Amended Mandamus Complaint 05-26-21 - KLP

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IN THE CIRCUIT COURT OF THE 15TH JUDICIAL CIRCUIT IN AND FOR PALM BEACH COUNTY, FLORIDA

GENERAL CIVIL DIVISION

CASE NO.: 502021CA006615XXXXMB

JAN TYLER,

Petitioner,

vs.

WENDY S. LINK, in her official capacity as Supervisor of Elections for Palm Beach County

Respondent. __________________________________/

AMENDED COMPLAINT FOR A WRIT OF MANDAMUS1

Petitioner, Jan Tyler, through counsel, the Public Interest Legal

Foundation petitions the Court for an immediate hearing and the entry of a Writ

of Mandamus directing the Respondent Palm Beach County Supervisor of

Elections Wendy S. Link to perform her official ministerial duty and return all

remaining funds Respondent received from Center for Technology and Civil Life

(CTCL) a private non-governmental organization incorporated in the State of

Illinois and return same to CTCL in compliance with Section 97.0291 of Florida

Statutes.

1 At 11:33 AM EST an email was sent to Petitioner’s counsel from Ashley Houlihan on behalf of the Respondent. This email arrived while Petitioner’s counsel was uploading the mandamus documents for filing, which was received by the Court at 11:41:09 AM EST. Respondent’s letter is attached as Exhibit E.

Filing # 127695944 E-Filed 05/27/2021 03:43:39 PM

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Jurisdiction and Nature of Relief Requested

1. This is a complaint for an alternative writ of mandamus under

Florida Rule of Civil Procedure 1.630:

Under Florida Rule of Civil Procedure 1.630(b), a petition for writ of mandamus must contain the facts on which the plaintiff relies for relief, a request for the relief sought, and, if desired, argument in support of the petition with citations of authority. If the complaint shows a prima facie case for relief, a trial court must issue an alternative writ of mandamus, and once an alternative writ has issued, the burden is on the respondent to come forth with facts upon which it refused to perform its legal duty.

Chandler v. City of Greenacres, 140 So. 3d 1080, 1083 (Fla. 4th DCA 2014)

(emphasis added) (internal quotations and citations omitted).

Parties

2. Petitioner, Jan Tyler, is a resident of the State of Florida.

3. Respondent is the Palm Beach County Supervisor of Elections, an

elected constitutional officer of Palm Beach County. “Florida has 67 counties.

Each county has a Supervisor of Elections. Each Supervisor conducts elections

within his or her county.” Contact Your County Supervisor of Elections, Florida

Division of Elections,

https://dos.myflorida.com/elections/contacts/supervisor-of-elections/.

Respondent’s ministerial duties include the administration of Palm Beach

County’s elections.

Argument

4. In Radford v. Brock, 914 So. 2d 1066 (Fla. 2d DCA 2006), the Second

District Court of Appeal of Florida outlined the requirements for issuance of an

alternative writ of mandamus:

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A party petitioning for a writ of mandamus must establish a clear legal right to performance of the act requested, an indisputable legal duty, and no adequate remedy at law. When a trial court receives a petition for a writ of mandamus, its initial task is assessing the petition to determine whether it is facially sufficient. If it is not facially sufficient, the court may dismiss the petition. If the petition is facially sufficient, the court must issue an alternative writ of mandamus requiring the respondent to show cause why the writ should not be issued.

914 So. 2d at 1067-68 (internal quotations and citations omitted). As will be

demonstrated below, Petitioner has established all of the above requirements,

and an alternative writ of mandamus should issue forthwith directing

Respondent to show cause why the requested relief should not be granted.

5. In September 2020, Respondent received a grant award by CTCL

totaling $6,808,977.94, to alter procedures related to the administration of the

2020 federal elections. Respondent was instructed that the funds could be spent

for the CTCL’s acceptable categories of use upon receipt and until December 31,

2020. See Exhibit A.

6. According to Respondent’s filed CTCL COVID-19 Response Grant

Report, in January 2021, Respondent reported that a total of $1,346,731.76 or

20% of the funds received by Respondent from CTCL, were still held in public

accounts. Respondent also asked CTCL for a 6-month extension to dispense with

remaining monies. See Exhibit B.

7. On May 6, 2021, Governor Ron DeSantis, signed Senate Bill 90 into

law.

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8. Senate Bill 90 created Section 97.0291 of Florida Statutes and

prohibits the receipt or use of private funds to administer elections. The full

provision provides as follows:

Prohibition on use of private funds for election related expenses.

No agency or state or local official responsible for conducting elections, including, but not limited to, a supervisor of elections, may solicit, accept, use, or dispose of any donation in form of money, grants, property, or personal services from an individual or a nongovernmental entity for the purpose of funding election related expenses or voter education, voter outreach, or registration programs. This section does not prohibit the donation and acceptance of space to be used as a polling room or an early voting site.

9. Section 97.0291 of Florida Statutes now prohibits Respondent from

using any of the remaining funds in Respondent’s possession which originated

from the 2020 grant from CTCL, a private nongovernmental organization.

10. Respondent has no discretion as to the use of the funds and must

return the unused funds.

11. On May 18, 2021, counsel for the Petitioner sent a letter via email

and by overnight certified mail to the Respondent requesting (1) that Respondent

return all CTCL funds currently in Respondent’s possession, and (2) in the event

that Respondent has used the remaining funds, requesting an accounting for

their use and the dates of the expenditures. Petitioner requested a response to

her demand by 11:59 pm local time on May 20, 2021. See Exhibit C.

12. The certified letter was signed for by J. Felton at 11:58 AM on May

20, 2021. See Exhibit D. Emails including the demand letter as an attachment

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was sent to the following email addresses: [email protected] and

[email protected] on May 18, 2021.

13. Section 97.0291 of Florida Statutes prohibits the Respondent from

any additional use of the remaining funds received from CTCL. Respondent has

no discretion on this matter and must return the unused funds.

14. Petitioner did not receive a response until 11:33 A.M. on May 26,

2021. In the response, Respondent stated that she “has no legal obligation to

immediately return outstanding funds to the CTCL.” See Exhibit E.2

Clear Legal Right

15. “Mandamus is defined as a remedy to command performance of a

ministerial act that the person deprived has a right to demand, or a remedy

where public officials or agencies may be coerced to perform ministerial duties

that they have a clear legal duty to perform.” Town of Manalapan v. Rechler, 674

So. 2d 789, 790 (1996). See also Miami v. State, 164 So. 2d 26 (Fla. 3d DCA

1964); City of Coral Gables v. State ex rel. Worley, 44 So. 2d 298 (Fla.

1950). Petitioner, as a resident of Florida and a U.S. Citizen, has a legal and

public right to have the Respondent obey the law and adhere to Section 97.0291

of Florida Statutes by returning all remaining funds to CTCL.

2 Petitioner sent demand letters to two other counties, Leon and Alachua. Notably, officials from Alachua County responded on May 18, 2021, and Leon County officials responded on May 19, 2021 via email. Officials from both counties have informed Petitioner that they are in the process of returning the funds and would provide an accounting shortly. Respondent is the sole election official to state that she is not required to return the unused funds received from CTCL in accordance with Florida Statute, 97.0291.

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Legal Duty to Act

16. Respondent has a duty to follow the law. The acceptance of private

funds for election purposes by any Florida election official is now prohibited, and

these remaining funds must be returned to CTCL.

