APMP Mid-South Chapter Officers Meeting Ken Merwin May 20, 2014 @billboggs

APMP Mid-SouthChapter Officers Meeting

Ken MerwinMay 20, 2014

@billboggs www.linkedin.com/in/billboggs/

Agenda

• Old Business– Minutes from April meeting– Marketing Plan

• New Business– Proposal Training Workshop– AEC MEGA Group Meeting

• Officers’ Reports• Action Items

Mid-South Chapter Officersfor 2014

Name Position

Bill Boggs Chapter Chair

Joe Yearta Chapter Vice-Chair

Tonya Maurice Treasurer

Andrea Shetley Secretary

Ken Merwin Membership Chair

Roger Campbell Planning Chair

Jennifer Hamaker Webmaster

A. J. DePriest Marketing – Nashville Region

Whitney Dorning Marketing – Huntsville Region

Open Marketing – Birmingham Region

Mid-South Chapter Goals

• Provide education and networking through F2F and virtual venues– Host Monthly Chapter Meetings (10 meetings/yr)– Conduct one meeting/quarter outside of HSV– Conduct Monthly Officers Meeting– Government and Commercial focus

• Grow Membership– 2013: From 18 to 36– 2014: From 36 to 72– 2015: From 72 to 144

• Grow Corporate Sponsorships– 2013: From 0 to 5– 2014: From 5 to 10– 2015: From 10 to 15

• Establish partnerships with Universities & Associations– e.g., UAH, FIT, Vanderbilt, PMI, NCA

• Create, maintain, and grow a professional Chapter Website• Broaden awareness of APMP by issuing at least one Press Release per quarter

Vice Chair – Joe

• NEW Sponsor at Nashville meeting– Bill Allen (owner) DataSymth– http://www.datasmythe.com/

• Sponsors – we need others to go get some more Sponsors

• No other updates

Corporate Sponsors

Treasurer – Tonya Maurice

Meeting RegistrationMembers [email protected] $ 280.00

Speaker – Non Charge $ 280.00

Beginning Balance 04.15.2014 1,774.49$

Receipts

Receipts: May 6 Meeting $280.00Sponsorship: Datasmythe $250.00Chapter Rebate $420.00Total Receipts 950.00$

DisbursmentsFood 353.98$ Gift Card 25.00$ CC Charge 23.36$

Total Disbursements 402.34$

Balance 05.19.2014 2,322.15$

Financial Statement

Treasurer – Tonya Maurice

Created, published online registration for June meeting. Reconciled April bank statement.

Next Steps : Monitor June registration Update online registration with July meeting details immediately

following February meeting. Reconcile May bank statement

Secretary – Andrea

Membership – Ken Merwin

Current Membership 58

Two new members • Danielle Scherer• Debby Bell

Currently have 40 members in the Linked-In Group

Planning Chair StatusActivity Status Notes

Plan tenth meeting in June June 10th, 5:30 – 7:00, “A quick overview of the NASA Source Evaluation Board process” Byron Butler @ Aerojet Rocketdyne, Catering by Smokey’s BBQ – BBQ Pork, Baked Beans, Potato Salad, Cole Slaw, Cobbler, Tea/Water

Plan eleventh meeting in July July 1st, 5:30 – 7:00, “Leadership During a Proposal” Steve Canerossi @ Aerojet Rocketdyne, Catering by Rosie’s – Chips/Salsa, Fajitas, Enchiladas, Rice, Beans, Tea/Water

Plan twelfth meeting in August (Birmingham)

August 5th, 5:30 – 7:30, Speaker/Food/Location – Barri Garrison helping to identify a Speaker

Plan thirteenth meeting in September

September 2nd, 5:30 – 7:00, “Desktop Publishing (?)” Andrea Shetley @ Aerojet Rocketdyne, Food - TBD

May 6th Presentation Feedback

99.6% A+

Name: Dynamic Duo, Teaming with a Graphic Designer to Create a Magazine-Style Proposal, Baldwin

Date: 5/6/14

Key: 4 = Consistently 3 = Frequently 2 = Sometimes

1 = Seldom 0 = Never

MATERIAL 4 3 2 1 01. Met my expectations 8 2. Was organized in a logical way 8 3. Included good examples and illustrations 8 4. Will be useful to me in doing my job 8 PRESENTER: 4 3 2 1 0

1. Explained the material in a clear and concise

manner

7 1

2. Was knowledgeable about the subject 8 3. Was enjoyable to listen to and demonstrated

enthusiasm8

Comments:

Great Job!

