An Integrated Project under EU 6th Framework Programme Kick-off meeting, Hamburg 15-16 September 2004 Chris Hewitt, Met Office Hadley Centre, UK [email protected].

An Integrated Project underEU 6th Framework Programme

Kick-off meeting, Hamburg15-16 September 2004

Chris Hewitt, Met Office Hadley Centre, [email protected]

ENSEMBLES

© Crown copyright 2004 Page 2

History

2002 Jun: Expressions of Interest submitted for 3 separate Integrated Projects -

IMPRESS, EURIPIDES, GENIE Dec: EC released the 1st call for the Thematic sub-priority 1.1.6.3 on

Global Change and Ecosystems

2003 Feb: Meeting held in Amsterdam. Merged IMPRESS, EURIPIDES, GENIE

to form ENSEMBLES to fully address the 1st call for Topic I.4a for “Integrated climate change scenarios”.

Formed a consortium to integrate the efforts of the global and regional climate model, climate impacts and socio-economic model communities to produce internally consistent, thoroughly evaluated information at the seasonal to decadal and longer timescales, to the user community!


History – continued

2003 cont. Apr: ENSEMBLES 123 page proposal submitted, €20 million of EC funding

requested

Jun: ENSEMBLES evaluated very highly, €15 million of EC funding

Jul: enter contract negotiation. ENSEMBLES Management Board (EMB) met in Amsterdam to discuss evaluation and budget. Attended by Ib Troen

Aug03-Jan04: Worked on Consortium Agreement

Oct: EMB met in Hamburg to discuss progress with Description of Work (DoW)

Dec: DoW vn1.0 (193 pages) and CPFs submitted to Ib for comments


History – continued

2004 Jan: received Ib’s revisions for the DoW

Feb: sent preliminary response to the revisions

Feb: Georgios Amanatidis becomes EC Project Officer for ENSEMBLES

Mar: sent revised DoW (vn1.2, 265 pages) to Georgios

May: negotiation meeting in Brussels (Amanatidis, Griggs, Hewitt, Broad) resulting in Actions for acceptance of DoW

May: EMB met with Georgios in Reading to discuss completion of Actions

Jun: DoW (vn1.4, 304 pages) accepted

Sep: project started and kick-off meeting held in Hamburg


Description of Work

Main changes to the structure are in the following sections:

Section 2 – Project Goal and 6 objectives, each with operational goals and measures of success

Section 6.1 – the 5 year plans. Each RT has: Aim, Primary Objectives, Current state of knowledge,

scientific/technical questions, Work Packages and associated Tasks

Section 8.6 – first 18 months for each RT each WP has Objectives, Tasks, Deliverables and Milestones


Management – RT0

The Project Office:

ENSEMBLES Co-ordinator Dave Griggs

ENSEMBLES Director Chris Hewitt

ENSEMBLES Secretary TBA

Assisted by:

ENSEMBLES EC Project Officer Georgios Amanatidis

Met Office EU Manager Adrian Broad

ENSEMBLES Management Board

2 RT co-ordinators per RT

RT Steering Groups Work Package leaders

All participants


RT0 will:

Provide overall co-ordination and top-level management for your project.

Note: each RT has its own internal management (WPx.0, Steering Groups)

A challenge - 5 year project

70 partners from Europe, USA, Australia

10 RTs (each similar in size to FP5 projects) Monitor milestones and deliverables Transmit reports, information and deliverables to the EC Administer funds, deliver audits from the participants to the EC Organise and chair the annual General Assembly and EMB meetings Host top-level web page for the project

Note: each RT will additionally have their own web page

Work with the RTs (particularly RT8) to disseminate information from the project to scientific community, stakeholders, policymakers and the public


Communication – Meetings

Kick-off meeting – to include the first meeting of the General Assembly, RT meetings, and EMB

Annual General Assembly to discuss progress and plans

EMB to meet as often as required (at least once a year)

Regular RT and WP meetings mainly to discuss science (could coincide with external conferences)

End of project conference to showcase the project’s outcomes

Project Office and Project Officer to meet regularly


Communication – Reports

Every 12 months the consortium will submit 4 reports to the EC:

1. Activity report for the previous year Overview of activities carried out Progress towards objectives, milestones, deliverables Description of training activities

2. Management report for the previous year Justification of resources deployed by each participant Financial statement prepared by each participant Audit certificate from each participant Summary financial report prepared by the co-ordinator

3. Updated implementation plan for the following 18 months

4. Financial plan containing estimated costs for each participant for the following 18 months

Reports (including audit certificates) and deliverables, need to be submitted to the EC within 45 days!

To coordinate all of this, input for reports needed promptly, and all audit certificates to be sent to the co-ordinator within 30 dayswithin 30 days.


Communication – Other

Web sites: Top-level web site is http://www.ensembles-eu.org

Currently no ENSEMBLES logo…

Each RT will develop their own RT-specific web sites in coming months

E-mail. We currently have the following lists: Project-wide list of one or two email addresses per participant (e.g.

“Authorised Contact Person” from CPF, PIs from each participant)

Each RT has their own internal list

A list for the EMB members

Project Office can be contacted on [email protected]


Upcoming Milestones and Deliverables

51 milestones/deliverables due in first year. The immediate ones are:

Month1 M2A.1 specification of common list of fields

Month2 D0.1 kick-off meeting

D0.2 Director and Secretary appointed

Month3 M2A.2 choice of common set of forcings

M2A.3 choice of scenarios

websites for several RTs

Month6 D2B.1 experimental plan for 20km RCM

D2B.3 server for RCM output data

D3.1.1/M3.1 definition/specification of non-climatic regional changes

D7.1 ensemble of adapted IPCC scenarios

D8.2/M8.2 project publicity material


Remaining meeting schedule

Today

19:00: dinner at Hotel YoHo

Tomorrow

09:00-12:00: separate and joint RT meetings 10:30-11:00 coffee

12:00-13:30 lunch

13:30-15:00: short presentations from each RT (5-10 mins each), to report back on project-wide issues and ideas, planned meetings, interlinkages

15:00-15:30coffee

15:30-16:30separate and joint RT meetings

16:30-17:00: concluding remarks

Friday: ENSEMBLES Management Board

An Integrated Project under EU 6th Framework Programme Kick-off meeting, Hamburg 15-16 September 2004 Chris Hewitt, Met Office Hadley Centre, UK [email protected].

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