ANNUAL REPORT - Prince William County, Virginia · products. 4. Prison Rape Elimination Act (PREA) Assemble a committee to implement and comply with new PREA standards. 5. Career

PRINCE WILLIAM-MANASSAS

REGIONAL ADULT DETENTION CENTER

ANNUAL REPORT FISCAL YEAR 2012

JULY 1, 2011 – JUNE 30, 2012

Table of Contents

Message from the Superintendent 1

General Information

Statutory Authority 2

Mission Statement 2

Organizational Chart 3

Members of the Jail Board 4

Objectives 5,6

Operations

Inmate Services 7

Security 7

Tactical Response Team 7

Classification 8

Medical 8,9

Work Release 9

Work Force 10

Electronic Incarceration Program 10

Good News Jail & Prison Ministry 11

D&A Behavioral Solutions 12

Support Services 13

Academy 13

Human Resources 14

Intake & Release 14,15

Immigration & Customs Enforcement / 287(g) Program 15

Transition 15

Transportation 16

Compliance 16

Financial Services 17

Kitchen 18

Commissary 18

Maintenance 18

Statistical Overview 18,19

Awards / Achievements 20

Employee of the Quarter 21

Employee Association 22

Prince William – Manassas Regional Adult Detention Center

Annual Report

1

Colonel Peter A. Meletis

MESSAGE FROM THE SUPERINTENDENT

During FY 2012, the Adult Detention Center (ADC) completed the first phase of the repair

project to the Modular Building. We look forward to Phases 2 and 3 which should be completed

in 2014.

Staff received several accolades to include twenty graduates from two Jail Basic Academies.

Five staff members were awarded employee of the quarter for their exemplary conduct. For the

fourth straight year, the agency participated in the LawFit Challenge comprised of law

enforcement agencies throughout the country with a competitive and excellent finish. One of our

team members finished in the top five in the Bench Press competition.

The ADC continues to serve the community where needed; involved in a local food drive,

participated in the Santa Cops program for children in the community, Un-Trim-A-Tree for

underprivileged children, assisted with the annual Senior Center picnic, raised several thousand

dollars for the Muscular Dystrophy Association (MDA), supported Good News Jail & Prison

Ministry and an Educational Scholarship as our adopted charities, and participated in the United

Way campaign. A special project for staff this year was a coat drive where new or slightly used

children’s coats were donated to Prince William County Social Services.

The agency continues to provide many programs to the inmate population, which assists with

their return to the community. Programs include the General Educational Development (GED),

Life Skills, Drug Treatment, Religious Programs, etc with assistance of over three hundred

volunteers.

As the agency looks ahead into the future, our commitment to protect and serve the community

while operating a safe and secure environment, remains the number one priority. We will

continue to offer a wide variety of progressive rehabilitation programs to the inmate population

in order to assist a positive re-entry into the work place.


Annual Report

2

STATUTORY AUTHORITY

The Prince William-Manassas Regional Adult Detention Center and its governing Jail Board

operate under authority granted by Title 53.1, Chapter III, Article V, of the Code of Virginia.

The Prince William-Manassas Regional Jail Board was formed in 1978. It is the operating

authority for the Regional Adult Detention Center. The Board is composed of 11 members from

the two participating jurisdictions. Since July 1, 1990, the Sheriff sits on the Board by statutory

authority; eight additional members are appointed by the Prince William Board of County

Supervisors, and two by the Manassas City Council.

MISSION STATEMENT

The Mission of the Prince William-Manassas Regional Adult Detention Center is:

To provide for the secure, safe and healthful housing of the prisoners admitted to the

Detention Center.

To ensure the safety of the Detention Center staff.

To conduct rehabilitative programs that reduce the likelihood of recidivism among

prisoners released from the Detention Center.

To do these things in as cost-effective a manner as possible.


Annual Report

3

ORGANIZATIONAL CHART

Jail Board Sheriff Glen Hill

Chairman

Attorney

Joyce A.N. Massey

Superintendent Colonel Peter A. Meletis

Administrative

Support Coordinator I

Ms. Debra H. Adamy

Internal Affairs /

Compliance Officer Lieutenant Michael Taylor

Director of Inmate

Services Major Robert L.

Hendricks

Director of Support

Services Major Amanda L.

Lambert, CJM

Director of Financial

Services Mr. John E. Henry

Budget Development

Accounting

Director of Security Captain George W.

Hurlock

Safety/Security

Inmate Housing Units

Tactical Response Team

Director of

Classification &

Treatment Captain Roderick S.

