. Brainstorming for the upcoming year

a. New ideas

b. Areas of work

10:45 AM Adjourn

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AGENDA



Governance Committee


9:30 AM – 10:45 AM PST


Omega Phi Alpha Library

9:30 am Welcome

9:35 am Approve minutes from March 21, 2017

9:40 am Update on Alumni House

9:50 am Review Governance Action Plan

10:15 am Brainstorm new areas of action for the PAA board

“Board” vs. “Committee” goals, new ideas or areas of opportunity

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AGENDA



Philanthropy Committee


9:30 AM – 10:45 AM PST


Rhizomia Conference Room

9:30 AM Welcome and General Announcements Waqar

9:35 AM Meeting Overview Waqar

9:40 AM Campaign Update Scott Rivinius

10:00 AM Action Plan Recap for 2016-2017 All

1. Changes to PAA Handbook

2. Fundraising Opportunities

a. Scholarship Endowment

b. Pacific Learning Innovation Fund

c. VAH Maintenance Fund

3. Discuss Financial Goal Setting Process

4. Establish Timeline for Proposal to Full Board

10:20 AM Idea/Goal Brainstorming All

1. “Board” vs. “Committee” Goals

2. In Addition to Action Plans – What Should We Do?

3. New Ideas, New Areas of Opportunity

10:40 AM Report Out Review Waqar

10:45 AM Adjourn Waqar

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AGENDA


PACIFIC ALUMNI ASSOCIATION Special Events Committee


9:30 AM – 10:45 AM PST


Regents Board Room

Facilitator: Carol Hirota, Special Events Committee Chair

A. Call to Order – Carol Hirota

B. Grad Party SignUp Genius Update - Scott Gerbert

C. Review of Action Plan/Priorities – Carol Hirota

D. Brainstorming in preparation for Sunday’s Retreat – What should the PAA Board work

on overall (new ideas, new areas of work)? – Carol Hirota

E. ASuop and PAA Board Mixer Update - Wyatt Bacon, Erin Mettler

F. Spring Follow Up Event with Freshman Update – Chris Ortega

G. Campus Partners Collaboration Debrief (CRC Career Fair, Career Prep Night, Alumni

Mixer - East Bay/McGeorge Alumni Association ) - All

H. Valor Update - Chris Ortega

I. Adjourn

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SUMMARY



Awards Committee


Weber Hall

8:45 AM – 10:15 AM PST

Present: Grant Reeder, LaNor Smith, Julian Toro Solis, Danna Moreno, Dick McClure, David

Frederickson, Janice Wagner

9:00 am Welcome

9:05 am Friday Alumni Board Dinner Debrief

The salmon portion was extremely small on some plates, but delicious.

The vegetarian entrée was delicious.

The salad dressing was bland, like plain oil.

The short program was appreciated.

The board members appreciated the opportunity to get to know the honorees

and interact with them in an intimate venue.

The table settings and room were beautiful and warm and fuzzy.

9:25am Where are they now? Updates from committee calls to past award

recipients

Some call recipients responded, “That’s a lot of questions! Can I get back to

you?”

Committee members will report back via email to LaNor by Feb 20 with

updates from all assignments.

Bob Thomason to Dick McClure: “Don’t call me ever again. Take me off your

alumni awardee nominee list.”

Two of the call recipients first asked: “You’re not asking me for money, are

you?”

9:33 am Advance thoughts on the Saturday Alumni Awards Dinner

The reception area is too crowded. Committee proposed solutions:

o Take up more of the foyer space for the reception?

o Have a tent at the south entrance (similar to the senate debate)?

o Open the doors to the ballroom sooner, so that guests can sit at the

tables if desired? May also help reduce seating time.

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9:44 am Future Award Ceremonies

Distinguished Alumni Awards (01-28-17).

Faith Davies Awards (05-12-17). Dick will be the PAA rep, but is not able to

attend the ceremony. Other committee members expressed a desire to attend

the ceremony in his place (LaNor). Dick would like to do his “Go Tigers!”

roar via video.

9:55 am Lapel Pin Update for Young Alumni and Outstanding Family Award

Recipients

The committee would like to see the sample lapel pins from ImageMasters

and Medallic Art to compare. Overall, they prefer the cheaper lapel pin

option, similar in size and design to the 50th

Reunion lapel pin.

