Application Booklet IC 2015

CC

PPH: Delegate Experience(1)

PH: Special Events(3)

PH: Business Development(2)

PH: Logistics(1)

PH: Marketing(2)

Delegate Experience: Excellent Communication Skills, Team

Leading Skills, Good Analytical Skills.

Logistics: Team Leading Skills, Logistics Management Skills, Good

Analytical Skills, Good Listener and Communicator.

BD: Closing Skills, Motivation for Sales, Prospecting Skills, Sales

Planning, Selling to Client Needs, Territory Management, Market

Knowledge, Presentation Skills.

SE: Event Management Skills, Crisis Management Skills,

Negotiation Skills, Excellent Communication Skills both orally and

in writing, Excellent Interpersonal Skills, Presentation Skills.

PR: Excellent Communication Skills both orally and in writing,

Excellent Interpersonal Skills, Presentation Skills, Awareness of

different media agendas, Ability to Prioritize and Plan Effectively.

DM: Understanding of all core areas of Digital Marketing like

Marketing Analytics, Social Media Analytics, Display Marketing,

Email Marketing etc., Excellent Presentation and Communication

Skills, Excellent written and verbal communication skills.

Structure/Ideal Profile

The Project Heads will work out of a fully functional and self sustainable office with the CC team. The

team will be provided with accommodation and monthly salary. One of the key things which will help you

live this experience and is also a basic expectation in being is being inspired throughout, to implement

the innovation which you want to, right from the beginning of the term.

A lot of people from AIESEC India and India depend on you in such a position. The smallest of your

thoughts and ideas are valuable and can lead to a huge impact on not just AIESEC India but India as well.

International Congress for 900 delegates| 125

countries

Global Youth Voice Conference – 400

Delegates| Heads of social and

business project around the world

Asia Pacific Alumni Congress &

Alumni Congress- 200 delegates

Pre- meeting – AI and MCPs International Congress 2015

OpeningCeremony

Global Village

Global Y2b

India Day

Closing Ceremony

Global Alumni Congress

16-17-18 19-20 21 22 23 24 25 26 27 28 29 30

Day

0

Gala Night

IC 2015 Timelines

Delegate Experience: Key Responsibilities

Information database and Communication with delegates

• Managing information transparency for delegate pre, during, and post congress

• Compile and manage a delegate information database

Immigration issues management

• Working with Migration Service/Embassies for visa support

• Preparation of invitation letters for delegates and sending its scanned copies todelegates and managing the overall reception issues

• Communication with delegates and tracking their visa preparation, solvingproblems with visa

• Communication with Migration service or hotel to organize official registration

• Preparation of visa for global partners and official registration for them

Reception process

• Coordinate delegate reception process (pick ups and drops) and receptionsystems

• Coordinate Delegate Registration & Checking in of delegates or all IC sites

Onsite services for delegates

• Ensure emergency systems are in place such as medical help, evacuation in caseof fire, police knowledge etc

• Ensure systems are in place for delegate needs during congress (help desk, lost &found, personal shopping needs, medical help, prayers room, insurance, etc.)

Gaurav Singh, CC VP HR AND DE

In case of any doubts please write

to him at

[email protected]

Business Development: Key Responsibilities

• Fund raising for IC 2015 and its products

• Partnership management (Delivery/Servicing, Partnership Enhancement &Communication)

• Co-ordination of the Partners Meetings and Dinner

• Communicating with company representatives to ensure all their needs are metand they are prepared for their workshops and the partners fair well in advance

• Writing and distributing invitations for key partner events

• Helping to distribute a corporate monthly newsletter before and after IC

• Working and coordinating closely with the Special Events team membersregarding external involvement

• Working with reception team to welcome external guests

• Servicing, hosting and interacting with external guests throughout theconference

• Post conference follow-up. (Thank you letters, distributing post-conferencesouvenirs and delivering relevant snap-shots of the conference and reports tokey stakeholders)

• Complete understanding and delivery of various stakeholder requirements(Brand presence of companies investing in the congress from day-to-day,minute by minute)

• Logistical overview and assistance for banners, site signage, specific and uniquerequirements of partners closer to the conference

Diptanshu Gurbani, CC VP BD

In case of any doubts please write

to him at

[email protected] or

[email protected]

• Planning, developing and implementing PR strategies in

synergy with CC VP M

• Preparing, overseeing the production of publicity

brochures, handouts, direct mail leaflets, promotional

videos, photographs etc.

• Organizing events including press conferences,

exhibitions, open days and press tours.

• Researching, writing and distributing press releases to

targeted media.

• Analyzing media coverage, dealing with enquiries from

the public, the press, and related organizations

Marketing, Public Relations: Key Responsibilities

Priyadarshini Sivakumar, CC VP M

In case of any doubts please write to

her at

[email protected]

or [email protected]

• Devising strategies to drive online traffic to the

various engagement forums

• Developing and managing digital marketing

campaigns

• Managing online brand and product campaigns to

raise brand awareness

• Responsibility for planning and budgetary control

of all digital marketing with CCVP M

• Evaluating customer research, market conditions

etc.

• Continuous review and active management of

website and other online assets

Marketing, Digital Marketing: Key Responsibilities

Priyadarshini Sivakumar, CC VP M

In case of any doubts please write to

her at

[email protected]

or [email protected]

• Partnerships management - venue, beverage, souvenirs, entertainment etc.

• Demand and Supply analysis

• In kind partnerships management: From Raising to CRM

• AI team coordination and management before, during and after the

congress

• Team management and accountability

• Develop business by bringing the overall cost down and striking valuable

and cost effective partnerships

• Continually try to improve and develop overall performance of the

conference within the constraints

• Planning all logistical activities before, during and after the Congress.

• Coordinate the allocation of break-away rooms and session materials.

• Coordinate the acquisition, transfer and storage of all the session material,

party peripheries, special

• Support in the identification and mitigation of risks

• Support the execution of the AIESEC International Pre-meeting.

• Coordinate the removal and transfer of all logistics from the Congress and

special event venues once activities are over.

Logistics: Key Responsibilities

Sarvesh Pande, CC VP L

In case of any doubts please write to

her at [email protected] or

[email protected]

• Technical Management: Vendor meetings,

Partnerships and Raising for Tech, Transportation

and Delivery

• Fabrication/Design Blueprint: Meetings with

canopy vendors, textile vendors, Raising

Partnership

• Performance Management/Speaker curation and

research: Meetings with artists etc. Finalization of

artists and performances, Partnerships with artist

management companies

• Public Relations: Coordination with media houses

and CC VP M

Special Events: Key Responsibilities

Kalyani Khona, CC VP SE

In case of any doubts please write to

her at [email protected] or

[email protected]