“NETWORK OF DANUBE WATERWAY ADMINISTRATIONS” South … · 2010-09-27 · ALFASD Administrative, Legal, Financial and Accounting Services Directorate . MNWTD Maintenance of the

“NETWORK OF DANUBE WATERWAY ADMINISTRATIONS”

South-East European Transnational Cooperation Programme

STATUS QUO REPORT ON WATERWAY ADMINISTRATION

EXECUTIVE AGENCY FOR EXPLORATION AND MAINTENANCE OF THE DANUBE

RIVER

Document ID: O 6.11

Activity: Act. 6.1

Author / Project Partner: Date: Version:

Georgi Georgiev April 30, 2010 Final

Veneta Popova April 30, 2010 Final

Tsvetelina Pastir April 30, 2010 Final

Viktoria Angelova April 30, 2010 Final

CONTENT

1 LIST OF ABBREVIATIONS 3

2 LIST OF FIGURES 4

OVERALL OBJECTIVE OF THE REPORT AND RELATION TO OTHER NEWADA

TASKS

5

4 LEGAL BACKGROUND OF EAEMDR 6

5 ORGANIZATIONAL STRUCTURE AND MAIN TASKS 9

6 AVAILABLE RESOURCES 17

7 SWOT-ANALYSIS 24

1 LIST OF ABBREVIATIONS

EAEMDR Executive Agency for Exploration and maintenance of the Danube River

MTITC Ministry of Transport, Information Technology and Communications

ALFASD Administrative, Legal, Financial and Accounting Services Directorate

MNWTD Maintenance of the Navigational Way and technical Directorate

HTPD Hydrotechnical and Projects Directorate

HHMD Hydrology and Hydrometeorology Directorate

DC Danube Commission

IWT Inland Waterway Transport

HMS Hydrometeorological station

2 LIST OF FIGURES

Figure 1 EAEMDR in the MTITC organizational chart

Figure 2 Structures subjected to the Minister of Transport, Information Technology

and Communications

Figure 3 EAEMDR organisational chart

Figure 4 Sections within MNWTD

Figure 5 Sections within HTPD

Figure 6 Branch offices of HHMD

Figure 7 EAEMDR total budget 2004-2009

Figure 8 EAEMDR net budget 2004-2009

Figure 9 Spending of EAEMDR budget 2004 - 2009

Figure 10 EAEMDR incomes 2004 – 2009

Figure 11 Share of the incomes to the budget in %

Figure 12 EAEMDR investments share 2004 – 2009

Figure 13 The Vida dredger

Figure 14 Installation of buoys with the ship Vit

Figure 15 Oil skimmer Pomorie

Figure 16 Ship Burgas

Figure 17 Ship Dunav

Figure 18 Crane Titan

Figure 19 IALA beacon

Figure 20 EAEMDR SWOT analysis

3 OVERALL OBJECTIVE OF THE REPORT AND RELATION TO OTHER NEWADA

TASKS

Activity 6.1 deals with organizational and strategic issues of the waterway

administrations. As a starting point the “Board of Directors” shall elaborate a status quo

report of their waterway administrations (Task 6.1.2.). This report shall include general

information on the organizational and legal structures, the existing tasks and objectives

as well as the available resources of each waterway administration. Based on this

information a SWOT analysis (Strengths-Weaknesses-Opportunities-Threats) shall be

elaborated for each waterway administration, which shall be presented and discussed

during a Board of Directors meeting.

The results of the status quo report are the basis for the discussions between the

participating directors on common future objectives of waterway administrations on the

river Danube (Task 6.1.3.). Based on these findings a set of recommendations shall be

elaborated for every waterway administration, which aims at optimizing the framework

conditions of the respective waterway administration (Task 6.1.4.).

4 LEGAL BACKGROUND OF EAEMDR

According to clauses of the Peace Treaty of

Neuilly dealing with the Danube river

navigational regime and the rights of the

European Danube Commission, the

obligation of the Danube countries were

defined, namely: to maintain the river in

navigable conditions, to develop the

hydrological and hydrographical surveys.