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SUMMARY



Clubs Committee

April 6, 2017

5:00 p.m. Pacific Time

Conference Phone Number: 877-267-1784

Conference Code: 31

Facilitator: Venilde Jeronimo, Clubs Committee Chair

Present: Anne Teutsch (PAA Board, East Bay), Brad LeDu (East Bay), Jillian Hall

(Sacramento), Hans Chun (Hawaii), Alexis Duclos (PRIDE, DC), Denise Blocher (Orange

County), Daniel Fernandez (CIP), Megan Dias (South Bay), Matt Olson (Golden Gate), Gene

Bigler (Latino),

PAA Staff: Polly Crabtree, Marshea Pratt

.

A. Call to Order/Roll Call – Venilde called the meeting to order at 5:05 p.m. She then

proceeded to thank everyone for their participation and support throughout this fiscal

year.

B. Club Successes – Around the Table – Venilde asked each club to share a few successes

over this past year. Responses included:

Sacramento – Holiday Dinner event at Fox & Goose, Warehouse Artists Lofts (WAL)

First Fridays event w/wine tasting from a winery owned by an alumna and art by an

alumna who lives at WAL. Both events attracted new people who hadn’t attended club

events in the past. Some alumni who attended the holiday dinner also attended the WAL

event.

East Bay – Friday Night at Oakland Museum event featured food trucks, music, and tour

of the museum. The Alumni Mixer at Castlewood Country Club attracted 35 or so people

at a wonderful venue. Toy Drive and Pacific Basketball games in December marked the

first time collaboration with the San Joaquin Club.

Hawaii – The Networking Mixer at the Outrigger Canoe Club brought in a few new

alumni. Admissions events in collaboration with the Office of Admission engaged

prospective students and their parents well.

San Joaquin – Marshea reported out on their behalf that the Fall Men’s Soccer

Game/Pizza Party/Food Drive for the Pacific Pantry was a very successful event this

year.

Latino – The club supported and participated in some of the activities held by the Latinx

Outreach Program on the Stockton campus. The club also expressed solidarity with

Pacific’s immigrant students and affirmed their value within the Pacific family. Club

members also attended a successful mixer with current students that was focused on

career paths/majors. The club is also involved in the planning for Latino Graduation and

the event this year will again include special recognition of the graduates of Elbert Covell

College.

22

South Bay – The biggest success this year was a New Year’s dinner at Mama Mia’s.

There was a good turnout and many alumni attended who hadn’t been involved in the

past or hadn’t attended many events.

CIP – Daniel shared that the club hosted a reception that had about 50 alumni in

attendance. They are looking forward to hosting a Stockton Ports game in May 2017.

They hope to engage CIP alumni into mentoring relationships with current CIP Scholars

this next fiscal year. It was also a big success to relaunch the club with a full steering

committee in place.

Golden Gate – Matt shared that the steering committee with the addition of a few new

members got the club up and going again. They hosted a very successful National Night

of Networking gathering at Osha Thai Restaurant. They are collaborating with the other

Bay Area clubs to co-sponsor the Empress Cruise event on June 3, 2017.

Orange – Denise said the club had a great holiday mixer in December and got some new

alumni on board. The club is still struggling to find out who they are and what events

they want to hold. But, they are moving forward and have a steering committee in place.

Black – Marshea reported on their behalf. The club got engaged in Pacific’s Day of

Giving and challenged members to give $20.06 in honor of the 10-year anniversary of the

club which was celebrated at Homecoming 2016. The club also had a successful Closing

Reception for Pacific’s Black History Month Celebration. Two people were honored for

their contributions over the years in supporting Black students and their efforts in regard

to celebrating Black history on the Stockton campus.

Other Comments - Brad stated that Pacific’s Day of Giving effort overall was

successful and exceeded all of the set goals and expectations. This success was in part

because of the participation of clubs and their promotion of the event. Venilde added that

Marshea has been helpful this year in supporting all of the alumni clubs and

acknowledged the work accomplished. Marshea added that all club volunteers worked

very hard and it was a pleasure to support their efforts.

C. What is a topic you want to cover next fiscal year (i.e. specific training topics, speakers,

discussion items)? – Venilde asked each club representative to share some topics of

interest that could be covered during next fiscal year’s Clubs committee calls and/or

overall topics areas where they could use some assistance from Pacific Alumni

Association staff. Suggested Topics included:

Marketing and Communication – How can clubs successfully get the word out about

events? What strategies can clubs use to increase attendance at events and meetings?