Osborne, CJM

Inmate Classification

Work Release

Inmate Work Force

Farm-outs

Inmate Medical

Inmate Programs

Recreation

Chaplain

Director of

Administration Captain Dale M.

Hawkins

Intake / Release

Inmate Records

Human Resources

Training

287(g) – Immigration

Inmate Property

Director of

Transition Captain Brian C.

Foddrell, CJM

Expansion/Renovation

Transportation

Court Escort

Inmate Laundry

Business

Systems/Budget Ms. Carol A. Moye

Information Technology

State Reporting

Payroll

Inmate Accounts

Workers’ Compensation

Fiscal Management Mr. James W. Bobbitt

Accounts Payable

Commissary

Food Service

Maintenance

Purchasing


Annual Report

4

REGIONAL JAIL BOARD MEMBERS

JULY 1, 2011 ~ JUNE 30, 2012

Jail Board Member Jurisdiction Alternate

Steven R. Austin Director, Office of Delores (Dee) Kirk, Manager

Criminal Justice Services Criminal Justice Services

Prince William County

Hugh J. Brien City of Manassas

Phillip J. Campbell Assistant to the County Tracy J. Gordon

Executive’s Office Assistant to the County

Prince William County Executive’s Office

W.S. (Wally) Covington Board of County Supervisor

Brentsville District


Charlie T. Deane Chief of Police, Major Mike E. Crosbie

Prince William County Asst. Chief, Support Services

Paul B. Ebert Commonwealth’s Attorney Sandra R. Sylvester

Prince William County Asst. Commonwealth’s Attorney

Glendell Hill Sheriff

(Chairman) Prince William County

Anthony Kostelecky City of Manassas

(Vice Chairman)

Raymond B. Krull Citizen-at-Large


Michèle B. McQuigg Clerk of the Circuit Court


Rev. Victor Riley Citizen-at-Large



Annual Report

5

OBJECTIVES

Year-end Status of FY 2012 Objectives

1. Initiate repairs to the Modular Building

Phase 1 – health and safety issues to include mold abatement, plumbing repairs,

emergency lighting repairs, floor repairs with estimated completion date of May 2012.

Phase 2 – upgrade security system, floor, HVAC, kitchen, control center, door frames and

hot water heater.

Phase 1scheduled to be completed by the end of July 2012. Two dorms have been re-opened

for inmate housing.

2. 287(g) Program

Complete the Inter-Governmental Service Agreement (IGSA)

Initiate the processing of 95-100% foreign-born commits.

Ensure the compliance for training and yearly certification requirements.

The Inter-Governmental Service Agreement has been completed. The Adult Detention Center

is 100% in compliance with the initiated commitments.

3. Automation of the Inmate Medical Records to include special diets and pharmaceutical

products.

Funding for inmate medical records automation is being considered as part of the

Technology Improvement Plan (TIP). Cost estimated at $250,000 and to come from the

Adult Detention Center’s fund balance.

4. Career Development Training

First-line supervisors to receive supervisory training within one year of promotion.

Mid-level to senior level managers must complete a relevant management course within

one year to include seminars, conferences, internet courses, etc.

This objective is on-going.

5. Peumansend Creek Regional Jail (PCRJ)

Monitor any relevant information on admission criteria changes or participant changes.

Update the number of inmates transferred monthly.

The Adult Detention Center continues to utilize the 75 allotted beds at Peumansend Creek

Regional Jail.

6. Monitor any developments involving or impacting the Central Building Phase II Permanent

Expansion.

Tentative plan is to place Phase II Permanent Expansion in the 2014-2019 Capital

Improvement Projects (CIP). Adult Detention Center staff will be working with the County

Executive’s Office.


Annual Report

6

Adopted FY 2013 Objectives

1. Initiate repairs to the Modular Building

Phase 1 – health and safety issues to include mold abatement, plumbing repairs,

emergency lighting repairs, floor repairs.

Phase 2 – water remediation.

Phase 3 – upgrade security system, floor, HVAC, kitchen, control center, door frames and

hot water heater.

2. 287(g) Program

Initiate the processing of 95-100% foreign-born commits.

Ensure the compliance for training and yearly certification requirements.

3. Automation of the Inmate Medical Records to include special diets and pharmaceutical

products.

4. Prison Rape Elimination Act (PREA)

Assemble a committee to implement and comply with new PREA standards.

5. Career Development Training

First-line supervisors are to receive supervisory training within one year of promotion.

Mid-level to senior level managers must complete relevant management courses within

one year to include seminars, conferences, internet courses, etc.

