Application form

Youth Development Partnership FundLocal Government and Communities supporting young people throughout New Zealand

ROUND SIX APPLICATION PACK

Round 6 Application Pack

This application pack consists of: Application form Service Requirements and Youth Development Partnership Fund Budget Table Templates Information Sheets: Good Youth Development and Application Considerations

Complete Applications

A compete application consists of: a completed application form a full project plan.

Project Plan Your project plan should outline your project’s goals, how you will achieve and evaluate these, and specify timeframes, costs, and required resources. It must also include a completed: Service Requirements Table Template (provided) Youth Development Partnership Fund Budget Table Template (provided) Risk Management Plan.

Selection Panel Assessment

In making their decisions, the selection panel will assess: how well the project aligns with the Expected Outcomes of the Fund and Round 6 Funding

Round Criteria (see the Ministry’s website for further information) effective youth development practices, including how involved young people have been in

project development and will be in the ongoing delivery of the project young people and the community’s need for the project the project’s practicality, viability, and value, as described in the project plan.

Application submission

Email an electronic copy of the completed application to: [email protected] and post or courier the signed original plus ten copies of the signed application:

Youth Development Partnership FundMinistry of Youth Development Post Office Box 1556, Wellington, 6140, or Level 1, Bowen State Building, Bowen Street, Wellington 6140.

Due Date Midday, Friday 19 March 2010. Late applications will not be accepted.

FURTHER INFORMATIONApplication Process

Funding Round 6 opens27 January 2010

Funding Round 6 closes

19 March 2010

Application assessedApril/May 2010

Unsuccessful applicant are informed

Successful applicants informed

May 2010 Public announcements

Funding agreements negotiated

from June 2010

Service deliveryfrom 1 July 2010

.

Some legal caveats A submitted application is not an agreement or contract.

The Ministry of Youth Development may award funding for a lesser amount than that applied for.

The Ministry of Youth Development may abandon the Application Process at any time.

The Ministry of Youth Development will only accept one Application from each applicant.

Funding is only available to territorial authorities (city or district councils).

The Ministry of Youth Development may accept part of an Application and reject the rest of it.

The Ministry of Youth Development may discuss with any Applicant their application and give them suggestions to modify it so that it better meets the Ministry’s priorities and assessment criteria.

Funding is limited and meeting the selection criteria does not guarantee funding.

All information requested must be provided for the application to be considered.

Guidelines for Review of Purchasing Process

What can be reviewed?

A review will investigate the process a proposal was evaluated under, to ensure that it was appropriately considered. It does not re-open the contracting process and does not enable an applicant to amend or re-submit their proposal.

What information can the applicant ask for?

Under the Official Information Act, applicants are able to request copies of material written in relation to their own proposal. If this is requested information will be provided.

Review Process

The applicant needs to submit in writing the reasons they feel their proposal was not appropriately considered and request a review by the General Manager. This must be lodged within 10 working days of having received written notification of the original decision.

The General Manager will initiate an independent investigation into the process used to evaluate and make the decision, ensuring all the "Review aspects" are followed.

The General Manager will directly advise the applicant in writing of the outcome of the review. This should normally take no longer than 15 working days from receipt of the request for a review.

Review aspects

If a review is requested the following aspects will be included:

one person is assigned to manage the review; the person investigating must be impartial

all relevant material is compiled before conducting the review

all the relevant issues identified by the provider are considered

the applicant is advised in writing of the outcome of the review;

the applicant will be offered the opportunity to discuss the outcome of the review

the process is completed within 15 working days of receiving the written complaint, unless exceptional circumstances occur. If the process is anticipated to take longer than 15 working days the applicant will be notified immediately

the process is documented and all documentation filed.

APPLICATION SUMMARY

Before completing this form, please read the information, including Expected Outcomes and Funding Round Criteria, about the Youth Development Partnership Fund. This is available from the Ministry of Youth Development website: www.myd.govt.nz.

This section provides a brief summary of your application that will be used by the selection panel.

Complete this section after you have completed the rest of the application.

