Amity Township Board of Supervisors Meeting Minutes for September 19, 2018 Amity Township Board of Supervisors Meeting Minutes September 19, 2018 Call to Order/Pledge to the Flag The September 19, 2018 meeting of the Amity Township Board of Supervisors, held at the Township Municipal Building, 2004 Weavertown Road, Douglassville, Berks County, Pennsylvania, was called to order at 7:00 PM by Chairperson Kim McGrath. The following were in attendance: SUPERVISORS Kim McGrath, Chairperson Dave Hackett, Vice Chair Paul Weller Terry Jones Kevin Keifrider STAFF Brian Boland, Kozloff/Stoudt Attorneys John Weber, LTL Consultants Troy Bingaman, Manager Andrew Kensey, Chief of Police Pamela Kisch, Township Secretary ANNOUNCEMENTS None PUBLIC COMMENT (AGENDA ITEMS ONLY) None MINUTES Mr. Hackett moved, seconded by Mr. Keifrider to approve the minutes of September 5, 2018. Motion passed 5-0. FINANCE Mr. Jones moved, seconded by Mr. Weller to approve the disbursements as follows: $ 56,828.98 General Fund $ 73,321.31 Fire Fund $ 37,131.98 Sewer Fund $ 69,438.38 EDU Fund $ 37.70 300 ,h Anniversary Fund $ 447.00 Capital Fund S 425,186.92 Liquid Fuels Fund $ 662,392.27 Total Mr. Jones asked if the payment to Barrasso for the emergency repairs at SR0422 a/td Old Airport Road exceeded their original quote. Mr. Bingaman stated the bill was higher, due to additional water and the extra length of 6" sewer lateral. Mr. Jones asked if the Leaf Creek Interceptor project was still on budget. Mr. Bingaman affirmed the same. Mr. Jones questioned what additional repairs were made to police vehicle 26-5 for $1,393.95. Chief Kensey stated the water pump was replaced; in addition to the inspection, oil change and brakes. Mr. Jones asked to see the invoice. - 1 -
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Amity Township Board of Supervisors Meeting Minutes for September 19, 2018
Amity Township Board of Supervisors Meeting Minutes
September 19, 2018
Call to Order/Pledge to the Flag
The September 19, 2018 meeting of the Amity Township Board of Supervisors, held at the Township Municipal Building, 2004 Weavertown Road, Douglassville, Berks County, Pennsylvania, was called to order at 7:00 PM by Chairperson Kim McGrath. The following were in attendance:
SUPERVISORS Kim McGrath, Chairperson Dave Hackett, Vice Chair
Paul Weller
Terry Jones
Kevin Keifrider
STAFF Brian Boland, Kozloff/Stoudt Attorneys
John Weber, LTL Consultants
Troy Bingaman, Manager Andrew Kensey, Chief of Police
Pamela Kisch, Township Secretary
ANNOUNCEMENTS None
PUBLIC COMMENT (AGENDA ITEMS ONLY) None
MINUTES Mr. Hackett moved, seconded by Mr. Keifrider to approve the minutes of September 5, 2018.
Motion passed 5-0.
FINANCE Mr. Jones moved, seconded by Mr. Weller to approve the disbursements as follows:
$ 56,828.98 General Fund
$ 73,321.31 Fire Fund $ 37,131.98 Sewer Fund
$ 69,438.38 EDU Fund $ 37.70 300 ,h Anniversary Fund $ 447.00 Capital Fund S 425,186.92 Liquid Fuels Fund $ 662,392.27 Total
Mr. Jones asked if the payment to Barrasso for the emergency repairs at SR0422 a/td Old Airport Road exceeded their original quote. Mr. Bingaman stated the bill was higher, due to additional water and the extra length of 6" sewer lateral. Mr. Jones asked if the Leaf Creek Interceptor project was still on budget. Mr. Bingaman affirmed the same. Mr. Jones questioned what additional repairs were
made to police vehicle 26-5 for $1,393.95. Chief Kensey stated the water pump was replaced; in addition to the inspection, oil change and brakes. Mr. Jones asked to see the invoice.