17. The Respondent’s duty to act is ministerial. “’A duty to act is

ministerial when there is no room for the exercise of discretion, and the

performance being required is directed by law.’” Bennett v. Clerk of Circuit Court

Citrus County, 150 So. 3d 277 (2014) (quoting Austin v. Crosby, 866 So. 2d 742,

744 (Fla. 5th DCA 2004)). Adherence to Florida Statutes Section 97.0291 is not

discretionary. The use of these funds is strictly prohibited.

No Adequate Remedy

18. The Respondent’s failure to return all outstanding funds to the

CTCL is in contravention of Section 97.0291, Florida Statutes, and the Petitioner

has no adequate remedy at law or equity.

WHEREFORE, Petitioner respectfully petitions this Court to issue an

alternative writ of mandamus commanding Respondent to perform her

ministerial duty to discontinue use of any remaining funds received from CTCL,

a nongovernmental organization, and return all remaining funds to CTCL until

she appears before this Court on a day certain and obtains modification or

nullification of such writ, together awarding Petitioner attorney’s fees and such

other and further relief as the Court deems just and proper.

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Respectfully Submitted

/s/ Joseph Van de Bogart Joseph Van de Bogart (84764) Van de Bogart Law, P.A. 2850 North Andrews Avenue Fort Lauderdale, Florida 33311. (954) [email protected]

Maureen S. Riordan (NY Bar No. 2058840) *pro hac vice pendingPublic Interest Legal Foundation32 E. Washington StreetIndianapolis, IN 46204Tel: (317) 203- [email protected] for Petitioner

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September 30, 2020

Palm Beach County, Florida

Supervisor of Elections

240 South Military Trail

West Palm Beach, FL 33415

Dear Wendy Sartory Link,

I am pleased to inform you that based on and in reliance upon the information and materials

provided by Palm Beach County, and the special circumstances Palm Beach County faces

administering elections in 2020, the Center for Tech and Civic Life ("CTCL"), a nonprofit

organization tax-exempt under Internal Revenue Code ("IRC") section 501(c)(3), has decided to

award a grant to support the work of the Palm Beach County Supervisor of Elections

("Grantee").

The following is a description of the grant:

AMOUNT OF GRANT:$ 6,808,977.94 USO

PURPOSE: The grant funds must be used exclusively for the public purpose of planning and

operationalizing safe and secure election administration in Palm Beach County in 2020

("Purpose").

Before CTCL transmits these funds to Grantee, CTCL requires that Grantee review and sign this

agreement ("Grant Agreement") and agree to use the grant funds in compliance with the Grant

Agreement and with United States tax laws and the laws and regulations of your state and

jurisdiction ("Applicable Laws"). Specifically, by signing this letter Grantee certifies and agrees

to the following:

1. Grantee is a local government unit or political subdivision within the meaning of IRC

section 170(c)(l).

Exhibit "A"

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2. This grant shall be used only for the Purpose described above, and for no other

purposes.

3. Due to special circumstances Grantee faces administering elections in 2020, Grantee

has produced a plan for safe and secure election administration in 2020, including an

assessment of election administration needs and budget estimates for such

assessment ("Safe Voting Plan"). The Safe Voting Plan is attached to this agreement.

Grantee shall expend the total amount of grant funds listed in the Safe Voting Plan as

detailed in the Safe Voting Plan, but may reallocate funds between budget items

listed in the Safe Voting Plan or to any other permissible public purpose listed in the

online grant application with notice by electronic mail to CTCL. Such reallocation does

not require the permission of CTCL.

4. Grantee shall not use any part of this grant to make a grant to another organization,

except in the case where the organization is a local government unit or political

subdivision within the meaning of IRC section 170(c)(1) or a nonprofit organization

tax-exempt under IRC section 501(c)(3), and the subgrant is intended to accomplish

the Purpose of this grant. Grantee shall take reasonable steps to ensure that any such

subgrant is used in a manner consistent with the terms and conditions of this Grant

Agreement, including requiring that subgrantee agrees in writing to comply with the

terms and conditions of this Grant Agreement.

5. The grant project period of June 15, 2020 through December 31, 2020 represents the

dates between which covered costs may be applied to the grant. The Grantee shall

expend the amount of this grant for the Purpose by December 31, 2020.

6. Grantee is authorized to receive this grant from CTCL and certifies that (a) the receipt

of these grant funds does not violate any Applicable Laws, and (b) Grantee has taken

all required, reasonable and necessary steps to receive, accept and expend the grant

in accordance with the Purpose and Applicable Law.

7. The Grantee shall produce a brief report explaining and documenting how grant funds

have been expended in support of the activities described in paragraph 3. This report

shall be sent to CTCL no later than January 31, 2021 in a format approved by CTCL and

shall include with the report a signed certification by Grantee that it has complied

with all terms and conditions of this Grant Agreement.

8. This grant may not supplant previously appropriated funds. The Grantee shall not

reduce the budget of the Supervisor of Elections ("the Election Department") or fail to

appropriate or provide previously budgeted funds to the Election Department for the

term of this grant. Any amount supplanted, reduced or not provided in contravention

of this paragraph shall be repaid to CTCL up to the total amount of this grant.

9. CTCL may discontinue, modify, withhold part of, or ask for the return all or part of the

grant funds if it determines, in its sole judgment, that (a) any of the above terms and

conditions of this grant have not been met, or (b) CTCL is required to do so to comply

with applicable laws or regulations.

CENTER FOR TECH & CIVIC LIFE

233 N. MICHIGAN AVE., SUITE 1800

CHICAGO, IL 60601

[email protected]

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10. The grant project period of June 15, 2020 through December 31, 2020 represents the

dates between which covered costs for the Purpose may be applied to the grant.

Your acceptance of and agreement to these terms and conditions and this Grant Agreement is

indicated by your signature below on behalf of Grantee. Please have an authorized

representative of Grantee sign below, and return a scanned copy of this letter to us by email

at [email protected].

On behalf of CTCL, I extend my best wishes in your work.

Sincerely,

Tiana Epps Johnson

Executive Director

Center for Tech and Civic Life

GRANTEE

Date: q/aolZD z D--�,--,

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CENTER FOR TECH & CIVIC LIFE

233 N. MICHIGAN AVE., SUITE 1800

CHICAGO, IL 60601

[email protected]

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To: Center for Tech and Civic Life From: Wendy Sartory Link, Supervisor of Elections, Palm Beach County, Florida Date: September 29, 2020

Palm Beach County Safe Voting Plan

Overview - Need

Palm Beach County faces significant challenges in executing the November 3, 2020, general election due to Palm Beach County's population, the geographical size of the county, number of vulnerable and diverse residents, fear of COVID-19, and the expected voter turnout. These factors affect the Supervisor of Elections' ability to ensure voter education, accessibility, safety, security, and confidence across its 39 municipalities and the rest of the County.

The Supervisor of Elections (SOE) has expressed concerns regarding issues such as disseminating information about voting, implementing safety precautions amid COVID-19, expanding access to all eligible voters, and bolstering voter confidence. Measures were enacted in the March 17, 2020 presidential preference primary and the August 18, 2020 primary elections, but the upcoming November presidential election poses even greater challenges including expectations of record-breaking voter turnout, widespread fear among voters and poll-workers about COVID-19 exposure, and sufficient accessibility to all voters. Palm Beach County is the third-largest county in Florida covering 1,971 square miles; it encompasses more square footage than Delaware and Rhode Island, and is home to 1.497 million residents, over 1 million of whom are registered to vote. Very often in big elections all eyes around the nation are on Palm Beach County.