6. Peumansend Creek Regional Jail (PCRJ)

Monitor any relevant information on admission criteria or participant changes.

Update the number of inmates transferred monthly.

7. Monitor any developments involving or impacting the Central Building Phase II Permanent

Expansion.


Annual Report

7

INMATE SERVICES

SECURITY

The Prince William-Manassas Regional Adult Detention

Center has 172 staff assigned directly to the Security

Section. This section consists of four security shifts; each

shift has one Lieutenant, two First Sergeants, four Sergeants

and thirty five sworn staff. They are responsible for the

safety and security on twenty-four housing units located in

the Central, Main and Modular buildings with an average

daily inmate population of 862.

Unit 13 – Main Facility

Security is also responsible for the Central lobby information desk. Their tasks include:

Assist the general public with questions regarding people that are incarcerated.

Providing bond and court information.

Coordinate daily inmate visiting.

Conduct legal non-contact visiting for attorneys and monitor contact legal visits.

Operate and maintain the x-ray machine as well as the metal detector.

Assist the security shifts when needed.

TACTICAL RESPONSE TEAM

The Tactical Response Team (TRT) was formed in late 1982. The Officer-in-Charge (OIC)

holds the rank of Lieutenant and reports directly to the Director of Security. The assistant OIC

holds the rank of First Sergeant and serves as the team’s Communications Officer. There is a

Rapid Response Team consisting of six members who can respond to an incident; an Entry Team

trained in entry and search of an assigned area; and an Arrest Team trained in the arrest of

inmates causing disturbances.

Two members of the team are certified instructors

with the Department of Criminal Justice Services

(DCJS) with one member as a Defensive Tactics

instructor. The TRT has received Emergency

Vehicle Operator Course (EVOC) training for high

risk transports and weapons training. The team has

completed the Community Emergency Response

Team (CERT) program through the Department of

Homeland Security. They have also completed

courses in Incident Command through the Federal

Emergency Management Agency (FEMA). Ongoing

training is provided by the instructors on the team with assistance from the Adult Detention

Center’s Training Department.


Annual Report

8

CLASSIFICATION

The Classification Department is responsible for interviewing inmates to determine custody

levels and oversees disciplinary procedures for rule infractions. They also manage inmate

programs, recreation and inmate workers.

A wide variety of programs and services is provided for the inmates. They include General

Educational Development (GED) Alcoholics Anonymous, Narcotics Anonymous, Parenting

Skill classes, Church Services and Bible Study. This area is supervised by an Inmate Programs

Coordinator with classes provided by many volunteers. Volunteers attend a three-hour

orientation session which covers information on the inmate population, classification levels,

rules, regulations and helpful ideas to create a safe environment for them while working at the

jail. They will visit the living and recreation areas, and the program rooms. The most recent

addition for this fiscal year is volunteers who help inmates with mental disorders by providing

Peer Support Groups. There are approximately 390 people participating in the Volunteer

Program.

Classroom Volunteer Orientation Tour GED Graduation – May 1, 2012

For this fiscal year, the Classification Section accomplished:

33 inmates graduated with a GED

5,450 inmates classified

10,104 inmate files reviewed

9,240 participated in inmate religious services

1,828 inmates utilized the Law Library

6,459 volunteer hours

MEDICAL

Classification works closely with the Medical and Mental Health Section to evaluate and decide

the best course of care for inmates with special needs who are mentally or physically challenged.

The Medical Section is comprised of Registered and Licensed Practical Nurses, Corrections

Health Assistants, as well as two Mental Health Therapists. Medical has examination rooms, a

nurse’s station and a negative pressure room designed to accommodate inmates with respiratory

diseases.


Annual Report

9

Susan Matlock (Jail Technician) CHA Vesha Wright

Medical continues to strive giving inmates the best care possible by qualified personnel.

Statistics for Fiscal Year 2012:

3,333 daily sick call visits by nursing staff

1,074 visits by inmates to the Physician

1,691 visits by inmates to the Dentist

12 emergency mental health commits

1,242 mental health group and individual visits

WORK RELEASE

The Work Release Program offers inmates the opportunity to maintain employment or seek new

employment while incarcerated. This also provides an opportunity to financially support their

families, pay court costs and fines. The program has strict guidelines for placement that inmates

must qualify. This program works closely with employers, probation officers, family members

and the court system.

Global Positioning System (GPS) units and random drug testing are some of the tools used by

staff to monitor the inmates on the program. Many inmates who have a substance abuse

background are required to attend programming such as Alcoholics Anonymous (AA) and

Narcotics Anonymous (NA), among other life skill classes.