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Amity Township Board of Supervisors Meeting Minutes for September 19, 2018
Motion passed 5-0.
The Board reviewed the Overtime by Department and Treasurer's Reports and had no questions.
REPORTS Fire Companies - Chief Zomolsky reported Amity Fire Company is being audited for their 2016-
2017 State grant and was able to provide the financial reports only. Once the audit is complete, the incident reports will be submitted for the Board's review. Chief Zomolsky stated they were denied
for the FEMA grant and will be reapplying. Amity FC is reviewing their run cards for changes and to determine what equipment is most used in the Township and what needs replacement.
Mr. Bingaman said he was contacted by Monarch Fire Company asking when work would resume on the Main Street bridge. Repairs need to be done under the bridge, which have been halted for some time due to the amount of recent rainfall. Amity Fire Company and Remax of Douglassville will co-
host a 5K fundraiser on November 4th. Chief Zomolsky said he will continue to work with dealers to
get COSTARS pricing for vehicles they have in-stock as they are not accepting orders for new trucks to replace the old utility truck.
Planning Commission - The Planning Commission report was provided for information only. No
actions were requested.
UNFINISHED BUSINESS ZHB Vacancy - The Manager received two letters of interest to fill the vacant position on the ZHB due to the resignation of Alfred Greenawalt. After a short discussion, the Board directed the Manager
to contact both applicants to schedule interviews for 6:15pm and 6:30pm on October 17th.
Proposed Fireworks Amendment - Mr. Boland said he'd like to meet with Mr. Loomis,
Mr. Bingaman and Mr. Weber for further discussion. This matter was tabled to the October 17th
meeting.
SOLICITOR'S REPORT Mr. Boland said he'd like to discuss and finalize the Special Sewer District when they meet about the
fireworks amendment. Mrs. McGrath suggested the agriculture ordinance be reviewed for amendment to bring it up to date and be considered for adoption with the other amendments. Mr. Weber noted that Pennsylvania has made quite a few changes to the agricultural regulations.
ENGINEER S REPORT Mr. Weber reported he is wrapping up the annual MS4 report and expects to submit the report next week. Notice was sent to Mavis Tire, Vincenzo's, American Crane and Amity Place regarding inspections that were completed in accordance with the operation and maintenance agreement for their stormwater management facilities. Mr. Weber stated inspections revealed the stormwater management facilities to be in generally good shape. Basins 2 and 4 in Highmeadows Estates are being converted. They will be using materials from the raingarden to fill them which will cause some disruption. Notice was sent to neighboring property owners.
NEW BUSINESS Moove In Self Storage - Mr. Weber stated Mr. McCarthy had addressed the few items from the 9/12/18 review letter. Mr. Jones moved, seconded by Mr. Weller to grant Preliminary/Final Plan approval conditioned upon completion of the administrative items listed in the second LTL review letter, dated 9/18/18. Motion passed 5-0.
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Amity Township Board of Supervisors Meeting Minutes for September 19, 2018
888 Old Airport Road Lease - Baseline Construction leased the property through completion of the
Blacksmith Bridge PennDOT project. That lease expires 9/30/2018. Mr. Bingaman stated New Enterprise is the company working on the SR562 Bridge PennDOT project. The project was originally set for completion in November 2018. Structural issues delayed the bridge opening to May
2019. New Enterprise would like to use the property for their project. Mr. Bingaman had them sign the lease with the same terms as the previous lease, and requested the Board authorize execution of
the new lease. Mr. Weller moved, seconded by Mr. Hackett to authorize Mrs. McGrath and Mrs. Kisch to execute the lease. Motion passed 5-0.
Crime Watch App - Chief Kensey stated the app has been used for over a year to deliver police-related information to the public. The updated app allows police to push notifications of accidents,
road closures, active shooter situations and other public safety related messages. Mr. Keifrider said the app is free. In order to receive push notifications, it will be necessary to download the most recent
version of the Crime Watch app and delete the previous version of the app. This app also allows the
public to send information to the police, as well. Tips or messages received from the public are then investigated and evaluated for validity by the Chief of Police for possible release through a push
notification. Mr. Keifrider said the public may not be aware of the app and it needs to be marketed. The Board gave direction to add advertise the app on the Township and Police Facebook pages and
website.