Voter Education is the foundation of increased awareness and registration, and ultimately the motivation behind voter participation. The old methods of providing voter education are outdated given the decline in newspaper sales, increase in social media, diversification of the population, and increased access to information in rural parts of the County. According to the Palm Beach County School District, 146 different languages are spoken in the homes of students. The volume and variety of messaging also presents a significant cost. The SOE will create messaging about voter registration, accessibility, three ways to vote, voter safety from COVID-19, and transparency to instill voter confidence and trust. Voter education will range from advertisements (billboards, tv, radio, newspaper, and digital) community events (tele-town hall meetings, speakers bureau events) to direct communication (direct mail, phone calls, texts, and emails). Specific messages to special populations (seniors, disabled, minorities) will communicate the safety and security measures put in place to make voting accessible and safe. Overall, the message to be communicated is that the votes, no matter how they are cast, will be counted in a timely manner, processed securely, tracked effectively, and counted accurately.

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The SOE makes it a priority to ensure that everyone who is eligible to vote has access to the polls. Palm Beach County has seen an increased demand for vote-by-mail ballots, especially from senior populations who suffer a greater risk of exposure to COVID-19. Offering more ways to vote is a critical means to address the needs of non-English speakers, people with disabilities, and voters avoiding long lines or waiting hours during voting. During the March and August elections, the SOE lost approximately 600 poll workers due to the fear of COVID-19. Conversely, Palm Beach County experienced an increased voter turnout of 1.2 % compared to previous August primaries. The SOE's goal is to recruit a significant number of competent, trustworthy poll workers to oversee and manage Election Day polling locations, and to deliver timely and accurate results. Recruiting the right people is critical especially in light of the dangers faced by older poll workers fearing risks of the current health crisis. Funding is necessary to recruit, train, and incentivize the best possible poll workers. New state rules regarding masks and the need to no longer require them, will make it harder to recruit poll workers and SOEs need to offer incentive pay to ensure we have the appropriate staff levels.

Voter safety and security are more important than ever in the midst of the current pandemic. The SOE has had to rethink the training process, recruitment of workers, social distancing of voters, polling location requirements, touchless tools, and cleaning procedures. More equipment, cleaning supplies, and technology need to be purchased in order to remain in compliance with health and safety standards. The SOE sought the assistance of Homeland Security earlier this year to conduct an in-depth sweep of the entirety of the SOE's network to ensure that the system was clean of all possible threats. Their recommendations were implemented and we continue to improve cybersecurity. The SOE's IT department remains constantly vigilant as it strives to identify and extinguish possible cyber-threats.

Voter confidence is inspired by the culmination of transparent and clear communication, effective and efficient policies and processes, accountable actions, and inclusive services to all eligible voters. Palm Beach County has experienced challenging elections in the past, which challenged the public's confidence in the office as a result. Changes in leadership brought about a new era of elections in Palm Beach County and an office that strives for integrity, accountability, and service to benefit each and every voter in the county. The SOE strives to build confidence in the process with upgraded technology, improved internal staff practices, uniform voting procedures at all polling locations, and clear, consistent communications of all forms. The county budget, which includes the SOE budget, was passed before we knew all of the effects of COVID, the extent of the increased demand for vote by mail ballots (approximately 300% greater than what was mailed in the March Presidential Preference Primary and Municipal Elections), and how much it would affect operations. Additional funds are sought to support all of the systems, processes, equipment, and communications necessary to deliver the ideal election. Currently, the SOE's budget is $16,555,547.00, with the ability to seek additional funds for PPE.

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The $6,808,977.95 request is critical for the SOE to: • expand voter education through diverse and varied ways, so as to reach all

eligible voters;• creatively recruit, train and retain poll workers by providing current training,

addressing all safety and security issues and offering hazard/incentive pay whennecessary;

• expand the number of in-person early voting sites, offer "mobile" ballot dropboxes, and make upgrades to handle the increased volume of mail-in ballots;and

• ensure safe, accessible, trustworthy voter experience throughout all three formsof voting with increased communication, and improved technology in all securedpolling places.

For the November election, the number of total registered voters is expected to be between 1,050,000 to 1,070,000 - casting ballots split between the three modes of voting. This document offers an assessment of resources needed for Palm Beach County to safely and thoroughly prepare for the general election.

A preliminary budget overview estimate on top of what is already available to the County is as follows:

Abstentee/Vote-by-Mail Ballot Assembly and Processing 1,255,733.65

Equipment

Early Voting Sites and Ballot Drop-off Options 1,333,573.65

In-person Voting at Polling Places on Election Day $2,721,411.65

Secure Dropboxes and related needs $922,000.00

Outreach and Education $576,258.99

Total $6,808,977.94

Needs Assessment & Costs

The following sections outline the initial details of the operation and costs associated with each of the aforementioned categories.

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Absentee (VBM) Ballot Assembly and Processing Equipment

For the November elections, the SOE anticipates vote-by-mail turnout to be close to 500,000 ballots with an anticipated 90% return rate. Automation will be critical to efficiently and accurately manage ballot envelopes and ballots in weeks leading up to Election Day and in the canvassing process afterward. To that end, the following is needed:

• Personnel: The SOE currently has 65 permanent and seasonal staff members,hired to tabulate vote-by-mail ballots. Due to the number of ballots the SOEanticipates receiving for the November general election, an additional 100-150staff members will be necessary to ensure timely results on Election Day.

• Outreach Materials: To promote vote-by-mail and early voting ahead of theNovember election by undertaking several outreach activities to reach as manyeligible voters in the following ways:

o Signage on Billboards - Billboards will be used across the county alongmajor thoroughfares (e.g. 195, SR 80) in traditional and digital formats.

o Buses & Benches - Digital and temporary wrap advertisements areeffective on public transportation and at bus stop benches and shelters.

o Digital marketing, social channel and search engine advertisements - willbe spread across traditional platforms (Facebook, Search, YouTube,Google, Pandora, etc.) as well as non-traditional platforms such as Reddit,Twitch, and Quora.

o Direct Mail Communications - includes three distinct mailpieces. The firstmessage, "You have 3 ways to vote" will go to all voters. The secondmessage, "Update your signature to match your ballot. Track your ballot.Find the drop-off locations." will go to vote-by-mail voters along with apre-paid postage return card. The third message, "Here's your checklist tovote safely, in-person" will go to early voting and Election Day voters.

o Email Communications -two emails per week will go to hundreds-of­thousands of voters to provide voter information and elections updates.

o Live Phone Calls - conducted by professional and authorized call centersdomestically to update voters on voting options, processes, questions, andurging them to return ballots early to be counted.

o Recorded Calls - containing recorded messages and voter alerts will beused.

o Texting Program - a two-way texting program will be implemented so thatinformation can be shared with voters and voters can have questionsanswered.

o Newspaper Advertisements - weekly advertisements will be placed in themajor daily, weekly, and Hispano-Latino papers in English, Spanish, andCreole.

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o Radio Advertisement - countywide radio advertising in all stationsincluding Spanish and Haitian with proper translations.

o TV Advertisement - network and cable television advertisements will runfor one month with three different educational messages. The messagesare: 1) You have three ways to vote, 2) You can vote by mail, return yourballot on time, and track your ballot, and 3) Here's how you vote early orvote on election day safely.

o Employing a Speakers Bureau Coordinator - to be the point personresponsible for organizing and coordinating the speakers' bureaus withlocal organizations, community, and political groups. This coordinator willserve as the outreach liaison to civic and community groups especially forminorities, seniors and nursing homes.

o Tele-Town Halls - Seven tele-town halls will take place across the county;one in each county district. The SOE will host the virtual town hall meetingto answer voter questions, provide information about the three ways tovote and general updates. The SOE is inviting the County Commissionerfrom each district to participate.

o Video/Radio Production and Graphics - the aforementionedadvertisements are made possible with the assistance translators, graphicdesigner, voice-over, and other creatives.