The Work Release Section participates in the Adopt-A-Spot Program for the City of Manassas

and collects several hundred bags of trash. They have participated in several outside events

including the Prince William Senior Center Picnic and the Good News Jail & Prison Ministry

Banquet. During these events the inmates were involved in set-up, serving of food and clean-up.

Statistics for Fiscal Year 2012:

64 average daily population

261 number of successful completions

984 placements


Annual Report

10

WORK FORCE

The Work Force Program consists of inmates who have been screened and meet the criteria to

perform community-based work under the supervision of an armed officer of the Adult

Detention Center.

Daily work activity for the Work Force includes

seasonal mowing and landscaping several properties in

Prince William County and the City of Manassas.

They provide services to the Judicial Complex and a

number of historical cemeteries. The program is

responsible for some janitorial services in Prince

William County and litter details along the roadways.

During inclement weather they assist in the removal of

debris, snow and ice. Trash Detail - Prince William County Parkway

A special project this fiscal year for the Work Force was the relocation of the Records Center for

Prince William County. Tasks included moving over 20,000 records to the new warehouse;

238.5 staff hours and 1,431 inmate hours.

Several inmates who participate in the Work Force Program move on to be successful in the

Work Release Program. The criteria for both programs are similar with the exception of length

of time to serve. Time spent on the Work Force helps develop good work habits and prepare

them for labor-oriented jobs. For many of the inmates it is the first time they have had this level

of day-to-day commitment in a work setting.

ELECTRONIC INCARCERATION PROGRAM

Electronic Incarceration Program (EIP) is an extension of the Work Release Program. Inmates

on this program are able to remain at home and work in the community. All EIP participants are

monitored by Global Positioning System (GPS) units to ensure compliance with program rules

and regulations. Statistics for Fiscal Year 2012:

35 EIP placements

27 completions

11 removals from EIP

1 inmate court ordered to EIP

13 average daily population


Annual Report

11

GOOD NEWS JAIL & PRISON MINISTRY

The chaplaincy services inside the Adult Detention Center (ADC) are facilitated through Good

News Jail and Prison Ministry and are overseen by Chaplain Raymond Perez.

Highlights from this fiscal year:

Developed a positive relationship with a local Muslim community and now currently

have three Imams serving the Muslim population.

Expanded Catholic ministry to better serve the Catholic inmates.

Expanded Spanish ministry to serve the Hispanic inmates.

Launched new intercessory prayer groups for the inmate population.

Hosted numerous “Look behind the Wall Tours” for community volunteers and leaders

with an interest in prison/jail work.

Continue involving churches in the region to support the chaplaincy program.

Chaplain Perez is associated with the following groups:

Prince William County Reintegration Committee

Prince William Ministerial Association

DIVERT Group – Mental Health Diversion Program

Pastoral/Leader Prayer Group in Manassas

Chaplain Perez serves pastorally throughout the agency for staff, inmates and volunteers. Other

areas that he oversees:

Recruit religious volunteers for service.

Plan, schedule and oversee all religious services.

Coordinate pastoral visitation services for inmates of all faiths.

Oversee male and female faith-based programs.

Statistics for this fiscal year:

57 men and 11 women graduated from their respective faith-based programs known as

the MIND (men in new direction) and WIND (women in new direction) dorms.

3,653 inmates attended religious programs and 9,240 attended 1,065 religious services.

There were more than 6,459 volunteer hours and 430 volunteer lead groups.

As always, the Good News Jail & Prison Ministry banquet was a success with past offenders and

citizen leaders present to give their story. This event raises support and awareness of what the

ministry accomplishes. There was also a golf tournament to help raise funds for this much

needed service to the inmate population.


Annual Report

12

D&A BEHAVIORAL SOLUTIONS

It is with great sadness that D&A Behavioral Solutions, Inc. (DABS) reports the passing away of

its President, Mr. Richard A. “Doc” Shaw, Sr., on April 8, 2012. His dedication and

contributions as a co-founder of DABS, co-author, developer, and facilitator of the DABS Life

Management Program and service to the Prince William-Manassas Regional Adult Detention

Center (ADC) were immeasurable. Upon his passing, Ms. Anita Sager assumed the position of

President. DABS successfully continue to provide reintegration services for the overall general

inmate population of the ADC.

