Annual General Meeting of Pta Final

7/31/2019 Annual General Meeting of Pta Final

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ANNUAL GENERAL MEETING OF PTA

The AGM of PTA is an important event of an organisation. The AGM of an

organisation is about accountability, compliance and communication.PTA

exists to provide closer links between home and school and it is an excellentway to bring staff, parents and students together socially in support of the

school, working towards a common goal i.e. for the betterment of the school.

AGM is held at the beginning of the academic year and this is the opportunity

for all parents to come along and share their views.

It is also the occasion when we elect our new committee of parent

representatives from Class 1 to Class 12.

The work of putting on an AGM is made easier if we plan ahead. Date, time

and length of the AGM are set by the management and the principal. A circular

regarding AGM is to be prepared along with the acknowledgement slip and

nomination form. This should be sent to all parents from Class 1 to Class 12

and ask them to send acknowledgement slip back confirming their presence so

that proper seating arrangement could be made. It is to be made clear that the

nomination form should be completed by the interested parents and return in

advance.

Invitation of AGM of PTA is to be prepared on school letterheads, get it signed

by the principal and then to be sent to SMC members and trustees timely.

Duties to be allotted to the teachers to conduct AGM of PTA successfully.

On the day of AGM, after welcoming and lighting the lamp, minutes of all the

PTA meetings held in the previous year to be read out by the outgoing PTA

president.

This is followed by reading of a Brief School Report by the Principal. The

Principal will read out the By- Laws also.

Then there will be a session of queries and suggestions by parents. After this

session, the chairman will address the meeting and also answers to the

queries.


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Next to it will be the election of Parent Representatives. A parent from each

section of each class i.e. from Class 1 to Class 12 had to volunteer to be a part

of the committee and if there is more than one nominee then a lottery is to bedrawn.

The names of the elected Parent Representatives to be noted down on the

board according to class and section. After completion of Election process,

Parent Representatives will introduce themselves and they will be welcomed

by the school management. After this Teacher Representatives of each class

will be announced. Teacher Representatives will also introduce themselves.

This will be followed by Vote of Thanks and National Anthem.

Follow up actions to be takenIf Parent Representative of a certain class are

not present then we have to follow up for the same.

Deciding on the further course of action to be taken for e.g. next PTA meeting

for election of PTA President and Vice-President.

Lessons learnt report and recommendations for the future to be submitted.


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NOMINATION FORM

The Class Teacher

Class-......................Section-.................

Respected Madam/Sir

Im willing to be a Parent Representative of Class................Section............Name of the parent..................... Name of the ward...........................

Contact no......................... Email ID.........................

Thanking you

Yours faithfully

Sign..................


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ALLOTTMENT OF DUTIES TO THE TEACHERS FOR AGM OF PTA

Duties Teachers Name Sign

List of nomineesAnd chits- Class and Section wise

Dias Arrangement,

Decoration of Boards,

Mike Arrangement

Lamp Arrangements,

Rose buds, trays

Saraswati Vandana and National Anthem

Sign Register

Welcoming the Parents

Anchoring

Minutes of the Meeting

Writing of Parent Representatives NameOn the Board

Refreshment


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REQUIREMENTS

1. Garlands, flowers incense sticks, Ma Saraswatis photo, and arrangement for lighting the

lamp

2. Proper mike system, cordless mikes

3. Proper seating arrangement

4. Register for entering the name of the parents attending the meeting

5. A handout ready for parents who may be interested in nominating for positions on the

committee

6. Rose Buds

7. Refreshment

8. Photographer


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SICA SENIOR SECONDARY SCHOOL NO.2

SCH NO.54

TEACHER REPRESENTATIVES

2011 - 2012

CLASSTEACHERS

I

II

III

IV

V

VI

VII

VIII

IX

X

XI

XII


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SICA SENIOR SECONDARY SCHOOL, SCH.NO.54

PARENT REPRESENTATIVES (2011 - 2012 )

PRIMARY SECTION SENIOR SECONDARY SECTION

Class/Sec. Name of

the

Parent

Contact

No.

Email Class/Sec. Name of

the

Parent

Contact

No.

Email

Class I A

B

C

D

Class VI A

B

C

D

E

Class II A

B

C

D

Class VII A

B

C

D

E

Class III A

B

C

D

Class VIIIA

B

C

D

E

Class IVA

B

C

D

Class IXA

B

C

D

E

Class V A

B

C

D

Class X A

B

C

D

Class XI AB

C

Class XII A

B

C


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CHECKSHEET

1. Circular with Acknowledgement slip and Nomination form(well in advance)2. List of nominees received class/section wise3. Invitation(well in advance)4. Allocation of duties(well in advance)5. Handouts for parents who are interested in giving nomination as parent

representative

6. Register for entering names of the parents attending the meeting7. Mike arrangement8. Seating arrangement9. Photographer(to be informed in advance)10.Refreshment(ordered in advance)

Annual General Meeting of Pta Final

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