• Processing Equipment: To process absentee/vote-by-mail ballots, werequest:

o EVID equipment is necessary to process the voter who is waiting in line tobe confirmed at the right location and pre-checked to vote.

o To process vote-by-mail ballots, we request folders, cutters, shakers, andjoggers. These machines will expedite the time to process an expected500,000 ballots. Once the pieces are purchased, they are expected to bedelivered by mid-October 2020.

o Due to the expected increase in voter turnout, several pieces ofequipment are needed, including:

■ HP SD Pro 44 Scanner

■ HP Design Jet T830

■ Surface Laptops (3)

■ Call Center Laptops (50)

■ Polycon Conference Phones (3)

■ SMART Boards 700 Pro for voter education and training (10)

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• Safety and Security measures: The SOE will invest in several methods toensure a safe and secure election process, including IT security technologyprograms such as Observelt, ZeroTrust, and others. We are also requestingadditional security cameras for our main headquarters and the voting equipmentservice center. Additionally, to help prevent the spread of COVID-19, we wouldlike to install plexiglass shields for the opening tables and the Canvassing Boardat the voting equipment service center warehouse.

Total cost Units Unit costs

Personnel $48,166.67 *detail attached in excelspreadsheets

Outreach materials $866,666.67

Equipment $113,933.33

Safety and Security $226,966.99

Total $1,255,733.65

Early Voting Sites and Ballot Drop-off Options

Palm Beach County plans to have 18 full-time early voting locations, 3 outreach ( outer office) locations, and no mobile voting precincts for November.

These must be sufficiently staffed with aproximately 500 staff with $100,000 dedicated for incentive/hazard pay to limit worker turnover, handle a surge in voters before polls open, and manage sites in a pandemic environment. It will cost significant resources to cover early voting and ballot drop off locations with the additional challenges surrounding turnout and Covid 19.

The SOE would like to have additional directional signage to guide voters to the Early Voting locations, as well as signs to indicate that vote-by-mail ballots can be dropped off there. For the secured drop boxes at the Early Voting sites as well as a drive­through drop site at our main office, we request tents, tables and chairs for the workers.

In order to expedite the lines as much as possible, we would like to purchase additional equipment and employ staff to "walk the lines" - having voters fill out address change forms, confirm whether their VBM ballot has already been counted, and expedite any other changes that can be made prior to the voter reaching the poll workers inside. To handle the lines outside, we need to purchase stanchions for crowd control.

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The proportional cost to be applied to Early Voting and Ballot Drop-off of the Marketing and Outreach materials, and the Equipment and Technology described above in the Absentee section is also spread across this section (as set forth in the Budget sheets attached).

We would like to add plexiglass shields for the canvassing table to prevent the spread of COVID-19.

It will cost $1,333,573.65 to cover all of the needs addressed above.

Secure Dro.pboxes

In the primary, the SOE had 1 secure dropbox. Installing an additional four ( 4) secure dropboxes for a total of five (5) will help ensure that voters have additional opportunities to return their ballots in person in the various geographic locations of each office. While we pay for return postage already in Palm Beach County, some voters are not comfortable with that option, or they may not have sufficient time to mail in their ballot.

In addition to equipment costs and cameras, 3 staff members and 3 sworn law enforcement officers will be needed to pick up deposited ballots and to monitor drop-off boxes. Additionally, the SOE would like to have 25 vans that are "wrapped" for identification and easily accessible to voters in sites that are either used as Early Voting sites, or are permitted by statute to be used as Early Voting sites, which allows us to have additional drop boxes, so long as they are secured by SOE personnel or sworn law-enforcement officers. We would like to have t-shirts to identify the workers as SOE staff so the voters know that it is safe to drop their ballots.

We will need 1,400 shifts covered for the mobile drop boxes - consisting of 4 people per day per site (25 sites) over 14 days. The estimated cost for dropboxes, vans, and personnel to staff them is $392,000.

Additionally, we need to have cameras installed to have 24/7 video surveillance of the stationary dropboxes at each location.

The proportional cost to be applied to Early Voting and Ballot Drop-off of the Marketing and Outreach materials, and the Equipment and Technology described above in the Absentee section is also spread across this section (as set forth in the Budget sheets attached).

The total budget requested for the Secure Dropboxes and related needs is $922,000.

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In-person Voting at Polling Places on Election Day

Palm Beach County is committed to working tirelessly to secure fully-staffed polling places on election day. For the Primary, we lost 36 locations due to either the Governor's order related to Nursing Homes and Assisted Living Facilities, or due to polling locations making the determination that they were not going to permit a polling location on their property. The SOE is committed to securing between 420 and 430 in­person polling locations on November 3, 2020.

To staff these locations, the county will hire a total of 12 seasonal staff members through November to handle recruitment and retention of 5,000 election day workers, who will be essential to facilitate a smooth, in-person operation. Like Early Voting, we will need to provide incentive/hazard pay to recruit the required number of poll workers, limit turnover after training, and to manage the sites during a pandemic. Additionally, Palm Beach County will spend approximate! $200,000 on cleaning polling locations on election day, but we can seek those funds through CARES Act funding, so they are not included in the request.

During the last two elections, several measures (masks, hand sanitizers, routine cleaning procedures) were put in place to ensure the safety of voters, poll workers, and staff. However, there is a need for additional safety equipment due to the anticipated voter turnout. Funding is required for additional voting booth legs, which add distance between voters and additional voting booth screens (with the labor to double their height so as to create a taller barrier between voters), and additional plexiglass shields which create a barrier between voters and poll workers at polling locations, and the proportional cost of the plexiglass for the canvassing room.

Similar to the "walking the line" personnel and equipment described above for Early Voting, we request funding for each Election Day site for the same purpose, but with the additional benefit of directing a voter to their "new" polling location based on an address change before they stand in line for too long at their "old" polling location.

The proportional cost to be applied to Early Voting and Ballot Drop-off of the Marketing and Outreach materials, and the Equipment and Technology described above in the Absentee section is also spread across this section (as set forth in the Budget sheets attached).

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Total cost Units Ynit costs

Worker Hazard Pay $500,000.00

Poll Worker PPE $239,636.00

Personnel Costs $472,166.67

Outreach, Education $123,408.99

and materials

Security $1,386,200.00

Total $2,721,411.65

Voter Outreach, Communication, and Education

Our proposal includes a thorough and aggressive advertising, direct mail, press relations, outreach, and communiciation plan, which has been spread across the appropriate sections included herein, including this stand alone section. In order to adequately support the poll workers, we would like to hire additional field clerks and rovers, as well as runners. Some of the additional equipment/programs we have requested are proportionally spread across the category as well, since it will support these voter outreach and education efforts, as well as our poll worker and field clerk/rover training. We will need additional training for the additional poll workers and field clerks that we bring on to the team. A detailed breakdown is included in the attached budget. The total amount requested for this category is $576,258.99.

