Appendix A Risk Assessment Case Study Risk Based Auditing – Effective Procedures 110 Appendix A: Risk Assessment Case Study Case Study Facts................................................................................................................ 111 Sample Prior Year Financial ............................................................................................... 120 Trial Balance, YE 12/31/03 ................................................................................................. 136 Sample Planning Analytics ................................................................................................. 140
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Appendix A Risk Assessment Case Study A Risk Assessment Case Study Risk Based Auditing – Effective Procedures 111 CASE STUDY – FRAUD RISK EVALUATION Case Study Facts Clearview
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Appendix A Risk Assessment Case Study
Risk Based Auditing – Effective Procedures 110
Appendix A: Risk Assessment Case Study
Case Study Facts ................................................................................................................ 111
Sample Prior Year Financial ............................................................................................... 120
Trial Balance, YE 12/31/03 ................................................................................................. 136
$1 million 5,000,000.00 9,500 + 0.8% $5 million 10,000,000.00 19,500 + 0.6%
$10 million 50,000,000.00 40,000 + 0.4% $50 million 100,000,000.00 115,000 + 0.25% $100 million 185,000 + 0.18%
BASE AMOUNT: larger of total revenue or total assets Total Revenue 34,487,823 GP-4/1 1/1 Total Assets 10,248,221 GP-4/1 1/1 Base Amount 34,487,823 PLANNING MATERIALITY CALCULATION:
(Percentage from table * Amount from Table Base Amount) Planning Materiality
40,000 0.4% 177,951
TOLERABLE MISSTATEMENT: Planning materiality from above Factor .75 Tolerable Misstatement 177,951 0.75 133,463 INDIVIDUALLY SIGNIFICANT ITEMS: Any amount up to tolerable misstatement (usually 1/3 or 1/6 of tolerable misstatement) 44,488 =1/3 44,500 22,244 =1/6 22,200
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Appendix A Risk Assessment Case Study
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Financial Statements
Clearview Manufacturing, Inc.
December 31, 2002 and 2001 Sample Prior Year Financial
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INDEPENDENT AUDITORS' REPORT The Board of Directors Clearview Manufacturing Palm Springs, California We have audited the accompanying balance sheets of Clearview Manufacturing (an S corporation), as of December 31, 2002 and 2001, and the related statements of income, changes in stockholders' equity and cash flows for the years then ended. These financial statements are the responsibility of the Company's management. Our responsibility is to express an opinion on these financial statements based on our audits. We conducted our audits in accordance with generally accepted auditing standards generally accepted in the United States of America. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audits provide a reasonable basis for our opinion. In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of Clearview Manufacturing as of December 31, 2002 and 2001, and the results of its operations and its cash flows for the years then ended in conformity with generally accepted accounting principles. February 15, 2003
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CLEARVIEW MANUFACTURING BALANCE SHEETS
DECEMBER 31, 2002 AND 2001
ASSETS
2002 2001 CURRENT ASSETS
Cash $000,137,718 $000,002,050 Accounts receivable 3,489,777 2,659,022 Inventories 2,081,938 1,914,338 Other current assets 163,446 130,747
Total current assets 5,872,879 4,706,157
EQUIPMENT AND IMPROVEMENTS
Equipment and tooling 1,175,950 598,536 Vehicles 241,001 211,599
1,416,951 810,135 Less accumulated depreciation 257,227 85,816
Equipment and improvements, net
1,159,724 724,319 OTHER ASSETS
Deposits 154,491 8,724 Receivable from affiliate 38,800 141,686 Receivable from stockholders - 600,000
Total other assets
193,291 750,410
$007,225,894 $006,180,886
The accompanying notes are an integral part of these financial statements.
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LIABILITIES AND STOCKHOLDERS’ EQUITY
2002 2001 CURRENT LIABILITIES
Cash overdraft $000,000,00- $000,260,975 Accounts payable 593,424 166,664 Note payable 1,000,000 325,000 Management fee payable 923,000 857,580 Income taxes payable 2,600 - Other current liabilities 326,001 202,891
Total current liabilities 2,845,025 1,813,110
STOCKHOLDERS’ EQUITY Common stock, no par value, 2,000,000 shares
General, administrative, and selling expenses 3,702,566 2,428,260 Interest 52,116 23,385
3,754,682 2,451,645 INCOME BEFORE PROVISION FOR INCOME TAXES 2,551,319 2,403,776 PROVISION FOR INCOME TAXES 38,224 36,000 NET INCOME $002,513,095 $002,367,776
The accompanying notes are an integral part of these financial statements.