More specifically, they are mentioned in

chapter 2, part 9, articles 219 – 235 of the

Contract and named «Clauses regarding the

Danube». In order to implement those goals

in 1935 the «Danube Measurement Service»

was founded in Bulgaria with a head office in

Lom, part of the main Directorate of the Railways and Ports within the Ministry of

Transport. Soon after that, it was renamed to «Hydrographical Service».

The main tasks were: the maintenance of the navigational way, the preparation of

charts of the Danube River and the organization of hydrometeorological observations in

the Bulgarian part of the river.

In 1949 the Hydrographic service – Lom was moved to the Ministry of National Defense

and so became part of the Danube Fleet with a head office in Ruse.

Since 1st January 1953 the Danube Hydrographic service was back to the Ministry of

Transport with a new name: «Administration of the navigational way». The new element

in its activity – signaling and maintenance of the navigational way in the Bulgarian part

of the Danube River – was the beginning of a real specialized service like the ones

already existing in the other countries following the requirements of the Danube

Commission.

In beginning of April 1956 the Council of Ministers adopted a decree for the

establishment within the Ministry of Transport of an «Administration for maintenance of

the navigational way and exploration of the Danube River» with a head office in Ruse.

With a Decree of the Council of Ministers No. 212/ 29.11.1999 the Administration was

transformed into Executive Agency for Exploration and Maintenance of the Danube

River (EAEMDR).

The Agency is a national public authority within the Ministry of Transport, Information

Technology and Communications (MTITC).

Figure 1 EAEMDR in the MTITC organizational chart

It is a secondary administrator of budget credits. According to Art. 77 of the Law for the

sea waters, the inland waterways and the ports of the Republic of Bulgaria the Minister

of Transport, Information Technology and Communications, through EAEMDR shall

organize, manage and control the exploration and the maintenance of the conditions for

navigation in the inland waterways of the Republic of Bulgaria in compliance with the

internal and international law. The headquarter of the Agency is in the city of Ruse.

The supervision over inland waterway navigation is implemented by Executive Agency

Maritime Administration within the Ministry of Transport, Information Technology and

Communications.

On the following figure are shown all the administrative structures subjected to the

Minister of Transport, Information Technology and Communications.

Figure 2 Structures subjected to the Minister of Transport, Information Technology and

Communications

Besides these structures there is one more organization which is responsible for the

management of the infrastructure of the public transport ports of national importance.

This is the Bulgarian Ports Infrastructure Company – state enterprise within the MTITC.

The implementation of the activities of EAEMDR is based on the following legal

framework:

• Decree № 212/ 29.11.1999 of the Council of Ministers

• Structural Regulation of the Executive Agency for Exploration and Maintenance

of the Danube River

• Law on the Maritime Spaces, Inland Waterways and the Ports of the Republic of

Bulgaria

• Convention on the Navigational Regime Along the Danube River

• Law for the Administration

• Public Procurement Law

• Assignment of Small Public Procurement Ordinance

• Manual for planning, preparation and implementation of projects under

Operational programme on Transport 2007-2013

5 ORGANIZATIONAL STRUCTURE AND MAIN TASKS

EAEMDR is managed and represented by Executive Director. The Executive Director is

appointed by the Minister of Transport, Information Technology and Communications

subject to approval by the Prime Minister, for five years, without limitation on the

number of mandates served.

The administrative management of the organisation is implemented by the Secretary

General, who is appointed by the Executive Director.

The Agency is organised in 4 directorates forming the general and the specialized

administration.

Figure 3 EAEMDR organisational chart

The general administration of EAEMRD is implemented by Administrative, Legal,

Financial and Accounting Services Directorate. The functions of this directorate are

connected with supporting the Executive director and the specialized administration as

well as with communication and providing services to external bodies.

Some of its main responsibilities are:

Consulting and providing opinion on legal issues

Preparation of internal operational documents and providing proposals for

amendments of the existing related legislation

Procedural representation of the Agency

Preparation of the draft budget of the Agency as well as the reports for its

spending

Organization of service providing

The specialised administration of EAEMDR is implemented by 3 directorates in

accordance with their specific functions for exploration and maintenance of the

waterway, namely:

Maintenance of the Navigational Way and Technical Directorate (MNWTD)

Hydrotechnical and Projects Directorate (HTPD)

Hydrology and Hydrometeorology Directorate (HHMD)

MNWTD is structured in two sections – Navigational way section and Technical

section.