Conclusion

Palm Beach County appreciates the opportunity to submit this grant request. The investments outlined above will allow the Supervisor of Elections to:

• expand voter education, communication and outreach;• increase voter accessibility through education and equipment;• maximize voter safety and security with cameras and plexiglass while reducing

the risk of exposure to coronavirus for voters, election staff and poll workerswith cleaning procedures and socially distanced voting booths;

• instill confidence in the 1.02 million eligible voters;• innovate to efficiently and effectively educate our residents about how to

exercise their right to vote;• be intentional and strategic in reaching our historically disenfranchised residents

and communities; and above all,• ensure the right to vote in a diversity of communities throughout the county and

to ensure that votes are cast securely and properly so they can be counted in atimely manner.

9

Page 20

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Page 21

BU

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BU

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ITE

M

AM

OU

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D

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CR

IPT

ION

C

ate

go

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ing

equ

ipm

ent

$ 6

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0.0

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pap

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old

ing

equ

ipm

ent

1

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es

$ 2

1,0

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0 s

cale

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wei

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kin

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cou

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cess

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men

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12,0

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lder

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for

vote

by

mai

l bal

lots

1

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oti

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ld S

up

plie

s $

35,

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ts, c

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oo

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d s

up

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info

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sta

tio

ns

at a

ll Ea

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voti

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2

loca

tio

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and

fo

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allo

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tro

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on

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off

at

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tro

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tro

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dir

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ign

age

at

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loca

tio

ns

that

hav

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his

tory

of

be

ing

diff

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lt t

o 2

fin

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Ad

dit

ion

al p

oll

wo

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s $

42

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cati

on

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re t

rain

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can

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incr

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cip

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ay P

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taff

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kup

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son

nel

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man

age

th

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ou

nty

on

Ele

ctio

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ay if

a p

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tio

n d

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no

t o

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3

on

tim

e.

Ele

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n D

ay P

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n B

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taff

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Ne

ed

to

hav

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l wh

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lp p

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6,3

88.0

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any

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to

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sep

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o

3

follo

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idel

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tin

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oo

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cree

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5,0

00

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vo

tin

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at a

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xtra

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dd

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lot

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p O

ff B

oxe

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42

,00

0.0

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loca

tio

ns

for

bal

lot

dro

p o

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lot

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p O

ff B

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on

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ust

be

sec

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d a

nd

mu

st h

ave

cam

eras

to

mo

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s fo

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allo

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$ 3

50,0

00

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ob

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to b

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tati

on

ed

at

25

loca

tio

ns

4

Mo

bile

Van

s fo

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allo

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be

wra

pp

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eas

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fica

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bile

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s fo

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allo

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ck u

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Two

me

mb

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sta

ffin

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all d

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12 h

ou

r d

ays)

4

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bile

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allo

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ck u

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Ten

ts p

rovi

ded

an

d c

hai

rs t

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reat

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tin

g d

rop

off

sta

tio

n

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Staf

f Sh

irts

$

6,0

00

.00

El

ecti

on

sh

irts

for

mo

bile

van

tea

m m

emb

ers

to e

nsu

re t

he

y ar

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earl

y m

arke

d a

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def

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50,0

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dva

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sso

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5

wit

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arly

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tin

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ay

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bo

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75,

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un

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bo

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tra

dit

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ses/

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40

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1,

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pro

gram

.

Page 22

BU

DG

ET

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BU

DG

ET

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M

AM

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D

ES

CR

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ION

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ate

go

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Dig

ital

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cial

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igit

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acro

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iple

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din

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cial

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dd

it, t

wit

ch, a

nd

qu

ora

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2, 3

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l Co

mm

un

icat

ion

s $

50,

000.

00

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un

tyw

ide

emai

l pro

gram

abo

ut

vote

r in

form

atio

n a

nd

ele

ctio

n u

pd

ates

. 1,

2, 3

Emai

l Co

mm

un

icat

ion

s W

ou

ld f

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s o

n se

nd

ing

2 e

mai

ls p

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1,

2, 3

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pm

ent T

rain

ing

$ 2

,500

.00

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dit

ion

al t

rain

ing

tim

e an

d h

ou

rs t

o e

du

cate

po

ll w

ork

ers

on

ho

w v

oti

ng

equ

ipm

ent

wo

rks

1, 2

, 3

IT S

ecu

rity

$

165

,000

.00

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den

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spo

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tec

hn

olo

gy

1,2

,3

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ecu

rity

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ro T

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chn

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dd

itio

nal

sec

uri

ty o

n vo

ter

file

an

d o

ffic

e in

fo

1, 2

, 3

Live

Ph

on

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alls

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200

,000

.00

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pro

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pd

ates

on

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ng,

urg

ing

them

to

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urn

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ballo

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1, 2

, 3

cap

turi

ng

qu

esti

on

s an

d p

rovi

din

g u

pd

ates

. V

ote

by

mai

l vo

ters

will

be

enco

ura

ged

to

ret

urn

ballo

ts e

arly

to

en

sure

th

ey c

ou

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spap

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th

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ajo

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aily

new

spap

ers

1, 2

, 3

New

spap

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Stic

ky n

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on

fro

nt

page

of

pape

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n on

Ele

ctio

n D

ay

1, 2

, 3

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spap

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th

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2,3

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spap

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th

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nd H

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ran

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2, 3

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spap

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1, 2

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serv

eit

Secu

rity

IT P

rogr

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$ 60

,000

.00

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o p

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ata

1, 2

, 3

Pap

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allo

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oun

ters

$

21

4,00

0.00

2

0 m

ach

ines

to

hel

p c

ou

nt

bal

lots

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be

use

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allo

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ore

eff

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th

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f 1,

2, 3

a

reco

un

t. T

hes

e co

un

ters

en

sure

th

e co

rrec

t am

ou

nt

of

bal

lots

are

pro

cess

ed e

nsu

rin

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grea

ter

leve

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tran

spar

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an

d a

cco

un

tab

ility

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s $

9,60

0.00

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Jo

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hel

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and

pre

par

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by

Mai

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$

10,6

74.0

0 C

anva

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om

wit

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lexi

glas

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h a

nd s

afet

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2, 3

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io A

dve

rtis

ing

$ 10

0,00

0.00

C

ou

nty

wid

e Ra

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ad

vert

isin

g p

rogr

am

1, 2

, 3

Rad

io A

dve

rtis

ing

Ad

s in

all

stat

ion

s, in

clu

din

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anis

h a

nd

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tian

Cre

ole

sta

tio

ns

wit

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ran

slat

ion

s 1,

2, 3

Reco

rded

Cal

ls

$ 5

0,00

0.00

V

ote

r al

erts

and

cal

ls v

ia r

eco

rded

mes

sage

1,

2, 3

Spea

kers

Bu

reau

Co

ord

inat

or

and

Ou

trea

ch

$ 3

0,00

0.00

Po

int

per

son

res

po

nsi

ble

fo

r o

rgan

izin

g an

d c

oo

rdin

atin

g sp

eake

rs' b

ure

aus

to lo

cal

1, 2

, 3

org

aniz

atio

ns,

co

mm

un

ity

and

po

litic

al g

rou

ps

and

serv

ing

as t

he

ou

trea

ch li

aiso

n t

o v

ario

us

org

aniz

atio

ns.

Tele

-To

wn

Hal

ls

$ 5

0,00

0.00

Te

lep

ho

nic

To

wn

Hal

ls w

ith

vo

ters

. Div

ided

into

7 d

iffe

ren

t re

gio

ns

and

ho

st v

irtu

al t

ow

n

1, 2

, 3

hal

ls f

or

vote

rs t

o g

et t

hei

r q

ues

tio

ns

answ

ered

, in

form

atio

n a

bou

t vo

tin

g b

y m

ail,

earl

y vo

tin

g

and

gen

eral

up

dat

es.

