Annual Review & Planning Meeting Kampala, 01-03 December 2010 ARPM 2010 Updates, process & expectations Moses Nyabila & Team 1.

Annual Review & Planning MeetingKampala, 01-03 December 2010

ARPM 2010 Updates, process &

expectations

Moses Nyabila & Team

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Contents

Scene setting EADD vision & objectives Understanding our OPB process

2010 Results & updates

Key learnings, challenges & mid-course corrections (MTE) moving forward to 2011-12

EADD building blocks EADD stumbling blocks Way forward in 2011

ARPM expectations Country & regional teams? Partners? Foundation?

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Scene setting

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EADD vision & design

EADD-1 (pilot : 4.5 yrs : 2008-2012) `The vision of success for the East Africa Dairy Development project is that the lives of 179,000 families—or approximately one million people—are transformed by doubling household dairy income by year 10 through integrated interventions in dairy production, market-access and knowledge application

EADD1 designed: to test different implementation methodologies to capture lessons learned to build implementation capacity

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Objective 1: knowledge-based learning

Objective 1: To generate information for informed decision-making on the dairy value chain and to develop innovative solutions for use of resources that increase income (29 milestones)

Activity 1: Establish and maintain a knowledge-based project

Activity 2: Generate necessary research to inform project analysis and decision-making

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Objective 2: market access

Objective 2: To expand dairy markets and increase market access for smallholder farmers (45 milestones)

Activity 3: Organize smallholder dairy farmers to effectively bulk and market dairy products

Activity 4: Ensure steady, cost-effective supply of goods and services to farmers and farmer groups

Activity 5: Expand dairy markets

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Objective 3: dairy productivity

Objective 3: To sustainably increase dairy productivity and efficiency (29 milestones)

Activity 6: Organize and strengthen dairy farmers to effectively manage dairy businesses

Activity 7: Increase on-farm milk production through the adoption of productivity enhancement technologies

Activity 8: Sustain production and quality of milk through improved animal healthcare and nutrition

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Key Milestone Progress through Q4, 2010

Project targets

2010 Targets

2010 Actual Cumulative

% 2010 Progress

% project progress to-

date

Farmers registered 179,000 62180 57915 134424 93 75Cp financing 33 19 4 9 21 27New CP set-up 33 20 13 22 65 67Domestic and regional learning trips 149 205 524 571 256 383Farmers participated in domestic and regional learning trips

15,550 6077 4773 9963 79 64Contracts with processors signed 53 22 21 47 95 89litres per day chilled milk passing through chilling plants

400,000248320 204511 182254 82 46

litres per day chilled milk passing through TMs

00 24169 24169

FSAs/SACCOs 19 7 4 11 57 58

Original, artificial inseminations performed 180,587 68190 48408 104752 71 58Cross-bred male calves recorded born 160,456 30217 6142 8976 20 6Cross-bred female calves recorded born 141,000 15817 6466 10161 41 7

On-farm demonstrations established 578 650 949 1460 146 253farmers are selling fodder 10,000 3960 699 1219 18 12

Objective 2, Activity 3

Objective 2, Activity 4

Objective 3, Activity 7

Objective 3, Activity 8

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Stage 1 Stage 2 Stage 3 Stage 4 Stage 5 Total Kenya 2 7 5 6 0 20 Uganda 10 6 10 5 0 31 Rwanda 3 8 5 0 0 16 Total 15 21 22 11 0 67

Site progress along stage-gating

Trend averages of all active sites performance since Project inception

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EADD planning & budgeting so far

2008? Country plans? Partner plans? All-EADD plan? First ARP meeting?

2009? Apr-May: in-depth planning review strategic project realignment Jun-Jul: first OPB (2009) drafted, without partner OPBs Jul: submitted to Foundation Aug: Foundation released funds to HI Nov: planning started for 2010

2010? Jan-Mar: OPB-2010 drafted Apr: holistic OPB drafted May: submitted to Foundation Jun: Foundation released funds to HI Sep: planning started for 2011

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EADD OPB site (activity) based planning & budgeting

Regional

Country 1

Cluster 1

CPH 1

CPH 2

CPH 3

Cluster 2

CPH 4

CPH 5

CPH 6

Cluster 3

CPH 7

CPH 8

CPH 9

Country 2

Country 3

CPH Business Plan/ Workplan •Starts with DFBA/CPH Business Plan•Leader BA/ CPH Manager•Supported by all cluster members•Approved by CPH/DFBA Board of Directors

Cluster OPB•Leader CTL•Supported by all cluster members

Country OPB•Leader CPM•Supported by CTL, PTL,PartnerDCs

EADD OPB•Leader RD•Supported by CPM•Reg Dept Heads

Partner Ops Plans (ABS, ICRAF, ILRI, Heifer, TNS)

179,000Farming Families

Key•BOD – Board of Directors•BA – Business Advisor•CPH – Chilling Plant Hub•CPM – Country Project Manager•CTL – Cluster Team Leader•PTL – Partner Team Leader•RD – Regional Director

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OPB-2011 10-step process

1) Reviewing project progress to date and factoring in experience and knowledge-based learning.