Good tips!

Wow!

Excellent! Fun to see a different problem set!

What I appreciated most about this presentation:Loved the video!Looking at the Graphic Designer as a partner of the Proposal ManagerGreat topic – Synthesizing at the end is greatGreat insight into the graphicsReal life examples How can we improve?Continue to bring great presenters to the meetings!Super heroes and a video!

Seeking Approval to Conduct a Survey of Current and Prospective Members about Chapter Meetings

• Plan to use SurveyMonkey• Questions:

– How often do you attend chapter meetings?– If not often, what prevents you from being more active?– What presentation topics would be of interest to you?– If the chapter meetings were conducted at lunch time,

would you be able to attend more often?– What source do you use to find out information about

chapter meetings?– What other information would you like to see on the

website?– What industry do you work in?– What’s your role within your organization (e.g., Proposal

Manager)?

Webmaster – Jennifer Hamaker

Content Needed: April Meeting Minutes from Officer Mtg. 4/15/14 May Member Meeting Chapter & Presenter Slide Decks 5/6/14 Photos from April and May Chapter Member Meetings

Website Statistics for Month of April – Increase in Visits + More New Visitors than Before:

• 59 Website Visits Over the Past Month (52 visits theprevious month)

• Of those visits, 44 were “unique” visitors (visitors that did not go back to the site later) which was only 29 last time

Social Media(Stay Up-to-Date w/Chapter)

• APMP Web Site www.apmp.org

• Mid-South Web Sitewww.apmpmid-south.org

• LinkedIn Mid-South Chapter Group

• Twitter @MidSouthAPMP

Bookmark and Join!

Marketing

• Creating a PP Slide Brochure (see next slide)

• Quarterly Press Release Due• Social Media Marketing– Continue with Facebook and Twitter posts– Create a campaign for Nashville Meeting

What is APMP?APMP's Mission StatementAPMP promotes the professional growth of its members by advancing the arts, sciences, and technologies of winning business.

You Should Join APMP To:• Learn the industry's best practices from the leading authority for the proposal, bid, tender and capture industries• Earn your accreditation sanctioned by your association and recognized by employers and professionals throughout the world as the industry

standard• Network with thousands of professionals around the world who do what you do every day• Have access to the industry's best practices through APMP's Body of Knowledge (BoK) which is exclusively for APMP members• Participate in the industry's best education programs globally, either free of charge or at a deep member discount• Attend APMP's Bid & Proposal Con, a three day conference and trade event that brings the proposal industry together under one roof at

one time• Have access to hundreds of articles and presentations written and created by your peers and available in one collection only at

www.apmp.org• Advance your career!!

Who We Are?• Over 55 member in a chapter covering the middle south region• Networking with a Community of Proposal Professionals• Strengthen Your Skills with Training, Education and Certifications• Access to Hundreds of Best Practice Articles, Presentations and Member Searches• Potential Employment Opportunities• Monthly Meetings

Join Us For Our Next Chapter Meeting! Visit: www.apmpmid-south.org

For more information about becoming a

member, contact:Kenneth S. Merwin, Lt.

Col., U.S. Army (Retired), APMP,

Membership [email protected]

[email protected]

Marketing (Nashville)

• Building a database of Nashville-area contacts of proposal developers in a wide variety of industries (healthcare, construction, architecture, engineering, arts, biotech) [Timeline: 1-2 months]

• Seek corporate sponsorships from selected companies in database after proving successful memberships among their staff [Timeline: 3 months and ongoing]

• Create a LinkedIn group for Nashville-area-only proposal developers [Timeline: 1 month]

• Create a Meetup group for Nashville-area-only proposal developers [Timeline: 1 month]– Monthly after-hours social– To share current projects, ideas,

strategies, and tools• Identify corporate sponsors with

locations suitable for monthly APMP meetings in Nashville to provide meeting space and $$ for dinner. [Timeline: 1 month and ongoing]

Action Items