Territorial Authority Name

Project Name

Project Dates[Month and Year] to [Month and Year]

Amount of Funding Requested (GST excl)

Year 1

$

Year 2

$

Year 3

$

Total

$

Council Contribution (GST excl) Other Funders Contribution (GST excl)

$ $

See boxes 2.12-2.14.

Please tick chosen priorities.

Which of the Funding Round priorities does your project align with?

Education, Training, and Employment

Plus

Youth Community Leadership and/or

Celebration of Youth Achievement

Provide a summary of your Project that can be used on the Ministry’s website if your application is successful.

This should outline what the project will do, what the Ministry’s funding will be used for, and who will benefit from the Project.

Project Description [Limit - 100 words]

Page 1 of 8

Leave this page blank if using double-sided printing.Delete this page if using single-sided printing

Bla

nk P

age

1. PROJECT PARTNERS

Councils may partner with each other to deliver the project.

Nominate a lead council if the project is collaboration between a number of councils.

The lead council will be responsible for contract management and accountable for funding.

Add another row to the table to provide contact details for Chief Executive’s of partner councils.

The Application Contact must be an employee of the lead council.

Councils may also work with local youth service providers around project development and delivery.

List young people or groups of young people that are partners in your project.

You will need to describe this involvement in more detail in Section 2.9.

1.1 Council Name

(Names of all councils, with lead council first)

1.2 Street address

(Addresses of all councils)

1.3 Postal address

(Addresses of all councils)

1.4 Chief Executive

Name Council Work Phone Email

1.5 Application Contact

Name:

Position title:

Work phone:

Email address:

Fax:

1.6 Partner organisation(s)

Name Address Legal status (e.g. Trust):

Company Registration No.

1.7 Young People (involved in project development)

e.g. Youth Council

1.8 Attach letters of support from project partners, including young people, for the project.

Page 2 of 8

2. PROJECT DETAILS

This section provides more detail about your project.

2.1 Project Name

2.2 Project Start Date

2.3 Project End Date

If your application is successful, this table will form the basis of your contract with the Ministry. An example Service Requirements Table Template is included in your application pack and an electronic copy is available on the Ministry’s website.

2.4 Attach a copy of your Project Plan and a copy of the relevant sections of your LTCCP to this application.

2.5 Include a completed Service Requirements Table Template in your Project Plan (template provided).

Provide evidence (research and statistics) of the need for the project and explain how the project meets this need in box 2.6.

Use box 2.7 to outline the wider community benefits (if applicable) of your project.

2.6 How will your project benefit young people in your community?

[Limit – 400 words]

2.7 How will your project benefit your community?

[Limit – 250 words]

The Ministry defines young people as those aged 12-24 years old.

2.8 Who are the target young people of your project?

Good youth 2.9 How have the target group and other young people been involved in the

Page 3 of 8

development practices must be present in your project.

Good youth development allows young people to shape a project and provides opportunities and support for them to take on leadership roles.

Box 2.9 should describe how each of the young people or groups of young people listed in section 1.7 has been involved in project development.

Boxes 2.10-2.11 should also include how young people will be supported to be involved in project delivery.

See the Good Youth Development information sheet and the Ministry website for guidance on good youth development and youth participation.

development of the project?[Limit – 200 words]

2.10 How will the target group and other young people be involved in the implementation of the project?[Limit – 200 words]

2.11 How will the target group and other young people be involved in the ongoing delivery of the project?

[Limit – 200 words]

The Youth Development Partnership Fund is for projects that improve outcomes for young people, aged 12-24 years, through effective youth development practice in their communities.

Projects funded through Round 6 must support the key outcome of education, training and employment and contribute to at least one of the following priorities:

Youth Community Leadership

Celebration of Youth Achievement.

Information on these outcomes and priorities is available on the Ministry’s website.

2.12 How does the project align with the Ministry’s outcome of improved Education, Training, and Employment?[Limit 150 words]

2.13 How does the project align with the Ministry’s Youth Leadership priority?

[Limit 150 words]

2.14 How does the project align with the Ministry’s Celebration of Youth Achievement priority?[Limit 150 words]

2.15 How will the project provide young people with benefits such as improved self esteem, personal development, motivation, family and community connection, and health/ wellbeing?[Limit 150 words]

Page 4 of 8

3. MANAGEMENT AND GOVERNANCE

Good youth development practices must be present in your project. See 2.9 for more information.