"A Farm Forever" Farmland Preservation Sign Program - Berks County Agricultural Land Preservation Board requested a donation for signage for two farms in Amity Township that have been
permanently preserved for agriculture production. These farms total 187 acres preserved. Mr. Jones moved, seconded by Mr. Keifrider to make a total donation of $200.00 for the two signs.
Motion passed 5-0.
EMPLOYEE/OFFICIAL REPORTS
Manager's Report Leaf Creek Interceptor - Mr. Bingaman reported the contractor hasn't been working due to heavy rains but expects to be back onsite tomorrow. Completion of the project may be pushed back due to
the weather.
Flooding Issues on SR0422 - Mr. Bingaman requested a meeting with PennDOT officials to address
the flooding concerns along SR0422 in the vicinity of About All Floors and Flarner's. Although PennDOT hasn't responded regarding the meeting, their maintenance superintendent stopped to see
Mr. Bingaman, questioning whether proper stormwater management plans were created and followed for recent development in that area. Mr. Bingaman stated there was only one recent project and would be pulling that permit and plan to provide a response to PennDOT.
300"' Anniversary - The next meeting will be held to finalize Winterfest and begin working on the next event. The Board reviewed Mr. Bingaman's spreadsheet of the current fund balance detail for the 300th Anniversary Fund. Mr. Bingaman requested the Board's approval to execute the fireworks agreement for Winterfest. Mr. Weller moved, seconded by Mr. Hackett to authorize execution of the fireworks contract in the amount of $5,000.00 for December 31st. Motion passed 5-0.
Monocacy Creek Line - Mr. Bingaman reported there was an issue in the pressure relief valve in the Monocacy Creek Line. Barrasso repaired the issue at a cost of $1,579.00.
Mr. Bingaman requested an executive session to discuss real estate matters.
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Amity Township Board of Supervisors Meeting Minutes for September 19, 2018
Police Chief Chief Kensey reported police vehicle 26-5 was involved in an accident on September 11th, when
Sgt. Smith and Cpl. Scherer were pulled over on SR0422 with red and blue lights activated. A motorist suspected of driving under the influence of a controlled substance rear-ended 26-5. There were no injuries as a result of the accident, however Harner's initial estimate of damage for 26-5 was $4,258.82. Mrs. McGrath asked if the driver had insurance. Chief Kensey responded that the vehicle
was insured; however, the driver was not the owner of the vehicle. Mr. Bingaman stated the Township would pay the deductible, which may be returned post subrogation. Chief Kensey reported
the department received $7,625.00 for Aggressive Driving and $3,800.00 for Buckle Up PA grants. Officer Gauby is scheduled to attend a 3-day Crime Prevention Training Symposium at
Shippensburg University from 9/17-9/19.
Chief Kensey requested a brief executive session to discuss police personnel matters.
Mr. Bingaman reported that all street lights owned by Met Ed in Amity Township have been retro
fitted from High Pressure Sodium (HPS) to LED. Mr. Bingaman is working on having all the Township owned street lights retro-fitted as well.
SUPERVISORS None
PUBLIC COMMENT Richard Cooper, Limekiln Road, said people are backing out of their driveways into State roads which is unsafe. Mr. Cooper thought it was illegal as well and asked if the Township could write an ordinance to restrict backing out onto the street. Mr. Bingaman said he would be concerned whether the ordinance could be enforced by the Township for a State road. Mrs. McGrath asked the Chief if
there's been many reports of accidents caused by backing out of a driveway into the road. Chief Kensey responded that backing is a leading cause of accidents, statistically speaking; however, he hasn't seen many reports within Amity. Mr. Weber recalled the Planning Commission discussing that
issue and possible changes for driveways, but nothing materialized.
EXECUTIVE SESSION AND ADJOURNMENT At 7:49PM, Mr. Hackett made a motion, seconded by Mr. Keifrider to adjourn to executive session to discuss police personnel and real estate matters, with no need to return. Motion passed 5-0.