Annual Council Meeting 2018 - Scouts Canadambc.scouts.ca/sites/default/files/files/MB Council Annual Report 201… · Roadmap - CC Growth Plan - RM Budget - CC Popcorn report - CC

Annual Council Meeting 2018

2 AgendaWelcome & Introductions – Council Commissioner (CC)

Key 3 Announcement

Mission Impact – Relationship Manager (RM)

NST review - RM

Roadmap - CC

Growth Plan - RM

Budget - CC

Popcorn report - CC

Development - RM

Property Consultation – Properties Chair

Awards – DCC Recognition

Potpourri

3 Mission Impact

Over the years, Scouts Canada has supported

over 17 million Canadian youth as they reach

their full potential. Scouting is the perfect place

for kids to be kids, immersed in nature while

developing leadership and critical thinking skills.

Along the way, Scouts develop into capable,

confident individuals, better prepared for

success in the world.

4 National Service Team Meeting Highlights

Scouting Relationship Support Model

• Field Services – Regions with RDs

• CRMs + SRMs – CK3

responsibilities• Network assignments• Dedicated functional personnel

• Shift from “Jack of all trades –

master of none”


Scouting Relationship Support Model

From “service” to “support”, from “do” to “coach”

GCs support sections - SRMs support GCs

Differentiated group support by requirements, priority and

alignment to the mission and organizational priorities.


Join Scouting Project


BP&P Update


Group Commissioner Training Project

Purpose: To develop a learning and development program for GCs, that improves Group operations, Scouter engagement and program quality –through a standardized approach to core Scout Group functions (Scouter Development, Program, living the brand, etc.)Long-Term Outcome: Contribution to Net Membership Growth -10% increase in participants annually through the implementation of a standardized approach to Group operations, with more than 100,000 youth participating in Scouting by 2023.


Support Scouter / Competency Model


Support Scouter / Competency Model


SC Brand Project Update

12 Scouts Canada Brand Resources

http://www.scouts.ca/scouters/brandcentre/

http://www.scouts.ca/scouters/brandcentre/


Unlocking Potential

14 Manitoba Council Dashboard

15 Manitoba Council RoadmapMembership Growth

Full time youth membership will

increase by 10%. 1315 members increase to

1447 members August 31 2019

Opportunities created for new members to join

scouting programs

Summer join in activities in Winnipegtarget 75 new

members register in spring 2019

New Sections started with 2 groups New membership: 49

New Group start up RM of St Anne, NW Winnipeg, Anola, Churchill new membership: 40

Full time youth retention rate will

increase yearly

Increase retention through summer Cubs and Scouts participating in summer

program

Join in summer program promoted to all members in spring 2019

120 youth participate in summer programs,

40 return.

4 Troops with 18 youth accepting Cubs from optimum size packs

Minimum 4 groups operating with cub packs 18+4 Troops in first year at 18 members = 40

members

16 Manitoba Council Roadmap

Safety Leadership (including Readiness)

100% volunteers are ready within

90 days

CK3 review Readiness report bi-

weekly

Onboarding events to support readiness of new volunteers

Recruit DCC Volunteer Readiness for August 31, 2018. Scouters pending > 60 days does not exceed 30.

New Scouter welcome events will be include join in activities linked to the basic Scouter skills and readiness. New Scouters are identified in the online registration. Confirm their GCs are attending the event with them and ongoing support offered by event organizers to help GCs follow up after the event

50 new Scouters attend one of Six events in January or February (Winnipeg - 2, Wes Man 1)


Program Quality

Sections are

demonstrating

engagement with the

Canadian Path

GCs will work with their Scouters to self assess their

knowledge of the Canadian Path and then create a

learning plan to complete the requirements of

Woodbadge I

15 GCs attend CG

planning day in Aug to

prepare for improved

program/scouter support

for 2019/20

80% are using the new

Program standards and

self-assessment

process.

Season evaluation

incentives

Groups with all Sections recording a seasonal

assessment will be eligible for one incentive drawn

for each season.

