Annual POA Meeting Madison Manor Condominium, Inc. Date: 11/02/2017 Time: 6:00pm Location: The Hub: 128 West Bruce Street, Harrisonburg, VA 22801 1. Attendance: 55 units were represented (29 must be present for quorum). A quorum was met! a. Meeting was called to order by Richie at 6:02 pm 2. Review and Approval of 2016 Annual Meeting Minutes. Richie motions to approve, Julie Hamann seconds – PASSES 3. Community Report a. 2017 Improvements i. Installed Dog Park & 8 Waste Stations ii. Installed Picnic Table, Benches, & Trash Cans iii. Painted Condo Breezeways & Ceilings, Deck/Patio Enclosures, & Doors iv. Replaced Condo Breezeway & Deck/Patio Lighting v. Painted Town Home Shutters, Doors, & Trim vi. Tree Trimming & Removal (Dead/Dying Ashe Trees by Wellington Fence) vii. Redesigned Logo & Replaced both Entrance Signs viii. Full Key Audit in September ix. Condo Breezeways & Steps to be Re-painted in November x. All Community light Poles to be Re-painted in November xi. Dumpster Pad Replaced & Extended xii. Dumpster Fence Replaced xiii. Pest Control - Down to 15 Units Reporting Roaches xiv. Water Metering- New Readers & Vendor by Jan 1st xv. Laundry Room Access with Non-Duplicatable Keys xvi. Repaired Basketball Court Surface (Under Warranty) & removed Graffiti xvii. Landscaping Additions along the front of Town Homes xviii. Shed/Concrete Base Being Removed - Space to Reseeded xix. Straightened and Secured all Light Posts b. 2018 Projects i. Repair & Paint Condo Building Exterior Stucco Columns ii. Replace Worst Sections of Sidewalks iii. Replace Railroad Tie Curbs at Both Community Entrances
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b. 2018Projectsi. Repair&PaintCondoBuildingExteriorStuccoColumnsii. ReplaceWorstSectionsofSidewalksiii. ReplaceRailroadTieCurbsatBothCommunityEntrances
i. MarilynsaysshehasseenkidsandpeoplewhodonotliveinthecommunitycomeanddumptheirtrashandbreakdownthefencebetweenWellingtonandMadisonManor,believeshavingthesignswillhelpkeepthisfromhappening.
ii. DrugshavebeenfoundaroundthebasketballcourtandBernardhasinformedthePolicedepartmenttokeepaneyeout.
iii. CynthiaandMarilynaregoingtokeepaneyeoutofwhereweshouldplacethecamerasandthesignsoutinthecommunityandwillletusknowatthenextmeeting.
b. Cynthiasuggestsputtinglightsoutbehindthe1026-1116buildingsalongBlueridgeDr.
c. IrvinHeishmanwantstoknowwhathappenedtothereplacementofthesidingonallthetownhomes.SaysafewyearsagotheywerelookingatsamplesandgettingreadytoreplaceallofitwhenhegotaletterfromtheHOAsayingthatthemoneywasdepletedandtheHOAnolongerhasmoneytoreplacethesiding.Believesitwassomethingforthefireplaces.
i. Jerry,Marylyn,andDevonsaythatthefireplaceclosingwasanownerexpenseanditcouldnothavebeenthattakingawaymoneyfromtheHOA.
ii. JerryandDonnadorememberhaving“installnewsiding”inapastreservestudy,butwiththeHOAhavinganewboardandmanagementcompanywewillhavetolookintothisprojectmore.
a. Greghasmentionedthathewouldliketostayontheboard.b. DevonLeeperhasshowninterestinjoiningtheBoard.c. Jerrymentionshewouldliketostepdown
i. JuliemotionstovotetohaveDevonandGregcomeontotheboardforathree-yearterm.DonnaSeconds–PASSES
ii. GregPfaffandDevonLeeperwillbeontheMadisonManorHOAforthreeyears.
10.Adjournment:7:07pm
• NextmeetingisNovember 16, 2017 – 4:30 PM at the Rocktown Realty Office Submitted; Bernard Hamann – HOA Manager - Hunters Ridge Condominium Owners Association, Inc.