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CLEARVIEW MANUFACTURING STATEMENTS OF CHANGES IN STOCKHOLDERS’ EQUITY
YEARS ENDED DECEMBER 31, 2002 AND 2001
Common
Stock Retained Earnings Total
Balance, December 31, 2000 $,00,000,00- $000,000,0-) $,000,000,0-) Stock issue 2,000,000 -) 2,000,000) Net income for the year - 2,367,776) 2,367,776) Balance, December 31, 2001 $0,2,000,000 $02,367,776) $04,367,776) Net income for the year - 2,513,093) 2,513,093) Stockholder distributions - (2,500,000) (2,500,000) Balance, December 31, 2002 $,02,000,000 $02,380,869) $04,380,869)
The accompanying notes are an integral part of these financial statements.
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CLEARVIEW MANUFACTURING STATEMENTS OF CASH FLOWS
YEARS ENDED DECEMBER 31, 2002 AND 2001
INCREASE (DECREASE) IN CASH 2002 2001 CASH FLOWS FROM OPERATING ACTIVITIES:
Cash received from customers $024,118,820) $013,696,958) Cash paid to suppliers and employees (21,864,559) (14,704,877) Interest paid (52,118) (23,385) Income taxes paid (70,824) (800)
Net cash provided (used) by operating activities 2,131,319) (1,032,104)
CASH FLOWS FROM INVESTING ACTIVITIES:
Proceeds from sale of assets 8,675) -) Capital expenditures (621,237) (810,135) Note repayment 600,000) -) Loan to affiliate 102,886) (141,686)
Net cash provided (used) by investing activities 90,324) (951,821)
CASH FLOWS FROM FINANCING ACTIVITIES:
Proceeds from line of credit 4,525,000) 3,275,000) Repayment of line of credit (3,850,000) (2,950,000) Stockholder distributions (2,500,000) -) Stock purchase -) 1,400,000)
Net cash provided (used) by financing activities (1,825,000) 1,725,000)
Increase (decrease) in cash 396,643) (258,925) Cash at beginning of period (258,925) -) Cash at end of period $000,137,718) $00,(258,925) SCHEDULE OF CASH Cash 137,718) 2,050) Cash overdraft -) (260,975) $000,137,718) $00,(258,925)
Continued The accompanying notes are an integral part of these financial statements.
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CLEARVIEW MANUFACTURING STATEMENTS OF CASH FLOWS
YEARS ENDED DECEMBER 31, 2002 AND 2001
(Continued) RECONCILIATION OF NET INCOME TO NET CASH
PROVIDED (USED) BY OPERATING ACTIVITIES: 2002 2001 Net income $002,513,093) $002,367,776) Adjustments to reconcile net income to net
cash provided (used) by operating activities: Depreciation 176,216) 85,816) Bad debt expense 76,245) 72,459) Loss on sale of assets 941) -) (Increase) decrease in assets:
Accounts receivable (907,000) (2,731,481) Inventory (167,600) (1,914,338) Other current assets (32,699) (130,747) Deposits (145,767) (8,724)
Increase (decrease) in liabilities: Accounts payable 426,760) 166,664) Management fee payable 65,420) 857,580) Income taxes payable (32,600) 35,200) Other current liabilities 158,310) 167,691)
Total adjustments (381,774) (3,399,880)
Net cash provided (used) by operating activities $002,131,319) $0,(1,032,104)
The accompanying notes are an integral part of these financial statements.
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CLEARVIEW MANUFACTURING NOTES TO FINANCIAL STATEMENTS
DECEMBER 31, 2002 AND 2001 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
Nature of Business
Clearview Manufacturing (the Company) was incorporated on July 24, 1996 and began operations in January 1997.