50% of Groups record

PQA each season

18 Program Quality – How to


Volunteer Support

Increase in the willingness of our

volunteer Scouters to

recommend Scouts Canada to

others as a great place to

volunteer as measured by the

Net Promoter score

Scouters willing to

recommend

volunteering are

supported by a GC or

supervising

Commissioner

Group Commissioner support -

help green and yellow trending

to green GCs develop their own

GC learning plan. The plan

starts with knowing the

competencies of their job and

then developing competencies

so they can do their jobs

6 GC Learning plans

recorded in CRM per

season. Tasks identified

and tracked by CED and

ASMs Year 1: 18 GCs on

track to complete learning

path

Three join in Scouter indabas

per season . Program will be

based on feedback from survey

sent to all Scouters in

September 2018

two indaba invitations

shared per season. 10

Scouters respond to

invitation per week until

deadline. 400 Scouters

attend indabas at least

once. 75% of Scouters

responding to post indaba

survey would recommend

other Scouters attend

20 Volunteer Support

21 Volunteer Support – How to

Lead Section ScouterGroup CommissionerArea Commissioner (Lakeland & Aggasiz)Support Scouters [email protected] Commissioner [email protected] Commissioner [email protected] Manager [email protected]

mailto:[email protected]




22 Manitoba Council RoadmapGroup Capacity

Every Group has at

least 3 dedicated

non section scouters

on the Group

Committee

CK3 review Group Health and GC Competency (Green/yellow/red),

prioritize support with seasonal plan on GCs supported and

replacing reitring GCs

Support plan for GC

development and GC

succession plan

Public Appointment Process followed to replace retiring GCs. GCs

replaced where there is the most potential for growth.

3 GC Public Appointment

Process advertized per

season and role filled. 9

new GCs appointed

Green and potential green GCs have a buddy and are invited to GC

NetworkGC Day in Aug 2019

Recruit members of CLT. In each Council DCC Communication,

Program and Safety. 3 support Scouters for the Council

10 new Scouters recruited

by Aug 31 2019

23 Group Capacity – How to

David Huestis Learning Centre Course No. 6592

This session aims to show you some helpful tactics that you can use

to recruit Volunteers.

In this session, you will learn how to:

• Use the Selective Recruitment Process

• Identify Active vs Passive Selective Recruitment

• Use recruitment pools to find prospects

• Engage prospective Volunteers

*Helpful Hint – watch as a team and write down a

recruitment plan. Bonus points for including a support

scouter to help you execute your plan.


Action #1 Core Capacity

Increase green GCs: MBC 8

Three support visits logged for each GC in program

80% of Group Commissioners rated as green

Action #2: increase number of GC orienting new

Scouters

Increase GCs onboarding new Scouters: MBC 8

1 interview recorded by Green Group Commissioner each week and Scouting Fundamentals sessions launched by interviewed Scouters. Lagging Pending Scouters < 30, 30 - 60 and 60 - 90 days pending

80% of GC using standard

onnboarding process

Action #3: Scouters attend indaba

(continuous learning activities)

150 Scouters attend indabas

3 invitations sent per season, one indaba held each month, attended by 20 scouters

150 Scouters attend one

indaba annually

25 Manitoba Council Growth Plan

Open House

New Groups

NW Winnipeg, Ste. Anne, Anola, Churchill

Bring a Friend (& Bring a Friend to Camp)

Pilot program, new materials & support

New Sections

2 groups receive extra support

Summer Program

8 groups host 1 activity throughout summer – open to all members

26

Manitoba Council

Statement of Financial Position

September 30, 2018

Operating Restricted Current Total

Prior

Year End

ASSETS

Current Assets:

Cash and Short Term Deposits 171,864 171,864 177,035

Accounts Receivable 4,830 4,830 3,280

Prepaid Expenses 1,573 1,573 1,527

Manitoba Properties Inc 625 625 625

Total Current Assets 178,893 - 178,893 182,468

Investments 108,383 108,383 107,055

Property and Equipment 3,679 3,679 4,598

TOTAL ASSETS 290,955 - 290,955 294,121

LIABILITIES & EQUITY

Current Liabilities

Accounts Payable & Accrued Liabilities 1,586 1,586 695

GST Payable (16) (16) (16) -

Deffered Revenue - - 105

Total Current Liabilities 1,570 (16) 1,570 800

Externally Restricted Funds 86,631 86,631 86,631

Internally Restricted Funds 59,799 59,799 59,497

Total Liabilities 1,570 146,415 148,001 146,928

Equity

Retained Earnings 129,792 129,792 139,553

Operating Fund 4,643 4,643 4,643

Invested in Capital Assets 9,495 9,495 9,495

Net Income -976 (976) (6,498)

Total Equity 142,954 - 142,954 147,193

TOTAL LIABILITIES & EQUITY 144,524 146,415 290,955 294,121 - -

Budget

27 Popcorn Campaign 2018

Total Council order: $168,675.00

2017 Popcorn Sales: $184,620.00

Top 5 selling Groups:

1st Thompson $30,370.00

163rd $15,600.00

1st Virden $13,065.00

1st Crestview $10,525.00

49th $8,830.00

28 Development

• How can our resources best support our

members and future members’ needs?

