APA and PowerPoint

APA and PowerPoint

Monday, June 27, 2016, 8:30-9:00 pm ET

Presenter – Amy Sexton

Kaplan University Writing Center

Please click here to access this recorded workshop:

http://khe2.adobeconnect.com/p3b6gbw8gav/

1

Learning Outcomes

Identify what APA Style says about using APA in PowerPoint.

Identify three key components of APA Style.

Apply APA guidelines to a PowerPoint presentation.

2

APA

Format + In-text Citations + References= APA

APA stands for American Psychological Association, which publishes The

Publication Manual of the American Psychological Association, currently in the 6th

edition. While APA style is used mostly in the social and behavioral sciences, it’s the

default standard at Kaplan.

APA generally refers to three things: format (or the way a paper looks), in-text

citations, and references (or the way the writer acknowledges the use of outside

resources).

3

What does APA say about PowerPoint?

“My professor told me to do a PowerPoint presentation in APA Style. I’ve read the

whole book and I can’t find a format for slideshows” (Hume-Pratuch, 2010).

APA does not specify how to do a presentation in APA Style. It is one of those

areas that falls outside of the scope of APA Style. As APA Style Expert Hume-

Pratuch (2010) notes, “If it’s not in the manual, it’s not an APA rule” (para. 1).

4

APA Style calls for a separate title slide with a header and a page number. The title

of the paper, the name of the author, and the university affiliation is centered

horizontally and vertically on the page. A 12 point sans serif font like Arial or Times

New Roman is preferred.

5

Like a paper, a presentation needs a separate title slide. The identifying

information, including the title, the name of the author, and the name of the

university should be centered on the slide. The font and size of your text may not

adhere to APA guidelines, though. You may want to choose a different font, and it is

a best practice to use at least a 24 point font for visibility.

6

This is a short demonstration showing how to set up a title slide in PowerPoint.

When you open PowerPoint, the default is a title slide. Use the options under the

Design tab if you want to change the design and color scheme of the slide. To type

into the default text boxes, simply click in the box. Use the options available in the

Font group to change the size and font of the text.

7

Discussion Slides

Each discussion slide should have a title. Typically, presentations contain bulleted

points. Like any assignment, you must use in-text citations with corresponding

references to indicate where you have borrowed words, ideas, or graphics from

outside sources. You should also use original and relevant graphics. Typically, it is

best to avoid ClipArt. If you do borrow pictures from other sources, like web pages,

you must provide appropriate attribution for them as well. For help with citing

graphics and visuals, please visit our Citing Graphics and Visuals tutorial linked on

the Writing Center Resources slide.

8

Use Smart Art to generate great original graphics! It is easy to use SmartArt to

show relationships between ideas, and you do not have to cite the visuals that you

create. Smart Art choices can be found under the Insert tab in the Illustrations

group.

9

In-text citations should be used both one the slides and in the notes to indicate

anywhere you have used the words, ideas, or creations of others. You should

provide in-text citations for bulleted points (paraphrased, summarized, or quoted),

information in the notes, and visuals.

10

In-text Citation and Full References

Paraphrases, summaries, and quotes are ways to use another author’s information

in your writing, and in order to avoid plagiarism and to also show you are an ethical

and credible researcher, you must attribute that information to the source with a

citation. APA citation style has two parts: in-text citations and full reference

citations.

In-text citations

• Use in the body of the paper

• Show what information comes from outside sources

• Include author and year for paraphrases/summaries

• Include author, year, and page (p.) or paragraph (para.) number for

quotations

Full reference citations

• Place at the end of the document on a reference list

• Include enough information to lead the reader to the source

• Follow a standard structure

Short demonstration found here

11

Example of In-Text Citation for a Paraphrase (or summary):

When paraphrasing or summarizing, you must identify the author’s last name and

the publication year in the sentence. You can do this a couple ways: Write the

paraphrase and put the author and year in a parenthetical citation at the end of it, or

you can make the author’s name part of the sentence structure in a signal phrase

such as “Author describes”. When you make the author’s name part of the

sentence grammar, you still have to put the publication year in parentheses directly

after it.

12

Example of In-Text Citation for a Quote

When quoting, you have to put quotation marks around the borrowed text and

identify the author’s last name, the publication year, and the page or paragraph

number. You can either include the author’s name as part of your text in a signal

phrase and then put the year and page in parenthetical citations, or you can follow

the quoted text with a parenthetical citation having all three required elements.

In the first example on the slide, the author’s name is part of the sentence structure.

The year follows the author’s name in parentheses, and the page number follows

the quote in parentheses. Notice that there are quotation marks around the

borrowed text, and the period ends the sentence after the parenthetical citation to

enclose the citation in the sentence that it pertains to. In the second example, the

citation is included in parentheses after the quote.

13

References page

References follow specific format

Center the word References at the top of the page

Use hanging indent.

Alphabetize references.

Double space references.

14

References Slide

• Format references exactly as they would

appear in a paper

• Center References

• No bullets

1.5 or double spacing

• Hanging indent

• Alphabetize references.

• Use more than one slide if needed

15

Full Reference Citation in APA Style

• Begin with author (individual or corporate).

• If no author is provided,

1. Check source for credibility.

2. If credible, begin with title instead.

• Follow the four-part format: Author. (Year). Title. Publication or retrieval

information.

It is helpful to know the basic elements of any reference. The APA Style Blog has a

great article, “The Generic Reference”, on this approach. This article recommends

that you ask four questions when constructing a reference: Who? When? What?

Where?

The “who” will be the author, whether it is an individual author or a corporate or

organizational author. The “when” is the year the source was published. The

“what” is generally the title of the source, and the “where” is the retrieval information

or publication information. If you do not have an author, then you can begin the

reference with the title of the source. If there is no date give, then you can use the

abbreviation n.d. which stands for no date. Please see this link for more

information about the generic reference:

http://blog.apastyle.org/apastyle/2009/11/the-generic-reference.html

16

References Slide Demonstration

Center the word References at the top of the slide.

Use the ruler to create a hanging indent.

Check the line spacing.

17

Writing Center Resources

APA and PowerPoint (video tutorial)

Creating Effective PowerPoint Presentations

Common Citations in APA Format, 6th edition

Basic Citation Guidelines

APA References Page (video tutorial)

Citing Graphics and Visuals

18

For more writing support, connect with the KUWC’s new public webpage. You can actually Google and find this page. This is also a great way for you to stay connected to the

KUWC through Facebook and Twitter. Many of our resources are here as well.

19

References

Hume-Pratuch, J. (2010, May 27). “My professor says…”. Retrieved from

http://blog.apastyle.org/apastyle/2010/05/my-professor-says.html

20

Come visit the Academic Support Center. We can be found under the My Studies

tab, then under Academic Support Center.

21

On the main Academic Support Center page, you will see the links to each center’s

services and resources. Please update the text below to reflect your center’s

services.

For the Writing Center, these include Live Tutoring, Paper Review Service, the

Writing Reference Library, Citation Guidelines, Workshops, English Language

Learner, and Fundamental writing help. Notice, you can access the Kaplan Guide to

Successful Writing on the right hand side in both print and audio form.

22

Amy Sexton, Tutor, Workshops

Write us at [email protected]!

Workshops are recorded and recording links, with an accompanying PowerPoint, are posted on the Writing Center Workshops page after the workshop.

Introductory Video

Survey Link

Writing Center

©2016 Kaplan University Writing Center

Connect with the Academic Support Centers.

ASC Blog ASC Facebook @KaplanASC on Twitter

23