An Overview of the Grant Application Process at Rowan University

An Overview of the Grant Application Process at Rowan UniversityPresented by University Advancement and the Office of Sponsored Programs

IntroductionsUniversity Advancement

Deanne Farrell, Director of Corporate and Foundation Relations, x5418 [email protected]

Rachael Swierzewski, Associate Director of Corporate and Foundation Relations, x2408 [email protected]

Office of Sponsored Programs Sarah Piddington, Director of OSP and Director of

Technology Transfer, x5482 [email protected] Stephanie Lezotte, Assistant Director, x4124

[email protected] Kristy Carpenter, Post-Award Specialist, x5497

[email protected] Eric Gregory, Compliance and Contracts Specialist, x4058

[email protected] for Research

Dr. Shreek Mandayam, Associate Provost for Research, x5333 [email protected]

*If you are a CMSRU employee, please talk with Harry Mazurek to get a copy of their Flowchart, as it differs slightly.

Internal Processes Required internal paperwork

1. Project Description Template (UA only)- Submitted to Deanne Farrell or Rachael Swierzewski. Used in the process of finding appropriate funding opportunities.

2. Intent to Propose (all) - Filled out after finding an appropriate funding opportunity. Preliminary-when submitting through OSP, no commitment is made on behalf of the PI or university (i.e. you are not committing to submit to the sponsor).

3. Project Summary Form (CMSRU only) – Submitted to Harry Mazurek used to approve CMSRU projects.

4. Proposal Planning Form (all) - Filled out after the budget has been finalized. Requires signatures from PI, chair, dean, OSP director, and AVP for Research. Proposals cannot be submitted without fully signed paperwork.

Forms can be at found: http://www.rowan.edu/provost/grants/index.cfm

Intent to ProposePlease submit this form as soon as you decide to apply for funding.

Date: SHORT TITLE: Rowan Principal Investigator (PI): Dept/Org #: Email: Rowan Co-PI(s): Other Key Personnel: Collaborating External Institution (if any): FUNDING ORGANIZATION: Web Address for Request For Proposal or sponsors guidelines (Please copy and paste from the Address Bar of your Web browser): Deadline: _____________________________________________________________________________________ ESTIMATED BUDGET: $ MATCHING REQUIREMENTS (Y/N): FACILITIES AND ADMINISTRATIVE (F&A) COSTS RESTRICTIONS FROM SPONSOR: (Y/N) (If yes, please specify): _____________________________________________________________________________________ PROJECT ABSTRACT: Include 1-2 paragraph project abstract, including reason for applying for this funding: Will HUMAN SUBJECTS be used (Y/N): Will ANIMAL SUBJECTS be used (Y/N): _____________________________________________________________________________________ Please e-mail completed form to: [email protected]

Proposal Planning FormRequired internal paperwork MUST BE SUBMITTED TO OSP FIVE WORKING DAYS before sponsor’s (or collaborating institution’s) submission deadline.

NOTE: The College of Science & Mathematics requires this form to be submitted to the Dean FIFTEEN WORKING DAYS before sponsor’s submission deadline (or SEVEN WORKING DAYS before, if new equipment or space are NOT requested). Project Title: Rowan Principal Investigator (PI): Dept. ORG #

Rowan Co-PI #1: Dept. ORG #

Rowan Co-PI #3: Dept. ORG #

Rowan Co-PI #4: Dept. ORG #

On a separate sheet, please list external key personnel who are responsible for the design, conduct, or reporting of research. Note: This might include any person identified as a collaborator or consultant. Agency or organization to which proposal will be submitted: Prime Sponsor (if different from above): Submission Deadline: Project Period (mm/dd/yyyy to mm/dd/yyyy): PROPOSAL CATEGORIES (choose 1 item in each section): Category: Source: REQUIRED INFORMATION

Research Fee-for-Service

Federal Federal/State

Catalog of Federal Domestic Assistance #: ____________

Public Service Federal/Other Or Solicitation #:____________ Instruction: General Academic State Instruction: Occupational/Vocational Foundation Instruction: Community Education Industry Academic Support: Course/Curriculum Development Other (please specify): Student Services: Counseling and/or Career Guidance Student Services: Athletics Operations: Construction Type: Operations: Equipment New Competitive Student Aid: Scholarships New Non-Competitive Student Aid: Fellowships Continuation Student Aid: Student Work Programs Prior Yr BANNER ACCOUNT#: ____________________

Supplemental Form:

Grant Contract Cooperative Agreement Subaward Other (please specify):

PROJECT ABSTRACT (You may copy this directly from your Intent to Propose form or Proposal. NOTE: this is the final abstract that will appear in all official documents and publications related to this project):

Required internal paperwork MUST BE SUBMITTED TO OSP FIVE WORKING DAYS before sponsor’s (or collaborating institution’s) submission deadline.