Text

ing

Pro

gram

$

200,

000.

00

Tw

o w

ay t

exti

ng

pro

gram

to

sh

are

info

rmat

ion

an

d a

nsw

er q

ues

tio

ns

wit

h v

ote

rs.

1, 2

, 3

Text

ing

Pro

gram

C

reat

ion

of a

key

wo

rd p

hra

se r

eply

wh

ere

vote

rs c

an h

ave

thei

r q

ues

tio

ns

auto

an

swer

ed.

1, 2

, 3

Page 23

BU

DG

ET

NA

RR

ATI

VE

BU

DG

ET

ED

ITE

M

AM

OU

NT

D

ES

CR

IPT

ION

C

ate

go

ry

Vid

eo

/Rad

io P

rod

uct

ion

an

d G

rap

hic

s $

50

,00

0.0

0

Thre

e TV

ad

s , 1

2 r

adio

ad

s in

clu

din

g so

me

in d

iffer

ent

lan

guag

es ,

tra

nsl

atio

ns ,

gra

ph

ic

1, 2

, 3

de

sign

an

d o

the

r si

mila

r cr

eat

ive

De

dic

ate

d P

ress

Re

lati

on

s an

d M

ed

ia C

on

tact

$

20

,00

0.0

0

Gen

erat

ing

we

ekl

y p

ress

rel

ease

s an

d s

ervi

ng

as a

co

nta

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or

loca

l me

dia

1,

2, 3

,4,

5

De

dic

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lati

on

s an

d M

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on

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rgan

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ren

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rel

ease

s an

d m

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eve

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1

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, 4,

5

Dir

ect

Mai

l $

95

0,0

00

.00

T

hre

e d

ire

ct m

ail p

iece

s. O

ne

will

go

to

all

vote

rs, o

ne

will

go

to

VB

M o

nly

, an

d o

ne

will

go

to

1,

2, 3

, 4,

Ear

ly V

oti

ng

and

Ele

ctio

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ay v

ote

rs.

5

Dir

ect

Mai

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clu

des

a p

re-p

ost

age

re

turn

car

d f

or

vote

rs t

o u

pd

ate

the

ir s

ign

atu

re.

1, 2

, 3,4

,

5

Dir

ect

Mai

l M

aile

r 1

to

all

vote

rs: 3

-way

s to

vo

te

1, 2

, 3, 4

,

5

Dir

ect

Mai

l M

aile

r 2

to

vo

te b

y m

ail:

up

dat

e yo

ur

sign

atu

re t

o m

atch

yo

ur

bal

lot.

Tra

ck y

ou

r ba

llot.

Dro

p o

ff

1, 2

, 3,4

,

loca

tio

ns.

5

Dir

ect

Mai

l M

aile

r 3

: V

ote

r ch

eckl

ist

for

wh

en

yo

u g

o t

o t

he

po

lls a

nd

vo

te s

afe

ly

1, 2

, 3, 4

,

5

TV A

dve

rtis

emen

t $

1, 4

00

,00

0.0

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Absentee Ballot Assembly and Processing Equipment

Absentee Ballot Assembly and Processing

Equipment

Personnel

Outreach materials

Equipment

Security

Total

Cameras for warehouse and SOE office

Plexiglass Canvassing Room

IT Security

Additional Equipment and Technology

Observeit Security IT Program

Scales

Paper Counters

Vote-By-Mail Assembly and Processing Equipment

Folder

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Billboards

Email Communications

Recorded Calls

Tele-Town Halls

Video/Radio Production and Graphics

Buses / Benches

Consulting Management and Creative

Speakers Bureau Coordinator and Outreach

Dedicated Press Relations and Media Contact

Equipment Training

Total cost

48,166.67

866,666.67

113,933.33

226,966.99

1,255,733.65

100,000.00 s

3,558.00 s

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866,666.67 OUTREACH

48,166.67 PERSONNEL

2261966.99 SECURITY

1,255,733.65

Page 27

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d P

ress

Re

lati

on

s an

d M

ed

ia C

on

tact

4

,00

0.0

0

s

Equ

ipm

en

t T

rain

ing

83

3.3

3

s

IT S

ecu

rity

5

5,0

00

.00

Y

Ad

dit

ion

al E

qu

ipm

en

t an

d T

ech

no

logy

4

8,4

08

.99

y

Ob

serv

eit

Se

curi

ty IT

Pro

gram

2

0,0

00

.00

y

2,7

21

,41

1.6

5

Page 29

BU

DG

ETE

D

ITE

M

AM

OU

NT

D

ES

CR

IPT

ION

C

ate

go

ry

Fold

ing

equi

pmen

t s

6,40

0.00

pa

per

fold

ing

equi

pmen

t 1

Scal

es

$ 21

,000

.00

30 s

cale

s to

wei

gh b

allo

ts fo

r bett

er tr

acki

ng d

urin

g th

e co

unti

ng p

roce

ss

1 V

ote-

By-M

ail As

sem

bly

and

Proc

essi

ng E

quip

men

t s

12,0

00.0

0 Fo

lder

s an

d cu

tter

s fo

r vo

te b

y m

ail b

allo

ts

1

Earl

y V

otin

g Fi

eld

Supp

lies

s

35,0

00.0

0 Te

nts,

cha

irs,

tabl

es, c

oole

rs a

nd s

uppl

ies

for

vote

r in

form

atio

n st

atio

ns a

t all

Earl

y vo

ting

loca

tion

s an

d fo

r El

ecti

on D

ay

2 Ea

rly

Vot

ing

Fiel

d Su

pplie

s Te

nts

for

voti

ng b

y m

ail b

allo

t dro

p of

fs a

t SO

E of

fice.

2

Elec

tron

ic D

irec

tiona

l Sig

nage

$

16,4

00.0

0 El

ectr

onic

sig

nage

for

vote

by

mai

l bal

lot

drop

off

at S

OE

offic

e 2

Elec

tron

ic D

irec

tiona

l Sig

nage

El

ectr

onic

dir

ectio

nal s

igna

ge a

t Ea

rly

Vot

ing

loca

tions

that

hav

e a

hist

ory o

f bei

ng d

iffic

ult

to fi

nd

2

Add

ition

al p

oll w

orke

rs

S 42

0,000

.00

Goa

l is

staf

f tw

o ad

ditio

nal p

oll w

orke

rs a

t eac

h po

lling

loca

tion

who

are

tra

ined

and

can

man

age

the

incr

ease

d vo

ter

part

icip

atio

n 3

Elec

tion

Day

Pol

ling

Loca

tion

Back

up S

taff

ing

s

4,00

0.00

Ba

ckup

per

sonn

el t

o m

anag

e th

e co

unty

on

Elec

tion

Day

if a

pol

ling

loca

tion

does

not

ope

n on

tim

e.

3 El

ectio

n D

ay P

ollin

g Lo

catio

n Ba

ckup

Sta

ffin

g N

eed

to h

ave

pers

onne

l who

can

arr

ive

to h

elp

poll

wor

kers

ope

n th

e lo

catio

n 3

Vot

ing

Boot

h Le

gs

s

26,3

88.0

0 A

ddit

iona

l leg

s fo

r vo

ting

boo

ths.

3

Vot

ing

Boot

h Le

gs

Due

to

CO

VID

, man

y of

the

voti

ng b

ooth

s w

e tr

aditi

onal

sha

red

legs

had

to

be s

epar

ated

to

follo

w C

DC

gui

delin

es

3

Vot

in_g

Boot

h Sc

reen

s $

165,

000.