How do clubs encourage alumni to get involved and explain clearly what “getting

involved” means?

Social Media – What are some good tips on how to effectively use social media to

recruit volunteers and/or increase event attendance? What are some shortcuts and

simple steps to post/share for the beginning user?

LinkedIn – How can clubs leverage this tool in terms of networking and access to

more alumni who may not have current info in the University database?

Growing Clubs - Knowledge Sharing/Best Practices on how to grow club

participation, keeping in mind the 3 campuses – 1 University goals?

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Young Alumni – What are effective ways clubs can engage this population?

Engaging Alumni who live outside of California – What are some strategies around

engaging alumni who are far away and want to build mentoring/networking

relationships with current students?

Making Resources more accessible – How can clubs easily access tools such as

webinars and workshops via WebEx or similar technology? What resources are

available for club leaders to review on their own time (i.e. recorded webinars,

YouTube videos, etc.)?

D. Brief Review of Priorities/Action Plan – Marshea reviewed some of the successes and

areas for improvement within the 2016-2017 Action Plan.

1. Goal: Building a Volunteer Base

a. 64 new volunteers total were added to clubs’ steering committees

b. 4 clubs relaunched this fiscal year (CIP, Golden Gate, DC, and Monterey).

Those clubs held 6 meetings total this fiscal year.

c. 20% of alumni clubs have all 3 leadership roles filled (President, VP,

Communications Chair). Alumni Association staff will work with clubs to

continue to build out leadership succession plans in 2017-18.

2. Goal: Collaborate with campus partners to enhance the student experience

a. As of April 2017, over 400 alumni have downloaded the Valor App. Our goal

for this fiscal year is to have 750 downloads.

b. Marshea shared that some alumni prefer to building mentoring relationships

by meeting current students/prospective mentees in person first or through

email introduction from an Alumni Association staff member rather than

using Valor.

3. Improve communication and cross promotional opportunities

a. There were 2 collaborative events on the calendar this year: Alumni Mixer

(East Bay Club and McGeorge School of Law Alumni Association), and

Empress Yacht Cruise (a collaboration of the East Bay, South Bay and Golden

Gate clubs targeting a 3 campus – 1 university focused attendee list).

b. The Alumni Relations staff members from all 3 campuses met in March 2017

to continue to improve collaboration and communication between their teams.

c. The Sacramento Alumni Club routinely holds its meetings on the Sacramento

campus. The PRIDE club plans to hold some events and meeting at the San

Francisco campus. However, no events have been scheduled at either campus

this fiscal year.

E. Volunteer On Boarding Process Update – Marshea

a. Marshea will be creating an “On Boarding Checklist” for new volunteers and for

those new to club leadership roles. Resources will be made available online as

much as possible for new volunteers/leaders to review at their own pace.

b. Marshea will work with the Alumni Association team to review the suggested

topics shared at tonight’s meeting and design a plan to address each area with

resources/training alumni volunteers can access in groups or individually as

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appropriate. She will also increase her “check-in” sessions with all club leaders

on more regular intervals to provide additional practical support for clubs.

c. In addition to encourage all new volunteers/leaders to review the Volunteer

Recruitment webinar, Marshea will posting existing resources or recording and

posting additional webinars/videos or other tools as part of the “on-boarding” and

“leadership development” process.

d. Marshea will have an updated roster of club leaders and their contact information

available on Trello in the new fiscal year to facilitate resource sharing, mentoring

and networking opportunities between club leaders.

e. Other suggested to assist in club leadership development shared on the call

included:

i. Alumni Association staff providing more individual coaching and

guidance for club leaders of all levels (new leaders, experienced leaders,

long-time leaders).

ii. Helping club leaders engage with students who are about to graduate.

iii. Gene asked for tips on how to engage students prior to them becoming

alumni and make connections that could encourage those students to

participate in clubs post-graduation. Marshea suggested connecting with

students on LinkedIn, engaging with students at events on campus if

possible, and/or engaging with current faculty you know personally and

ask them to promote your events with juniors and seniors they teach.

