“Manage Time – Manage Me” Traci Martin, M.A.M.
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Transcript
“Manage Time – Manage Me”
Traci Martin, M.A.M.
Agenda
1. Attitude
2. Goal Setting
3. Organization
4. Procrastination
5. Delegation
6. Relaxation
Learning Objectives
By the conclusion of this presentation, participants will be able to:
Demonstrate control over your daily schedule instead of the schedule controlling you.
Identify the practical applications for establishing and maintaining effective time management systems.
Utilizing appropriate time management skills for maximal personal growth.
Apply time management tips and strategies to their daily activities.
Opening Thoughts
1. Time is a precious commodity.
2. There is not enough time to meet daily demands.
3. Managing time is more than a routine (Expert Rating
Solutions, 2015).
4. The number of task and activities along with the time spent
on the task or activity is what can be managed.
5. There are many factors limiting our ability to manage our
task and activities in a timely manner.
6. Learning how to prioritize the demands of life produces
effective management over daily task and activities.
Clock Time is Real Time
Attitude
We overly concern ourselves with matters we have no control over.
(Covey, 1998)
Adopting a positive attitude is key to successful time management.
(Sam Glenn, 2012)
“Your own mental attitude is your real boss, time and labor may be subjected to the demands of your employer and others, your mind cannot be controlled by anyone but you”.
(Napoleon Hill)
Positive Attitude Strategies
Reframe from negative thoughts and negative people.
Change what you have control over.
Accept the things you cannot change.
Find out what coping skills work for you and use them.
Goal Setting
Control your daily schedule and activities instead of the
schedule controlling you
Goal Planning Tools
Management System
• Do not allow your list to get out of control.
• Keep your list short and simple.
• Never keep multiple list.
• Items should appear on your list in ranks of priority.
• Evaluate your progress weekly.
• Add a deadline/timeline to all operational goals and complete them.
To-do-List
Tips
Organization
People who are disorganized often lack the ability to manageactivities effectively.
Chapman and Rupured, 2008
The key to organization is called system management.
System management is simply a constructive way of doing things in order to maintain effectiveness.
The box method is a good example of a constructive management system.
Organization Strategies
The Box Method
• Get four boxes, label the first box as give away, label the second box as toss, label the third box as storage or garage and label the fourth box as keep.
• Start with the giveaway and toss boxes by placing items in the boxes you are not using or do not want.
• The give away box can be given as a donation to charity, friends, and family or use the items for a yard sale.
• Discard the items in the toss box accordingly.
• Next put the items you plan to keep but would like to store in the storage box.
• Once the project is complete remove the box or item(s) to the storage or garage.
• Lastly, fill up and then sort through the items in your keep box.
• Decide where place each item.
• Once your keep box is empty remove all trash, clean the area and enjoy.
• Set up a regular management system that would allow you to stay organized, such as labeled totes and or labeled shoe boxes.
• Remember to properly discard items that have your personal information on it.
Time Wasters
Procrastination
• Procrastination is putting things off, postponing decisions and not starting or finishing task.
• Procrastination occurs for various reasons; the task is unpleasant, overwhelming or lack of ability to complete the task.
• In order to stop procrastinating, improve productivity and eliminate time wasters, you need to know where your time is going so you can better manage it (Foroux, 2016).
“Your time and energy is valuable and limited- spend it wisely”
University of Kent
Conquering Procrastination Strategies
Use a management system.
Break task and activities into small pieces you can and are willing to commit to in efforts to maximize your outcomes.
Complete preparatory work first and schedule a realistic deadline for each task piece.
Use a small reward system to help you stay motivated after completing each task piece.
Conquering Procrastination Strategies
Delegation at Work
Identify the task and select the best person(s) to complete the task.
Relinquish responsibility over
the task.
Delegation allows others to use their
expertise.
Delegation Strategies
Use self-control, ask for help.
Delegate jobs to others who have the expertise to get the task done.
Divide task and activities into sections and let everyone take apart.
Use the power of collaboration. Collaboration allows everyone to utilize their talents and abilities.
For personal or household task pay someone else to do the job.
Relaxation and Wellness
Schedule 30 minutes of you time into your daily routine.
Relaxation can help you rejuvenate both physically and mentally, enabling you to accomplish tasks more quickly and easily.
Schedule task and activities around your biological clock. During the time your energy and concentration level are at their best will help you to be a become a better time manager (Chapman and Rupured, 2008).
Poor time management can result in fatigue, moodiness, and various health conditions.
(Expert Rating Solutions, 2015)
To reduce stress, reward yourself with the gift of relaxation.
Finial Thoughts
In closing we all wish had more time, in reality we are all given 86,400 seconds per day, 1,440 minutes per day, and 24 hours in a one day and 168 hours per week. How this valuable time is spent depends on how well one prioritize the demands of life. Learning to gain control over your daily schedule instead of your schedule controlling you can help you maintain the daily demands of life. Planning task and assignments based on priority and applying effective time management strategies to your daily activities can lead to optimal mental health and wellness.
Penn Foster
“The key is not to prioritize what’s on your schedule, but to schedule
your priorities.”
Stephen Covey
ReferencesChapman, S., & Rupured, M. (2008). Time Management: 10 strategies for better time management.
Entrepreneur. Author. Researcher. Thinker. (n.d.). Retrieved from http://dariusforoux.com/.
Covey , S.R. (1998). The seven habits of highly effective people. New York,New York.: Simon & Schuster.
Covey, S. R., Merrill, A. R., & Merrill, R. R. (1994). First things first: To live, to love, to learn, to leave a legacy.
New York, New York: Simon & Schuster.
Dodd, P., & Sundheim, D. (2005). The 25 best time management tools and techniques: How to get more done
without driving yourself crazy. Ann Arbor, MI: Peak Performance Press, Inc.
Expert Rating Solutions (2015).
Goalsettingbasics.com (2017).
Glenn, S. (2012). The Gift of Attitude.
Google Images, 2017.
Napoleon Hill (2017).
Penn Foster (2017). Time management.
Printabletolist.com (2017).
Stageoflife.com (2017).
Time-management-success.com (2017).
University of Kent. (n.d.). Retrieved July 07, 2017, from https://www.kent.ac.uk/.
Yourlifeyourvoice.org (2017).
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