NOTE: The College of Science & Mathematics requires this form to be submitted to the Dean FIFTEEN WORKING DAYS before sponsor’s submission deadline (or SEVEN WORKING DAYS before, if new equipment or space are NOT requested). CONFLICT OF INTEREST: If yes, please describe on a separate sheet of paper. PI AND CO-PI FACULTY COURSE RELEASE: Does this proposal require any release from teaching responsibilities? Number of credits for release: _________ SUMMER SUPPORT: Are you requesting summer salary? Do you have summer salary currently? If yes, number of months: _________ BUDGET: Complete budget sheet required by sponsor and attach to this paperwork. Sponsor’s Request University Cost Share Third Party Cost Share TOTAL Direct Costs F&A Costs @ insert% Total Project Costs COST SHARING: (Amounts in the table below should equal the total provided in the University Cost Share column above)

Source Amount ($) Department funds (FOAPAL) College funds University funds NEW COMMITMENTS AND REQUIREMENTS:

Personnel Post-Project Commitments (e.g., equipment maintenance) Space Animal Subjects Equipment Human Subjects Renovations Hazardous Materials

PI CERTIFICATION: I certify that the information to be submitted for this application will be true, complete and accurate to the best of my knowledge and that any knowingly providing false, fictitious, or fraudulent statements/claims may result in criminal, civil, or administrative penalties. The project fits within the mission of the department/college, requirements for facilities/space have been discussed with the appropriate administrators, any Conflict of Interest has been disclosed, and the project will be administered in accordance with University and sponsor guidelines, policies, and procedures. If funded, I will accept responsibility for the scientific conduct of the project and provide the required progress reports if a grant is awarded as a result of the application. _________________________________________________ ___________________________________ PI Date APPROVALS: This proposal is in accord with policies, capabilities and interests of the department/college, and I agree to the commitment of resources and personnel described in the proposed budget. _________________________________________________ ___________________________________ Department Chair Date _________________________________________________ ___________________________________ College Dean Date

Yes No

Yes No

Yes No Yes No

Project Description TemplateProject One- to Two-Page Description for Funders

Project Name: Primary Contact: Associated Department within the College: Total Project Cost: Timeline, if any: Project Status: (Is this a new or ongoing project? Has it been approved by your Dean?) Project Background/ History (Briefly describe the proposed project and its history.) Constituency Served (Describe who and how many individuals will benefit, directly or indirectly, from the project. Provide demographic information such as gender, age, ethnicity, socio-economic status, etc, if available. Feel free to use a table with percentages or other visual aid.) Current Need (What problem or challenge will this project address?) Project Goals/ Objectives (What do you intend to accomplish?) Anticipated Outcomes/ Deliverables (Provide measurable, action-oriented, time sensitive, specific outcomes. Outcomes are usually defined as changes in behaviors. Identify the specific deliverables from your project. Deliverables are products such as databases, software, curricula, flyers, reports, etc.) Method to Accomplish Goals/ Workplan (What activities, when, by whom – including key staff bios) Evaluation (Summarize how you will determine the achievement of your outcomes and measure overall effectiveness of the project.)

Project One- to Two-Page Description for Funders

Other Sources of Support (Briefly describe any sources of financial support for the project. Use the Project Budget Template to detail expenses.) For Prospective Donor Research Purposes Key Word Search: Suggested Areas of Interest/Applications of Research:

Required for requests for prospect research through University Advancement

Project Summary FormProject Summary Form

Date: _______________ CMSRU Faculty Principal Investigator (PI): __________________________________________ Dept: ______________________________ Email: _____________________________ Short Title: ______________________________________________________________________ Funding Agency: _______________________________________________________ Grant Submission Due Date: _______________ Length of Grant (years): _______________ Proposed Percent Effort for the PI to be Covered by this Grant: _______________ Expected CMSRU Resources Needed: Space (e.g. open or closed lab and square feet) ________________________________________ Personnel (e.g. co-investigators or technicians) ________________________________________ Special equipment or instruments ___________________________________________________ Laboratory animals (type and number) ______________________________________________ Human Subjects (yes or no) _______________ Simple Estimated Budget: Personnel costs _______________ Equipment _______________ Supplies _______________ All other direct costs _______________ Estimated Total Direct Costs _______________ Project Abstract: Please e-mail completed form to: [email protected]

Required for all CMSRU faculty submissions

I want to submit a Letter of Inquiry

Pre-proposals, preliminary applications, or letters of inquiry.

Although OSP or UA do not required signed internal paperwork for these types of submissions, please notify our offices so we can assist. Guidelines vary.

I want to submit a proposal Only UA or OSP may submit proposals or grant

applications on behalf of the university. Proposals that are not approved prior to submission or submitted by a non authorized representative: Can be rejected by the university if awarded

with unfavorable terms or conditions. May not include the full protection of the

university under the New Jersey Tort Claims Act. Significantly delays processing time. Even with

an award notice, project work cannot begin until university approval is acquired.

Exceptions: PIs may submit proposals on their own for money that will be awarded directly to them, not managed by Rowan (i.e. monetary awards, travel funds, fellowships, scholarships.)

Things to Remember Depending on your project, one or more

training modules may be required Research Regulatory committees – IRB,

IACUC, BSC Electronic portal registrations

FAQQ: I’ve come from another university. How do I transfer a grant awarded to me?

A: Since grants are awarded to institutions, not individuals, your former institution must relinquish rights by contacting the sponsor. The Office of Sponsored Programs will work with both the former institution and the sponsor to ensure a smooth transfer.

Upcoming Workshops 9/24 Finding Grant Funding 10/1 Intellectual Property & Corporate

Partnerships 10/8 Administering Your Grant Awards 10/15 Introduction to Grant Budgeting 10/29 Compliance and Beyond 11/12 Writing Winning Grants 11/19 Creating Complex Grant Budgets 11/26 Stewardship & Reporting 12/3 Promoting your Projects/Research 12/10 Research Regulatory Committees

on CampusCheck Rowan Announcer for locations and times!

Questions?