The attention given to the elements of behavior awareness and modification augments the quality

of the internal security of the ADC and the community at large by inspiring the inmates to give

greater consideration to the logic of their learned thinking/beliefs and subsequent behavior. The

ultimate goal is to have a positive effect toward reducing recidivism and encouraging the

attendees to return to society as productive citizens.

Enrollment in the DABS program is on a volunteer basis. For FY 2012, DABS facilitated a total

of 236 classes with approximately 760 attendees. Re-enrollment requests, multiple levels of

certificate achievements, voluntary essay responses, and a waiting list for DABS classes reflect

continued interest in the program. Most of DABS core essays, exercises and all tests are also in

Spanish.

DABS provided 92 personal counseling sessions, clothing assistance with 389 items of clothing

issued and a variety of re-integration referral and resource information to the ADC inmate

population.

Community service opportunities are offered to a variety of

entities with a total of 505.5 hours in FY 2012, including 251.5

hours for court-mandated individuals from Prince William-

Manassas Courts referred by Volunteer Prince William.

In addition, DABS continues its sponsorship of students and

interns by fulfilling requirements of hours and educational

experiences for completion of course studies. Pictured is

DABS 2012 intern from Park University who completed 135

hours toward his degree in Criminal Justice.


Annual Report

13

SUPPORT SERVICES

ACADEMY

The Prince William-Manassas Regional Adult Detention Center’s Academy is a satellite training

facility of the Prince William County Criminal Justice Academy. During FY 2012, the Training

Section conducted two Jail Basic classes; twenty new Jail Officers successfully graduated.

Jail Basic #012 – November 18, 2011 Jail Basic #013 – March 23, 2012

Firearms Training Vehicle Extraction

Training continues for all staff. In-service objectives and annual firearms qualifications were

met by all sworn staff. The following are courses and mandated training requirements that were

completed in Fiscal Year 2012:

20 officers completed Basic Jail Officers Academy

102 officers/staff completed in-service training

0* officers/staff completed CPR/FA/AED training

264 officers completed firearms training

*CPR/FA/AED training is completed every other year.


Annual Report

14

HUMAN RESOURCES

The Human Resources Section coordinates the hiring and separation process for all sworn and

civilian staff. Sworn positions range from Jail Officers to the Superintendent. The civilian

positions range from Administrative, Accounting, Jail and Records Technicians, Information

Technology, Correctional Health Nurses and Assistants, Food Services, Maintenance to Director

of Finance.

This Section seeks to hire career-minded professionals who desire to join its team-oriented staff.

They participate in career fairs sponsored by Congressman Frank Wolf (10th

District of

Virginia), local colleges such as the University of Phoenix, ECPI, Westwood and Northern

Virginia Community College.

In addition, the Human Resources Section coordinates annual TB testing and Flu shots with

Employee Health, schedule voluntary ICMA financial sessions for all staff and facilitates the

foreign language stipend testing for all qualified staff.

Personnel Report and Statistics for Fiscal Year 2012:

337 authorized positions

26 hired

8% turnover rate

440 applications processed (251 jail officers; 189 civilians)

194 interviews (120 jail officers; 74 civilians)

114 polygraphs

36 pre-employment medicals

79 tours

62 pre-employment physical fitness tests

INTAKE & RELEASE

The Adult Detention Center processes arrests for Prince

William County, City of Manassas, City of Manassas Park

and the Virginia State Police.

Pictured left is Master Jail Officer James (Intake/Release

Officer).

During Fiscal Year 2012, the Intake and Release Section was responsible for processing:

12,701 inmates committed into the Adult Detention Center

12,143 inmates released from the Adult Detention Center

140 inmates transferred to Virginia Department of Corrections

208 inmates transferred to Peumansend Creek Regional Jail

776 people processed; not committed to jail


Annual Report

15

The Secure Communities Program became a part of the Live Scan identification process in the

Adult Detention Center’s Intake Section on September 29, 2009. This tool enhances the 287(g)

Program to further identify criminal illegal aliens.

IMMIGRATION AND CUSTOMS ENFORCEMENT / 287(g) Program

The 287(g) Section began operation on July 10, 2007. Operating within the agreement between

Immigration and Customs Enforcement (ICE) and the Prince William-Manassas Regional Adult

Detention Center, immigration trained and certified officers at the jail perform immigration law

enforcement functions.

This section is comprised of one Lieutenant, one

Sergeant and nine officers who report to the Director

of Administration. The officers screen all foreign-

born prisoners, incarcerated for local and state crimes,

to determine the immigration status. The section

began 24-hour operation in November 2008.

Pictured left are Master Jail Officers Alejandro and

Rivera (ADC 287(g) trained staff).