Polly added that participating in National Night of Networking is another

great way to connect.

iv. Polly shared that the Discovery team of students have been interviewing

alumni in the Bay area and specifically asking if those alumni are

interested in participating in an alumni club. There are also lots of people

who attended the National Night of Networking who plan to get more

involved in their local clubs. Brad added that the folks who attended the

National Night of Networking in Reno were inspired to form a steering

committee to relaunch the Reno Alumni Club. Marshea also added that

Alumni Association staff promoted club involvement at the recent Grad

Fair at the University Bookstore and Career Fair in the DeRosa University

Center Ballroom. Clubs will also be promoted at the Grad Party hosted

for seniors at the Vereschagin Alumni House on May 3.

F. Final Thoughts - Anne encouraged everyone to attend Homecoming and connect in

person to continue building the relationships established through the Clubs Committee

calls. She expressed it has been a pleasure working with everyone. Venilde echoed those

sentiments.

Adjourn – The meeting ended at 5:59 p.m.

25

SUMMARY



Governance and Philanthropy Joint Committee Meeting

Tuesday, March 21, 2017

5:30 PM - 6:30 PM PST


Conference Call

In Attendance:

Philanthropy Committee: Waqar Rizvi (Vice President), Greg Aghazarian, Ned Collins, Venilde

Jeronimo

Governance Committee: Adam Ellison (Vice President), Jim Collins (Chair), Allan Hardcastle,

Matt Hoffman, Mark Zuffo

Absent: Max Vargas (Philanthropy Committee), Shanti Halter (Governance Committee)

Staff: Kelli Page, Scott Rivinius, Polly Crabtree, Amy Field

Guests: Tim O’Neill

I. Welcome

Jim Collins welcomed all to the joint meeting of the Governance and Philanthropy Committees

of the Pacific Alumni Association (PAA).

II. Planned Meeting Outcomes Jim Collins outlined expectations for the call:

The philanthropy committee has been working on proposed changes to the handbook to

memorialize the expectations that the Alumni Association has for members of the board of

directors. It is the governance committee’s job to vet and propose changes to the full board for

consideration.

Our last board meeting for the year is in about one month. This leaves little time should the

governance committee have questions that need to be answered by Philanthropy committee. In

order to be expedient, I suggested a joint call so that we could have Waqar go over the changes

and the rationale for changes to the handbooks. Then the Governance Committee can ask

questions and members of the Philanthropy committee can provide clarifications.

I will then ask the governance committee to vote on accepting the proposal from the

philanthropy committee as it is written in order to include it in the agenda for the next board

meeting.

If this motion fails to pass because of a small technicality we will ask the philanthropy if they

will make those changes and approve them tonight then we will bring it back to the governance

committee tonight. If again the motion fails to pass we will table the discussion and sent it back

to the philanthropy committee for further consideration.

26

Roll call was taken by Kelli Page, Executive Director of the PAA. It was determined that a

quorum of both the Governance and the Philanthropy Committees were present on the call.

III. Review of Proposed Handbook Changes

Waqar Rizvi covered the reasoning behind the changes to the PAA Handbook. The Philanthropy

Committee was tasked with determining how the PAA could best participate in the Leading with

Purpose campaign at the University of the Pacific. Step 1 for the committee was the process of

establishing board roles for the campaign. The committee used the Campaign Volunteer

Handbook and its outlined opportunities for involvement. The board took a survey and voted in

November 2015 to participate in at least one of the defined roles for the duration of the

campaign.

Step 2 for the Philanthropy Committee was to establish fundraising priorities for PAA

involvement in the campaign. During the January 2017 PAA Board Meeting, it was determined

that the Philanthropy Committee needed to revisit the scope of the committee, and work with the

Governance Committee to determine the best practice for engaging the full board in the

campaign.

In light of this direction from the full board, the Philanthropy Committee proposes changes to the

following sections of the PAA Handbook:

1. Philanthropy Committee Scope

2. Pacific Alumni Association Board Member Expectations

3. Addition of Addendum C: Philanthropic Programming

Motion was made to waive the reading of all changes: Motion: Matt Hoffman; Second: Allan

Hardcastle. Motion carried.

IV. Discussion

Matt Hoffman: There is nothing quantifiable in this initiative. How will success be measured?

Adam Ellison: Appreciates that the philanthropy initiatives are open. Allows for dynamic

involvement from the board—folks in specific fields aren’t excluded from participation.

Tim O’Neill: Perhaps a quantifiable requirement can be included in the Addendum?

Venilde Jeronimo: Intentional wording of role requirement to allow board members to change

roles throughout the life of the campaign.

Matt Hoffman: What will be the measurement of success of board member participation?

