An Introduction to OSHA Recordkeeping Presented by: Diversified Insurance Service.

An Introduction to OSHA Recordkeeping

Presented by: Diversified Insurance Service

Learning Objectives

• Understand the essential components of OSHA

• Review the necessary recording requirements

• Discuss the resources available from Diversified Insurance Service, including , to assist with compliance

OSHA Services

• OSHA and its state partners have approximately:• 200 offices throughout the country

• 2,100 inspectors• Complaint discrimination investigators

• Engineers

• Physicians

• Educators

• Standards writers

• Other technical and support personnel

OSHA Mission

“To assure the safety and health of America's workers by setting and enforcing standards; providing training, outreach, and education; establishing partnerships; and encouraging continual improvement in workplace safety and health.”

State vs. Federal Plans

States must set job safety and health standards that are "at least as effective as" comparable federal standards. (Most states adopt standards identical to federal ones.) States have the option to promulgate standards covering hazards not addressed by federal standards.

A state must conduct inspections to enforce its standards, cover public (state and local government) employees, and operate occupational safety and health training and education programs.

In addition, most states provide free on-site consultation to help employers identify and correct workplace hazards. Such consultation may be provided either under the plan or through a special agreement under section 21(d) of the Act.

States with OSHA Programs

Alaska ArizonaCaliforniaConnecticutHawaiiIndianaIllinois IowaKentucky

Puerto RicoSouth CarolinaTennesseeUtahVermontVirgin IslandsVirginiaWashingtonWyoming

Section 18 of the Occupational Safety and Health Act (OSH Act) encourages States to develop and operate their own job safety and health programs. OSHA then approves and monitors state plans, and provides up to 50 percent of an approved plan's operating costs.

There are currently many states and jurisdictions operating complete state plans (covering both the private sector and state and local government employees) and several others which cover public employees only. The following states/territories have state OSHA programs:

MarylandMichiganMinnesotaNevadaNew MexicoNew JerseyNew YorkNorth CarolinaOregon

Note: The Connecticut, Illinois, New Jersey, New York and Virgin Islands plans cover public sector (State & local government) employment only.

OSHA Logs

OSHA has several forms that employers must fill out to remain in compliance – Form 300, Form 300A (the Summary) and Form 301 (Injury and Illness

Incident Report).

Form 300 (the Log)

Must be provided to the OSHA representative upon their request.

Form 300A (the Summary)

The 300A Summary must be posted in the common areas of the workplace from February 1st - April 30th each year.

Form 301 (Incident Report)

Form 301 must be completed if a WC claim is not being submitted.

OSHA Recordable Incidents

We offer tools to help you determine recordable incidents.

Exempt Industries - State

There are several industries that are exempt from the OSHA record-keeping requirements. In general, employers in these industries are not required to maintain OSHA logs; however, state-specific OSHA programs may require these employers to complete OSHA logs (should certain situations occur).

These situations include, but are not limited to the following:

•Excessive accidents/incidences

•Worker deaths

•Number of employees

Exempt Industries - State

www.osha.gov/dcsp/osp www.osha.gov/dcsp/osp

Exempt Industries - Federal

• Section 1904.1 Partial exemption for employers with 10 or fewer employees

• Section 1904.2 Partial exemption for establishments in certain industries

• Specific low hazard retail, service, finance, insurance or real estate

Exempt Industries - Federal

SIC Code52554254454554654955155255455756

57358

591

Industry descriptionHardware StoresMeat and Fish MarketsCandy, Nut and Confectionery StoresDairy Products StoresRetail BakeriesMiscellaneous Food StoresNew and Used Car DealersUsed Car DealersGasoline Service StationsMotorcycle DealersApparel and Accessory StoresRadio Television and Computer StoresEating and Drinking PlacesDrug Stores and Proprietary stores

Exempt Industries - Federal

SIC Code5925945996061626364

65365467

722723724

Industry descriptionLiquor StoresMiscellaneous Shopping Goods StoresRetail Stores Not Listed ElsewhereDepository Institutions (banks & savings institutions)NondepositorySecurity and Commodity BrokersInsurance CarriersInsurance Agents, Brokers and ServicesReal Estate Agents and ManagersTitle Abstract OfficesHolding and Other Investment OfficesPhotographic Studios, PortraitBeauty ShopsBarber Shops

Exempt Industries - Federal

SIC Code72572672973173273373773876478

791792793801

Industry descriptionShoe Repair and Shoeshine ParlorsFuneral Service and CrematoriesMiscellaneous Personal ServicesAdvertising ServicesCredit Reporting and Collection ServicesMailing, Reproduction & Stenographic ServicesComputer and Data Processing ServicesMiscellaneous Business ServicesReupholstery and Furniture RepairMotion PictureDance Studios, Schools and HallsProducers, Orchestras and EntertainersBowling CentersOffices and Clinics of Medical Doctors

Exempt Industries - Federal

SIC Code8028038048078098182

8328358398418687

899

Industry descriptionOffices and Clinics of DentistsOffices of OsteopathOffices of Other Health PractitionersMedical and Dental LaboratoriesHealth and Allied Services Not Elsewhere ClassifiedLegal ServicesEducational Services (schools, colleges, universities & libraries)Individual and Family ServicesChild Day Care ServicesSocial Services Not Elsewhere ClassifiedMuseums and Art GalleriesMembership OrganizationsEngineers, Accounting, Research Mgmt. & Related ServicesServices Not Listed Elsewhere

OSHA Recordable Incident vs. WC Claim

Example of an OSHA recordable that would not be a WC Claim:A temporary employee is injured on the job, seeks medical attention and misses several days of work. This would be an OSHA recordable incident; however, this would not be included in a WC claim. In this instance, the WC claim would be submitted by the Temporary Agency.

OSHA Recordable Incident vs. WC Claim

Example of an non-recordable incident that would result in a WC Claim:A woman has just parked her car in a public or non-employer parking lot and is preparing to go to work. While in that parking lot, she accidentally trips and injures her back, which requires medical attention. This incident would not be an OSHA recordable injury, but could be submitted as a WC claim.

OSHA Recordkeeping Requirements

How many years must you keep your logs?

Standard 1904.44 states you must save your copies of the OSHA 200 and 101 forms for 5 years following the year to which they relate, and continue to provide access to the data as though these forms were the OSHA 300 and 301 forms. You are not required to update your old 200 and 101 forms.

Incident Rates

What needs to be kept?Division = OSHA Recordable Incidents must be kept for each “physical location.”Hours = The actual number of hours worked by all employees of that division for that year.

How are incident rates determined?Number of Recordable Incidents x 200,000/Total work hours for that divisionThis equation allows OSHA to determine how your company compares to others in the same industry.

OSHA Hit ListDue to the previous year’s incident rate, company

operations may be targeted for possible inspection by OSHA; known as OSHA’s “Hit List”

*List is derived from states following the federal OSHA program ONLY. This list changes annually.

Introducing When it comes to logging OSHA recordable incidents,

we've got you covered!

What Can It Do For You?• Allows you to keep a historical record of incidents

• Allows easy updating and editing of your log

• Automatically calculates information that needs to be provided in the 300A

• Provides for easy access to Form 301

• MyWave® OSHA has the ability to track incidents by:• Department

• Body Part

• Accident Type

• Multiple Years

• Enables you to compare incidents rates to BLS industry averages

MyWave® OSHA

Now, let’s go to !

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