Figure 4 Sections within MNWTD

The main responsibilities of this directorate are as follows:

Performs the entire complex of works for

maintaining the navigational way of the Danube

river, the water areas of the ports, winter camps

and temporary winter shelters according to the

recommendations of the Danube Commission

(DC) and the decisions of the Joint Bulgarian-

Romanian Commission for maintenance and

improvement of the fairway

Organize proper and permanently functioning

navigational conditions

Performs the necessary dredging works on the fairway, the winter camps and the

temporary winter shelters in order to achieve the dimensions recommended by

the DC

Performs manoeuvring and emergency –rescuing works

Prepares and disseminate information concerning the status of the fairway and

the changes in the navigational conditions and issues weekly bulletins

Performs trailing and clearing of

the navigational way, the

navigational channels the winter

areas of the ports, winter camps

and temporary winter shelters by

organising the respective diving

and vessel lifting works

Produce the navigational signs and perform repairs and maintenance of the

floating and bank signs

Manage the activity of technical devices for gathering of oil spills, the location of

special water surroundings and the receiving the waste oil containing waters from

transit passing vessels in the

common Bulgarian-Romanian

section of the Danube

Together with HTPD coordinate the

quarries for extraction of inert

materials from the Danube

regarding the navigational safety

Participates in the preparation of projects and statements for implementation of

dredging works

HTPD is also structured in two sections – Hydrotechnical section and Project

section

Figure 5 Sections within HTPD

The main responsibilities of this directorate are as follows:

Performs the entire complex of hydrographical and morphological surveys in the

Bulgarian section of the Danube river

Performs measurements in the critical areas for navigation, water areas of the

ports, winter camps (firths), temporary winter shelters and secondary branches

Performs special measurements for defining the midstream of the Danube river

that are directly connected with the state ownership of islands and the state

boundary

Organises and perform measurements for hydrographical, pilots and navigational

maps of the Danube river

Produce hydrographical layouts, hydrographical surveys, longitudinal and cross

sections of the Danube river concerning design and construction works in the

Bulgarian stretch of the river for the needs of the river transport and upon request

of physical persons and/or legal entities

Prepares “Register of sandbars”, study and analyse the changes in the critical for

the navigation sections in order to consider the bet possible alternative for

improving the navigational conditions

Prepares projects for riverbed deepening works and flow guiding cuts for

improving the navigational conditions on the Danube fairway, in the water areas

of the ports, winter camps and areas where timely intervention is needed

Performs investor’s control and supervision over the construction for the needs of

the Agency as well as for the overall and current repairs of the buildings

Prepares, elaborate and disseminate ENCs for the Bulgarian section of the

Danube in accordance with the international standards

Prepares and implement EU funded projects and projects financed under

international programmes related to the inland waterway transport

Organise and coordinate the international communication and cooperation of the

Agency

The projects that currently are under preparation or implementation by EAEMDR are:

Construction of a winter camp for winter pass of 39 vessels – 3rd stage

The first 2 stages of this project are financed under PHARE and the 3rd is from

the national budget

Improvement of the navigation in the joint Bulgarian-Romanian section of the

Danube river from rkm 530 to rkm 520 – Batin and from rkm 576 to rkm

Improvement of the navigational systems and topohydrographical measurements

along the Danube River

These 2 projects are included in the Bulgarian Sectoral Operational Programme

on Transport 2007 – 2013.

EAEMDR is a partner in the following projects, financed under The South East

Europe Transnational Cooperation Programme:

In 2009 the Agency submitted official request for joining the partnership of the

PLATINA project within which to implement activities as a Promotion and

Development Centre.

In connection with its international activities EAEMDR participates in:

the Danube Commission in Budapest;

the Working Group for the Inland Waterway Transport in the UN ECE based

in Geneva;

the Joint Bulgarian – Romanian Commission for the Ruse – Giurgiu Bridge;

the Joint Bulgarian – Romanian Commission for the Danube River;

the GIS Forum Danube

and in the activity of several other international organizations, concerning

infrastructure, environment and other problems of the Danube river and of the

European internal waterways as well.