TRANSITION

In 1990 the Modular Building was completed and occupied with staff and inmates. This 200-bed

facility has begun much needed repairs. It is anticipated to be completed in the spring of 2014.

Modular Building


Annual Report

16

TRANSPORTATION

In Fiscal Year 2012, the Transportation Section transported 1,271 inmates and provided support

to other departments of the Adult Detention Center for a total of 103,878 miles.

INMATE TRANSPORTATION STATS FOR FY 2012

Transports to/from JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN TOTALS

ADC TO COURT 516 535 606 549 461 536 565 591 733 585 634 666 6977

OFF STREET 175 181 213 201 200 175 240 224 248 189 232 225 2503

LUNCHES ADC 408 505 542 493 428 492 497 546 672 536 573 558 6250

LUNCHES COURT 74 91 104 85 90 62 91 101 108 131 136 114 1187

VIDEO ARRAIGNMENTS 530 480 505 487 425 447 468 511 588 539 501 460 5941

MEDICAL TRANSPORT 59 45 43 43 37 34 42 48 36 18 24 23 452

DEPT. OF CORRECTION 5 6 1 4 3 3 0 7 8 4 3 2 46

ARLINGTON JAIL 1 0 0 0 0 0 0 0 1 0 0 0 2

MENTAL FAC/EVALS 2 5 6 2 3 6 6 3 3 4 5 5 50

PEUMANSEND 7 6 3 7 6 5 5 7 11 12 8 5 82

U S MARSHALS 0 0 0 0 3 2 1 1 1 0 0 0 8

ALEXANDRIA 0 0 1 0 1 0 0 1 1 1 0 1 6

FAUQUIER JAIL 1 0 1 1 0 0 0 0 2 0 0 0 5

FAIRFAX JAIL 3 1 4 3 2 4 2 3 4 1 2 2 31

RAPPAHANNOCK JAIL 10 5 8 7 5 3 4 1 2 4 2 1 52

COMMONWEALTH ATTY 1 0 0 0 2 3 2 2 3 3 5 1 22

LOUDOUN JAIL 0 1 0 0 1 0 1 0 1 0 1 1 6

EMERGENCY TRANS. 0 13 11 9 5 7 7 9 11 12 5 3 92

NORTHWESTERN 1 0 0 0 1 1 2 0 0 1 1 1 8

MIDDLE RIVER 0 0 0 0 0 0 0 2 2 3 3 3 13

OTHER JURISDICTIONS 0 0 0 1 1 0 2 0 1 1 0 3 9

TOTAL TRANSPORTS 90 82 78 77 70 68 74 84 87 64 59 51 884

Individual Inmates

Transported 115 110 84 103 86 101 96 152 143 113 83 85 1271

Total Inmate Transported 1,271

Total Milage 103,878

COMPLIANCE

The Compliance Section monitors Standard Operational Procedures (SOPs) to include review,

implementation and compliance.

During FY 2012, this section assisted the Prince William County Commonwealth’s Attorney’s

Office and other outside law enforcement agencies by providing 438 phone recordings and 100

video surveillance footage recordings.

The following inspections and audits were completed:

Virginia Department of Corrections Life, Health and Safety Inspection

Immigration and Customs Enforcement (ICE) Annual Audit

Office of Juvenile Justice and Delinquency Prevention Annual Audit

Prince William County Fire Marshal Annual Inspection

U.S. Marshals Service Annual Audit

These inspections and audits review the overall compliance standards in meeting the medical and

safety needs of inmates, which also includes staff training and physical condition of the

institution.

The agency continues to respond to surveys from the U.S. Census Bureau and U.S. Department

of Justice.


Annual Report

17

FINANCIAL SERVICES

The Financial Services Division directed by a civilian professional is responsible for managing

accounting, budgeting, information systems, internal auditing, purchasing, payroll, inmate

accounts, funds management, risk management (self-insurance), food service, maintenance, the

inmate commissary and inmate mail. There are 29 civilian positions authorized and one

contractor for the Financial Services Department. Operating costs for Peumansend Creek

Regional Jail (PCRJ) were $744,531 actual FY 2011 and $744,531 FY 2012 for 75 beds. There

was $1,032,621 budgeted for 100 beds in FY 2012, to provide 25 additional beds if needed for

the space closed for repair in the Modular Jail. Of the $288,090 additional amount budgeted,

$110,287 was used. The PCRJ budget and expense, and the $39,982 for 800 MHz radios are

excluded from the amounts shown in the chart below. The operating cost per inmate per day for

the Manassas Complex for FY 2011 was $113.55, and for FY 2012 was $119.74, which includes

the 800 MHz radio purchase in FY 2011 and the Modular Jail repair expenses, incurred in both

fiscal years.