00

Priv

acy

scre

ens

at v

otin

g lo

catio

ns th

at a

re e

xtra

hig

h. P

rovi

des

addi

tiona

l CO

VID

19 s

afet

y by

com

plet

ing

surr

ound

ing

vote

r 3

Ballo

t Dro

p O

ff B

oxes

$

42,0

00.0

0 28

loca

tion

s fo

r ba

llot

drop

off

s 4

Ballo

t Dro

p O

ff B

oxes

Lo

cati

ons

mus

t be

secu

red

and

mus

t hav

e ca

mer

as to

mon

itor

4

Mob

ile V

ans

for

Ballo

t Pi

ck u

p $

350,

000.

00

Mob

ile v

ans

to b

e st

atio

ned

at 2

5 lo

cati

ons

4

Mob

ile V

ans

for

Ballo

t Pi

ck u

p V

ans

to b

e w

rapp

ed fo

r eas

y id

entif

icat

ion

4

Mob

ile V

ans

for

Ballo

t Pi

ck u

p Tw

o m

embe

rs s

taff

ing

the

vans

all

day

(12

hour

day

s)

4

Mob

ile V

ans

for

Ballo

t Pi

ck u

p Te

nts

prov

ided

and

cha

irs

to c

reat

e vo

ting

dro

p off

sta

tion

4

Staff

Shi

rts

$ 6,

000.

00

Elec

tion

shi

rts

for

mob

ile v

an te

am m

embe

rs t

o en

sure

the

y ar

e cl

earl

y m

arke

d an

d de

fined

. 4

Fiel

d O

pera

tions

and

Sta

ffin

11: $

50,0

00.0

0 A

dvan

ce t

eam

mem

bers

to

coor

dina

te th

e di

stri

buti

on, p

lace

men

t, an

d fie

ld w

ork

asso

ciat

ed w

ith

the

prog

ram

. 5

Fiel

d O

pera

tions

and

Sta

ffin

g Fi

eld

Ope

rativ

es in

nei

ghbo

rhoo

ds, a

t ear

ly v

otin

g lo

cati

ons,

and

on

Elec

tion

Day

5

!lillb

oard

s $

75,0

00.0

0 Co

unty

wid

e bi

llboa

rds

in b

oth

digi

tal a

nd tr

aditi

onal

form

ats.

1,

2, 3

Buse

s /

Benc

hes

$ 40

,000

.00

Wra

ps a

nd d

igit

al a

dvert

isin

g on

bus

es a

nd p

ublic

tran

spor

tati

on o

r bus

sto

p lo

cati

ons

and

benc

hes

1, 2

. 3

Cons

ulti

ng M

anag

emen

t and

Cre

ativ

e $

100,

000.

00

Man

agem

ent,

mes

sagi

ng, p

lace

men

t, p

roje

ct o

vers

ight

, cre

ativ

e co

py a

nd c

oord

inat

ion

of th

e pr

ogra

m.

1,2,

3

Dig

ital

, Soc

ial &

Sea

rch

$ 25

0,00

0.00

D

igita

l adv

ertis

ing

acro

ss m

ultip

le m

ediu

ms

incl

udin

g Fa

cebo

ok, S

earc

h, Y

ouTu

be, G

oogl

e, P

ando

ra, e

tc.

1, z

, 3

Dig

ital,

Soci

al &

Sea

rch

Incl

ude

no

n-tr

adit

iona

l pla

tfor

ms

such

as

redd

it, tw

itch,

and

quo

ra.

1, z

. 3

Emai

l Com

mun

icat

ions

$

50,0

00.0

0 Co

unty

wid

e em

ail p

rogr

am a

bout

vot

er in

form

atio

n an

d el

ectio

n up

date

s.

1, 2

, 3

Emai

l Com

mun

icat

ions

W

ould

focu

s on

sen

ding

2 e

mai

ls p

er w

eek.

1,

2, 3

Equi

pmen

t Tra

inin

g s

2,50

0.00

A

ddit

iona

l tra

inin

g tim

e an

d ho

urs

to e

duca

te p

oll w

orke

rs o

n ho

w v

otin

g eq

uipm

ent w

orks

1,

z.,

3

IT S

ecur

ity

$ 16

5,000

.00

Inci

dent

res

pons

e te

chno

logy

1,

z,

3

IT S

ecur

ity

Zero

Tru

st A

cces

s 1.

z,

3 IT

Sec

urity

Te

chno

logy

to e

nsur

e ad

ditio

nal s

ecur

ity

on v

oter

file

and

off

ice

info

1,

2, 3

Live

Pho

ne C

alls

S

200,

000.

00

Live

pro

fess

iona

l cal

ls w

ith v

oter

upd

ates

on

voti

ng, u

rgin

g th

em to

ret

urn

thei

r ba

llot,

capt

urin

g qu

esti

ons

and

prov

idin

g up

date

s.

1, 2

, 3

Vot

e by

mai

l vot

ers

will

be

enco

urag

ed to

ret

urn

ballo

ts e

arly

to e

nsur

e th

ey c

ount

.

New

spap

er A

ds

$ 12

5,00

0.00

W

eekl

y ad

s in

the

maj

or d

aily

new

spap

ers

1, z

, 3

New

spap

er A

ds

Stic

ky n

ote

on fr

ont p

age

of p

aper

s on

on

Elec

tion

Day

1,

2, 3

N

ewsp

aper

Ads

A

ds in

the

wee

kly

pape

rs

1, 2

, 3

New

spap

er A

ds

Ads

in t

he b

oth

Span

ish

and

Hai

tian

/ C

arib

bean

pap

ers

wit

h tr

ansl

atio

ns

1, z

.. 3

New

spap

er A

ds

1, 2

, 3

Obs

ervei

t Sec

urity

IT P

rogr

am

s

60,0

00.0

0 Se

curi

ty IT

pro

gram

to p

rote

ct v

oter

dat

a 1,

2, 3

Pape

r Ba

llot C

ount

ers

$ 21

4,00

0.00

2

0 m

achi

nes

to h

elp

coun

t bal

lots

. To

be u

sed

to p

roce

ss b

allo

ts m

ore

effic

ient

ly o

r in

the

cas

t of a

rec

ount

. The

se c

ount

ers

ensu

re t

he

1, 2

, 3

corr

ect a

mou

nt o

f bal

lots

are

proc

esse

d en

suri

ng a

gre

ater

leve

l of t

rans

pare

ncy

and

acco

unta

bilit

y

Pape

r jog

gers

$

9,

600.00

12

Jog

gers

to h

elp

sort

and

pre

pare

Vot

e by

Mai

l for

cou

ntin

g 1,

z.

3 Pl

exig

lass

Can

vass

ing

Room

s

10,6

74.0

0 Ca

nvas

sing

room

with

ple

xigl

ass

for

heal

th a

nd s

afet

y 1,

2, 3

Page 30

Radi

o Ad

vert

isin

g $

100,

000.

00

Coun

tyw

ide

Radi

o ad

vert

isin

g pr

ogra

m

1, 2

, 3

Radi

o Ad

vert

isin

g Ad

s in

all

stat

ions

, inc

ludi

ng S

pani

sh a

nd H

aitia

n Cr

eole

sta

tions

with

tran

slat

ions

1,

2, 3

Re

cord

ed C

alls

$

50,00

0.00

V

oter

ale

rts

and

calls

via

reco

rded

mes

sage

1,

2, 3

Sp

eake

rs B

urea

u Co

ordi

nato

r an

d O

utre

ach

$ 30

,000

.00

Poin

t per

son

resp

onsi

ble

for o

rgan

izin

g an

d co

ordi

natin

g sp

eake

rs' b

urea

us to

loca

l org

aniz

atio

ns, c

omm

unity

and

pol

itica

l gro

ups

1 , 2

, 3

and

serv

ing

as th

e ou

trea

ch li

aiso

n to

var

ious

org

aniz

atio

ns.