2) Reviewing and updating existing site engagement plans so as to: (i) prepare holistic annual operating plans (AOPs), or action plans (APs) for those sites without business plans, for the coming year and (ii) allocating planned activities/expenditure to either the DFBA or EADD

3) Consolidating the holistic site AOPs/APs and budgets at cluster level, then country level and finally all-EADD level.

4) Submitting the first draft of the coming year OPB to the Annual Review and Planning meeting for review, input and refining (Nov).

5) Drafting & agreeing partner OPBs based on country OPBs & prior year expenditure estimates (Dec)

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OPB-2011 10-step process (cont.)

6) Submitting the consolidated all-EADD draft OPB to the Regional Advisory Committee for review and endorsement (Jan).

7) Incorporating actual prior year expenditures (Feb)

8) Submitting the OPB through the Heifer partner to the SC for review and approval, prior to transmission to the Foundation (Feb).

9) A management letter from the Foundation to the Regional Director setting out: (i) feedback for the immediate past year; (ii) expectations for the coming year; and (iii) funds disbursement.

10)A management letter from the Regional Director to each partner reviewing prior year progress and setting out current year expectations in accordance with the OPB.

Learnings, challenges & mid-course corrections

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Constraints and challenges

Project is generally on track in the following: Increasing of income of targeted beneficiaries Increasing output/per farmer/cow Driving adoption of productivity enhancing technologies e.g. AI, fodder conservation, use of quality feeds Our milk quality interventions are working.

Raised concerns on the following: Need for concerted action to: (i) bring in poorer farmers within catchments of DFBAs; (ii) get more ‘mobilised’ farmers to deliver milk Need to synchronize DFBA business plans with EADD action plans Further simplify business plans to make them easier to use by DFBAs Further streamlining of reporting & M&E processes to fully empower line managers & staff – our CPMs, our team leaders, our front-line field staff

MTE partner review meeting (Nairobi 03-05 Nov. 2010) Action plan to internalise (Part 1 meeting summary report received 24 November):

any necessary mid-course corrections into EADD1 carry forward other to proposed EADD2

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EADD building blocks

Unique market-oriented, farming family-oriented framework for enhanced rural livelihood improvement

business social (jobs, assets...........) environment

EADD dairy business hub platform holistic – all inputs & services, including finance & credit stepped strategy for putting in-place & exiting profitable farmer-owned businesses flexible platform for adding related businesses, e.g. feed, maize trading etc

EADD project implementation system (PIS)holistic bottom-up activity-based planning & budgeting – the OPBcredible M&E, FIS, MIS

Integrating the platform with PISenables very large numbers of people to benefit embeds needed quality services & professional support (management &, technical)keeps costs down

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EADD stumbling blocks

Milestones & targets quality v. Quantity? reaching the poor

Site planning still a work in progress business plans annual operating plans or action plans

Hub financing & management

Dairy markets

Integrating production interventions

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Can we do better for 2011?

We want to complete the DFBA site-based planning process by Dec 2010

and submit to the Foundation with the AR-2010 in Feb 2011

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Updated OPB 2011

Updated OPB guidelines Operations plan – narrative with supporting tables & budget summary Appendices: including budget per DFBA site & cluster supported by DFBA annual operating plans (AOPs) or action plans (APs) Additional information & plans on

CP financing & loan repayment site stage-gating targets for milk volumes, farmer mobilisation & equity build-up

Enhancing budgetary accountability Grant approach for all or part of DFBA direct expenditure allocations in 2011 DFBA AOPs / APs to be basis for allocating & disbursing budgets in 2011 Recently recruited compliance Manager will support (Josephat Njeru)

CPM to bring DFBA AOPs / APs to ARP meeting Kampala: 29/11 to 04/12/2010

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OPB-2011 Theme

Applying our dairy hub learnings to realising the EADD vision of doubling the dairy income of 179,000 farming families by 2017

Kenya 110,000 Rwanda 24,000 Uganda 45,000

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Special focus for OPB-2011

Incorporating agreed mid-course corrections arising from MTE findings & recommendations

Fully introducing holistic DFBA annual operating plans

Operationalising the EADD gender & youth strategy

Documenting the EADD Dairy Hub Business Platform (the SOPs in the Resource Book)

Participatory preparation of the EADD2 proposal

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Expectations

Rigorous sincere discussions around issues and formulate solutions

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Things to remember

Logic will get you from A to B. Imagination will take you everywhere. Albert Einstein

The world is a dangerous place to live; not because of the people who are evil, but because of the people who don't do anything about it. Albert Einstein

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www.eadairy.org

Thank you!www.gatesfoundation.org

Amaata ku l’wobulamu n’obugagga!