HHMD has a main office in the city of Ruse and 5 branch offices as it is shown in

the following figure:

Figure 6 Branch offices of HHMD

Locations of the HMSs:

Novo selo – km 833.6

Lom – km 743.3

Oriahovo – km 678.0

Svishtov – km 554.3

Ruse – km 496.5

Silistra – km 375.5

The main responsibilities of this directorate are as follows:

Performs all hydrological measurements and the entire complex of 24-hour

synoptic and meteorological

observations on the Danube

River

Performs all measurements to

define the low and high

navigation water level and the

water temperature

Performs measurements to

define the flow velocity in the

fairway and in the port areas as well as in the critical for the navigation sections

and the Ruse –Giurgiu bridge

Performs measurements to determine the alluvial flow of the river at the main

hydrometric stations

Implements research activities in the field of the river’s hydrology

Performs daily, monthly, annual and multi-

annual documents on the basis of he

meteorological data from the HMSs of the

Agency

Issues two-day and weekly forecasts for the

water levels of the river as well as three-day

prognosis for ice appearance

Issues daily Hydrometeorological and

Navigational Bulletin for the Danube River

Submit storm notices to the skippers, ship

owners, ports and Civil Defence services.

6 AVAILABLE RESOURCES

Human resources:

EAEMDR has a total number of 130 employees distributed as follows:

Executive Director - 1

Secretary General - 1

General Administration - 14 (ALFASD)

Specialised Administration - 114

MNWTD – 82 (incl. director of the directorate)

Navigational section - 51

Technical section- 30

HTPD - 11 (incl. director of the directorate)

Hydrographical section - 5

Projects section- 5

HHMD – 21 (incl. director of the directorate)

HMS Ruse - 5

HMS Novo selo- 3

HMS Lom- 3

HMS Oriahovo- 3

HMS Svishtov- 3

HMS Silsitra- 3

Financial resources

The budget of the Agency is formed from national budget funds. It also has incomes for

providing services to external bodies.

The national budget funds include transfers from the budget of the MTITC for

expenditures related to the implementation of the state functions of the Agency and to

the payments for services necessary for its activities. The budget if elaborated every

year according to the MTITC methodology.

Figure 7 EAEMDR total budget 2004-2009 Figure 8 EAEMDR net budget 2004-2009 The national budget transfers are distributed for the following budget categories:

Maintenance (staff costs, overheads, current activities, fuel etc)

Danube Commission member fee

Investments

Figure 9 Spending of EAEMDR budget 2004 - 2009

Expenditures 2004 2005 2006 2007 2008 2009

BUDGET: 2 857 199 2 919 467 3 056 670 4 160 224 3 456 794 2 904 151 Net budget 2 724 276 2 709 625 2 671 907 3 144 530 2 742 048 2 431 610

Investments 132 923 209 842 384 763 847 933 474 530 200000 DC member fee 241 107 253 877 0 167 761 240 216 272541

maintenance 1 090 375 1 056 971 1 275 785 1 540 694 1 041 170 771389 incl. fuels 487 950 461 680 549 847 811 274 516 780 414285 INCOMES: 86 561 113 144 97 423 284 744 324 145 182056

share of the incomes to the budget 3% 4% 3% 7% 9% 6.27%

The incomes of the Agency are realised from the following activities:

Vessels lifting and emergency-rescuing operations

Diving services

Implementation of geodetic and hydrographic activities

Provision of hydrological and hydrometeorological information

Dredging activities

Figure 10 EAEMDR incomes 2004 – 2009

Figure 11 Share of the

incomes to the budget in %

6.27%

3%4%

3%

7%

9%

0%

1%

2%

3%

4%

5%

6%

7%

8%

9%

10%

2004 2005 2006 2007 2008 2009

86 561

113 144 97 423

284 744

324 145

182056

0

50 000

100 000

150 000

200 000

250 000

300 000

350 000

2004 2005 2006 2007 2008 2009

Incomes

The allocations for investments in the years are graphically expressed in the following

figure:

Figure 12 EAEMDR investments share

2004 – 2009

Technical assets

EAEMDR has 14 vessels for the implementation of its main activities as well as the

relevant hydrological and hydrographical equipment.