Tele

-Tow

n H

alls

$

50,0

00.0

0 Te

leph

onic

Tow

n Ha

lls w

ith v

oter

s. D

ivid

ed in

to 7

diff

eren

t reg

ions

and

hos

t vi

rtua

l tow

n ha

lls fo

r vot

ers

to g

et th

eir q

uest

ions

1,

2, 3

an

swer

ed, i

nfor

mat

ion

abou

t vo

ting

by m

ail,

early

vot

ing

and

gene

ral u

pdat

es.

Text

ine:

Proe:

ram

$

200,

000.

00

Two

way

text

ing

prog

ram

to s

hare

info

rmat

ion

and

answ

er q

uest

ions

with

vot

ers.

1,

2, 3

Te

xtin

g Pr

ogra

m

Crea

tion

of a

key

wor

d ph

rase

repl

y w

here

vot

ers

can

have

thei

r que

stio

ns a

uto

answ

ered

. 1,

2, 3

Vi

deo/

Radi

o Pr

oduc

tion

and

Gra

phic

s $

50,0

00.0

0 Th

ree

lV a

ds, 1

2 ra

dio

ads

incl

udin

g so

me

in d

iffer

ent

lang

uage

s, tr

ansl

atio

ns, g

raph

ic d

esig

n an

d ot

her

sim

ilar c

reat

ive

1, 2

, 3

Ded

icat

ed P

ress

Rel

atio

ns a

nd M

edia

Con

tact

$

20,0

00.0

0 G

ener

atin

g w

eekl

y pr

ess

rele

ases

and

serv

ing

as a

con

tact

for l

ocal

med

ia

1, 2

, 3, 4

, 5

Ded

icat

ed P

ress

Rel

atio

ns a

nd M

edia

Con

tact

O

rgan

izin

g pr

ess

conf

eren

ces,

rel

ease

s an

d m

edia

eve

nts

1, 2

, 3, 4

, 5

Dir

ect M

ail

$ 95

0,00

0.00

Th

ree

dire

ct m

ail p

iece

s. O

ne w

ill g

o to

all

vote

rs, o

ne w

ill g

o to

VBM

onl

y, a

nd o

ne w

ill g

o to

Ear

ly V

otin

g an

d El

ectio

n D

ay v

oter

s.

1, 2,

3, 4

, 5

Dir

ect M

ail

Incl

udes

a p

re-p

osta

ge re

turn

car

d fo

r vot

ers

to u

pdat

e th

eir

sign

atur

e.

1, 2

, 3, 4

, 5

Dir

ect M

ail

Mai

ler 1

to

all v

oter

s: 3

-way

s to

vot

e 1,

2, 3

, 4, 5

D

irec

t Mai

l M

aile

r 2 to

vot

e by

mai

l: up

date

you

r sig

natu

re to

mat

ch y

our b

allo

t. T

rack

you

r bal

lot.

Dro

p of

f loc

atio

ns.

1, 2

, 3, 4

, 5

Dire

ct M

ail

Mai

ler 3

: Vot

er c

heck

list f

or w

hen

you

go t

o th

e po

lls a

nd v

ote

safe

ly.

1, 2

., 3, 4

, 5

TV A

dvert

isem

ent

$1,4

00,0

00.0

0 Fo

ur w

eeks

of t

elev

isio

n ad

vert

isem

ents

. 1,

2, 3

, 4, 5

lV

Adv

ertis

emen

t Ad

s w

ill r

un o

n ne

twor

k an

d ca

ble.

1,

2, 3

, 4, 5

TV

Adv

ertis

emen

t Th

ree

TV s

pots

:• (1)

Thr

ee w

ays

to v

ote

(2) v

otin

g by

mai

l and

trac

king

you

r bal

lot

(3) E

arly

Vot

ing

and

Elec

tion

Day

1,

2, 3

, 4, 5

Ad

ditio

nal E

quip

men

t and

Tec

hnol

ogy

$ 19

3,63

5.96

H

P SD

Pro

44

Scan

ner

1, 2

, 3, 5

Ad

ditio

nal E

quip

men

t and

Tec

hnol

ogy

HP

Des

ign

Jet T

830

1, 2

, 3, 5

Ad

ditio

nal E

quip

men

t an

d Te

chno

logy

Su

rfac

e La

ptop

s (3

) 1,

2, 3

, 5

Addi

tiona

l Equ

ipm

ent

and

Tech

nolo

gy

Call

Cent

er L

apto

ps (S

O)

1, 2

, 3, 5

Ad

ditio

nal E

quip

men

t and

Tec

hnol

ogy

Poly

com

Con

fere

nce

phon

es

1, 2

, 3, 5

Ad

ditio

nal E

quip

men

t an

d Te

chno

logy

SM

ART

Boar

ds70

0 Pr

o fo

r vot

er e

duca

tion

and

trai

ning

1,

2, 3

, 5

Addi

tiona

l Equ

ipm

ent a

nd T

echn

olog

y Co

mpu

ters

and

cam

eras

for S

MAR

T Bo

ards

1,

2, 3

, 5

Cam

eras

for w

areh

ouse

and

SO

E of

fice

$ 15

0,00

0.00

Ca

mer

as fo

r ad

ditio

nal s

ecur

ity a

t V

oter

Equ

ipm

ent S

ervic

e Ce

nter

and

Mai

n O

ffic

e 1,

4

COV

ID 1

9 Si

gn

$ 20

,000

.00

Sign

age

talk

ing

abou

t CO

VID

-19

safe

ty p

roce

dure

s 2,

3

COVI

D 1

9 Si

gn

Two

per p

ollin

g lo

catio

n 2,

3

EVID

equ

ipm

ent f

or "

wal

king

the

line"

S

450,

000.

00

EVID

equ

ipm

ent f

or e

ach

polli

ng lo

catio

n.

2, 3

EV

IO e

quip

men

t for

"w

alki

ng th

e lin

e"

Will

allo

w a

pol

ling

wor

ker t

o w

alk

up a

nd d

own

the

votin

g lin

e to

pre

-che

ck p

eopl

e in

and

ens

ure

they

are

at t

he ri

ght p

ollin

g 2,

3

loca

tion

Haz

ard

Pay

$ 60

0,00

0.00

CO

V1D

19 h

azar

d pa

y to

ens

ure

we

have

eno

ugh

staf

fing

for e

lect

ion

day.

2,

3

Haz

ard

Pay

The

new

non

mas

k ru

les

will

mak

e it

mor

e di

fficu

lt to

rec

ruit

poll

wor

kers

2,

3 Ha

zard

Pay

50

00 p

oll w

orke

rs, 6

0 fie

ld c

lerk

s an

d 30

rov

ers

2, 3

Si

t and

Sta

nd S

et U

p St

antio

ns

s

38,6

80.0

0 40

EVI

D s

tant

ions

for

chec

k in

equ

ipm

ent

2, 3

St

antio

ns

$ 23

,000

.00

Stan

tions

for d

urin

g Ea

rly V

otin

g to

bet

ter m

anag

e th

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