The Company operates manufacturing plants in Palm Springs and Fresno, California. The Company's product line includes aluminum and vinyl windows, doors, and screens. Installation is provided by independent subcontractors. The Company issues credit to customers primarily all of whom are related to the real estate development and construction industries. The Company's sales, although not limited to, are primarily concentrated in the California area. The Company has the ability to file a mechanic's lien against the associated property of a specific contract. The Company routinely files a lien when the outstanding balance exceeds ninety days.
Estimates
The process of preparing financial statements in conformity with generally accepted accounting principles requires the use of estimates and assumptions regarding certain types of assets, liabilities, revenues, and expenses. Such estimates primarily relate to unsettled transactions and events as of the date of the financial statements. Accordingly, upon settlement, actual results may differ from estimated amounts.
Cash Equivalents
For purposes of the statement of cash flows, the Company considers all highly liquid debt instruments purchased with a maturity allowance of three months or less to be cash equivalents.
Inventories
Inventories are stated at the lower of cost or market. Cost is determined using the first-in, first-out (FIFO) method for all inventory components. Work-in-process and finished goods inventories are minor and are included in the raw materials inventories.
Continued
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CLEARVIEW MANUFACTURING NOTES TO FINANCIAL STATEMENTS
DECEMBER 31, 2002 AND 2001 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
Equipment and Improvements
The Company's fixed assets are stated at cost and are depreciated using the straight-line method over the estimated useful lives of the assets. Maintenance, repairs, and minor renewals are charged to expense as incurred. Replacement and major renewals are capitalized.
Advertising
The Company expenses the costs of advertising the first time the advertising activity takes place.
Revenue and Cost Recognition
The Company records its revenues based upon its estimate of progress on manufacturing and subcontracting installation. Such estimates are calculated on each individual contract based upon manufacturing and installation experience. Manufacturing and installation costs are expensed in the period incurred based upon progress of manufacturing, delivery, and installation.
Income Taxes
The Company has elected to be taxed under the provisions of Subchapter S of the Internal Revenue Code by consent of its stockholders. Under those provisions, the Company does not pay Federal corporate income taxes on its taxable income. Instead, the stockholders are liable for individual Federal and California income taxes on the Company's taxable income.
For California franchise tax purposes, an S Corporation excise tax of 1.5% of taxable income is imposed.
NOTE 1: INVENTORIES
Inventories at December 31, 2002 and 2001 consist of the following:
CLEARVIEW MANUFACTURING NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2002 AND 2001 NOTE 2: EQUIPMENT AND IMPROVEMENTS
Depreciation expense charged to cost of sales and general and administrative expense for the year ended December 31, 2002 and 2001 is as follows:
2002 2001 Cost of sales $000,171,927 $000,073,482 General and administrative 4,289 12,334 $000,176,216 $000,085,816
NOTE 3: NOTE PAYABLE
2002 2001 Line of credit payable to Union Bank, maximum borrowing amount of $4,000,000, expires January 31, 2003, secured by inventory, accounts receivable, and all other tangible and intangible assets payable monthly interest only at index rate (LIBOR) (7.65% as of September 30, 2002). $001,000,000 $000,325,000
NOTE 4: MANAGEMENT FEES PAYABLE
The Company has a cancelable agreement with a related company, D.G. Enterprises for management services. The fee is based on reimbursement of the operating expenses of D.G. Enterprises. Management fees for the period ending December 31. 2002 and 2001 was $2,500,420 and $1,642,580. A management fee payable of $923,000 and $857,580 was remaining at December 31, 2002 and 2001 respectively.
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CLEARVIEW MANUFACTURING NOTES TO FINANCIAL STATEMENTS
DECEMBER 31, 2002 AND 2001
NOTE 5: LEASE COMMITMENTS
The Company leases its Palm Springs manufacturing and office building, and equipment from The David Garwood Family Trust under operating leases expiring December 31, 2007.
The Company also leases a manufacturing facility in Fresno under an operating lease expiring January 2, 2006.
The following is a schedule of future minimum lease payments required under these leases:
Rent expense on all property and equipment for the year ended December 31, 2002 and 2001 was $1,125,022 and $712,463, respectively.
