8/8/2019 Annual Security Awareness
1/21
Roles and Responsibilities and Security-Related Requirements
SLDCADASLDCADA
8/8/2019 Annual Security Awareness
2/21
Naval Sea Logistics Center 2
Areas to be AddressedAreas to be Addressed
Laws and Policies Governing Protection ofPersonal Information
User Responsibilities SLDCADA Default Roles and Responsibilities
8/8/2019 Annual Security Awareness
3/21
Naval Sea Logistics Center 3
Laws and Policies GoverningLaws and Policies GoverningProtection of PersonalProtection of PersonalInformationInformation
8/8/2019 Annual Security Awareness
4/21
Naval Sea Logistics Center 4
Freedom of Information ActFreedom of Information Act
Enacted in 1966 to provide universal access toofficial information
Categories that are exempt from FOIA: Classified information
Internal rules and practices
Information denied by other specific withholding
statutes Trade secrets and commercial or financial
information given in confidence
8/8/2019 Annual Security Awareness
5/21
Naval Sea Logistics Center 5
FOIA (cont.)FOIA (cont.)
More categories that are exempt from FOIA:
Inter- and intra-agency communication
Personal information protected by Privacy Act Investigative information compiled for law
enforcement
Reports on financial institutions
For additional Info on FOIA:http://www.defenselink.mil/pubs/foi/
8/8/2019 Annual Security Awareness
6/21
Naval Sea Logistics Center 6
Public LawPublic Law9393--579, U.S.C579, U.S.C 552a552a
Privacy Act of 1974
Virtually all data within SLDCADA contains sensitive
but unclassified (SBU) information that is subject toprotection from disclosure under the Privacy Act of1974.
Examples of privacy information not releasable topublic
Date of Birth Home AddressHome Tel. No. Home E-Mail
Net Salary Deductions
Debts Leave Balance
8/8/2019 Annual Security Awareness
7/21
Naval Sea Logistics Center 7
User Responsibilities
8/8/2019 Annual Security Awareness
8/21
Naval Sea Logistics Center 8
User ResponsibilitiesUser Responsibilities
Safeguard SBU and Privacy Act data
Log off when finished
Protect the computer screen from casual observers Destroy reports (shredding or burning)
Secure reports in an NSA-approved container
Dont share information with anyone who doesnt
have a need to know
8/8/2019 Annual Security Awareness
9/21
Naval Sea Logistics Center 9
Terminal User ResponsibilityTerminal User Responsibility
Protect your password; do NOT write itdown and doNOT divulge it to anyone
Use only the user ID and password you wereassigned
Protect your keyboard and screen whileentering your password
DoNOT leave your terminal unattendedwhile logged into SLDCADA. Instead, log offor lock your terminal.
8/8/2019 Annual Security Awareness
10/21
Naval Sea Logistics Center 10
Individual AccountabilityIndividual Accountability
SLDCADA accounts are issued for theperformance of official duties only. Any other
use is strictly prohibited. Users cannot certify their own records
8/8/2019 Annual Security Awareness
11/21
Naval Sea Logistics Center 11
Your ResponsibilityYour Responsibility
It is your responsibility to protectemployee information that youprocess!
8/8/2019 Annual Security Awareness
12/21
Naval Sea Logistics Center 12
SLDCADA Default Rolesand Responsibilities
8/8/2019 Annual Security Awareness
13/21
Naval Sea Logistics Center 13
OverviewOverview
Timekeeping Guidelines
Specific Areas of Responsibility:
Self-User Timekeeper
Certifier
Customer Service Representative (CSR)
SLDCADA Site Administrator
SLDCADA CDA
8/8/2019 Annual Security Awareness
14/21
Naval Sea Logistics Center 14
Timekeeping GuidelinesTimekeeping Guidelines
Agencies policies control Time andAttendance (T&A), ensuring that data:
Is recorded promptly, completely, and accurately Reflects actual work performed and leave taken
Is sufficiently detailed to allow certification
Complies with legal requirements
Is supported by recorded evidence of supervisorreview and approval
8/8/2019 Annual Security Awareness
15/21
Naval Sea Logistics Center 15
Timekeeping GuidelinesTimekeeping Guidelines
Agencies must ensure reasonable controls exist to ensure
accuracy of T&A data
Integrity of T&A recorded depends on conscious
oversight of supervisors, timekeepers, certifiers, or other
approving authority
Official most knowledgeable of time worked should
approve overtime and/or clocks
T&A should be approved at the end of the last day of the
pay period or later
8/8/2019 Annual Security Awareness
16/21
Naval Sea Logistics Center 16
SelfSelf--User ResponsibilitiesUser Responsibilities
Review T&A to and review to ensureaccuracy and completeness prior tocertification
T&A should be approved at the end of thelast day of the pay period or later
Notify Certifier when T&A is available for
certification Generate SLDCADA reports:
Incorrect Hours
8/8/2019 Annual Security Awareness
17/21
Naval Sea Logistics Center 17
Timekeeper ResponsibilitiesTimekeeper Responsibilities
Responsible for self or group of employees
Record work schedule, shift, and
predetermined JON changes Record T&A
Review T&A to ensure accuracy and
completeness prior to certification
8/8/2019 Annual Security Awareness
18/21
Naval Sea Logistics Center 18
Timekeeper ResponsibilitiesTimekeeper Responsibilities
Notify Certifier when T&A is available forcertification
Enter prior pay adjustments Notify Certifier when prior pay is available
for certification
8/8/2019 Annual Security Awareness
19/21
Naval Sea Logistics Center 19
Timekeeper ResponsibilitiesTimekeeper Responsibilities
Generate SLDCADA reports:
Incorrect Hours
Unsent Prior Pay Corrections (v22: Pending PriorPay Corrections)
8/8/2019 Annual Security Awareness
20/21
Naval Sea Logistics Center 20
Certifier ResponsibilitiesCertifier Responsibilities
Review time for assigned employees toensure accuracy
Correct incorrect time or refer to employee/Timekeeper
Certify time
E
nter/certify prior pays Maintain Primary/Alternate Timekeepers
and Alternate Supervisors
8/8/2019 Annual Security Awareness
21/21
Naval Sea Logistics Center 21
Certifier ResponsibilitiesCertifier Responsibilities
Generate SLDCADA reports:
Incorrect Hours
UncertifiedE
mployees Unsent Prior Pay Corrections (v22: Pending Prior
Pay Corrections)