Venilde Jeronimo: Engagement is more important than specific fundraising goals. How we

define success? Maybe look to our Regents for matrix of success.

Scott Rivinius: Regents use an annual survey for self-reflection. Did you fulfill your

responsibilities to the best of your ability?

Matt Hoffman: Shouldn’t we make sure that there is a net positive result related to board

involvement?

Adam Ellison: Having an annual review could make the process too rigid for board.

Allan Hardcastle: Measurement will ultimately fall to staff for tracking. But if result is negative,

staff would go to board with a cease request.

Matt Hoffman: With the three selected initiatives, how do we look at how our participation

impacts funds?

Jim Collins: That becomes the responsibility of the philanthropy committee.

Matt Hoffman: Shouldn’t we assign metrics—not be so whimsical? Have a goal for each

initiative?

Venilde Jeronimo: The Philanthropy Committee will have to establish a goal.

27

Waqar Rizvi: We do have outline for goals as part of Addendum

Tim O’Neill: Metrics are best handled at the committee level

Matt: But we put these initiatives into the handbook. How will we know we have been successful

without specific goals?

Tim O’Neill: The handbook provides an overview for board members of all aspects and

responsibilities of the PAA Board of Directors. It’s a great place to outline the role of the board

in the campaign, especially for new board members.

Mark Zuffo: I agree entirely with what Tim said.

Matt Hoffman: How do the survey results reconcile with what the philanthropy committee is

recommending here?

Venilde: There were three goals for board members related to the campaign:

1. Establish roles to be performed during the campaign

2. Establish fundraising priorities for PAA focus

3. Establish financial goals associated with the fundraising priorities

We can issue the roles survey again to keep our pulse on how the board wants to be engaged

with the campaign, but the roles outlined by the Philanthropy Committee are the same for all

campaign volunteers.

V. Next Steps

Discussion was closed by Jim Collins and the call was made for a motion for the Governance

Committee to take the proposed PAA Handbook changes to the full board for a vote.

Motion: Mark Zuffo;

Second: Allan Hardcastle.

Roll Call Vote:

Jim Collins- Aye

Matt Hoffman- No

Adam Ellison- Aye

Mark Zuffo- Aye

Allan Hardcastle- Aye

Shanti Halter – Absent

Motion Carried

VI. Adjournment

The call was made for a motion to adjourn.

Motion: Allan Hardcastle;

Second: Mark Zuffo.

Motion carried.

28

SUMMARY



Philanthropy Committee Thursday, February 16, 2017


Conference Call

Attending: Waqar Rizvi (Vice President), Greg Aghazarian, Ned Collins, Venilde Jeronimo,

Scott Rivinius (Staff), Polly Crabtree (Staff), Amy Field (Staff)

Guests: Jim Collins (Chair, Governance Committee)

Absent: David Frings, Max Vargas

1) Meeting called to order at 5:06 pm by Waqar Rizvi.

2) At the January 28 Board Meeting, the Philanthropy Committee was charged with clarifying

board participation in the Leading with Purpose Campaign, and was asked to present the

Governance Committee with a document that would outline the involvement of the PAA in

University fundraising efforts. There was a concern raised at the board meeting that there has

been a shift from the PAA Board of Directors being a ‘friend’ raising board to a ‘fund’

raising board.

3) Venilde Jeronimo offered to provide some history behind the establishment of the

Philanthropy Committee. Supporting the University’s fundraising efforts is in our bylaws, so

the intention was to form a committee (first ad hoc, then standing) to provide fundraising

support to the University. The intention was always to provide a support role, not necessarily

to go out and fundraise (solicit funds), unless that is what a board member wishes to do.

4) A conference call between Ned Collins, Waqar Rizvi, and Polly Crabtree took place on

Thursday, February 9. During this call, it was determined the best way to present the

Governance Committee with the proposed policy change was via changes to the PAA

Handbook, including an addendum to outline the philanthropic process. A document was

prepared by Polly Crabtree and distributed to committee members and Jim Collins, Chair of

the Governance Committee, in advance of the conference call.

5) Committee members reviewed the proposed document and suggested changes:

29

6)

30

31

32

33

34

7) Next meeting of the PAA Philanthropy Committee will be dependent on the Governance

Committee review of the above document.

8) Meeting adjourned at 5:58 pm.