The Agency owns a dredger and three self-propelled barges. The “Vida” dredger has a

capacity of 150 m3 per hour and the barges have load capacity of 381 tones. This

equipment is used to perform dredging works at dangerous locations and access

channels of ports.

The dredging data for 2008 are the

following:

Along the fairway – not performed

Ports – 106 630 m3

Gaining of inert materials – 649 500 m3

New construction works – not performed

Figure 13 – The Vida dredger

The hydrographic ship “Vit” is used to maintain the navigational conditions and if necessary the following ships are also used: “Dunav”, “Yantra”, “Kableshkov” and “Vidbol”.

Figure 14 – Installation of buoys with the ship Vit

The floating and coastal signs for maintenance of the navigational conditions are

produced in the workshop of EAEMDR as well as the concrete anchors and reinforced

concrete posts needed for installation of the coastal signs.

Figure 15 Oil skimmer Pomorie

The Agency collects oily and greasy ship waste according to the Law on waste

management. The oil skimmer is effectively used to control oil spills and in event of a

damage or breakdown of an oil transferring equipment. The volume of oil tank is 19.3

m³.

The hydrographic measurements are implemented with the specialized ship Burgas and

the hydrological – with the ship Dunav.

Figure 16 Ship Burgas

When necessary the ship Kableshkov is also used for these activities.

Figure 17 Ship Dunav

For implementation of Vessels lifting and emergency-

rescuing operations EAEMDR owns a floating crane

with loading capacity of up to 100 tons.

Figure 18 Crane Titan

From 15th May 2009 the Agency put into

operation a new BG IALA beacon.

Figure 19 IALA beacon

The main purpose for establishment of this station is

increasing the safety for the navigation by improving the

accuracy in positioning and controlling of the vessels along the

Danube river.

7 SWOT-ANALYSIS

Strengths

The Agency has a good leadership and management that provide more than 50 years

good image and stable positions of he organization. It has strong partners not only on a

national but on international level as well. EAEMDR keeps good working relations with

other organizations, especially with the Romanian ones. The international activities of

the Agency and the participation in international projects provide its good international

presence.

Weaknesses

The restricted budget is a significant weakness of EAEMDR because it prevents the

organization to implement its activities to maximum extent and limits the investment

policy. There is need of additional training of the experts in order to be aware of and in

line with the new approaches and technologies in the implementation of the activities.

The periodical staff reductions lead to shortage of qualified staff.

Opportunities

In order to overcome some of the abovementioned weaknesses a good opportunity is

the international partnership and cooperation which helps the experts to gain and to

exchange experience with our partners. Other solution could be the development of

potential human resources through voluntary training organized by the Agency, where

out experts can share their knowledge and skills with potential employees. Due to the

fact that EAEMDR see itself in the future as a modern and developed organization it a

good opportunity could be the approval of our request to implement activities as a

promotion and development center within the PLATINA project.

Threats

The political factor is one that affects mainly the public authorities among which is

EAEMDR. The economical situation is also affecting all the actors in the public and the

private sector not only on a national but on international level. These 2 threats lead to

third one – possible unforeseen cuttings of the budget. Due to the competition between

the public and private sectors a risk of shifting of qualified staff to the private sector also

exists. Last but not least, negative impact on the working process and difficulties for

decision making could cause the insufficient coordination between state institutions that

happens sometimes and needs to be improved.

Figure 20 EAEMDR SWOT analysis

Interrelations:

S-O: Co-operation with the international partners – exchange of experience, ideas

and know-how

S-T: Participation in international projects in which exchange of experts

W-O: Additional training of the staff abroad. Voluntary training of specialists for the

needs of the Agency

W-T: Improving the workflow conditions and searching for opportunities for

increasing the salaries of the staff

Our vision for the future:

To continue to ensure safety navigational conditions along the Bulgarian section

of the Danube and to make the inland navigation

attractive mode of transport.

- End of document -