Annual General Meeting 2012 1.Apologies 2.Minutes of last AGM 04.11.2011 3.Matters arising.

Annual General Meeting 2012

1. Apologies

2. Minutes of last AGM 04.11.2011

3. Matters arising

4. Annual Report

2011 - 2012

Meeting dates

Annual Conference and AGM

5th November 2011 in London

NEC Meeting Dates

24th January 2012

22nd March 2012

17th May 2012

10th July 2012

11th September 2012

All meetings held at COT HQ

Membership figures

BAOT/COTOTMember

NonBAOT/COTOTMember

StudentMember

BAOT/COTAssociateMember

NonBAOT/COTAssociateMember

OverseasMember

Other Total

YearStart1.10. 11

261 13 1 0 0 0 1 276

YearEnd30.9.12

293 13 1 0 0 1 1 309

Schedule of publications

email network:-

• 20 editions

• Continues to be key forum for members and disseminating information

• Good feedback from membership questionnaire

Schedule of publications cont’d

• OTNews:

• 8 articles submitted by members

• Reflect activity taking place in all 4 countries

• Importance of raising the profile of OT’s working in housing and sharing good practice

Regional study days/meetings

• 11 study days/regional meetings• Range of topics • Impact of cuts to training budgets/time to attend• Particular difficulties in some geographical areas• Need to look at alternatives such as web-based

training/video conferencing• Importance of getting involved • Feedback from membership survey

Annual Conference 2011

‘Let’s get real’• Focus on models of service delivery

• 80 attendees• Good feedback from delegates

• Working group established for 2012 conference

Promoting and disseminating key practice areas

• Range of consultations• High level of engagement on housing

issues across the 4 countries:- Interdepartmental review of housing adaptations in

NI ‘Meeting the Housing Challenge’ in Wales ‘Housing adaptations: options for change and

improvement’ in Scotland

Promoting and disseminating key practice areas• Mayor of London’s Draft SPG• TSA consultation on regulatory framework for

social housing in England• DWP support for mortgage interest• Allocation of accommodation: guidance for LA’s in

England• DCLG Changes to building regulations• DCLG Streamlining planning applications

Promoting and disseminating key practice areas cont’d

• Development of UK wide electronic repository of housing related legislation, policy and good practice guidance

• Habinteg launch of ‘Space to Move: making efficient use of homes for wheelchair users’

• COTSS-Housing fringe at COT conference• Workshop at Housing Adaptations Scotland Conference• APPG ‘Living Well at Home’• Home Adaptations Consortium

Research & Development

genHOME (housing outcomes, information management and evidence) project

Maria Parks appointed as researcher £25,000 funding over 3 years genHOME website Monitored and guided by steering group COT conference presentation ‘What’s the big idea? Making the

genHOME concept a reality’

Housing and autism group Initial meeting of reps from SS-Housing, LD, CYPF Undertaking comprehensive literature review Aim to produce web-based briefing in 2013

2009-2012 Business Plan• Key areas of work this year:-• Membership survey• Updating NEC resources – COTSS-Housing

leaflet, NEC JD’s, Elma Shearer criteria• Website development• Transfer of funds to COT and closing of

account• Business plan published with annual report• 2012-15 Business Plan agreed and submitted

to COT

Annual General Meeting 2012

• 5. Feedback from Questionnaire and preferred method of payment

Membership Survey

Why?•Fall in membership numbers over the last few years•In present climate with competing demands need to be sure we are providing what our members want/need•To help us plan for the future

Membership Survey

Who?•All current members as at September 2012•We would have liked to include people who were members in the previous year who had not renewed – but our ethical approval did not allow us to do this.•138 completed questionnaires received, with another 33 started but not finished – 45% of total membership

Who are our members?Although we have some recently qualified members, 59% of respondents had been working in the housing field for more than 10 years, with 20% having 20 years plus.

We have a huge amount of experience within the group and much to contribute to the housing field in general and housing in OT in particular – eg consultations, genHOME project

Attendance at COTSS-Housing Events• 48% have attended a regional study day

in the last two years• 40% have attended conference in the last

two years• 24% have not attended any COTSS-

Housing event in that time.Why?No study days in regionPressure of workDifficulty in getting time off

CPD Needs• 87% of respondents say that COTSS-

Housing is helping to meet their CPD needs.

• Only 2 people (1.3%) say it is not

What events do members want?• Specialist design courses/adaptations training• More shared events with other specialist sections• More for paediatric OTs – adaptations for autism• Research/evidence base for OT in housing• Cost efficiency/managing needs within the budget• Welfare reform• More of what we are getting already!

E-mail network• 83% feel it is well presented• 97% feel it is relevant and informative• 93% feel it enables them to keep in touch

with new developments nationally and locally

• 93% feel it enables them to share good practice and advice from other professionals

COTSS-Housing pages on COT website

• 67% had accessed these pages• Of those who had, 39% found them easy to

locate and navigate around• 57% found them relevant and informative• 37% had accessed or contributed to the

discussion forum• COT website not easy to navigate• Protected members still unable to access COT

website• Time constraints – no time to do this • Lack of knowledge re there being a discussion

forum

Communication• 32.87% feel COTSS-Housing should use social

media such as Facebook or Twitter• 67.13% feel that we should not• 46.85% have never accessed the handbook• 51% are satisfied or very satisfied with the

handbook• Some people commented that they did not know

that there was a handbook

Communication

• 83% receive regular contact from their regional rep

• 74% feel the communication from the regional rep is about right, with 6% feeling there is too little and 6% feeling there is too much

How should COTSS-Housing promote the profession?• Keep a high profile for OT• Stands at local events• Standing up loudly for work on adaptations and

pushing eradication of environmental barriers• Focus on outcomes which can be understood by

the public eg Videos on Youtube• Promoting the benefits it will bring to health and

social care integration• Audit/further research re OT input into housing

and best value• Influencing architects• Representation at other housing conferences

Membership application and renewal• 79% find it simple and straightforward• Increase in problems with missing payments etc

in last year• 37% would welcome payment by direct debit• 30% prefer cheque, 15% PayPal and 25%

electronic transfer• A small number would like to pay by credit card• Some people are still able to get membership

funded by their employer• 94% feel cost of membership is about right• 97% intend to renew membership next year

Next Steps• Detailed analysis of survey responses to

inform action plan• Regional rep role crucial – consider how to

recruit where we presently have no rep• Look at alternatives for providing local

study days for areas without reps• Solve the problem of website access for

protected members• Look at how we can facilitate payment by

direct debit• Keep up the good work!

Annual General Meeting 2012

• 6. Treasurers Report

Big thanks to our NEC leavers:

• Frances Gale (Chair)• Helen Gay (Secretary)• Mo Smith (Welsh Rep)• Joanne Thomas (Welsh Rep)

Annual General Meeting 2011

• 7. Election of NEC

Nominations received:

Chair: Gill Owen-John

Secretary: Julia Lim

Membership secretary: Anthony Allott

Southern rep (joint post): Karen Grose

Vacancies for NEC

• Wales rep

• North West rep

• Midlands rep

Annual General Meeting 2012

• 8. Update of GenHome

Annual General Meeting 2012

• AOB

• Date of next meeting - 7th November 2013 in Manchester