35

SUMMARY


PACIFIC ALUMNI ASSOCIATION Special Events Committee


8:45 AM – 10:15 AM PST

Weber Hall

Special Events Committee Report Out – January 28, 2017

December Men’s and Women’s Basketball Games and Toy Drive – This was a

collaboration between the East Bay and San Joaquin Alumni Clubs. The Men’s game

was well attended and more toys were collected there than at the Women’s game. The

committee suggests that next year the PAA Board be engaged earlier to participate (i.e.

announce the event at the August meeting, Board members who can’t attend either game

can bring a toy to the November Board meeting). Anne Teutsch is volunteered to deliver

toys collected at the November meeting to the Spanos Center in December for the actual

toy drive events.

ASuop and PAA Board Mixer Update – Wyatt Bacon will reach out to incoming ASuop

leaders after the ASuop election in February. The Special Events committee will be

encouraging more intentional networking at the mixer by having ASuop leaders provide

more detailed self-intros and possibly have all attendees participate in an interactive ice

breaker.

Campus Partners Collaboration (Amy is the PAA staff connection for these events).

Career Prep Night – May 6, 5 PM – 6 PM - Young alumni are being recruited to come to this

event and help current students “practice their self-intro/30 second elevator speech, handing

out their resume, etc. Young alumni are being engaged to participate because they have very

recent successful job search experience and can relate to current students well. The

committee suggests that Amy Field work with the Career Resource Center to provide

“talking points/tips” to the young alumni to ensure they are fully prepared to share effective

advice and constructive criticism to the students.

Career Fair and Internship Fair – May 7, 11 AM – 2 PM –Alumni who have job

opportunities and/or internships available will be asked to table at the Career Fair.

Three board members are needed to pass out bags at the PAA table at the Career Fair and

promote the Valor App. Please let Amy know if you are available to help out.

Admissions Yield Events (March – April 2017) – There are several events planned that are

designed for high school students who have been accepted to Pacific but have yet to confirm

to hear one last pitch about the Pacific experience. Amy has a list of the dates and locations

of the events and alumni are encouraged to participate.

Valor Update – We are doing a great job of recruiting alumni to download this app. CRC

needs help getting more students on board. We are hoping the career related events

previously mentioned will assist in that effort.

36

Spring 1st year student Capstone event – Pacific’s Parent and Family programs department

wants to have an event to “book end” the 1st year experience. Our board already has the Ice

Cream Social in the Fall and they want to have a similar experience for 1st year students this

Spring. The committee gave Marshea Pratt several suggestions to take back to the Parent and

Family Programs staff. The committee also wants more info on the purpose and desired

outcome for a Spring gathering before making a firm commitment to participate.

37

Pacific Alumni Association Staff Directory

2016-2017 Alumni Office: (209) 946-2391

Toll Free: (866) 575-7229

Fax: (209) 946-2853

Kelli (Williams) Page `87 COP

Executive Director of Alumni Relations

Bus: (209) 946-2987

Cell: (209) 481-0007

Email: [email protected]

Assignments: Executive & Governance

Janice Wagner

Director of Alumni Relations

Bus: (209) 946-2148

Cell: (209) 470-8235


Assignment: Awards

Chris Ortega `07 COP, `10 EDU Alumni Coordinator of Reunions

Bus: (209) 946-3941

Cell: (209) 403-0905


Assignments: Awards & Special Events

Polly Crabtree

Director of Alumni Relations

Bus: (209) 946-2038

Cell: (209) 689-1966


Assignment: Philanthropy

Marshea (Jones) Pratt `93 COP

Assistant Director of Clubs & Regional

Programs

Bus: (209) 946-2899

Cell: (209) 479-1369


Assignments: Clubs & Special Events

Amy Field

Assistant Director of Alumni Engagement

Bus: (209) 932-2937

Cell: (209) 640-4802


Assignment: Philanthropy

Carrie Fox-Buttram `00 COP

Alumni Operations Manager

Bus: (209) 946-2610

Bus: (209) 946-2391


Assignment: Governance

Erika Greet

Commencement and University Events

Specialist

Bus: (209) 932-4279


Teri McKnight

Administrative Assistant II

Bus: (209) 946-2391

Bus: (209) 946-7659


Alumni Relations Office

Bus: (209) 946-2391

Toll Free: (866) 575-7229

Fax: (209) 946-2853


Alex and Jeri Vereschagin Alumni House Bus: (209) 946-2610











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