FY11 Expense FY12 Adopted Budget FY12 Expense

Personal Services $20,340,964 $21,139,364 $20,607,309

Fringe Benefits 6,524,574 6,845,496 6,599,777

Contractual Services 1,527,980 1,754,255 1,829,006

Internal Services 920,422 1,101,935 1,136,718

Other Services 4,397,733 4,369,640 4,305,476

Capital Outlay 29,878 8,000 125,561

Leases & Rentals 377,640 312,891 345,178

Transfers: LEOS & Audit 1,153,597 1,152,926 1,152,926

Modular Jail Repairs 149,877 _________ 1,636,168

TOTAL $35,422,665 $36,684,507 $37,738,119

FY11 Revenue Earned FY12 Revenue Budget FY12 Revenue Earned

Electronic Incarceration $ 105,308 $ 157,486 $ 62,822

Non-Consecutive Time Fee 11,355 0 1,960

Work Release Per Diem 197,116 318,726 190,121

Jail Processing Fee 36,633 50,000 42,950

Jail Room & Board Charges 147,048 125,562 154,258

Cafeteria Sales 22,283 11,000 21,342

Miscellaneous Revenue 101,081 57,020 90,927

Manassas Park Per Diem 510,120 376,404 488,345

State Reimbursement 9,320,744 9,637,228 9,539,397

Social Security Referrals 384 0 0

Federal Per Diem 244,512 182,500 258,641

Other Federal Funds ¹ 563,548 300,000 391,962

Sale of Vehicles 3,595 0 0

City of Manassas ² 2,524,217 2,730,549 2,833,839

Prince William County ² 21,408,980 22,092,621 22,092,621

ADC Fund Balance 685,393 ___685,393 685,393

TOTAL $35,882,317 $36,724,489 $36,854,578

¹ Other Federal Funds were for Alien Assistance: $563,548 (FY 2011), and $391,962 (FY 2012).

² The actual prisoner day participation percentage for the City and County for FY 2011: 9.7%

City / 90.3% County; and for FY 2012: 10.3% City / 89.7% County.


Annual Report

18

KITCHEN

During Modular Jail repairs, meals are being served from the state-of-the-art kitchen in the

Central Jail. It is equipped to serve up to 1,500 inmates per meal. There were about 1,007,000

meals prepared and served; an average of 917 per meal.

COMMISSARY

The ADC Commissary provides items such as candy bars, chips, treats and personal care

products that inmates may purchase. Profits from the Commissary are used for morale, welfare

and other beneficial items for the inmates.

Gross Commissary sales in FY 2012 were $487,850.62, and miscellaneous revenue was

$3,084.54. In addition, $269,146.18 inmate phone revenue was earned that is also used to

support inmate programs. Expenses less than $4,000 are approved by the Superintendent or

Director of Financial Services, and anything over $4,000 by the Jail Board. A Commissary

budget for inmate support items is submitted to the Jail Board for annual approval and updated at

regular meetings.

MAINTENANCE

Four maintenance staff manages, maintains and repairs the five Adult Detention Center facilities

containing over 270,000 square feet. One maintenance staff member was primarily assigned to

manage the construction of the new Central Building while it was being built from summer 2006

to fall 2008, with follow-on responsibility to monitor Main Jail first floor renovation, which was

completed in FY 2011. The new building added over 132,000 square feet for maintenance needs

including new building systems and preventative maintenance requirements. That person is now

monitoring the progress and process of Modular Jail repairs. Maintenance repair requests

averaged 205 per month, with 52 percent related to the new Central Building in FY 2012. All

repair requests involving security issues are given top priority.

STATISTICAL OVERVIEW

The Manassas Complex is comprised of five facilities located within Manassas. They are the

Central Building, the Main Building, the Modular Building and the Iron Building. The Jail

Annex is located on the complex and provides administrative and training space for the facility.

The ADP of the Manassas Complex in fiscal year 2012 was 862. The average daily population

at Peumansend Creek Regional Jail for FY 2012 was 83.