NOTE 6: PROVISION FOR INCOME TAXES
The provision for income taxes for the year ended December 31, 2002 and 2001 represented California franchise tax in the amount of $38,224 and $36,000. The tax is calculated at the statutory rate of 1.5%.
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CLEARVIEW MANUFACTURING NOTES TO FINANCIAL STATEMENTS
DECEMBER 31, 2002 AND 2001
NOTE 7: RELATED PARTY TRANSACTIONS
A substantial amount of the Company's activities are with a stockholder or affiliates of a stockholder. At December 31, 2002 and 2001, amounts receivable/payable to related parties were:
2002 2001 Receivable from affiliate $000,038,800 $000,141,686 Receivable from stockholders - 600,000 Management fee payable 923,000 851,580 The principal transactions with related parties were: Rent $000,734,222 $000,550,463 Management fee 2,500,420 1,642,580
NOTE 8: EMPLOYEE BENEFIT PLAN
The Company maintains a self-insured medical reimbursement plan. The Company is fully liable for employee claims up to $35,000. Claims above $35,000 are covered by a reinsurance contract.
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INDEPENDENT AUDITORS' REPORT ON SUPPLEMENTARY INFORMATION The Board of Directors Clearview Manufacturing Banning, California Our audit of Clearview Manufacturing, as of December 31, 2002 and 2001, was for the purpose of forming an opinion on the basic financial statements taken as a whole. The accompanying schedules of cost of sales and factory overhead, and general, administrative, and selling expenses are presented for purposes of additional analysis and are not a required part of the basic financial statements. Such information has been subjected to the auditing procedures applied in the audit of the basic financial statements and, in our opinion, is fairly stated in all material respects in relation to the basic financial statements taken as a whole. February 15, 2003
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Schedule 1 CLEARVIEW MANUFACTURING
SCHEDULE OF COST OF SALES AND FACTORY OVERHEAD YEARS ENDED DECEMBER 31, 2002 AND 2001
2002 2001 COST OF SALES
Beginning inventory $001,914,338) $000,000,00-) Purchases – materials 10,023,588) 8,057,139) Sales tax 782,269) 457,521) Contract labor 1,826,621) 1,186,028) Direct labor and related costs 4,097,290) 2,388,215) Factory overhead – schedule below 2,156,710) 1,398,453) Less ending inventory (2,081,938) (1,914,338)
$018,718,878) $011,573,018) FACTORY OVERHEAD )
Building and equipment rent $000,663,894) $000.498,463) Building repairs 52,621) 31,128) Shop supplies 264,839) 154,894) Shop equipment repairs 93,780) 104,949) Small tools and supplies 209,761) 158,296) Utilities 186,638) 110,057) Insurance 146,402) 73,244) Property taxes 78,629) 18,867) Testing and certification 33,115) 15,271) Truck expense 255,104) 159,802) Depreciation 171,927) 73,482)
$002,156,710) $001,398,453)
The accompanying notes are an integral part of these financial statements.
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Schedule 1 CLEARVIEW MANUFACTURING
SCHEDULE OF GENERAL, ADMINISTRATIVE, AND SELLING EXPENSES YEARS ENDED DECEMBER 31, 2002 AND 2001
2002 2001 Advertising $000,005,790 $000,011,851 Auto 35,673 8,382 Bad debts 76,245 2,524 Computer supplies and maintenance 65,453 72,459 Contributions 150 19,394 Depreciation 4,289 10,154 Dues and subscriptions 3,816 12,334 Entertainment 17,016 3,469 Equipment rental 19,422 14,546 Insurance 16,267 7,449 Legal and professional fees 212,162 107,408 Licenses, permits, and fees 14,482 11,030 Management fees 2,502,075 1,642,580 Meals 25,808 23,973 Office rent 270,000 206,406 Office supplies 127,122 73,084 Other general and administrative 36,526 16,927 Property tax 20,899 17,086 Repairs 16,731 7,999 Telephone 76,408 47,547 Travel and lodging 106,369 82,434 Utilities 49,863 29,224 $003,702,566 $002,428,260
The accompanying notes are an integral part of these financial statements.