• What can we do to support ongoing

growth of Scouting in Manitoba?

• How can we thank our sponsors?

29 Property Consultation

National Property Management Process

Manitoba Property Update

Future of Delta Beach Camp



All Scouts Canada Properties Must:

• Meet Scouts Canada Property Standards

• Be Self Sustaining & Profitable

• Have Financial Reports

• Have a Viable Business Plan

32 Property Consultation – Key Documents & Challenges

Score Card - Safety Compliance; Environmental Issues

Continuing Business Strategy - SWOT Analysis; Property use;

Year to year financial balance (2013/14 to 2017/18).

Financial Reports - Year to Date balance sheet, Year to Year

financial balance sheet (2013/14 to 2017/18).

Challenges

- Time to complete documents and related inspections etc.

- - Cost of supporting inspections, certifications and purchase

of equipment.

33 Property Consultation – Manitoba Properties

Council Operated

Alloway

Amisk

George Lake

Group Operated

Assiniboine / 1st Kirkfield

Atikameg / The Pas

Liz Lake / Thompson

Manitoba

Transcona Scout Hall

Not Active

Delta Beach - inactive since

2011 Flood


Total of 7 active and one non-active properties

All but Atikameg compliant in 2017 / 2018

Compliance & Business Plans 2018 / 2019

3 of 7 completed

Alloway, Amisk and George Lake positive Financial Balance

year end 2017 / 2018 including increased costs for

compliance related expenses.

35 Property Consultation – Future of Delta Beach

Status - inactive since 2011 flood and requiring extensive site remediation

NPC approval needed for re - activation or Transaction Application (sale)

Consensus of Stakeholders

Property appraisal ; Canadian Uniform Standards of Professional

Appraisal Practice; assuming highest and best use or as defined under

appropriate Provincial Act.

Appraised Value Delta Beach $220,000.00

Several assumptions - Underground Sewage tank

removed/remediated; two storage shacks, outhouse with Tank

removed; flood debris removed, restore access to site.

Need to conduct base line environmental study (contract engineering

firm)

36 Property Consultation – Future of Delta Beach

Options

A. Prepare NPC Property Transaction form recommending sale of

property

Assess effect on appraised property value of environmental issues

after base line report; determine if value should be discounted

or issues addressed prior to sale

Develop plan for allocation of sale revenue; funding for

remediation and repair of Council properties; funding to

enhance wilderness programming

37 Property ConsultationB. Develop Business Plan to reactivate the property for

consideration of Council and NPC

Requirements for Reactivation Business Plan, include:

Plan to meet Scouts Canada Property Standards including,

safety and sustainability; demonstrate program need and

use forecast; address major environmental issues; comply

with Provincial post flood building standards.

Plan would need to have a fund raising plan as there is no

budget line for properties in Council budget.

38 Property Consultation – Next Steps

Early December - Circulate information by email to registered Groups

and interested individuals and request comments / feedback on the

two options (sale or reactivation)

Review consultation results to determine if there is Consensus - open

meeting if required

Announce Results

Develop Submission for Council Management & NPC review (January

2019).

39 Awards

Program Quality 2017-2018

1st John De Graff1st Niverville Group6th Manitoba LDS Steinbach Group1st Cartier Group1st Crestview Group1st Kirkfield Group

163rd Winnipeg Group4th Manitoba LDS Group 67th Winnipeg Group1st Neepawa Group1st Transcona Group3rd Winnipeg Group4th Winnipeg Group

40 Awards

Scouts is Growing!

1st Cartier Group

1st Crestview Group

82nd Westminster Group

103rd Winnipeg Group

163rd Winnipeg Group

67th Winnipeg Group

18th Brandon Group

41 Recognition

42 Council Team Recruiting

• Marketing & Communications

• Youth Leadership Team

• Support Scouters

• Volunteer Support

• Program

• Training

• Safety

Special Thanks(PLEASE SIGN THANK YOU CARDS)

44 Potpourri

Group Resources:

http://prairies.scouts.ca/resources/group-forms/

PQA deadline: Nov. 30th 2018 seasonal assessments must

be entered in myscouts

Announcement from Relationship Manager:

On leave until ~Jan. 2019 Please contact

[email protected] for SAFETY concerns

Or [email protected] for other inquiries

http://prairies.scouts.ca/resources/group-forms/

