2020 COLLEGE DRIVE SASKATOON SK S7N 2W4 PH 306-652-2255 | FAX 306-652-7525 [email protected]| www.scoa.ca Find us on Facebook – Saskatoon Council on Aging Follow us on Twitter @scoa3 April 21, 2017 Dear Members of the Saskatoon Council on Aging Inc. I would like to let you know that our annual general meeting is scheduled to be held on May 25, 2017 at 2:00 pm at the Rusty McDonald Library – 225 Primrose Drive. For your information I am attaching to this letter: Minutes of the last annual general meeting held May 26, 2016 Agenda for the May 25, 2017 meeting By-law revisions Membership fee system A full annual report with audited financials will be provided and presented at the meeting. Sincerely, June Gawdun, Executive Director 1
7
Embed
April 21, 2017 Dear Members of the Saskatoon Council on Aging Inc. · 2017. 11. 2. · SASKATOON COUNCIL ON AGING . THURSDAY, MAY 26, 2016 from 2:00 p.m. to 4:00 p.m. YWCA Saskatoon
This document is posted to help you gain knowledge. Please leave a comment to let me know what you think about it! Share it to your friends and learn new things together.
1. Call to Order – Shan Landry – 2:00 pm 2. Approval of Agenda 3. Approval of Minutes of Annual General Meeting – May 26, 2016 4. Officers’ Reports: 4.1 Co-Presidents’/ Executive Director’s Report - Jane McPhee/Shan Landry/June Gawdun Motion - Move the acceptance of the Co-Presidents’/Executive Director’s Report 4.2 Treasurer’s Report – Bruce Irvine
Motions: - Move that the Annual Audited Financial Statements be Accepted for 16/17 Fiscal Year - Move that the firm KPMG be appointed as auditors for SCOA for the year ended March 31, 2018 subject
to mutual agreement. 5. Reports of Council: 5.1 Age-friendly Community Development – Candace Skrapek 5.2 Bullying Project - Elliot PausJenssen 5.3 Bus Buddy – June Gawdun 5.4 Century Club - Karen Heise 5.5 Communication - Mercedes Montgomery 5.6 Education and Awareness – Murray Scharf 5.7 Finance and Fundraising - Jim Wasilenko 5.8 Lifelong Learning Courses- Sheila Angelstad 5.9 Membership - Sandra Schweder 5.10 Older Adult Abuse Task Force - Joan Lidington 5.11 Partnerships/Supporters - June Gawdun/Virginia Dakiniewich 5.12 Resources for Older Adults - June Gawdun 5.13 Saskatoon Caregiver Information and Support - Lorraine Holtslander 5.14 SCOA Globe Walk – Beth Hill 5.15 Senior Tech Buddy - Sandra Schweder 5.16 Seniors’ Neighbourhood Hub Club– Sheila Angelstad 5.17 Spotlight on Seniors - Joan Lidington 5.18 Volunteers – Sheila Angelstad 5.19 Zoomer Idol – Sharon Fyke - Motion: Move that the Committee Reports be accepted 6. Nomination Committee Report – Janet Barnes 6.1 Nominations to Board of Directors Motion: Move that nomination slate be accepted 6.2 Installation of 2017/2018 Board of Directors (stand to be acknowledged) 7. New Business: 7.1 Membership Fee System
- Motion: Move that SCOA implement the proposed membership fee system effective May 25/17 7.2 By-law Revisions – Janet Barnes
- Motion: Move that the bylaw revisions for SCOA be accepted effective May 25/17 8. Adjournment of Business Meeting 9. Program - New Partnerships and What that Means to Our Members: Bourassa & Associates Rehabilitation
Centre, YWCA, YMCA and Saskatoon Fire Department – Remembering When Program- 2:45 p.m. 10. Social Time – 3:05 p.m. – 3:30 p.m.
4
By-law Revisions for May 25, 2017 Annual General Meeting
II. MISSION The Saskatoon Council on Aging (SCOA) is a community leader in the promotion of
dignity, health and independence of older adults through programs, services,
education and awareness.
Proposed changes in red:
II. MISSION The Saskatoon Council on Aging (SCOA) is a community-based, non-profit organization
dedicated to promoting positive aging for all in an age-friendly community. We strive
to achieve our mission by providing programs, services and policy advocacy to
promote dignity, health and independence of older adults.
X. COMMITTEES
1.4 Education and Awareness Committee
1.4.1 Researches and responds through SCOA on issues important to older adults in our
community.
1.4.1 Chaired by a member of the Board of Directors.
1.4.3 Membership open to all SCOA members
Proposed changes in red:
1.4 Education and Awareness Committee
1.4.1 Researches and responds through SCOA as an advocate on systemic issues
important to older adults in Saskatoon and surrounding community.
1.4.2 Chaired by a member of the Board of Directors.
1.4.3 Membership open to all SCOA members
1.5 Communication
1.5.1 Produces and distributes the Coming of Age publication three times per year.
1.5.2 Provides exposure and awareness of SCOA to older adults through a variety of
communication strategies
1.5.3 Oversees the work of the educational / speaker’s bureau.
1.5.4 Membership open to all SCOA members and the committee selects the
chairperson
Proposed changes in red:
1.5 Communication Committee
1.5.1 Produces and distributes the Coming of Age publication three times per year and
oversees distribution to SCOA members and key locations in the city.
5
1.5.2 Provides exposure and awareness of SCOA to older adults through a variety of
communication strategies
1.5.3 Oversees the work of the educational / speaker’s bureau.
1.5.4 Oversees SCOA communication functions including social media and website.
1.5.5 Optimizes inter committee flow of information
1.5.6 Membership open to all SCOA members and the committee selects the
chairperson.
1.6 Age-Friendly Community Development Committee
1.6.1 Builds community capacity and promotes civic engagement and volunteerism
among older adults that facilitates their direct involvement in enhancing our
community to be age-friendly. 1.6.2 Serves as SCOA's age-friendly champion for developing a vision, gathering
momentum, and encouraging action.
1.6.3 Members join with intention to learn about and implement age-friendly initiatives,
and aid in building awareness and linkages for an enhanced age-friendly community.
1.6.4. Membership is inclusive of community and organizational representatives, SCOA
Board and members.
1.7 Human Resources Committee
1.7.1 Develops performance appraisal system for the Executive Director
1.7.2 Develops policies and procedures, when required, relating to human resources
issues.
1.7.3 Membership and chairperson are appointed by the Board.
6
Proposed SCOA Membership Fee System effective May 25, 2017
Individual Full Member: $25 Individual Associate Member: No fee Non-profit Organization Member: $25 Corporate Member: $250 With the exception of the Individual Associate Members, all other members shall have the
right to vote at any general meetings and the Annual General Meeting of SCOA and are eligible to be a member of the Board of Directors.
An exemption from paying an Individual Full Member fee is granted to anyone 90 years of age or older.
The membership period runs from April 1 to March 31. Renewals are to be effective April 1 of each year. No membership cards are to be issued but membership is recorded by SCOA. No charitable donation receipts are to be given for a membership fee. Volunteer time will not be counted as a way to obtain Individual Full Membership without