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19

Manassas Complex

800

810

820

830

840

850

860

870

880

890

900

Jul-11 Aug-11 Sep-11 Oct-11 Nov-11 Dec-11 Jan-12 Feb-12 Mar-12 Apr-12 May-12 Jun-12

ADP 862 848 855 853 834 842 882 898 877 865 871 859

ADP

ADP

0

20

40

60

80

100

120

Jul-11 Aug-11 Sep-11 Oct-11 Nov-11 Dec-11 Jan-12 Feb-12 Mar-12 Apr-12 May-12 Jun-12

Peumansend Creek Regional Jail Average Daily Population

ADP


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20

AWARDS / ACHIEVEMENTS / RECOGNITIONS

NATIONAL NIGHT OUT 2011

National Night Out for Law Enforcement was introduced by the National Association of Town

Watch (NATW) in 1984. It is designed to:

Heighten crime and drug prevention awareness;

Generate support for, and participation in, local anti-crime programs;

Strengthen neighborhood spirit and police-community partnerships; and

Send a message to criminals letting them know that neighborhoods are organized and

fighting back.

The Adult Detention Center received a

Certificate of Appreciation from the

Manassas Park Police Department for

their outstanding community support

during National Night Out 2011 that

was held on August 2, 2011.

Pictured left are Jail Officer James

Foster, Sergeant Kenny Bryant and

Master Jail Officer Farriest Jordan.

LAWFIT CHALLENGE

In November of 1989, Dr. David L. Bever, a professor of health education at George Mason

University, developed the LawFit Program for law enforcement personnel. Since the inception

of LawFit, there has been a significant increase in the levels of fitness of officers who have

participated.

The LawFit Challenge consists of a series of fitness and job-related competitive events:

One repetition maximum bench press – based on percentage of body weight lifted;

One minute timed sit-up test;

Sit and reach flexibility test;

Maximum pull-up test;

200-yard agility course; and

1.5 mile run.

The Adult Detention Center participated in the 10th

Annual LawFit Challenge which was held

October 13-15, 2011, at George Mason University in Fairfax, Virginia. This year’s participants

were Master Jail Officer Daniel Dotson, Master Jail Officer Derrick Fenner, Jail Officer John

Walsh and Jail Officer Maurice Proctor. Jail Officer Walsh placed fifth out of seventy one

competitors.


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21

THE JOHN A. CHILDERS MEMORIAL EMPLOYEE OF THE QUARTER

In 2005, the Prince William-Manassas Regional Adult Detention Center (ADC) implemented an

award program to acknowledge employees for their exemplary conduct.

Employees of the Quarter for Fiscal Year 2012:

(July ~ September 2011) – Jail Officer Connie Cowthran discovered

contraband involving a female inmate. This prevented what could have

led to a serious security issue.

Ofc. Connie Cowthran

(October ~ December 2011) – Master Jail Officer Syed Naqvi suggested

that a member of the Work Release staff be assigned full-time to the

Intake/Release Section to screen, interview and work-up inmates for the

Work Release Program. In a short period of time, the inmate population at

the Work Release Center increased from 44 inmates to approximately 70

inmates. There is a waiting list for the program at this time.

MJO Syed Naqvi

1

st Sgt. Clint Zentz MJO Derrick Fenner Therapist Leslie Raley-Perez

(April ~ June 2012) – First Sergeant Clint Zentz, Master Jail Officer Derrick Fenner and Jail

Therapist Leslie Raley-Perez went beyond their normal duties to assist an inmate with serious

special needs which could have been a difficult situation for the agency.


Annual Report

22

Prince William-Manassas Regional Adult Detention Center’s

Employee Association

The Employee Association participates in community service projects, holds fundraisers and

special events for the employees of the Adult Detention Center. This past year, the Association

hosted a pizza party and ice cream social for the employees during Correctional Employee Week

and a number of retirement luncheons for veteran employees who have served the agency. The

annual golf tournament was a huge success raising a substantial portion of the annual budget for

the Association. A fall festival and Easter egg hunt for the children were a success. A Detention

Center favorite was Santa Cops 2011. Local law enforcement takes underprivileged children in

the area to Wal-Mart for a morning of Christmas shopping and breakfast sponsored by Chicago

Uno’s. Another special project was the 2nd

Annual Coat Drive to benefit underprivileged

children in the area. Each year the Association hosts a Christmas Party for the employees of the

Adult Detention Center to include a buffet dinner, prizes and dancing.

Fall Festival at Nokesville Park Santa Cops 2011

Easter Egg Hunt Pizza Party & Ice Cream Social

Annual Golf Tournament

ANNUAL REPORT - Prince William County, Virginia · products. 4. Prison Rape Elimination Act (PREA) Assemble a committee to implement and comply with new PREA standards. 5. Career

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