Explain how the council will manage the project if neither partner has experience in working with and understanding issues relating to young people.

Explain how the council will manage the project if neither partner has experience in delivering a similar project.

3.1 How will the project be managed and governed? [Limit 150 words]

3.2 Describe the roles and responsibilities of each partner (including the council)[Limit 150 words]

3.3 How will young people be involved at all levels of project governance? [Limit 200 words]

3.4 Outline the experience of council staff and partners in youth development [Limit 150 words]

3.5 Outline the experience of council staff and partners in delivering a project similar to this one

[Limit 150 words]

Your Risk Management Plan should outline key Project risks and how these will be managed.

3.6 Include a Risk Management Plan in your Project Plan.

Page 5 of 8

4. MONITORING, EVALUATION

Detail the measurement and evaluative tools you will use to measure whether your project is achieving its results.

The Service Requirements Table Template in your Project Plan will out line what is measured. Box 4.1 asks how this will be measured.

See the Service Requirements Table Template for information on qualitative and quantitative evaluation.

Good youth development practices must be present in your project. See 2.9 above for more information.

4.1 How will you measure and evaluate the success of your project?

Quantitative Tools:

e.g. All participants complete a self-assessment survey at start of programme

e.g. All participants complete an exit survey

Qualitative Tools:

e.g. All participants complete project evaluations upon completion of the programme.

e.g Project partners will conduct debrief reports with Councils.

4.2 How will young people be involved in the evaluation of the project?[Limit 150 words]

Page 6 of 8

5. FUNDING

Complete the Youth Development Partnership Fund Budget Table template and copy the total amount requested from the Fund into box 5.1.

Councils must make a contribution to project funding. This can be actual and/or in kind.

Detail any in kind contributions in box 5.5 below.

The total cost of the project is the amount applied for (box 5.1) + council contribution (box 5.2) plus other funders contribution (box 5.3).

5.1 Include the completed Youth Development Partnership Fund Budget Table Template in your Project Plan (template provided).

$ (GST excl)

5.2 What is the total amount that the council is applying to the Youth Development Partnership Fund for?

5.3 What is the total amount that the council is contributing to the project?

5.4 What is the total amount that other funders are contributing to the project?

5.5 What is the total cost of the project?

In kind contributions must be quantified in dollar terms and should not include any business-as-usual expenses.

5.6 Detail the in kind contributions provided by the council or othersItem Provided by Cost $ (GST excl)

5.7 How will you sustain the project once the investment from the Youth Development Partnership Fund expires?

5.8 Existing Projects Only - How will funding from the Youth Development Partnership Fund add value to an existing project or to work already being done with young people by the Council?

Page 7 of 8

6. CHECKLISTRefer to

section

Yes / No

Have young people been engaged at all levels of the project? All

Has this application been completed by a representative of a territorial authority? 1

Have you attached letters of support for the project? 1

Have you attached a copy of your Project Plan to the application? 2    

Have you attached a copy of the relevant sections of your LTCCP to the application? 2

Have you included a completed Services Requirement Table in your Project Plan? 2

Does the application include information about the community and young people’s need for the project?

2

Does the application demonstrate that the project aligns with the priorities and outcomes of the Youth Development Partnership Fund?

2

Have you attached a copy of your risk management plan to the application? 3

Does the application detail how the project outcomes will be measured? 4    

Have you included a completed Youth Development Project Budget Table in your Project Plan? 5

Does the application detail in-kind and/or financial support from the territorial authority? 5    

Has the Chief Executive of the territorial authority signed this application? 7    

7. DECLARATION

We agree that the details given in this application are true and correct to the best of our knowledge. We have the delegation to commit our territorial authority to this application.

(Please note that the declaration requires two authorised representatives from your territorial authority, including that of the Chief Executive).

Full name:      

Position in territorial authority: Chief Executive

Signature: Date:      

Full name:      

Position in territorial authority:      

Page 8 of 8